East Islip High School Ice Hockey Club By-Laws

 

Article I: Name- The name of the organization will be East Islip High School Ice Hockey Club.

Article II- Purpose of the Club- To field Varsity, Junior Varsity, Freshmen, and or Developmental ice hockey teams for interscholastic competition. To teach and develop fundamental and advanced ice hockey skills and sportsmanship.

Article III: Membership- The membership of the East Islip High School Ice Hockey Club will consist of the Coaches, Board Members and the Parents or Legal Guardians of all players of all teams of the East Islip High School Ice Hockey Club who remain in good standing by fulfilling their financial and participatory obligations. Parents or Guardians are entitled to one (1) vote per player.

Article IV: The Board of Governors- Parents or Guardians of the East Islip High School Ice Hockey Club shall elect five (5) Board of Governors at the April General Membership meeting to govern the body of the club. They are the General Manager, Assistant General Manager, Treasurer, Team Coordinator, and Secretary and will form the Executive Committee.

Article V: Purpose of the Board- The Board of Governors shall be the governing body of the East Islip High School Ice Hockey Club. They shall, by their majority vote, render all decisions on matters brought before them or originated by them on any and all matters concerning the best interest of the East Islip H.S. Ice Hockey Club. Each member of the Board of Governors (Executive Committee) shall have one (1) vote. The Board Members shall pick the following Non-voting members of the Board: Head Coaches of each team and High School Moderator. Each team shall elect the Parent Representative for their team.

Executive Committee

General Manager, Assistant General Manager. Treasurer, Team Coordinator, Secretary

Non-Voting Members

Head Coaches of each team, Team/Parent Representative, Moderator

Article VI: Elections

A) Annual election for Board of Governors will be held at the April General Membership meeting and subject to the majority vote of the general membership by the way of secret ballot.

B) Nomination of officers will be held at the March membership meeting. Nomination will come from the floor of the meeting and must be seconded. A member cannot nominate him/her self.

C) The secretary will record the names and positions of the nominated members.

D) The secretary will mail out ballots to all voting members of the club seven (7) days after the March membership meeting. Ballots will be due back by the April membership meeting by mail or can be brought to that meeting to be hand counted.

E) The new Board of Governors will begin their term of office one (1) week after the election.

F) To be elected as a member of the Board of Governors you do not need to have a child currently participating on or in the East Islip H.S. Ice Hockey Club.

G) The term of the office shall be indefinite by annual election.

H) More then one family member cannot serve on the Executive Committee in the same given year.

I) The Board of Governors shall fill any vacancies on the Executive Committee within seven (7) days by appointment from the general membership subject to the majority approval of the general membership in attendance at the next membership meeting.

J) Any member of the board may be removed from office by a two-thirds (2/3) majority vote of the members of the club. A motion to remove a Board Member must be brought to the floor at one of the scheduled meetings of the club. Upon presentation of the reasons for removal a motion must be made to bring such action to a vote. Should attendance at that meeting be less than two-thirds (2/3) of the membership the vote will be conducted by a mailed ballot. Ballots must be returned to the Secretary within thirty (30) days of the meeting in which the motion to remove the Board Member was brought forward.

K) To avoid conflict of interest, the head coach of any team shall not be a member of the Board of Governors, unless there are NO other viable candidates.

Article VII: Definition of Responsibility

A) General Manager (GM): Shall have the overall responsibility for the well being and operation of the club. The General Manager shall see to it that the mandates of the Board of Governors are implemented and carried out according to the Board and will represent the club at all meetings that need such representation.

B) Assistant General Manager: Shall act, as an aid to the General Manager and in his/her absence shall assume the General Manager's duties. Shall be responsible for all fund raising activities for the club and chair the fund raising committee.

C) Treasurer: Shall be responsible for all monetary matters of the club. Shall report the financial status of the club at all general membership meetings with a financial report. Shall be subject to an annual audit on the financial status of the club. Checks issued by the club shall be signed by both the Treasurer and the General Manager or Assistant General Manager in the absence of the GM.

D) Team Coordinator: Shall coordinate all team practices, games and tournaments in all levels of competition and may attend meetings that the General Manager or Assistant General Manager can't attend.

E) Secretary: Shall record the minutes of the Board meetings, take an attendance report at each meeting and report those minutes at subsequent meetings. Shall notify the membership by mail of the time and location of membership meetings.

Non-Voting Members of the Board

F) Coaches: Each year anyone wishing to coach MUST submit it in writing to the Board of Governors. The Head coach of each team will be appointed by the Board of Governors and it shall be the responsibility of the head coach to appoint up to two (2) assistant coaches. The head coaches of each team or when absent assistant coaches are encouraged to attend Board of Governors meetings. All coaches must have a minimum of an USA Hockey Associate level coaching certification by December 31st of the year in which the coaching assignment is to begin, if one is not obtained by that date the coaching assignment may be terminated.

G) Moderator: The Board of Governors shall endeavor to have the East Islip High School appoint a Moderator for the hockey program. The moderator will act as a liaison between the hockey club and the school. He/She will be expected and encouraged to attend meetings and games.

H) Team Representative: Team representatives will be elected by each team and shall act as liaison between the team parents the coaches and the Board. They will be responsible in assisting the Treasurer in collecting fees and shall assist in the operation of the club by performing those duties assigned to them by the General Manager. They will aid the Assistant Manager with fund raising activities and be part of the fund raising committee.

Article VIII: Fees

1.        Before the start of each season, the Board of Governors shall determine the cost of participation per player. This will consist of:

1.        League fee per player

2.        Cost of practice ice per player.

3.        General fund fee

B) Fees will be due and payable as follows: An amount to be determined by the Board at the time of tryouts with all but $25 refundable if not picked for a team. Half of the balance due by September 30th, the balance by October 31st. If full payment is not made by October 31st the Board must act on this matter, i.e. suspension.

