ESBAS MINUTES FOR MARCH 2007

Meeting was called to order by Khyl at 4:05. Those board members present were, Khyl Buckallew, Mike Hatch, Linda Willimetz, and Crystal Simpson. Others present were Kelly Cosens, Keith Hudson, Brad Hughes, Mary Doakes, Emmett Willimetz, Larry and Shawna Alexander, Joann Buckallew and Bryan Varvel.

Minutes were read and motion was made by Mike that they be approved, 2nd by Emmett.

Khyl brought up the by-law, article 6-5 saying there needs to be 5 board members present for it to be a legal meeting. A motion was made by Mike Hatch for it to change to 3 board members and it was 2nd by Linda Willimetz.

Treasurer’s report: Mike reported what the $1600 has been spent on so far, $139.25 for wood, $75.00 for sand, $500.00 for dirt, which comes to a total of $714.25. He also made deposits on 2-26 of $2,475 and on 3-16 a deposit of $650.00 there was also money spent on baseball buckets which cost $440. Also $75 spent on newspaper ads.

The uniform committee was called upon to give their findings. Brad gave prices from the Claycomo shop; Emmett gave prices from, Stitch in Time, Sports ‘n’ More and Visual Graphics. From the figures given it was decided to go with Visual Graphics.

At this time there was a large discussion on styles and colors. Keith made a motion that we go with 4 button shirts for the style and it was seconded by Linda. Since there are (2) 9-10 year old teams and (4) 11-12 year old teams there will need to be some variations in the color schemes to differentiate the teams. It was said the color schemes would have to be based on yellow, gold, white, gray or black. Emmett said he would make sure of the prices and colors offered and get back to the group next week.

We will have 2 more sign-ups on Saturday March 25 9-11 AM and Thursday March 29 7-8 PM in the high school commons area.

We have received many sponsors, Wabash for Keith Hudson, CC Hardball for Kelly Cosens, Custom Carpentry for Mike Hatch, NAPA for Brad Hughes, among some of the sponsors.

The discussion then turned to Rocky Hollow and what work had been done. Corey dug out the one field but still needed to take out more chat. The work day on Sunday went well with Emmett, Travis, Khyl, Paul and his grandsons and Kelly and her family coming out to work. There will be more working days next weekend. Khyl checked on lights for the field and found that it would cost $150 per pole to get the lights fixed and turned on. Then there would be a fee each month for the lights. Kelly said she thought she had someone who would volunteer to put the lights in. The company we get the outhouses from is donating one while we pay for the other and they will service both for free. The trailer discussion was summed up as it is not something we need at this time. We are not prepared for a concession stand until the fields are ready, so Paul made a motion that we table the trailer until a future time and it was seconded by Larry Alexander.

The discussion then went to Piburn and how to get it up to code so we can have a concession stand. We will need 4 sinks, the walls and ceiling covered. Amerenue will fix the lights before the season begins.

Khyl will work out practice times for Rocky Hollow but the other fields should be available until Park and Recreation begins to have their practices in the 3rd week of April.

Khyl reminded the coaches to let him know what they needed for equipment and he said for those that had told him he would try to get that for them.

On the candle sales if we turn in $1500 worth of sales then we would get free shipping.

Next meeting will be 4:30 on March 25th at the Community Center.

Respectfully submitted by,

Linda Willimetz

Secretary

ESBAS FEBRUARY 2007 MINUTES

The meeting was called to order by President Khyl Buckallew at 4:40 p.m. Those on the board in attendance were: Mike Hatch, treasurer, Linda Willimetz, secretary. Also in attendance were: Larry Alexander, Joann Buckallew, Travis Carpenter, Mary Doakes, Brad Hughes, Emmett Willimetz, Corey Williams, and Keith Hudson.

The January minutes were approved by Mike Hatch. We were then given the finance report by Mike Hatch. He said he had been contacting many sponsors for donations and planned to continue to do this during the next week.

We then had a guest, Alan Hutchins, who gave us a proposal for picture packages for the coming season. He wanted to know how important the team sponsor plaques were, at which time Khyl said very important. Alan stated that he could re-work his prices so that this would be a part of the deal. The league then decided that they would pay for these plaques rather than have the cost be added to the packages and thereby making the parents pay for them. Most all in attendance agreed that his work is superb.

Khyl then told us about the monthly meeting at Tri-County. He said there would be a few changes being made to the rules but that he would have a complete list when we meet in three weeks. He discussed the umpire testing and that each umpire will need to be tested for each age group they plan to umpire for. He said there will be a coach’s clinic at Cameron Middle School at 10:00 a.m. on April 14 and at Excelsior Springs High School at 2:00 p.m. on April 22. One coach from each team must attend one of the clinics.

