St. Sabina Sports Association

October 2016 General Sports Meeting Minutes

ST SABINA SPORTS ASSOCIATION

GENERAL MEETING MINUTES

GENERAL SPORTS MEETING–October 18, 2016

PRESIDED BY Tim Oberkrom, Chairman

MINUTES BY Paul Haarmann, Secretary

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:37pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

July 19th 2016 General Meeting Minutes were reviewed.

Chairman:

· Company scheduled to come out and make repairs to the flagpole at the concession stand

· The gator is scheduled to go into the repair shop this winter for a tune-up and renovation.

· New bases have been purchased for the 2017 baseball season.

· T-Shirts have been ordered for the upcoming Alumni soccer game.

Treasurer:

· See attached for the October 2016 SSSA Treasurer’s Report

CYC Parish Representative:

· Rich not present no report given

Vice Chairman:

· One vendor has backed out of the FTN – Amy is currently looking into getting a replacement vendor

· Discussion of needs for the event (Parking, beverages, volunteers etc)

Uniforms & Equipment:

· Jeff not present, no report given

Concessions:

· Becky not present, report given by Jason H

o The worker schedule has been posted for the entire SSSA soccer tournament

Coordinator’s:

Joe McChesney- Basketball

· Joe not present, no report given

Paul Haarmann – CYC Softball

· Paul present, yet no report given

Rick Schilb – CYC Baseball

· Rick present, yet no report given

Rick Schilb – Clinic Baseball / Softball

· Rick present, yet no report given

Dave Kinworthy – CYC Soccer

· Dave present, yet no report given

Matt Gramlich – Clinic Soccer

· Matt present, yet no report given

Ron Scanlon – Volleyball

· Ron not present, no report given

Ron Scanlon – Golf

· Ron not present, no report given

Jason Hilsabeck – Soccer Tournament Coordinator

· 38 teams registered to play this year

o 30 non-Sabina

o 8 Sabina teams

· Trophies have been ordered

· Schedules / Brackets are being finalized

New Business:

· Continued dialogue of items discussed in the Chairman’s Report (see above)

· Discussion of “promoting” the next general meeting as “mandatory” to boost participation by the general public

Adjourn -- 8:47pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, NOT present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, NOT present

CONCESSION- BECKY HILSABECK, NOT present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-RICK SCHILB, present

CYC SOCCER-DAVE KINWORTHY, present

VOLLEYBALL- Ron Scanlon - NOT present

BASKETBALL-JOE MCCHESNEY, NOT present

CLINIC SOCCER-MATT GRAMLICH, present

CLINIC BASEBALL/SOFTBALL-RICK SCHILB, present

COMMUNICATIONS-BECKY HILSABECK, NOT present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF- Ron Scanlon- NOT presen

October 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– October 12, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:00pm

2: Minutes from Previous Meeting:

September 14^th EBM minutes reviewed with motion to approve and approval as written.

3: Future meeting Dates -

11/9/16, 7:00 PM Rectory (Board Meeting)

10/18/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

· See attached for copy of Treasurer’s report

End Treasurer’s Report

5: Parish Rep. Rich Heisse

· Soccer & Volleyball Seasons are going well

o Some complaints about Soccer Officiating

o One V-Ball coach out of line

· Downtown CYC Banquet coming up

End Parish Rep’s Report

6: Vice Chair – Amy Bateman

· FTN in the fall – October 22^nd during alumni game during the soccer tournament

o 4 food trucks confirmed

o Amy working on getting a dessert vendor.

End V C Report

7: Uniforms & Equipment - Jeff Inman

· New bases ordered

· Alumni shirts ordered

· Uniforms and equipment night will be 1^st week in December (based on rosters being turned in)

End U & E Report

8: Concessions - Becky Hilsabeck

· Need to make a list of food for concession stand for tournament

· Not enough workers to cover end of season or tournament

End Concession Report

9: Coordinator’s Reports

Joe McChesney- Basketball

· Registrations currently on-going

o Predicting we will have:

§ Boys 11^th, 10^th, and 6^th

§ Girls 4^th

Paul Haarmann – CYC Softball

· Present, yet no report to give

Rick Schilb – CYC Baseball

· Present, yet no official report to give

Rick Schilb / Taylor Stuart – Clinic Baseball / Softball

· Present, yet no official report to give

Dave Kinworthy – CYC Soccer

· Official rosters not yet been given out by the NoCo CYC

o One team will need theirs for potential City / county playoff run

§ Rich H to look into the issue

Matt Gramlich – Clinic Soccer

· Things going smooth

Ron Scanlon – Volleyball

· Things going well

Ron Scanlon – Golf

· Golf has one more week to the season then playoffs

o Things going well

Jason Hilsabeck – Soccer Tournament Coordinator

· Registrations for tournament currently going on

o Currently there are 22 non-sabina teams registered for the tournament

· Alumni game has 18 players signed up to play

10: Old Business

· Kickball tourney needs teams and balls – however they have beer and a DJ

11: New Business

· Paul has been given authorization to get materials and build shelving in the shed.

Closing prayer, St. Sabina – Pray for Us

10: Adjourn -- 9:47pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- BECKY HILSABECK, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL- RICK SCHILB, present

CYC SOCCER-DAVE KINWORTH,Y present

VOLLEYBALL- Ron Scanlon- present

BASKETBALL-JOE McCHESNEY, present

CLINIC SOCCER- MATT GRAMLICH, present

CLINIC BASEBALL/SOFTBALL- RICK SCHILB, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- present

September 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– September 14, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:02pm

2: Minutes from Previous Meeting:

August 10^th EBM minutes reviewed with motion to approve and approval as written.

3: Future meeting Dates -

10/12/16, 7:00 PM Rectory (Board Meeting)

10/18/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

· See attached for copy of Treasurer’s report

End Treasurer’s Report

5: Parish Rep. Rich Heisse

· N/C CYC meeting was attended by Ron Scanlon

o Ron read through the NCCYC meeting agenda and pointed out the high-lights

End Parish Rep’s Report

6: Vice Chair – Amy Bateman

· FTN in the fall – October 22^nd during alumni game during the soccer tournament

o 4 food trucks confirmed

o Amy working on getting a dessert vendor.

End V C Report

7: Uniforms & Equipment - Jeff Inman

· Jeff present yet no report to give

End U & E Report

8: Concessions - Becky Hilsabeck

· Work Schedules for regular season is posted

· Becky working on the tournament schedule

End Concession Report

9: Coordinator’s Reports

Joe McChesney- Basketball

· On-Line registratons are currently on-hold due to SSSA having no provisions for gym time for practicing

o After long, in depth discussions it was determined to go ahead and open the registrations on-line and continue working on procuring gym times.

§ Several suggestions were made about how to acquire gym times and how to pay for them

Paul Haarmann – CYC Softball

· Present, yet no report to give

Rick Schilb – CYC Baseball

· Present, yet no official report to give

Taylor Stuart – Clinic Baseball / Softball

· Discussion of baseball issue with whether or not to give a refund to a family that pulled their kid(s) from a baseball team, then later wanted back on the team and there was no place on the roster.

o Suggestion was made to offer a “credit” for 2017 baseball in lieu of a total refund

Dave Kinworthy – CYC Soccer

· Dave was tardy, no report given

Matt Gramlich – Clinic Soccer

· Field set-up (striping) was done on Sunday 9-11 and things went great.

· Matt was appreciative of the help

Ron Scanlon – Volleyball

· Leagues started last week

· Only complaint was that there were no rosters from the NCCYC office

Ron Scanlon – Golf

· Golf officially started last week

Jason Hilsabeck – Soccer Tournament Coordinator

· Registrations for tournament currently going on

o Currently there are 7 non-sabina teams registered for the tournament

10: Old Business

· Discussion of baseball issue with whether or not to give a refund to a family that pulled their kid(s) from a baseball team, then later wanted back on the team and there was no place on the roster.

o Suggestion was made to offer a “credit” for 2017 baseball in lieu of a total refund

11: New Business

· Discussion of how to eliminate the paper registrations and make everything digital, online, and into the 21^st century

Closing prayer, St. Sabina – Pray for Us

10: Adjourn -- 9:47pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, NOT present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- BECKY HILSABECK, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL- RICK SCHILB, present

CYC SOCCER-DAVE KINWORTH,Y present

VOLLEYBALL- Ron Scanlon- present

BASKETBALL-JOE McCHESNEY, present

CLINIC SOCCER- MATT GRAMLICH, present

CLINIC BASEBALL/SOFTBALL- RICK SCHILB, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, NOT present

GOLF - Ron Scanlon- present

August 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– August 10, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:14pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

July 13^th EBM minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

9/14/16, 7:00 PM Rectory (Board Meeting)

7/19/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

· Dan not present (working) report sent in via e-mail and read by Tim O

o $ in expenses last month

§ Refunds for soccer sent, OMG Dinner paid for, Soccer balls and uniforms paid for.

End Treasurer’s Report

5: Parish Rep. Rich Heisse

· N/C CYC meeting held last night

· 60^th anniversary of CYC being promoted (October 22^nd)

· Baseball / Softball playoffs are done.

· Soccer / VB Kickoff will be held at St Ann August 24^th

o Coach (or representative) must be present in order to pick up roster & schedule.

§ Games to start after labor day

· Soccer playoffs:

o Boys held in North County (November 16-22)

o Girls held in South County (November 9-13)

· St Norbert up for Chair in the N/C CYC

End Parish Rep’s Report

6: Vice Chair – Amy Bateman

· Having another FTN in the fall – October 22^nd during alumni game during the soccer tournament

o Some discussion of the Florissant ordinance / law concerning food truck nights and special permits and tax required.

· Patio furniture for the parish picnic has been ordered.

End V C Report

7: Uniforms & Equipment - Jeff Inman

· Nothing new… uniform night went well with all uniforms and equipment for soccer and VB being distributed.