C) Fees will not include Jerseys or socks, which will be paid for separately.

D) A player cannot rejoin the club unless he/she returns to a good standing.

Article IX: Ice Time

There are no guarantees of equal ice time. Ice time will be at the discretion of the coaches. Article X will be followed for any complaint regarding ice time.

Article X: Complaint Procedure

Members having comments or complaints concerning the club should voice these to the appropriate Team Representative. The team representative will bring this matter to the General Manager, who will then act upon it immediately or bring up the matter to the Board of Governors.

Article XI: Eligibility

Player eligibility shall be in accordance with the Suffolk County High School Hockey League rules. Students must maintain an academic record meeting their school sports eligibility criteria similar to other sports. Senior eligibility is limited to the varsity and will terminate at the end of the Suffolk County High School League winter season. All students, grades 7th through 12th are eligible to participate in the ice hockey program.

Article XII: Participation Commitment

All players on each team of the East Islip H.S. Ice Hockey Club are expected to make a participation commitment to attend all practices and scheduled games of their team. Failure to meet this participation obligation may result in disciplinary action at the discretion of the Coach and or the Board of Governors.

Article XIII:Code of Conduct

In order to put forth the best possible image for the school and the club, as well as helping to teach our players respect, discipline and good sportsmanship, the Board of Governors is issuing this code of conduct that each player must follow:

1.        Under no circumstances shall any player argue with, use abusive language to, or show any signs of disrespect to any referee, league official, opposing coach or parent. Any player penalized for such action shall receive an automatic “benching” by his/her coach for such a period, as the coach deems appropriate.

2.        Under no circumstances shall any player take any action on the ice with the single intention of injuring an opposing player. Such action will result in either permanent or partial suspension by the club.

3.        Players are expected to attend all games and practices. In the event, a player is unable to attend a game or practice, it is the players responsibility to contact his/her coach.

4.        All players are expected to wear issued uniform equipment (jersey and socks) in all games. Should a player’s uniform become damaged, he/she can request a replacement through his/her coach.

5.        There are two (2) basic guidelines for the parents of all players they are:

a.        Please try to attend all parent meetings.

b.        Set a good example for all our players by refraining from abusive language directed at the referee, other teams player and parents.

6.        The use of any drugs, alcohol, performance enhancers, steroids, herbs or any medication not prescribed by a doctor, by any player is strictly prohibited.

7.        If a player is found to be under the influence of drugs or alcohol (the coach and member of the Board or parent will verify) the following will apply:

1st offense - Parent notified immediately and a minimum five (5) game suspension

2nd offense – Suspended for the remainder of the season and subject to Board review the following year

8.        The head coach can suspend for the one (1) game without a hearing, for any action by a player whom the coach deems inappropriate behavior. If the offense requires more then a one game suspension, a hearing will be conducted by the Board of Governors in which the player, parent or guardian, and coach shall be present within fourteen (14) days of the offense.

9.        If the coach suspends a player, he/she must be present in full dress and sit on the bench. If he/she is suspended by the league, he/she is to attend the game.

10.   Players are expected to respect any rink or facility they play, practice or participate as a spectator in.  If a player is caught causing malicious damage to any facility's property, or ejected by a League Official because of conduct embarrassing to the East Islip Ice Hockey Club while watching any other Team play, the player and their parent will go before the Board for a hearing and be subject to a minimum (1) game suspension for a first offense and (3) games for additional offenses at the discretion of the Board of Governors.

 

Article XIV; General Meetings

1.        All General Membership Meetings will be held on or about the 2nd Thursday of the month.

2.        Meetings will be held on the following months; September, October, February, March, and April. The time and place to be determined by the secretary.

3.        Order of Meetings;

1.        Roll Call

2.        Minutes of last meeting

3.        President report

4.        Reports of committees

5.        Old and unfinished business

6.        New business

7.        Adjournments

4.        Purpose of meetings

·         September- fee payment, coaches reports, goals and plans, tournament info, team representative election, and fund raising agenda.

·         October- By-Law changes, upcoming tournaments, and fee payment

·         February- Annual financial report, tournament update, play-off update

·         March- Nomination of the Board of Governors, and awards dinner

·         April- Elections, coaches reports, fee schedule, committee formation, fund raising agenda, goals and plans

5.        The Board can call for a special meeting for any reason they so deem.

6.        The meeting date can be changed but all members must be notified by mail within fourteen (14) before said change, if the change was not announced at the prior meeting.

7.        Meetings will be conducted as per Roberts Rules of Order.

8.        The membership can request for the Board to call for a special membership meeting by a signed petition of no less then 25% of the membership. The meeting will take place within fourteen (14) days after the board is in receipt of this petition.

9.        1/3 of members must be present for voting on any club issues that are brought to the floor. A simple majority vote is need for passage. This is true for all cases except for that which involves the removal of a Board member or By-law changes.

10.     A copy of the prior meeting’s minutes will be made available to any member in good standing.

Article XV; Amendment of the By-Laws

These By-Laws may be amended or changed at the October membership meeting by a simple majority vote of those attending said meeting.

Article XVI; Committees

The Board of Governors will oversee the creation of the following committees at the April membership meeting;

1.        Fund raising

2.        Scholarship

3.        By-Laws/Rules

4.        Awards dinner

A Board Member shall head each committee with no more then six (6) but no less the two (2) members of the general membership. Committees can be added or deleted as the Board so deems.

Article XVII; Miscellaneous

The official team colors shall be red, black, and white. The team name will be the East Islip Chiefs. The Board of Governors shall determine any matters that are not covered by the articles in these By-laws. A copy of the By-laws shall be made available to any member in good standing.