|
|
 |
CYH Bylaws
CYHA By-Laws
--------------------------------------------------------------------------------
(Revised printing 6/7/84)
THE CONCORD YOUTH HOCKEY ASSOCIATION, INC.
BY-LAWS
ARTICLE I.
Membership
A. Associate Membership in the Association shall be open to any person submitting the requirements as to age, residence and paid registration and insurance fees, as determined by the Board of Directors. No youngster shall be permitted to participate in the Concord Youth Hockey Association if there is available to him or her a hockey program in a city or town closer to his or her residence than Concord; provided, however, that any youngster presently participating in the Concord Youth Hockey Program may continue to do so regardless of his or her residence.
B. Adult Membership in the Association shall be open, at no charge, to parents having a person participating in the program, and to any other adult actively participating in the program. Other adults having an interest in the Association may become a member upon payment of $5.00 annually. Only Adult members of the Association are eligible to vote at all general Association meetings. Voting at all such meetings shall be limited to one vote per family.
ARTICLE II.
Government
The affairs of the Association shall be managed by a board of twelve (12) Directors, each of whose term of office shall be from one to three years. A Director, upon completion of his term of office, may be eligible for re—election. The immediate Past President of the Association shall automatically become an ex—officio member of the Board of Directors.
At an annual meeting to be held at a date designated by the Directors during the first week of April each year, the Association shall elect from its membership four (4) persons to serve on the Board of Directors for three (3) years except as hereinafter provided, or until his successor has been elected.
At the first annual meeting held after the adoption of this amendment, one (1) person shall be elected Director for one (1) year, one (1) person shall be elected Director for two (2) years, and four (4) persons shall be elected Directors for three (3) years.
A meeting of the Board of Directors shall be held each month. The date, time and place of such meetings shall be determined by a vote of the members of the Board. Additional or special meetings of the Board of Directors may be called by the President or upon written request of at least three (3) members of the Board of Directors.
The monthly meetings of the Board of Directors are open and may be attended by an adult member of the Association. Association members may submit ideas and proposals to the Board or a member of the Board for consideration. However, only Board members shall retain the right to vote at such meetings.
Within thirty (30) days of the Annual Meeting, the Board of Directors shall meet and, by a majority vote, shall elect the four (4) officers of the Association, namely the President, Vice—President, Secretary and Treasurer.
The government of the Association shall be under the direction and supervision of the duly elected officers and members of the Board.
Seven (7) members of the Board of Directors shall constitute a quorum at the regular monthly meetings and a majority vote of those present shall govern, except where otherwise specifically provided.
At such time as any duly elected member of the Board of Directors shall miss two consecutive regular meetings of the Board of Directors, or who shall miss a total of three (3) regularly scheduled meetings of the Board of Directors during the period of April to March 31, the Board of Directors shall vote by secret ballot to determine whether said member shall continue to serve as a Director. A two-thirds (2/3) vote of the Board of Directors present shall be required in order to so dismiss a Director.
When a vacancy occurs on the Board of Directors, it will be filled until the next Annual Meeting by a vote of the remaining members of the Board of Directors.
"Robert's Rules of Order, Revised" shall govern the proceedings of all meetings, except where same conflict with the Constitution or By-Laws of the Association.
ARTICLE III.
Appointments by the Board
A. The Board of Directors shall appoint a head coach as quickly as possible and upon appointment as head coach, such individual, if he is not already a member, shall automatically become an ex—officio member of the Board of Directors.
B. Other appointments by the Board shall include coaches of competitive teams and tournament teams and other such appointments as may be required.
ARTICLE IV.
Financial Policy
The Board of Directors shall determine all matters pertaining to the finances of this Association. The fiscal year of the corporation shall end as of March 31, 1974, and on March 31st of each successive year thereafter. It shall be a general policy to place all income in a common Association treasury and the Board of Directors shall direct the expenditures of such funds. It shall be the responsibility of said Directors to apply for, obtain and protect a tax exemption status of this non-profit voluntary corporation and to encourage thereby the philanthropic contributions from those persons, organizations and associations that are encouraged to support and assist the furtherance of the aims and objects of this corporation.
ARTICLE V.
Duties Of Officers
The President shall be the chief executive officer of the Organization. He shall preside at all meetings and shall be Chairman of the Board of Directors. He shall issue the call for regular monthly and special Board meetings. He shall appoint and supervise functions of various committees. He shall see that regular elections are held in accordance with the Constitution of the Concord Youth Hockey Association, Inc.
Duties of the Vice—President:
The Vice-President shall perform the duties of the President if for any reason the President is unable to perform his duties and shall have the same authority as the President. He should carry out all other duties or assignments as may be delegated to him by the President.
Duties of the Secretary:
The Secretary shall keep an accurate and up—to—date record of the proceedings of the Association and shall conduct other such business as is necessary for the welfare of the organization.
Duties of the Treasurer:
The Treasurer shall pay all accounts by check, signed by himself and the President or one other Officer as delegated. He shall keep an accurate and up—to-date record of all monies received and disbursed and report same at each regular meeting, and present an audited financial statement at the annual Association meeting.
He shall prepare and file in a timely manner such annual returns as may be required by the federal, state or local authorities.
The officers of the Association, together with the Board of Directors, shall have control of the affairs of the Association and shall have the power to fill any vacancy which may occur in the Association, except as indicated by Article II of the Constitution, and to amend or alter the By—Laws of the Association,
ARTICLE VI.
Amendments
Amendments must be submitted in writing to the Board of Directors at a regular monthly Board meeting. The amendment shall be read and discussed by the members present after which the proposed amendment shall be tabled until the next regular meeting. The Secretary shall send to all Board Members a copy of the proposed amendment at least two (2) weeks prior to the next Board meeting. A two—thirds (2/3) vote of the entire Board of Directors shall be required to pass an amendment.
| |
|