· All baseball uniforms and equipment was returned

o Jeff working with Softball coach for returning of the softball teams equipment and uniforms

End U & E Report

8: Concessions - Becky Hilsabeck

· 160 registrations for soccer and only 60 good faith checks in hand

o Becky working on getting that remedied

End Concession Report

9: Coordinator’s Reports

Joe McChesney- Basketball

· BB registrations will be held on-line from September 2^nd to October 2^nd

· The one in-person to be held at St Sabina October 2^nd

· Taylor is looking into Gym time at St Rose

Paul Haarmann – CYC Softball

· Present, yet no report to give

Todd Schmidt – CYC Baseball

· Present, yet no official report to give

· Todd announced his retirement

o Todd introduced his replacement Rick Schilb

§ Rick will be taking over the Clinic & CYC Baseball Coordinators position

Taylor Stuart – Clinic Baseball / Softball

· Taylor not present

o Rick Schilb will be the new Clinic baseball Coordinator

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Matt Gramlich – Clinic Soccer

· St Norbert is sending SSSA 4 players which will allow St Sabina to have a separate 1^st and 2^nd grade team in lieu of 1- combined team.

o Working on nailing down a head coach.

Ron Scanlon – Volleyball

-Ron Not present, no report given

· 1- team for upcoming season, but no roster turned into Rich H

Ron Scanlon – Golf

-Ron Not present, no report given

Jason Hilsabeck – Soccer Tournament Coordinator

· October 22 – November 6^th (Weekends only)

· Alumni Game and FTN to be October 22^nd

· Discussion of having another Kickball Tournament

o Ron Scanlon OIC of Kickball

10: Old Business

· TAKE DOWN FTN SIGN! (Sign is now down thanks to Tim O)

· St Sabina Parish Picnic fry booth & BBQ booth workers / volunteers needed

o Times to be posted on line looking for volunteers

11: New Business

o There is an upcoming PGC class to be held at St Angela (Registration on-line)

· T. O. received an email from a concerned parent asking if CYC is now requiring a CYC card to play clinic sports. Rich H dispelled this myth and verified CYC cards are NOT required to play clinic sports.

· Bob “BJ” Jercinovich volunteered to step in as interim SSSA CYC Rep. once Rich Heisse retires until a replacement Representative is found.

· Fr Bandon asked the SS Tea Ladies for financial help once again, and once again SSSA is going to help out the Tea Ladies by donating $360.00 so Father can buy new vestments.

o The motion was presented by Jeff Inman, voted on and a majority approved the donation

· Tim O gave a special thanks to all that helped out with the SS OMG dinner that happened last Sunday and a enthusiastic “POO-POO” to all board members that did not assist in helping with the dinner.

10: Adjourn -- 9:02pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, NOT present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- BECKY HILSABECK, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT / RICK SCHILB, both present

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Ron Scanlon- NOT present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER- MATT GRAMLICH, present

CLINIC BASEBALL/SOFTBALL- RICK SCHILB, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, NOT present

GOLF - Ron Scanlon- NOT present

July 2016 General Sports Meeting Minutes

ST SABINA SPORTS ASSOCIATION

GENERAL MEETING MINUTES

SPECIAL “MANDATORY” MEETING FOR PARENTS

GENERAL SPORTS MEETING–July 19, 2016

PRESIDED BY Tim Oberkrom, Chairman

MINUTES BY Paul Haarmann, Secretary

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:31pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

April 19^th 2016 General Meeting Minutes were read aloud.

*Note – this being a special – “Mandatory” parent meeting the traditional / formal meeting procedures (reports) were not followed as past meetings.

Chairman:

· Tim O read the formal description of the Chairman’s position from the SSSA By-laws.

· Tim then explained his role as the Chairman and what his responsibilities are in layman’s terms

Secretary:

· Tim O read the formal description of the Secretary’s position from the SSSA By-laws.

· Paul then explained his role as the Secretary and what his responsibilities are

Treasurer:

· Tim O read the formal description of the Treasurer’s position from the SSSA By-laws.

o Paul H (on Dan B’s behalf) explained Dan’s role as the Treasurer and what Dan’s responsibilities are

§ Paul showed the audience an example of a typical treasurer’s report (July 2016)

CYC Parish Representative:

· Tim O read the formal description of the CYC Parish Rep’s position from the SSSA By-laws.

· Rich H then explained his role as the CYC Parish Representative and what his responsibilities are.

Vice Chairman:

· Tim O read the formal description of the Vice Chairman’s position from the SSSA By-laws.

· Amy B then explained her role as the Vice Chairman and what her responsibilities are

Uniforms & Equipment:

· Tim O read the formal description of the Chairman’s position from the SSSA By-laws.

Concessions:

· Tim O read the formal description of the Concession Coordinator’s position from the SSSA By-laws.

· Becky H then explained her role as the Concession Coordinator and what her responsibilities are.

Coordinator’s:

· Paul H explained the role as a coordinator and their responsibilities

· Peter K added to Paul’s dialogue on how and why one should get involved with the sports program

· Jason H added his experiences as the SSSA tournament director / coordinator and what is his role in the program.

Joe McChesney- Basketball

Paul Haarmann – CYC Softball

Todd Schmidt – CYC Baseball

Taylor Stuart – Clinic Baseball / Softball

Peter Kohlberg – CYC Soccer

Taylor Stuart – Clinic Soccer

Ron Scanlon – Volleyball

Ron Scanlon – Golf

Jason Hilsabeck – Tournament Coordinator

Adjourn -- 9:38pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, NOT present

UNIFORMS/EQUIPMENT-JEFF INMAN, NOT present

CONCESSION- BECKY HILSABECK, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL- Ron Scanlon - present

BASKETBALL-JOE MCCHESNEY, not present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF- Ron Scanlon- present

July 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– July 13, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:07pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

June 8^th EBM minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

8/10/16, 7:00 PM Rectory (Board Meeting)

7/19/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

o Dan not present (working) report sent in via e-mail and read by Paul Haarmann (See attached)

End Treasurer’s Report

5: Parish Rep. Rich Heisse

· BB / SB playoffs starting next weekend (out of 16 divisions only 6 with a full bracket)

· Minimal problems during this past season

· Golf went well – CYC liked the facilities so much there was discussion of moving the playoffs up North permanently.

· TEC in for soccer and VB – 4 soccer teams and 1 VB team card entered

· Players that registered with no team to play for were farmed out to either SH or SN

· Screening meeting is this Tuesday 7-20-16 @ St Ann

· St Norbert soccer tourney is upcoming

End Parish Rep’s Report

6: Vice Chair – Amy Bateman

· FTN was successful– Kona Ice still owes the admission fee

· Discussion of having another FTN in the fall – decided to wait until 2017 (spring)

End V C Report

7: Uniforms & Equipment - Jeff Inman

· Nothing new… uniform night to be 3 weeks after rosters are turned in with sizes

End U & E Report

8: Concessions - Becky Hilsabeck

· 3- NO-SHOWS for concession duty, checks were cashed.

9: Coordinator’s Reports

Joe McChesney- Basketball

Joe Not present, no report given

Paul Haarmann – CYC Softball

· 3^rd grade girls won there 2016 league

Todd Schmidt – CYC Baseball

-Todd not present – No Report

Taylor Stuart – Clinic Baseball / Softball

· Few complaints about the St martin BB league

o Reschedule updates were not clear – umpiring was less than stellar

· SSSA league issues were mainly centered around the balls

o Discussion about upping the 2017 league fees $25 and SSSA provides the balls.

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

· Matt Gramlich was introduced as Taylor’s protégé to eventually take the clinic soccer coordinators position

· 2016 registrations at this time:

o 2- PK-K Girls teams, 2- 2^nd grade girls teams, 2- PK-K Boys teams, 1 or 2 1^st/2^nd Boys

Ron Scanlon – Volleyball

-Ron Not present, report given via conference call

· Currently 1- 6^th grade girls team & 1- 3^rd/4^th grade Girls team

o Any players registered with out a team to play for will be farmed out to SN

Jason Hilsabeck – Soccer Tournament Coordinator

· Dates chosen & Flyer produced

o October 22 – November 6^th (Weekends only)

Ron Scanlon – Golf

· Playoffs went well

· Currently 6 players registered for Fall golf season

10: Old Business

· TAKE DOWN FTN SIGN!

11: New Business

· General meeting next Tuesday the 19^th

o Rich and Taylor will be at St Ann (Screening meeting) but will arrive late to the SSSA meeting

o Jeff Inman will NOT be at the meeting

· Discussion of the purpose of the “Mandatory” parent meeting is to recruit new blood into the program and get more younger parents involved.

· Chairman, CYC Rep, Uniforms, & Secreatary positions up for election in January

o Rich announced he will be leaving the program as CYC Rep as of October

· Amy B announced this will be her last term, she is not up for re-election until 2018

· Discussion that Becky will get the word out on the meeting via, SSSA website & FaceBook

· Beer, Soda. Water and snacks to be served

10: Adjourn -- 9:28pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, NOT present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- BECKY HILSABECK, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, NOT present

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Ron Scanlon- NOT present

BASKETBALL-JOE MCCHESNEY, NOT present

CLINIC SOCCER-TAYLOR STUART with MATT GRAMLICH, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- NOT present

June 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– June 8, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:55pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

May 11^th EBM minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

7/13/16, 7:00 PM Rectory (Board Meeting)

7/19/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

Dan not present (working) report sent in via e-mail and read by Paul Haarmann (See attached)

End Treasurer’s Report

5: Parish Rep. Rich Heisse

Not a full report due to the district meeting not until next week
There is talk at the district level about possible re-districting of CYC
- Since St Charles is growing, talk of splitting St CH CYC into two independent districts
  - 1- East & 1- West District
- SSSA Board continued on this subject with discussions about SSSA eventually merging with another NC CYC parish to stay viable and active in the program.

End Parish Rep’s Report

6: Vice Chair – Amy Bateman

Wedding Wonderland not available for the food truck night, but Kona Ice will be on site for food truck night.

End V C Report

7: Uniforms & Equipment - Jeff Inman

Soccer / VB equipment and uniforms will be distributed after team lists (with sizes) are turned in.

End U & E Report

8: Concessions - Becky Hilsabeck

Few NO-SHOWS for concession duty, but overall everything doing OK

9: Coordinator’s Reports

Joe McChesney- Basketball

Sign-ups for local public school gyms were last week
- No One from SSSA went to sign up due to cost implications and unknown variables
- Looking into St Rose as possible venue for upcoming gym times needed for Basketball and VB

Paul Haarmann – CYC Softball

Going

Todd Schmidt – CYC Baseball

-Todd not present – Report sent via Text (read aloud by Tim O)

Todd questioning refund for the Wynne Family
- Issue has been resolved

Taylor Stuart – Clinic Baseball / Softball

Season started, going good
Hearing good feed-back from other parishes

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

Soccer registrations currently going on on-line
Next in-person registration dates 6/2/16 & 6/19/16

Kim Miller – Volleyball

-Kim Not present, no report given

* Currently 2- registrations on-line for VB

*Discussion of Kim no longer filling the position of VB coordinator, Ron Scanlon offered to take the position if Kim does not return.

