Carrollton PONY Baseball Sponsor Policies

In continuing our efforts to comply with the federal I.R.S. regulations, CPB has implemented the following policy for sponsor checks and reimbursement.

1. Sponsor checks made out to CPB will be deposited into the CPB sponsor account. Coaches may draw from this account, the amount equal to the deposits specific to that team with a valid receipt of purchases toward that team.
2. CPB will charge a $10.00 fee for each sponsor form submitted. Each sponsor check must have a sponsor form attached. You may put multiple checks from the same sponsor on one form. This fee will cover administrative costs associated with keeping the team accounts balanced.
3. A determination will be made at a later time, for any funds not collected and left in the CPB sponsor account.

An example of a typical transaction: You receive a sponsor check for $500 from ABC Co. made out to CPB.   The CPB treasurer deposits the check and reimburses the coach for the receipts that are submitted.

Please respect the fact that the time involved to handle this process for 150+ teams is lengthy, and save your reimbursements to reflect a minimum reimbursement check of $100 dollars or more. If need be, use a credit card for your purchases. And request the check be made out to that credit card.

We can no longer just give you back the money, without a valid receipt. We understand this is more work for everyone concerned; don’t blame us, write your congressman. We don’t make the rules; we are just trying to follow them.

As always, thank you, and have a great season!

Sponsorship Form