Next we had a report from Corey Williams. He gave Mike Hatch a check for $1600 from the Greg Williams Foundation, with the idea that they will continue to donate to the organization. We will use money to fix up Rocky Hollow Park so we can have games there. We will try to make one of the fields able to have games on and fix the other up to use as a practice field. Will try to have T-ball, 7 & 8, 9& 10 baseball and 10 & under and 14 & under softball. It was decided to buy 10 loads of dirt to get started. Mary suggested we use all the money on the first field and use the money we make on the concession stand to fix the other field. Brad was going to check his source for sand & gravel at Green Quarries and see what kind of donation he could get for us. Corey stated he would take care of the grounds at Rocky Hollow if we gave him permission to practice there and to play one game per week. We talked about how we will have to set up some work days to get the dug outs finished. Khyl was going to talk to the people that supplied the portable toilets last year and ask for one if we paid for one.

We next talked about coaches. Thus far these are the coaches that have teams, 9 & 10 year olds are Emmett Willimetz and Paul Shaffer. For the 11 & 12 year olds we have Mike Hatch, Kelly Cosens, Keith Hudson, and Brad Hughes. Larry Alexander has the 13 & 14 year olds. Vern would have 15 & up baseball and Crystal Simpson would have the girls 14 & under softball team. We discussed how we need to get more information sheets in the schools so we can get more kids to sign up. There will be another ad in the paper this week with two more sign-up dates, March 5th and 15th. Travis stated that Cindy works at the school so he could get some in there through her and he would take some to the Lewis school.

We next had a uniform update from Emmett. He gave some prices on various shirts. A discussion began on what kind of shirts and what colors. It was decided that Emmett and Brad would check prices for t-shirt, 2 button jerseys, 4 button jerseys and vests.

Next Khyl said he had looked into concession merchandise and wanted the concession committee to look it over and decide by the next meeting what we will sell. He stated that we needed security cameras for the concession area. He had also looked into cash registers for the concession stands.

Next we discussed equipment and it was decided that Mike and Larry would go to Dick’s Sporting Goods and purchase buckets of balls for the teams. They were to purchase 8 buckets of baseballs and 1 bucket of 12 inch softball bucket and an 11 inch softball bucket. Mike made a motion that this be done and it was second by Linda. We next talked about helmets for the 7 & 8 year olds, since they will need a mask. There was also talk about chalk machines and getting the shingles from Owen Lumber and lumber for the dug-outs.

Khyl also brought up about helping the ones who can’t pay to play and it was decided that if they can’t pay then they don’t play. But if anyone wanted to sell candles to help a team member then they could do that.

The meeting was adjourned, after Khyl mentioned again the next meeting would be in three weeks on the 18th of March at 4:00.

Respectfully submitted,

Linda Willimetz

Secretary

2007 January Minutes


The meeting was called to order by the President, Khyl Buckallew at 4:40 P.M. Those board members present were: Khyl Buckallew, President, Mike Hatch, Treasurer, and Linda Willimetz, Secretary. Others present were: Field Equipment Manager, Kevin Smith. Kelly Cosens, Patty Brooks, Sandy Eckersley, Janeen & Jeff Danner, Paul Shaffer, Brad Hughes, and Emmett Willimetz were also in attendance. The previous meeting minutes were distributed and were approved by Mike Hatch. It was mentioned by Paul Shaffer that he thought we had ordered a pitching mound, but was told no but that Khyl would look into ordering one.

Khyl discussed what he had learned at the last three months of Tri-County meetings. First, that the age had been changed to April 30 of the current year for the age group you would be playing in. He said he had ordered 20-25 2007 rule books at $1.60 each. He then discussed the baseballs and how by the year 2008 all balls must have league logo stamped on them. He ordered 8 dozen at $21.95 per dozen. We will use the 4 dozen we have left before beginning to use the new 8 dozen that has been ordered. We will receive the new balls on April 20th.

Next Khyl said the Umpire shirts would be ordered through Pat Slusher’s shirt shop, GOOD SPORTS.

He then discussed some of the rule changes. This year the 7/8 year old pitcher must wear a helmet with a face mask. All pitchers on softball teams must wear helmet with face mask. We will need to purchase helmets for the 7/8 year old teams. On the subject of rain-outs, coaches are to contact Khyl as soon as possible so he can contact the other team and reschedule. He will have 7 days to get this done. There was a discussion on the teams that do not have a field where they can stop people at the gate for tournaments to collect a donation, it was decided that they would put out a bucket for the $1 donation.

April 18 is the scheduling meeting. Khyl will need to know before this date if there are any dates that are not workable for the coaches.