Jason Hilsabeck – Soccer Tournament Coordinator

Need to promote upcoming tourney
Agreed post season tourney works out better than pre-season
Discussion on necessity to put out flyer promoting tournament and declaring dates as simply October ?? thru ?? just to get word on the street before earlier tournaments absorb teams that may only get one tournament to play in.

Ron Scanlon – Golf

Currently 8- players participating in golf program
6 of the 8 are eligible to compete in the upcoming CYC golf playoffs
- Ron asking for help officiating the playoffs on June 26^th
No golf sign-ups, thus far, for the upcoming fall season

10: Old Business

Discussion of paint sprayer / striper – Taylor reports old sprayer is working properly

11: New Business

Discussion of Rich Heisse E-Mail suggesting mandatory parent meeting at the next General Meeting in July.
- Discussion of offering food and drink
- Discussion of offering babysitting for parents wanting to come to the meeting yet having young children.
- Discussion of meeting format with a presentation to the audience explaining their role in the future of SSSA
- Discussion of meeting format where each board member / coordinator gives a speech letting the audience know and understand what each position is about and requirements to fill these positions

*Overall understanding that the majority of the current sports board, as well as current sports coordinators no longer have children participating in the program.

10: Adjourn -- 9:20pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, NOT present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Becky Hilsabeck, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, NOT present

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Kim Miller- NOT present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- present

April 2016

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–April 13, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:09pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

March 9^th EBM minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

5/11/16, 7:00 PM Rectory (Board Meeting)

4/19/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

Report handed out – see attached for copy of amended Treasurer’s Report
Dan updated the Quick Books service
Dan purchased paint for the shed

End Treasurer’s Report

5: Parish Rep. Rich Heisse

-Rich not present, no report given

6: Vice Chair – Amy Bateman

Food tracks have been chosen for the Food truck night (3 trucks 1- tent)
Attempting to get Weeding Wonderland involved for a dessert vendor
Will need tables to stand / eat at.
- Amy Going to look into Weinhardt Rentals for cost of renting stand at bar tables

7: Uniforms & Equipment - Jeff Inman

-Jeff not present, report given by Tim O

Jeff presented invoices to Dan from SNS
Will need new bases for upcoming BB-SB season
- Do we want / need the orange safety bases for first base?
  - After some discussion decided – YES
Taylor S. to coordinate with Jeff for other league issues / needs.

8: Concessions - Becky Hilsabeck

Only missing 10-12 concession checks from on-line registrations
Becky to coordinate with Taylor about upcoming clinic schedule

9: Coordinator’s Reports

Joe McChesney- Basketball

-Joe present (tardy)

Joe will contact Hazelwood School District about gym times and potential rental fees

End Basketball Coordinator’s Report

Paul Haarmann – CYC Softball

Will have one 3^rd grade girls team this season
- Ken Shindler will be the head coach

Todd Schmidt – CYC Baseball

-Todd not present – Report sent via E-Mail

One Baseball team for this upcoming season
- Needs several releases to get these players legal
Todd needs to coordinate with Dan B about refunds

Taylor Stuart, Dave Carlton (apprentice) – Clinic Baseball / Softball

4- baseball teams (2-K, 1-1^st, 1- 2^nd)
2- softball teams (1-K, 1-1^st/2^nd)
All equipment delivered
NOCO season starts April 30^th, May the 4^th is the Sabina home opener
- Taylor asking for help to set up the fields on Saturday April 30^th (9:30AM)
Taylor announced officially, David Carlton will be taking over the Clinic Baseball / Softball coordinators position for 2017.

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

Sign-ups will be coming up late May, Early June.
- Taylor re-working tregistration forms for this upcoming season
Potentially new Clinic Soccer Coordinator for 2017 season

Kim Miller – Volleyball

-Kim Not present, no report given

Jason Hilsabeck – Baseball / Softball Tournament Coordinator

No marketing, no dates set for a 2016 BB / SB tournament
- Discussion held weighing the pro & cons of holding a small one day tournament.
- Jason ran some preliminary numbers looking at overall costs and potential profits.

Ron Scanlon – Golf

8- players registered for upcoming season
Season starts Saturday April 16th
Ron still asking for help monitoring (officiating) the golf playoffs this season.

10: Old Business

Tim O questioned whether or not a donation check was sent to St Ferdinand
- Dan will mail check in question
General sports meeting is next Tusday, the proposed by-law change will be voted on that meeting.

11: New Business

Tim O discussed a need of the parish to help cover a $2,800 bill for snow removal / salt from this past winter.
- Fr Bandon requested $1,000 from the St Sabina Tea ladies… Tim suggested SSSA cover the $1,000 for the tea ladies.
- Group discussion on the issue. Motion made, seconded, and voted on and approved
- Dan wrote a check and presented it to Tim for donation to the parish.

10: Adjourn -- 8:46pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, NOT present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, NOT present

CONCESSION- Becky Hilsabeck, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, NOT present

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Kim Miller- NOT present

BASKETBALL-JOE MCCHESNEY, present yet tardy

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- present

March 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–March 9, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:10pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

February 10^th EBM minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

4/13/16, 7:00 PM Rectory (Board Meeting)

4/19/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

Income – no deposits made this month
Expenses – 1- Golf league fees paid, 2- two tournament fees paid to St Ferdinand for basketball

End Treasurer’s Report

5: Parish Rep. Rich Heisse

-Rich not present, no report given

6: Vice Chair – Amy Bateman

-Amy present, no report given

See New Business below for Vice Chair Fund Raising Report

7: Uniforms & Equipment - Jeff Inman

-Jeff not present, report given by Tim O

Need uniform numbers (quantitiy and sizes) right away
Equipment & Uniforms shall be handed out to coaches 3-4 weeks after numbers are given.

End Uniform – Equipment Report

8: Concessions - Becky Hilsabeck

-Becky present, yet no report given

See New Business below for Vice Chair Fund Raising Report

9: Coordinator’s Reports

Joe McChesney- Basketball

Season almost over
Some minor issues with coaches
- One unhappy with officiating
- Dealing with 1-2 technical’s on HS team

End Basketball Coordinator’s Report

Paul Haarmann – CYC Softball

Will have one 3^rd grade girls team this season
- Ken Shindler will be the head coach

Todd Schmidt – CYC Baseball

-Todd present (tardy)

TEC’s turned in for 3^rd, 4^th and 5^th grade team this season
- 3^rd has solid numbers, 4^th & 5^th need more players
Possible HS team (coordinating with Joe Mc

Taylor Stuart – Clinic Baseball / Softball

Working with CYC coordinator (Paul H) and trying to get a second grade team, if not second graders registered will end up on the 3^rd grade team.
Possibly picking up the K league from St Martin’s
- St Martin’s did less than stellar job last season.

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

-Taylor present, yet no report given

Kim Miller – Volleyball

-Kim Not present, no report given

Jason Hilsabeck – Soccer Tournament Coordinator

-Jason Not present, no report given

Needs to coordinate with Taylor S for dates for the upcoming BB – SB Tourney

Ron Scanlon – Golf

Rosters done
Parents of players have been notified (6 players this session)
Asking for help monitoring (officiating) the golf playoffs this season.
Ron has a new e-mail address and requests all SSSA official business be sent to scandaman16@yahoo.com

10: Old Business

No old business discussed

11: New Business

$100 donation to be made to the St Ferdinand charity Basketball Tourney (Voted & Approved)
Discussion of entering a float into the Valley of the Flowers Parade
- Entry deadline – early April
- Could be a great way to advertise for the June 23^rd Food Truck Night
FOOD TRUCK NIGHT
- Thursday June 23^rd – St Sabina’s parking lot
- Amy coordinated with Sacred Heart Parish and brought in information about their past (and upcoming) FTN events.
- Agreed on 6-8 trucks
  - Amy and Becky to select what trucks shall be asked to attend
- SSSA sells beer, soda, water from the concession stand

10: Adjourn -- 9:56pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, NOT present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, NOT present

CONCESSION- Becky Hilsabeck, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, present yet tardy

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Kim Miller- NOT present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, NOT present

GOLF - Ron Scanlon- present

Proposed ByLaw Change

Current Version -

ARTICLE XI - Registration

A. Separate registration will be held for each sport for three weeks. Appropriate fees and a completed registration form with a parents signature are required to be considered registered. All registration forms must be completed in full, including the player's Florissant resident number if applicable. Registrations after the three scheduled periods can be taken only by the Coordinator of the sport, and may be assessed a late fee****as determined by the executive board. the eligibility of players, managers and coaches shall be regulated by the requirements of the Executive Board, the CYC and these By-Laws. The fees and uniform assessments, if any, will be decided by the Executive Board.

Proposed Change –

ARTICLE XI - Registration

A. Separate registration will be held for each sport via the St Sabina Sports Association’s Web-Site for a minimum of 30 days. (Duration dates to be chosen by current sport’s coordinator). During said registration period, one (1) “in-person” registration date shall be held (date and time to be chosen by current sport’scoordinator). Appropriate fees and a completed registration form with a parent’s signature are required to be considered registered. All registration forms must be completed in full, including the player's Florissant resident number if applicable. Registrations after the on-line 30 day scheduled period can be taken only by the Coordinator of the sport, and may be assessed a late fee****as determined by the executive board. The eligibility of players, managers and coaches shall be regulated by the requirements of the Executive Board, the CYC and these By-Laws. The fees and uniform assessments, if any, will be decided by the Executive Board.

February 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–February 10, 2016

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:35pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

January 13^th EBM minutes read aloud with motion to approve and approval seconded

January 19^th GSM minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

3/9/16, 7:00 PM Rectory (Board Meeting)

4/13/16, 7:00 PM Rectory (Board Meeting)

4/19/16, 7:30PM Huels Hall (General Sports Meeting)

4: Treasurer’s Report: Given by Dan Bateman

Dan not present, treasurer’s report given by Chairman Tim O
Income – payment extraction from PayPal
Expenses - $xxxxxx for the appreciation dinner, Paid NC CYC fees, Paid for rainout line

End Treasurer’s Report

5: Parish Rep. Rich Heisse

NoCo CYC EBM held last night at St Ann – Rich requests a SSSA representative to sit in for him at the next NoCo EBM that he will not be able to attend
Basketball fees are high due to having 3 HS teams (each with a 20 game schedule and each game having three referees)
One issue with parents for one team in the 5^th grade girls Basketball league
NoCo CYC will be hosting the 2016 boys soccer playoffs – St Sabina should get some of the games
There will be a CYC banquet this year – it is the 60^th anniversary of CYC in St Louis
TEC’s are due for baseball / softball to Rich around March 1^st

6: Vice Chair – Amy Bateman

-Amy not present, no report given

7: Uniforms & Equipment - Jeff Inman

-Jeff present, yet no report given

8: Concessions - Becky Hilsabeck

About 50% of on-line concession checks have already arrived (utilizing the new system)
A 3% “convenience” fee has been added to the on-line registration format

9: Coordinator’s Reports

Joe McChesney- Basketball

Article in the newspaper about the Hazelwood school district making several budget cuts.
- One backlash concerning SSSA would be that the district will start charging a fee for use of their gymnasiums beginning in 2016-2017
More discussions arose concerning the combined 5^th-6^th boys basketball league fiasco.

End Basketball Coordinator’s Report

Paul Haarmann – CYC Softball

-Paul present, yet no report given

Signups are in process and we are hoping to have a 3^rd grade softball team this season

Todd Schmidt – CYC Baseball

-Todd present, yet no report given

Should have a 3^rd, 4^th and 5^th grade team this season
Todd cannot make it this Sunday for sign-ups
- Reminder sign-ups are in the Rectory this sunday

Taylor Stuart – Clinic Baseball / Softball

-Taylor present, yet no report given

Signups are slow, but typical for this time of year
Taylor will be sending a mass e-mail to all of the players / parents from last season to remind them of on going registrations.

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

-Taylor present, yet no report given

Discussion of smaller rosters (if feasible) for clinic soccer (due to 6 V 6)

Kim Miller – Volleyball

-Kim Not present, no report given

Jason Hilsabeck – Soccer Tournament Coordinator

Jason will have dates set for the SSSA 2016 Baseball / Softball tournament
Discussion to include up to 4^th grade teams this year.

Ron Scanlon – Golf

-Ron Not present, no report given

10: Old Business

Coaches Appreciation Dinner was quite the success a lot of positive feedback for all in attendance
Discussion of the proposed SSSA By-Law change
- Paul to post the change in the trophy case until the next General meeting
- Becky to post the proposed change on the web-site.

11: New Business

Discussion of dates for the SSSA food truck night
- June 23^rd or June 30^th
- Dates to be looked into as to not conflict with other local food truck nights.
From the Chairman’s desk:
- At the recent SS Men’s Club meeting there was discussion that Fr Banden will possibly be looking at the 15% “tax” to help pay down the current parish debt with the archdiocese.
  - Tim is mandating that any fund raiser in the future has a minimum of 15% set aside to cover this ‘tax” if this comes to a realization
    - Tim added that this is for fundraising only, not the day-to-day activities of the board (primarily registration fees)
An in depth discussion started concerning the individual responsibilities of each and every SSSA board member.
- Besides the basic responsibilities listed in the SSSA by-laws, a minimum requirement for all board members would be to have a report even in the event that board member cannot make it to the current board meetings (Board, and or General meeting)
  - The report can then be given by another member of the board
  - Even if there is no report to give that needs to be made clear via some sort of correspondence with another board member (primarily the Chairman)
    - This exception does not apply to the Treasurers position.
      - According to the SSSA by-laws it is a requirement of the Treasurer to submit a monthly report at each board and general meeting.

10: Adjourn -- 9:45pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, NOT present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, NOT present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Becky Hilsabeck, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Kim Miller- NOT present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- NOT present

January 2016 General Sports Meeting Minutes

ST SABINA SPORTS ASSOCIATION

GENERAL MEETING MINUTES

GENERAL SPORTS MEETING–January 19, 2015

PRESIDED BY Tim Oberkrom, Chairman

MINUTES BY Paul Haarmann, Secretary

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:48pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

Copies of the October 20th 2015 General Sports Meeting Minutes were dispersed amongst those present-

Minutes were read aloud and approved as read.

3: Future meeting Dates

Board meeting - 2/10/16, 7:30 pm, Rectory

General Sports Meeting April 14^{th 2016 – Huel’s Hall}

4: Treasurer’s Report:

• Paid CYC for Basketball

End Treasurer’s Report

5: Parish Rep. Rich Heisse

• Basketball season is going – one issue being a combined 4th – 5th grade team playing in a combined 5th – 6th grade league.

• Mike Gregory is out as chairman and Mike Johnson is in. Brian Cohen is in as Vice Chair

• Issue with Downtown CYC over getting a "Family" release for a family that has played sports at Sabina for years and have moved to Illinois and the children go to school at North County Christian o Downtown agreed to the family release, but only on a yearly basis.

o Rich will have ot renew the request year-to-year

End Parish Rep. Report

6: Vice Chair – Amy Bateman

• Will be ordering food for the appreciation dinner o 94 confirmed will order for 120-125 people

• Needs to order cake

• Fundraising for 2016: o All fundraising for the coming year will be an event and not a forced sale of goods.

o Date and details for a food truck night discussed

7: Uniforms & Equipment - Jeff Inman

• In the upcoming months / year we will need to purchase larger uniforms. o Kids are getting bigger – or - older grades are not returning uniforms as required

End Uniforms and Equipment Report

8: Concessions - Becky H, Amy S, Marie B

-Becky present yet no report to give

End Concessions Report

9: Coordinator’s Reports

Joe McChesney- Basketball

-Not Present – No report given

Paul Haarmann – CYC Softball

-Paul present, yet no report given

Todd Schmidt – CYC Baseball

-Todd Not present, no report given

Taylor Stuart – Clinic Baseball / Softball

-Taylor present, yet no report given

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

-Taylor present, no report given

Kim Miller – Volleyball

-Kim Not present, no report given

Ron Scanlon – Golf

• Ron looking for guidance from the board for rules enforcement during golf matches o An obvious disregard of the rules during the fall season final tournament

o CYC Rep. Rich Heisse said he would bring the issue up with the NoCo CYC golf OIC

Jason Hilsabeck – Tournament Coordinator

-Jason present, no report given

10: Old Business

• Discussion with clinic soccer coordinator concerning the issue brought up by a SSSA soccer coach that came to the October General Meeting to air his issues with having 3 year olds on a PreK – K soccer team. Also about having 14 players on a team that competes in a 6 V 6 league. o One solution is to always discuss with the coach the option to accept or deny too young of layers or too many players on a roster. (any appropriate aged player registering during the official registration period HAS to be put on a roster)

o Too young or accepting a player after sign-ups must be discussed with the head coach.

11: New Business - Open Questions by guests

• Secretary asked to keep an eye on the now published St Sabina Parish activities calendar and make sure all SSSA dates are accurate and on the calendar

• The dates for baseball / softball & golf registrations shall be changed to: o On line – January 22nd thru February 21st

o In person shall remain the same as previously posted

• The proposed change to the St Sabina Parish Sports Association were read aloud at this General Meeting on January 19, 2016

• Sports appreciation dinner details discussed: o Doors open at 6:00PM

o Paul, Jeff and Tim to meet in Huel’s Hall at approximately 10:00AM to set up tables and chairs  Any other help will be appreciated

o Becky & Amy will be meeting at Huel’s Hall later in the afternoon (approximately 3:00PM) to continue setting up including decorating and final finishing touch’s  Any other help would be appreciated

o Tim O shall be taking care of all beverages  Canned Beer

 Liquor for bar

 Soda (2 liters)

 Box-o-wine

•Elections: o Vice Chair position currently held by Amy Bateman  Amy was nominated, accepted nomination, and voted in to serve another two-year term as Vice Chair

o Treasurer position currently held by Dan Bateman  Dan was nominated, accepted nomination, and voted in to serve another two-year term as Treasurer

o Concession Coordinator position currently held by Becky Hilsabeck, Marie & Amy  Becky was nominated, accepted nomination, and voted in to serve another two-year term as Concession Coordinator

12: Adjourn -- 9:17pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- BECKY HILSABECK, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, not present

VOLLEYBALL- Kim Miller- not present

BASKETBALL-JOE MCCHESNEY, not present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF- Ron Scanlon- present

January 2016 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–January 13, 2015

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:03pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

November meeting minutes read aloud with motion to approve and approval seconded

3: Future meeting Dates -

1/19/16, 7:30PM Huels Hall (General Sports Meeting – Elections)

2/10/16, 7:30*PM Rectory (Board Meeting)

*Being Ash Wednesday meeting time has been changed to 7:30PM

4: Treasurer’s Report: Given by Dan Bateman

• No expenses or income since the November report o See November report for current financial information

End Treasurer’s Report

5: Parish Rep. Rich Heisse

• Rich not present – no report given

6: Vice Chair – Amy Bateman

-Amy present, yet no report given

• Need to discuss appreciation dinner can wait until old business

7: Uniforms & Equipment - Jeff Inman

-Jeff present, yet no report given

• As current teams get older, uniforms will need to be purchased due to size issues.

8: Concessions - Becky Hilsabeck

-Becky present, yet no report given

• Discussion concerning idea of concession good faith checks being mailed directly to the Hilsabeck Residence and administered by Becky.

9: Coordinator’s Reports

Joe McChesney- Basketball

• Season has begun, no technical fouls to report (so far)

End Basketball Coordinator’s Report

Paul Haarmann – CYC Softball

-Paul present, yet no report given

• No report to give, registration dates for softball & baseball reviewed with Board

• Clinic Coordinator Taylor Stuart agreed to produce and provide copies of registration forms o Discussed and agreed upon that baseball / softball forms to be used for golf registrations

Todd Schmidt – CYC Baseball

-Todd not present, no report given

Taylor Stuart – Clinic Baseball / Softball

-Taylor present, yet no report given

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

-Taylor present, yet no report given

Kim Miller – Volleyball

-Kim Not present, no report given

Jason Hilsabeck – Soccer Tournament Coordinator

-Jason present, yet no report given

Ron Scanlon – Golf

-Ron Not present, no report given

10: Old Business

• Coaches Appreciation Dinner o Date 1-23-16

o Approximately $1,000 budget set  Food approx $400

 Alcohol approx $300-350

 Dinnerware and decorations approx $250-300

o 63 – RSVP’s for Dinner  Planning on setting up for 80+ -

 Chicken (2.5 pieces per guest), biscuits, mashed potatoes, green beans & Salad

 Alcohol (beer & wine) & soda to be purchased.

o Paul to send out e-mail to a large group of the "old-timers" to see if RSVP’s were sent

11: New Business

•Review list sent from Sister Joan and remove any coaches that will not be associated with SSSA in 2016 and therefore do not need background checks.