They were also asking if there is any interest in an adult co-ed team. The next Tri-County Meeting will be held February 17, at 7:00 in Lawson. If any are interested, let Khyl know before then or go to the meeting.

March 21, money will be due for baseballs and rule books.

There will be an ad placed in the paper this week with the sign up dates, which are February 8th, 12th, and 17th.

There was a discussion on umpires. We can draw from a pool of all towns’ umpires but will cost us $35 to have them come to our town.
We discussed where we will practice besides Rocky Hollow, and it was mentioned we could possibly practice at Lewis School.

There was two new committees formed, Uniform Committee and Rocky Hollow Committee. Brad Hughes and Emmett Willimetz are on the Uniform Committee and Emmett Willimetz, Jeff Danner and Kevin Smith are on the Rocky Hollow Committee. Debbie Hatch, Joanne Buckallew and Linda Willimetz volunteered to be the Concession Stand Committee. On the uniforms it was stated that around $30 should be spent on the shirts, socks and caps.
Linda Willimetz discussed a new photographer, Alan Hutchins, and Khyl said he would compare his prices with the ones from last year.

Meeting was adjourned by Khyl Buckallew at 6:00 P.M.


Respectfully submitted by,

Linda Willimetz
Secretary

June 25,2006
Meeting started at 4:35 p.m.

Members present were:
President: Khyl Buckallew
Vice-President: Crystal Simpson
Treasurer: Debbie Hatch
Others present were: Emmitt and Linda Willametz, Kelly Cosens, and Pat
Slusher
Still owe Riddell money, they claim they never received their money so
we will stop pay on the check we sent and resend the payment.
We are ordering trophies for the banquet.The date for the banquet is
set for July 15, 2006. from 11 to finish.
Need to check with Job Corps, High School, and the probation people to
get help working on Rocky Hollow parks.
Crystal will do that.
Crystal motions to separate storage from football. Debbie seconds all
vote and all agree to move. Crystal is in charge of finding a new place.

Next meeting will be July 30, 2006 at 4: 30 p.m.


______________________
Secretary

Excelsior Springs Tri-County Baseball and Softball
Minutes of meeting March 12, 2006
Excelsior Springs Community Center


Board members in attendance were: Khyl Buckallew, George Brewster, Debbie Hatch, Kevin Smith, and Mary Doakes. Crystal Simpson excused.

Non-board members present: Joann Buckallew, Larry Alexander, Emmett Willimetz, and Keith Hudson.

1. George motioned to approve the minutes. Debbie seconded and all approved.
2. Inventory spreadsheet for equipment will be made for all equipment. Keys to the shed will be given to Khyl Buckallew and Kevin Smith as the equipment managers.
3. Chris Whipple w/ Excelsior Photo made presentation. Follow offer to be made at next meeting.
4. Insurance has been discussed again. Khyl to get final bids and board will make decision at next meeting. This is a must as practice begins April 1st.
5. Keith is working on the Qualified Safety Policy. Khyl to confirm we can get benefit with 20% discount on the insurance if we have the policy written.
6. Uniforms were discussed at length. The board will make a final decision at the next meetingregarding color schemes for body of shirts and sleeves. This decision must be made at next meeting so uniforms can be ordered.
7. Coaches agreements and background check forms to be signed at the next meeting. Khyl to create forms.
8. We will have clean up day at Rocky Hollow Fields Sunday the 19th at 1:00. Please attend if you can.
9. Board has approved these league expenses: Sam's Club renewal $35, storage fee $15, postage stamps $16, Rocky Hollow county lease fees $10
10. Next meeting March 26th at 4:00 PM, at Community Center.
11. Meeting ajourned at 5:25 PM.

Excelsior Springs Tri-County Baseball and Softball

Minutes of meeting February 26, 2006

Excelsior Springs Community Center

Board members in attendance were: Khyl Buckalew, George Brewster, Crystal Simpson, Kevin Smith and Mary Doakes. Debbie Hatch excused.


Meeting began @ 4:45 PM.

Correction to line 1 of previous meeting minutes ($25 deposit towards mandatory fundraiser. $50 in sales required for deposit to be refunded). All other details approved by all board members. George motioned and Crystal seconded.
Kyhl gave updates from Pony League:
New rules submitted and approved.
August 1, 2006 is the age limit to determine team players.
Sign-ups: Thursday March 2nd, Monday March 6th, and Thursday March 9th – all from 6pm to 8pm @ ESMS. Saturday March 11th from 10am to 2pm @ ESMS.
All fees are due April 1st.
Uniforms – Khyl presented color samples. Coaches to make decision by next meeting.
Teams in place at this time: Vern Hendricks 15 & up
Larry Alexander 13 & 14

Keith Hudson 11 & 12

Brad Hughes 11 & 12

Emmet Willemet 9 & 10

Paul Shaffer 7 & 8

Nike T-shirt fundraiser approved by board. Chrystal motioned and George seconded.
Keith Hudson to write up safety policy for board review.
Coaches agreement to be signed at next meeting.
Insurance policy still being researched and quotes are being received by Khyl.
Meeting closed @ 5:45 PM.