•Comprise a list of known dates to send into the rectory reserving Huel’s Hall and or the Rectory.

•Proposed by-law change: o Concerning player registrations:  Due to changing technologies and popular demand, SSSA registrations will be held on-line utilizing the SSSA website. •The official sign-up period shall be held for a minimum of 30 calendar days

•Dates to be chosen by current sports coordinator

•During the 30 day on-line registration period one (1) in-person registration shall be held. o Date chosen by coordinator.

•Dates for 2015 Baseball / Softball "in-person" registrations o Jan 31^st

o February 14th

o February 21st  All in Huel’s Hall pending availability

10: Adjourn -- 9:25pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, NOT present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Becky Hilsabeck, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, NOT present

CYC SOCCER-PETE KOHLBERG, NOT present

VOLLEYBALL- Kim Miller- NOT present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- NOT present

November 2015 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–November 11, 2015

PRESIDED BY Tim Oberkrom

MINUTES BY Amy Sauer & Paul Haarmann (Tardy)

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:17pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

October meeting minutes reviewed and approved

3: Future meeting Dates -

12/9/15, 7:00PM Rectory (Board Meeting)

1/13/16, 7:00PM Rectory (Board Meeting)

1/19/16, 7:30PM Huels Hall (General Sports Meeting – Elections)

1/23/16, Coaches Appreciation Dinner Huels Hall

4: Treasurer’s Report: Given by Dan Bateman

• Formal Monthly Spending Comparison Presented by treasurer and reviewed o See attached for report

End Treasurer’s Report

5: Parish Rep. Rich Heisse

• Soccer playoffs have started

• Few Volleyball games remaining o Playoffs scheduled for December 5^{th & 6th}

• Basketball T-E-C have been turned in

• $100 shall be returned to SSSA for rained out games which were ultimately cancelled.

• January 9th – Date for the NC CYC appreciation dinner

• CYC looking into changing the existing rainout hotline o New system proposed has and "APP"

• St Rose Gymnasium will not be utilized this coming basketball season, due to no one at St Rose to run the league / gym.

End Parish Rep. Report

6: Vice Chair – Amy Bateman

-Vice Chair present, yet no report given

7: Uniforms & Equipment - Jeff Inman

-Jeff present, yet no report given

8: Concessions - Becky H, Amy S, Marie B

• Two concession good faith checks turned into treasurer to be cashed, due to no shows at the stand.

• Misc food / candy left over from tournament o Discussion to make donation to food pantry or local meals-on-wheels director.

End Concessions Report

9: Coordinator’s Reports

Joe McChesney- Basketball

Joe not present

Paul Haarmann – CYC Softball

• No report to give, registration dates for softball & baseball need to be chosen soon.

Todd Schmidt – CYC Baseball

-Todd present, yet no report given

Taylor Stuart – Clinic Baseball / Softball

-Taylor present, yet no report given

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

• Three clinic coaches were chosen by the referees / clinic coordinator to be acknowledged for their sportsmanship and overall coaching activities o St. Ferdinand, Sacred Heart & St Ann

Kim Miller – Volleyball

-Kim Not present, no report given

Becky Hilsabeck - Kickball

• Discussions are needed to re-evaluate the future of the kickball tournament.

Jason Hilsabeck – Soccer Tournament

• 2015 Soccer tournament was a success o Received several positive e-mails and comments on tournament overall.

• Still collecting a few checks. o Not anticipating any issues

• After all numbers are finalized tournament shall net approximately $2,600.00

End Soccer Tournament Coord. Report*

Ron Scanlon – Golf

-Ron Not present, no report given

10: Old Business

• Coaches Appreciation Dinner o Date 1-23-16

o Food – Chicken, sides, salad, desert (vendor TBD)  Amy B volunteered to coordinate food

 Invitations have been designed and after a few revisions, final design approved

o Review of "old timers" invite list…deletions and corrections made  Becky to revise list before invitations are sent

 Invites to go out end of November

o Paul H agreed to take care of awards for the evening  Plaque for C-O-T-Y

 Plaque and permanent name inscription for Szcesniak award winner

•Elections for 2016 o Vice Chair (Currently held by Amy Bateman)

o Treasurer (Currently held by Dan Bateman)

o Concession (Currently held by "the Trinity")

11: New Business

•Discussion and confirmation on-line softball / baseball registrations will run January 31st to February 29th 2016

•Dates for Baseball / Softball "in-person" registrations o Jan 31st

o February 14th

o February 21st  All in Huels Hall pending availability

•Nominations for Coach-of –the-Year o Peter Kohlberg

o Jason Hilsabeck

o Scott Hill

•Fundraising for 2016 o Ideas presented and discussed, nothing exact as of yet. More discussions needed and finalized soon.

10: Adjourn -- 9:25pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hilsabeck, present

- Marie Bower, not present

SECRETARY-PAUL HAARMANN, present…yet tardy

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, not present

VOLLEYBALL- Kim Miller- not present

BASKETBALL-JOE MCCHESNEY, not present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF - Ron Scanlon- not present

October 2015-Sports Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–October 14, 2015

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:15pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

No Minutes Available- Secretary not present

Discussion was started allowing current Secretary, Peter Kohlberg to step down as Secretary. Board agreed to allow Peter to step down.

Next Discussion was started about filling the position.

After discussion it was agreed Softball Coordinator, Paul Haarmann will fill the position for the rest of 2015 and 2016 until the next elections where the person filling the position will be voted in.

*NOTE - Peter shall remain CYC Soccer Coordinator

3: Future meeting Dates

10/20/15, 7:30pm Huel’s Hall (General Sports Meeting)

11/11/15, 7:00 pm Rectory, Fr Huels Room

4: Treasurer’s Report:

Treasurer not present—report given by Chairman

•

Paid CYC for Soccer

•

Paid League fees

•

Billing for training league fees

•

Soccer registration money has been deposited

End Treasurer’s Report

*Chairman Tim Oberkrom is requesting a formal treasurer’s report with full documentation and disclosures of all spending, income, assets and balances.

5: Parish Rep. Rich Heisse

•

The Archdiocese can send auditors to audit the SSSA without notice.

o

Discussion was held as how SSSA can reduce the chance of losing funds and or an audit in the future.

•

Basketball news:

o

TEC due 11- 10

o

Screening meeting 11-11

o

Rosters due 11-12

o

Kick off meeting 12-29

o

Season starts 1-4-16

•

Current ongoing Volleyball & Soccer seasons progressing with few problems

•

Rich went over which districts will be hosting which sports for the CYC playoffs.

•

CYC sports banquet will be held at the Crowne Plaza Hotel 11-5-15

•

SSSA will be required to provide a Vice Chair Position for the North County CYC district board in 4 years

o

Rich suggests the SSSA board starts looking immediately

End Parish Rep. Report

6: Vice Chair – Amy Bateman

•

SSSA Christmas party has been scheduled – 12-4-15 7:00PM Cuginos

End Parish Rep. Report

7: Uniforms & Equipment - Jeff Inman

-Jeff present, yet no report given

8: Concessions - Becky H, Amy S, Marie B

•

Amy made the request to visit the stand to go over details of food / concession for the upcoming soccer tournament and kickball tournament.

End Concessions Report

9: Coordinator’s Reports

Joe McChesney- Basketball

•

Upcoming season registrations (so far)

o

3B – 9 registered o 3G – 7 registered o 4G – 2 registered

o

5B – 11 registered

o

6B – 6 registered

o

7B – 1 registered

o

9B – 7+ registered (Coach Dan Garrett)

o

10B – 6+ registered (coach Jeff Inman)

•

On-Line registrations went well with little changes to the format

End Basketball Coord. Report

Paul Haarmann – CYC Softball

-Paul present, yet no report given

Todd Schmidt – CYC Baseball

-Todd Not present, no report given

Taylor Stuart – Clinic Baseball / Softball

-Taylor present, yet no report given

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

-Taylor present, yet no report given

Kim Miller – Volleyball

-Kim Not present, no report given

Becky Hilsabeck - Kickball

•

9 teams currently registered

Jason Hilsabeck – Soccer Tournament

•

Currently have 27 non-Sabina teams registered

•

Jason will know the actual counts for trophy’s / medals once all of the brackets are complete.

o

Topic of Discussion – Medals vs. Trophies



First place team shall get individual player trophies



Second place team shall get dog tags or nothing (looking into cost feasibility)

•

Jason is attempting to separate the Pre-K teams from the K teams for competition purposes

End Soccer Tournament Coord. Report*

*Chairman, Tim Oberkrom made a special request that all teams be paid for either on-line, or by the start of their first game. If a team has an issue, Jason shall make the board aware of the issue.

10: Old Business

None

11: New Business (Chairman’s special agenda)

•

Coaches Appreciation Dinner

o

Date 1-23-16

o

Food – Chicken, sides, salad, desert (vendor TBD)



Amy B volunteered to coordinate food



Becky volunteered to coordinate invitations

o

Paul H agreed to look into invitee list for the "old timers" and hopefully update all of the names and addresses

o

Nominees for the Steve Szcesniak Award discussed

o

Nominations for the 2015 "coach of the year" award being taken on-line



To be discussed and voted on at the 11-11-15 Board Meeting

•

Elections for 2016

o

Vice Chair (Currently held by Amy Bateman)

o

Treasurer (Currently held by Dan Bateman)

o

Concession (Currently held by "the Trinity")

Chairman, Tim Oberkrom made the request to all three Positions (Dan – not present, Marie – not present) to

discuss whether these position holders will be returning for another two-year term.

•

Shed – final inspections

o

Taylor S informed Chairman waiting on door handle to be replaced by shed supplier

•

Misc.

1. Player from the 8

th grade that could not get a release to play for St Sabina shall be reimbursed their registration fee and concession good faith check.



Tim O wrote a check to be mailed to parents.

2. Taylor S requested a check for the St Norbert’s soccer Tourney

a. If a "trade" to be made with St Norbert for the tournament fees due for the St Sabina

Soccer Tournament, then a paper trail MUST be made to document the exchange.

3. Breakfast with Santa at St Sabina shall be paid for by the SSSA.

4. The on-line "fan shop" has profited SSSA $22 to date.

Chairman, Tim Oberkrom re-emphasized a need (requirement) to have a paper trail for any and all financial transactions made by any member of the SSSA.

10: Adjourn --

9:11pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present TREASURER-DAN BATEMAN, not present UNIFORMS/EQUIPMENT-JEFF INMAN, present CONCESSION- Amy Sauer, present

- Becky Hilsabeck, present

- Marie Bower, not present

SECRETARY-PETE KOHLBERG, not present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, not present VOLLEYBALL- Kim Miller- not present BASKETBALL-JOE MCCHESNEY, present CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

October 2015-General Sports Meeting

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

GENERAL SPORTS MEETING–October 20, 2015

PRESIDED BY Tim Oberkrom

MINUTES BY Paul Haarmann

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:35pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting:

No July 14

th

2015 General Sports Meeting Minutes Available-

The October SSSA Board Meeting minute were made available to All present.

3: Future meeting Dates

Board meeting - 11/11/15, 7:00 pm, Off-Site

General Sports Meeting January 19

th

2016

4: Treasurer’s Report:

•

Paid - CYC for Soccer, League Fees, St Norbert for Soccer Tourney, St Sabina for SSSA portion of cable bill for Huels Hall

•

Billing for training league fees

•

Refunded 8th grade soccer player’s registration fee

End Treasurer’s Report

5: Parish Rep. Rich Heisse

•

Soccer season is going strong – 2 teams have the potential for going to the playoffs

•

Rich and the Board acknowledged 8th grade coach Scott Hill (who was present) for his abilities and effort he puts forth as a SSSA representative.

•

Current ongoing Volleyball season progressing with few problems

•

Rich went over which districts will be hosting which sports for the CYC playoffs. End Parish Rep. Report

6: Vice Chair – Amy Bateman

•

SSSA Bi-Annual Coaches Appreciation dinner is scheduled for January 23rd 2016

End Vice Chair Report

7: Uniforms & Equipment - Jeff Inman

•

In the past several months:

o

Purchased new baseball &Softball equipment, New basketball game balls

o

Purchased new soccer uniforms in 2014

o

Purchased a new style uniform for training league teams

End Uniforms and Equipment Report

8: Concessions - Becky H, Amy S, Marie B

•

Becky, Amy and Marie will visit the concession stand after the meeting to take an inventory and make a list of items needed for the soccer tournament.

End Concessions Report

9: Coordinator’s Reports

Joe McChesney- Basketball

-Not Present – No report given

Paul Haarmann – CYC Softball

-Paul present, yet no report given

Todd Schmidt – CYC Baseball

-Todd Not present, no report given

Taylor Stuart – Clinic Baseball / Softball

-Taylor not present, no report given

Peter Kohlberg – CYC Soccer

-Peter Not present, no report given

Taylor Stuart – Clinic Soccer

-Taylor not present, no report given

Kim Miller – Volleyball

-Kim present, yet no official report given

Kim was glad to announce, "3

rd graders won some games!"

Becky Hilsabeck - Kickball

•

8 teams currently registered

•

Discussion was held about when to close registrations

End Kickball Report

Jason Hilsabeck – Soccer Tournament

•

Currently have 50 teams registered

o

13 St Sabina Teams

o

37 teams from other parishes

•

Jason is looking for a 3rd grade girls team to fill out that bracket

•

Jason will have separate K & pre-K divisions

End Soccer Tournament Coordinator Report

10: Old Business

None

11: New Business - Open Questions by guests

•

Pre-K soccer coach requested to speak on the issue of having 3 year olds on a pre-K – K soccer team

o

He has 14 players on this team (in his opinion, too many for a 6 V 6 league)

o

He has parents complaining when these 3 year olds are not getting "adequate" play time.

o

He asked what is the cut off for taking this young of player on a team

After discussion, it was agreed to speak with the clinic coordinator about this subject at the next sports board meeting.

A suggestion was made to allow 3 year olds to be registered, yet perhaps form a "waiting list"… if the younger player is needed to fill out roster, they will be put onto the roster. If the roster has an adequate amount of players, it will be presented to the head coach of that team, and they will be allowed to either accept or deny the

3 year olds registration.

12: Adjourn -- 8

:35pm

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present TREASURER-DAN BATEMAN, present UNIFORMS/EQUIPMENT-JEFF INMAN, present CONCESSION- Amy Sauer, present

- Becky Hilsabeck, present

- Marie Bower, present

SECRETARY-PAUL HAARMANN, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, not present CYC SOCCER-PETE KOHLBERG, not present VOLLEYBALL- Kim Miller- present BASKETBALL-JOE MCCHESNEY, not present

CLINIC SOCCER-TAYLOR STUART, not present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, not present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

GOLF- Ron Scanlon- not present

July 2015 Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–July 8th, 2015 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY AMY BATEMAN

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:15pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review May Minutes

Minutes approved

3: Future meeting Dates

7/14/15, 7:30 pm, Huels Hall

3.1 Chairman's Notes

OMG dinner 7/25, need desserts, people to sell tickets after mass, people to work the event

Parish Picnic, need raffle item, need people to work fry booth during the picnic

4: Treasurer’s Report: Dan Bateman

Money is the same as May, deposits from soccer/volleyball still coming in.

Several Parishes still owe training league fees and tourney fees, Dan, Taylor and Jason to collect

5: Parish Rep. Rich Heisse

Baseball/Softball season is under water. No games rescheduled after 7/9

6: Other Officer’s Reports

Amy B

No report

7: Coordinator’s Reports

Jeff I

Jeff to order soccer/volleyball uni’s as soon as possible.

"The Trinity"

100% attendance in the stand for baseball season

Todd Schmidt

No report

Taylor S

Needs to apply for Flor building permit

Paul

No CYC softball issues to report, all is well

8: Old Business

None

9: New Business

SEE CHAIRMAN’S NOTES ABOVE

10: Motion to Adjourn: AT 9:30!

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, NOT present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, NOT present

- Becky Hilsabeck, present

- Marie Bower, NOT present

SECRETARY-PETE KOHLBERG ,NOT present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, not present

VOLLEYBALL- KIM MILLER, present

BASKETBALL-JOE MCCHESNEY, not present

CLINIC SOCCER-TAYLOR STUART, ½ present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, ½ present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

May 2015 Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–April 8th, 2015 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:08pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review March Minutes

Minutes approved

3: Future meeting Dates

5/13/15, 7:30 pm Rectory, Fr Huels Room

3.1 Chairman's Notes

The moving of the baseball backstops has been postponed

4: Treasurer’s Report: Dan Bateman

Account balance is $xxxx

Basketball league fees $xxxx

Candy Bar cost $xxxx

$xxx was donated to the St. Ferdinand Basketball Tournament

5: Parish Rep. Rich Heisse

Baseball rosters have been uploaded and schedules are posted *This is new business from Rich.* Downtown Information So Far:

1. SOCCER:

Playoffs—Hosts and dates:
Host—St. Charles-Girls & Parochial Boys, deadline for conflicts – November 3
Meeting Date—November 9
Play Dates—November 11th thru the 15^th
Host—South County-Boys & Parochial girls, deadline for conflicts –November 10
Meeting Date—November 16
Play Dates—November 18^th thru the 22^th
South Central-Spirit Games – November 28^th & 29^th


2. VOLLEYBALL:

Playoffs—Hosts and dates:
Deadlines for conflicts, November 17
Meeting Date—November 23
Hosts—West County—Girls, Parochial Girls and Parochial Boys. North County-Boys
Play Dates—Parochial—December 2-4, all other divisions—December 5 & 6
South County-Spirit Games – November 28^th & 29^th

North County Info: Tenative Dates for Soccer/Volleyball
Team Entry/Parish Activity/Field Availability							July EBM
Screening Meeting							Thursday Following EBM
Last day to add or drop team							10 Days from sceening
Roster Due							August EBM
Kick Off Meeting							TBD
Last day to add/drop players or coaches:							TBD

6: Other Officer’s Reports

Amy B

Candy bars have been ordered

7: Coordinator’s Reports3

Jeff I

Baseball/softball equipment has been handed out

"The Trinity"

9-10 tables have been sold for trivia night

donations looking good

beer has been donated by grey eagle

Todd Schmidt

2 baseball teams, 3rd and 4th

DAN BATEMAN OWES TODD ROBERTO'S PIZZIA FOR LOSING THE ELECTION BET

Taylor S

8 clinic teams

Working on the new shed

8: Old Business

None

9: New Business

Need some ideas for use of the money that we have

Slushy machine

A few soccer goals need to be fixed

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hilsabeck,not present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL- position available

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, not present

TOURNAMENT DIRECTOR-JASON HILSABECK, not present

March 2015--Sports Board Meeting

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING–March 11th, 2015 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:10pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review February Minutes

Minutes approved

3: Future meeting Dates

4/08/15, 7 pm Rectory, Fr Huels Room

3.1 Chairman's Notes

None

4: Treasurer’s Report: Dan Bateman

None

5: Parish Rep. Rich Heisse

Scott Hill has trophies in the church basement

6: Other Officer’s Reports

Amy B

Trivia Night will be May 2nd

Amy is looking for the number of families signed up for baseball and softball this year. She needs this number so she can buy the boxes of candy for the fundraiser

Jeff I

Spent $2184.55 on new baseball equipment

$ 528.00 on Training League shirts

7: Coordinator’s Reports3

Jeff I

Uniform equipment night will be on 4/14

"The Trinity"

Trivia Night on May 2nd

Coozies are on order ($85)

Joe M

No issues yet!

Todd Schmidt

3 teams definite this year

Taylor S

2 girls softball teams, k and 2nd

5 boys baseball teams

8: Old Business

None

9: New Business

Need some ideas for use of the money that we have

Slushy machine

Other New Business

This march, we will be moving backstops 6+7

More info on work day to follow

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, not present

TREASURER-DAN BATEMAN, not present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hilsabeck, present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, not present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL- position available

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, not present

February 2015-- Sports Board Meeting

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– Feb 17th, 2015 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:10pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review January Minutes

Minutes approved

3: Future meeting Dates

3/11/15, 7 pm Rectory, Fr Huels Room

3.1 Chairman's Notes

None

4: Treasurer’s Report: Dan Bateman

None

5: Parish Rep. Rich Heisse

Basketball is going well. We are currently half way through the season.