Check MailCompose Search Mail: Search MailSearch the Web

Excelsior Springs Tri-County Baseball and Softball

Minutes of meeting February 12, 2006

Doozey's - Excelsior Springs





Board members in attendance: Khyl Buckallew, George Brewster, Crystal Simpson, Debbie Hatch, and Mary Doakes.



Meeting began at 4:45 PM.



1. Crystal motiond to approve minutes from last meeting. George seconded and all approved.

2. Khyl has researched the insurance. Current carrier needs additional info. American Sport offered a bid that is comparable. Further research is needed before final decision can be made.

3. Khyl suggested the league compose a Child/Abuse Molestation Policy. Rough draft needed.

4. Khyl has obtained uniform pricing. Colors will be vegas gold and black. Board decided to use a mesh jersey with sleeves w/ sponsor name on front with childs name and number on the back.League will provide shirt, embroidered hat, and single stripe sock. Cost included in registrationat $27.75 per child. George motioned to approve and Crystal seconded. All approved pricing.

Colors to be submitted for final approval by Khyl.

5. Patty brought 1200 information copies to be used for sign-ups.

6. Sign ups at Middle School gym Thursday Feb 23rd, and Monday Feb. 27th. All board members to make themselves available to help with the booth.

7. Khyl presented possible fundraiser for Nike T-shirts. Further details needed for decision.

8. Slogan ideas for t-shirts to be presented at next meeting.

9. George to get advertising signage at Pennzoil's and Rudy.

10. The board decided to handle hardship cases as follows: person must sell $200 in Home Interior candle fundraiser to cover the registration fees of $100. The board must document each case. George motioned and Crystal seconded. All approved.

11. The board also decided that in addition to the $75 Registration fee, a person can raise $50 in Home Interior candles to cover their portion of the mandatory fund raising. The $50 must be paid up front to the league and once the fund raiser has been completed, the $50 will be refunded to the individual. George motioned and Crystal seconded. All approved.

12. Next board meeting February 26, 2006 at the Community Center. Time 4:30.



Meeting concluded at 5:45 PM.

Excelsior Springs Tri-County Baseball and Softball
Minutes of meeting 11/20/05
Excelsior Springs Community Center

Board members in attendance were: President Khyl Buckallew, Vice President Crystal Simpson,League Representative George Brewster, Maintenance and Equipment Coordinator Kevin Smith, Treasurer Debbie Hatch, Secretary Mary Doakes. Others in attendance were Gary Turley, Keith Hudson, Emmit Willimetz and Kelly Cosens.

Meeting was opened by Khyl going over Minutes from Tri-County monthly meeting.
1. We will play Pony League Baseball and National Softball Asso.(NSA) rules.
2. Kearney offered a chance to stay in good standing but Lyle can't be involved.
3. Rule changes must be in writing to Rule Committee by Dec. 21,2005.
4. All Coaches and Umpires must attend 1 of 2 Clinics. Options are Saturday 4/22/06 9AM in Hamilton or Sunday 4/30/06 2PM in Excelsior Springs. Mandatory!!!!
5.Last day to add or cancel a team is Saturday 4/9/06 6 PM.
6. 14 of 15 by-laws passed with one to be reworded and re voted later.
7. Every town hosting a tournament must must charge $1 entry fee for persons 12 and Up. Those 11 and Under, Coaches, players, umpires, and League Officials are free.
8. Our George Brewster was elected TRI-County Secretary.
(. Trying to figure out a system to prove ages.

OLD BUSINESS
1.Discussion on Trophies was Tabled as Deb is going to find information out about presenting LETTERS instead of Trophies.
2.Draft rule of each team being able to hold 6 players with rest of players being drawn from pool. Voted and passed.

NEW BUSINESS
1.Khyl suggested additional signage at Rocky Hollow listing sponsors. Discussed and Tabled for future consideration.
2.Dugout material is needed. 2x6's, shingles, and fencing.
3.Registration Fees were discussed. Crystal motioned we charge $75 with each player to raise $25 in Fund Raising or $100 with no Fund Raising. Each participant has to pick which option they prefer. Debbie seconded and all voted for passage.
4.Player contracts and team roster forms were presented. Tabled , Khyl to adapt from these forms for our use.
5.It was discussed and agreed that all forms will be available on line when possible.
6. Next meeting is scheduled for 1/22/06 at Excelsior Springs Community Center.

Meeting adjourned.