Playoffs: Boys-West County, Girls-South Central

We voted to keep the North County Spirit Games

Baseball/Softball TEC's due next month

6: Other Officer’s Reports

Amy B

Trivia Night will be May 2nd

7: Coordinator’s Reports

Jeff I

Uniform equipment night will be on 4/14

Paul H

A moment of silence was called for there being no softball teams in cyc this year. Paul vowed that this will be a rebuilding time and that within 4 years we will have a full program.

"The Trinity"

Trivia Night on May 2nd

Joe M

No issues yet!

Todd Schmidt

3 teams definite this year

Taylor S

2 girls softball teams, k and 2nd

4 boys baseball teams

8: Old Business

None

9: New Business

Need some ideas for use of the money that we have

check to mother ship

fryer

New front marquee sign

Slushy machine

MORE CONES

A Motion was made, seconded, and passed to donate $1000 to the Parish

Other New Business

This march, we will be moving backstops 6+7

More info on work day to follow

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, not present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, not present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, not present

- Becky Hilsabeck, present

- Marie Bower, not present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-Paul Haarmann, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL- position available

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, not present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

January 2015-General Sports Meeting

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

EXECUTIVE SPORTS MEETING– Jan 20TH, 2015 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:40pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review December Minutes

Minutes approved

3: Future meeting Dates

2/17/15, 7 pm Rectory, Fr Huels Room

3.1 Chairman's Notes

None

4: Treasurer’s Report: Dan Bateman

None

5: Parish Rep. Rich Heisse

There is a possibility that St Martins will be trying to host Clinic

Baseball again. More info to follow

We will be receiving a $400 refund from NC since the Spirit games did not happen

6: Other Officer’s Reports

Amy B

Fundraisers this spring will be candy bars.

A flyer will be handed out during registrations

Candy will be picked up at uniform/equip night

We wil also be hosting a Trivia Night. Date TBD

7: Coordinator’s Reports

Jeff I

Uniform equipment night will be on 3/8

Paul H

Dealing with a 6th Grade girls fiasco

"The Trinity"

Starting this year, we will have 3 parents per concession shift

High school kids can also participate for service hours

8: Old Business

None

9: New Business

ELECTION RESULTS

Chairman- Tom O (Uncontested)

Secretary- Peter K ""

Parish Rep- Rich H ""

Uniform Equipment Manager- Jeff I ""

Other Positions Nominated by the Board

Communication Coordinator- Becky H

Tournament Coordinator- Jason H

THANK YOU ALL FOR YOUR DEDICATION TO ST. SABINA

Other New Business

This march, we will be moving backstops 6+7

More info on work day to follow

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, not present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hilsabeck, present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-Paul Haarman, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL- position available

BASKETBALL-JOE MCCHESNEY, not present

CLINIC SOCCER-TAYLOR STUART, not present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, not present

COMMUNICATIONS-BECKY HILSABECK, present

TOURNAMENT DIRECTOR-JASON HILSABECK, present

January 2015 Board Meeting Minutes

Board Meeting 1/14/2015

-Treasurer's Report- Dan Bateman

CYC Basketball has been paid. $1079 for 4 total teams.

All outstanding money has been received from other parishes

Paid Uniform Bill

-Vice Chairman Report- Amy Bateman

We will not have a vendor fair, will do trivia night instead. Amy will confirm a date.

Amy S. & Marie will research candy bar information and create a flyer. Flyer to include candy bar info, uniform pick up, and trivia night info.

Need to determine a prize for person or team with most trivia ticket sales.

-Basketball Report- Joe McChesney

Basketball sign ups for 2015 will be 9/20, 9/27, 10/4

for 2016 9/18, 9/22, 10/2

-Uniform/Equipment Report- Jeff Inman

Very few uniforms were returned. Will be sending out postcards to collect remaining uniforms.

Uniform/Candy Bar pick up night will be April 14. Possibly have coaches pick up equipment before that date.

-Concession Report- Marie Bower, Amy Sauer, Becky Hilsabeck

Concession cash deposits were found and given to Dan to deposit.

Discussed moving to an online program for concession scheduling. Pros: parents can schedule themselves. Cons: getting the word out. Will do more research and possibly try this next season.

CYC Softball- Paul Haarman

softball will probably have 1 team

CYC Baseball- Todd Schmidt

baseball will probably have 2 teams

Clinic Baseball/Softball-- Taylor Stuart

Will be meeting with other parishes to discuss where K boys will play this year.

Would like to move backstops in March due to road construction. Will make a plan and present to Vincents about where the backstops should go.

Taylor will update registration forms and concession forms before baseball/softball sign ups

-General Sports Meeting will be held 1/20/15

positions up for election are Chairman, Secretary, Uniform Cooridinator, Parish Rep

November 2014 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION BOARD MEETING MINUTES

GENERAL SPORTS MEETING-NOV 12TH, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7 :07pm

Opening prayer, St. Sabina -Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review October Minutes

Minutes approved

3: Future meeting Dates

1/14/15,

7 pm Rectory, Fr Huels Room

3.1 Chairman's Notes

None

4: Treasurers Report: Dan Bateman 3 parishes have not paid their (soccer) league fees( BTe, Norberts, St. Rose). All kickball checks have been deposited

Soccer Tournament and Kickball Tournament Brought in $ 7195.63

Expenses $ 4331 .20

Profit $2864.43

5: Parish Rep. Rich Heisse

None

6: Other Officer's Reports

Amy 8 None

7: Coordinator's Reports

Jeff I Uniform equipment night will be on

12/10/14

Taylor S none

"The Trinity" none

Joe M Has gym times available on Tuesdays Sign ups are going well

8: Old Business None

9: New Business

Don't forget about Sports Board Christmas gathering Food is here, let's eat!!

BASEBALL AND SOFTBALL REGISTRATIONS SOCCER AND VOLLEYBALL REGISTRATIONS BASKETBALL REGISTRATIONS

10: Motion to Adjourn:

-Motion made and

2nd.

AITENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present VICE CHAIRMAN-AMY BATEMAN, present CYC REPRESENTATIVE-RICH HEISSE, present TREASURER-DAN BATEMAN, present UNIFORMS/EQUIPMENT-JEFF INMAN, present CONCESSION-Amy Sauer, present -Becky Hilsabeck, present -Marie Bower, present

SECRETARY -PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-Paul Haarman, not present CYC BASEBALL-TODD SCHMIDT, not present CYC SOCCER-PETE KOHLBERG, present VOLLEYBALL-JEFF LURKINS, not present BASKETBALL-JOE MCCHESNEY, present CLINIC SOCCER-TAYLOR STUART, present CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present COMMUNICATIONS-AMY BATEMAN, present BMX DIRT BIKE TEAM-TBD

October 2014 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

GENERAL SPORTS MEETING– Oct. 21st, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:30pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review September Minutes

Minutes approved

3: Future meeting Dates

Nov 12, 2014, Robertos 7:30

3.1 Chairman's Notes

None

4: Treasurer’s Report: Dan Bateman

Getting blank checks to Trinity to get ready for tournament.

Will be meeting with Vincent Association to "buy out" contents of concession stand to prep for tournament.

5: Parish Rep. Rich Heisse

Just some updates from last night's meeting for tonight's meeting.
Anyone interested in attending the North County CYC banquet on Dec. 6th at St. Sabina needs to let me or BJ know as soon as possible. This is usually a very nice time for just $10 per couple.
Any kid interested in playing chess can sign up for a team through St. Ferdinand. They will be holding the games over there. To my knowledge, there is no Open or Closed Division play for this sport but if you wish to coach you still have to have all of the coaching requirements!! :)
Our girls 8th grade team MAY be playing tonight at Lou Fusz instead of tomorrow night. We got thrown a curve ball this morning and we're trying to work it out. More to follow.

City County Soccer

Boys St. Charles 11/19-23

Girls South Central 11/12-16

Basketball TEC's due on 11/11/14

6: Other Officer’s Reports

Amy B

None

7: Coordinator’s Reports

Jeff I

Needs final counts for equipment needed for soccer and kickball tournament.

Taylor S

wait till new business

"The Trinity"

Working on kickball tournament. 12 teams are registered

Joe M

Has gym times available on Tuesdays

Sign ups are going well

8: Old Business

SOCCER TOURNAMENT

DATES 10/25+26, 11/1+2 and 11/8+9

Being directed by Jason Hillsabeck

9: New Business

SOCCER TOURNAMENT

Taylor and Jason

Working on getting the schedules wrapped up. Also working with the Trinity on needs for the stands.

They will be needing help with reffing for some of the games. Will be contacting persons regarding this.

All Board Members are on notice to be present as much as possible.

Lets make this a huge success!!

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

10: Motion to Adjourn:

Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hilsabeck, present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-Paul Haarman, not present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL-JEFF LURKINS, not present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

September 2014 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

GENERAL SPORTS MEETING– Sept 10th, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 8:00pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review August Minutes

Minutes approved

3: Future meeting Dates

Oct. 8th 2014, Fr. Huels Room Sports Board Meeting

3.1 Chairman's Notes

In new business

4: Treasurer’s Report: Dan Bateman

Training league checks have been deposited

5: Parish Rep. Rich Heisse

Soccer is doing well, lots of rain outs

City County Soccer

Boys St. Charles 11/19-23

Girls South Central 11/12-16

Ruling On Ferguson Soccer games

Games will be played as scheduled. They are not going to move venues

Sabina will not pay any forfeit fees that District attempts to assess.

6: Other Officer’s Reports

Amy B

Fall Fundraiser update

$3280 profit

Fall Vendor Fair

7: Coordinator’s Reports

Jeff I

None

Taylor S

Will have soccer tournament update for next meeting

"The Trinity"

Working on kickball tournament, Early numbers are looking good

Joe M

Has gym times available on Tuesdays

Sign ups are going well

8: Old Business

SOCCER TOURNAMENT

DATES 10/25+26, 11/1+2 and 11/8+9

Being directed by Jason Hillsabeck

9: New Business

SOCCER TOURNAMENT

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

Sept 9, 10:30-1 Huels Hall

Sept 14, 10:30-1 Huels Hall

Sept 21, 10:30-1 Huels Hall

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hillsabeck, present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-PAUL HAARMANN, present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL-JEFF LURKINS, not present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-AMY BATEMAN, present

BMX DIRT BIKE TEAM-TBD

August 2014 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

GENERAL SPORTS MEETING– July 9th, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:10pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review August Minutes

Minutes approved

3: Future meeting Dates

Sept. 10 th 2014, Fr. Huels Room Sports Board Meeting

3.1 Chairman's Notes

In new business

4: Treasurer’s Report: Dan Bateman

Waiting for final team checks from coordinators

5: Parish Rep. Rich Heisse

None

6: Other Officer’s Reports

Amy B

Fall fundraiser Bobo's pizzia

pizza totals $7348.50 with a projected profit of $2939

7: Coordinator’s Reports

Jeff I

Need to know if we have nets, corner flags and other equipment ready for fall soccer. Will be getting together with Taylor and Peter concerning this

Taylor S

Mentally still On Vacation

"The Trinity"

Working on kickball tournament, Early numbers are looking good

Joe M

Has gym times available on Tuesdays

8: Old Business

SOCCER TOURNAMENT

DATES 10/25+26, 11/1+2 and 11/8+9

Being directed by Jason Hillsabeck

BRAD MILLER

9: New Business

Ordering "STUFF" for the Sports Parish Picnic Basket

BRAD MILLER

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

Sept 9, 10:30-1 Huels Hall

Sept 14, 10:30-1 Huels Hall

Sept 21, 10:30-1 Huels Hall

OTHER DATES

none

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, not present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, not present

- Becky Hillsabeck, present

- Marie Bower, not present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-PAUL HAARMANN, present

CYC BASEBALL-TODD SCHMIDT, present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL-JEFF LURKINS, not present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-AMY BATEMAN, present

BMX DIRT BIKE TEAM-TBD

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

GENERAL MEETING– July 15th, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:30pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review July Minutes

Minutes approved

3: Future meeting Dates

Aug 13th 2014, Fr. Huels Room Sports Board

3.1 Chairman's Notes

None

4: Treasurer’s Report: Dan Bateman

None

5: Parish Rep. Rich Heisse

Softball City County starts at all locations this Saturday

6: Other Officer’s Reports

Amy B

Fall fundraiser will be Bobo's pizzia

40% with 5% for single drop

Need count on total players for Bobo's fliers

7: Coordinator’s Reports

Jeff I

UNIFORM EQUIPMENT NIGHT will be on 7/29/14

Taylor S

None

"The Trinity"

Trick or Treat Kickball Tournament will be on 11/1/2014

Adult/coed

8: Old Business

Soccer Tournament

Flyer and Registration for are being finalized

9: New Business

SOCCER TOURNAMENT

DATES 10/25+26, 11/1+2 and 11/8+9

Being directed by Jason Hillsabeck

OMG DINNER

DATE 7/26/14

Set up at 3pm

17-20 desserts

A vote needs to be taken on possible new tournament rules

- the question was brought up if we should cover two CYC tournaments, and encourage one to be outside our district, versus just giving $200 to each team for tournaments

A motion was madeto change the By Laws to have only 2 General Meetings per year (Jan and July)

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

OTHER DATES

none

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, not present

TREASURER-DAN BATEMAN, not present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hillsabeck, present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-PAUL HAARMANN, not present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL-JEFF LURKINS, not present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, not present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, not present

COMMUNICATIONS-AMY BATEMAN, present

BMX DIRT BIKE TEAM-TBD

July 2014 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION

BOARD MEETING MINUTES

BOARD MEETING– July 9th, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:

A quorum being present, the meeting was called to order at 7:10pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review June Minutes

Minutes approved

3: Future meeting Dates

July 14th 2014, Fr. Huels Room General Meeting

3.1 Chairman's Notes

Waiting for new business

4: Treasurer’s Report: Dan Bateman

Bills were sent out to parishes for league fees on Sabina fields

Kickball T- roughly $378 profit

Last two days of Concessions- roughly $400 profit

5: Parish Rep. Rich Heisse

Softball almost over

North County will be hosting City/County at CLN, St Ferd Park and Our Lady of Guadulupe

Team entry cards have been submitted

Soccer/volleyball screening meeting will be on 7/10 at St Ferdinand

6: Other Officer’s Reports

Amy B

Fall fundraiser will be Bobo's pizzia

40% with 5% for single drop

7: Coordinator’s Reports

Jeff I

Need uniform counts from coordinators asap

UNIFORM EQUIPMENT NIGHT will be on 7/29/14

Taylor S

On Vacation

"The Trinity"

8 boxes of candy bars left

Still working on Parish Picnic practices

Paul H

100% success rate in the Sabina Softball program
The one-and-only team won their league and will be going to the softball playoffs.

Congratulations to Eric Carpenter and the St Sabina 5th grade girls softball team!

CYC Playoff meeting is next Monday the 14th down in Shrewsbury.

Schedules will be available at that meeting, I will forward their play times to all so if you want to come out and cheer on North County and St Sabina... the playoffs are hosted by North County this year, so I am sure NOCO CYC will be looking for volunteers.

I am sure Mr. CYC Parish Rep. will have more info on that.

Thanks,

Paul Haarmann
St Sabina Sports CYC Softball Coordinator

8: Old Business

Coaches Incentive Program

Coaches that bring back all their teams uniforms will receive a voucher for 1 free player registration

9: New Business

SOCCER TOURNAMENT

DATES 10/25+26, 11/1+2 and 11/8+9

Being directed by Jason Hillsabeck

OMG DINNER

DATE 7/26/14

Set up at 3pm

17-20 desserts

Ordering "STUFF" for the Sports Parish Picnic Basket

Possible uniform and equipment return and resale program- Ron S

BASEBALL AND SOFTBALL REGISTRATIONS

SOCCER AND VOLLEYBALL REGISTRATIONS

BASKETBALL REGISTRATIONS

Sept 9, 10:30-1 Huels Hall

Sept 14, 10:30-1 Huels Hall

Sept 21, 10:30-1 Huels Hall

OTHER DATES

none

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, present

- Becky Hillsabeck, not present

- Marie Bower, present

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-PAUL HAARMANN, not present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL-JEFF LURKINS, not present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, not present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, not present

COMMUNICATIONS-AMY BATEMAN, present

June 2014 Board Meeting Minutes

ST SABINA SPORTS ASSOCIATION MEETING MINUTES

BOARD MEETING– June 11th, 2014 PRESIDED BY TIM OBERKROM, CHAIRMAN

MINUTES BY PETER KOHLBERG

1: Opening Statement:A quorum being present, the meeting was called to order at 8:00pm

Opening prayer, St. Sabina – Pray for Us

2: Minutes from Previous Meeting: Peter Kohlberg

Review May Minutes. Minutes approved

3: Future meeting Dates

July 9th 2014, Fr. Huels Room Sports Board

3.1 Chairman's Notes

None

4: Treasurer’s Report: Dan Bateman

One bounced check. It is being dealt with

Paid St. Martins field fees for prek-k baseball

All other bill are paid in full

5: Parish Rep. Rich Heisse

July 7th, TEC's are due for soccer

Issue with 3rd grade boys coach. Waiting for word from district

Baseball/Softball is wrapping up.

6: Other Officer’s Reports

Amy B

None

7: Coordinator’s Reports

Jeff I

Would like to start getting an idea from Taylor and Peter on uniform needs

Taylor S

Nothing

"The Trinity"

Missing 3 concession forms that were paid with cash. Currently searching for those

**From here out, if you pay concession with cash, you will work first**

Currently we have 4 teams signed up for the kickball tournament

8: Old Business

Coaches Incentive Program

Coaches that bring back all their teams uniforms will receive a voucher for 1 free player registration

9: New Business

SOCCER TOURNAMENT DATES 10/25+26, 11/1+2 and 11/8+9

OMG DINNER Peter will be the point man DATE 7/26/14 Set up at 3pm17-20 desserts

Ordering "STUFF" for the Sports Parish Picnic Basket

Jeff Inman's Basketball Team, Won their league!

Possible uniform and equipment return and resale program- Ron S

BASEBALL AND SOFTBALL REGISTRATIONS

TBA

SOCCER AND VOLLEYBALL REGISTRATIONS

May 18, 10:30-1, Fr Huels Room

June 1, 10:30-1, Huels Hall

June 8, 10:30-1, Huels Hall

BASKETBALL REGISTRATIONS

Sept 9, 10:30-1 Huels Hall

Sept 14, 10:30-1 Huels Hall

Sept 21, 10:30-1 Huels Hall

OTHER DATES

none

10: Motion to Adjourn:

-Motion made and 2nd.

ATTENDANCE PER MEMBERSHIP LIST

OFFICERS:

CHAIRMAN-TIM OBERKROM, present

VICE CHAIRMAN-AMY BATEMAN, present

CYC REPRESENTATIVE-RICH HEISSE, present

TREASURER-DAN BATEMAN, present

UNIFORMS/EQUIPMENT-JEFF INMAN, present

CONCESSION- Amy Sauer, Becky Hillsabeck, Marie Bower- P

SECRETARY-PETE KOHLBERG, present

COORDINATORS:

CYC SOFTBALL-PAUL HAARMANN, present

CYC BASEBALL-TODD SCHMIDT, not present

CYC SOCCER-PETE KOHLBERG, present

VOLLEYBALL-JEFF LURKINS, not present

BASKETBALL-JOE MCCHESNEY, present

CLINIC SOCCER-TAYLOR STUART, present

CLINIC BASEBALL/SOFTBALL-TAYLOR STUART, present

COMMUNICATIONS-AMY BATEMAN, present

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June 2016 Board Meeting Minutes

April 2016

March 2016 Board Meeting Minutes

Proposed ByLaw Change

February 2016 Board Meeting Minutes

January 2016 General Sports Meeting Minutes

January 2016 Board Meeting Minutes

November 2015 Board Meeting Minutes

October 2015-Sports Board Meeting Minutes

October 2015-General Sports Meeting

July 2015 Meeting Minutes

May 2015 Meeting Minutes

March 2015--Sports Board Meeting

February 2015-- Sports Board Meeting

January 2015-General Sports Meeting

January 2015 Board Meeting Minutes

November 2014 Board Meeting Minutes

October 2014 Board Meeting Minutes

September 2014 Board Meeting Minutes

August 2014 Board Meeting Minutes

July 2014 Board Meeting Minutes

June 2014 Board Meeting Minutes