Laurys Athletic Association
20 March 2014
Attendees: Mark Brown, Mack Ziegler, Jamie Edelman, Bryan Landis, Brian Edelman, Matt Goldman, Mike Wisser, Chris Schantz, Frank Kauffman, Jr., Ron Hunsberger, James Klass, Kip Ernst
1. President’s report
i. Finalize Coaching staff
1. Knee-hi CWL B league – coach still needed
2. T-Ball – filled
3. 10U – filled
ii. Background checks – every adult on bench. Link on website – under useful links
iii. Mallory Bombay Grant due 31 Mar (Electricity / Dugouts) – Tournament 4/26. Laurys as an overflow field? Scholarship, Grant for project, Needy Family (3 way split of $ raised). Submit for electrical work for field lights and snack stand. Need a quote on contractor letterhead submitted by 3/31.
iv. Pictures - Contact Vendor (Pittman, Christmas City? Mark will call several places for availability) / Set date (25 Apr or 2 May)
v. Umpire payment process
1. One payment for season with tracking sheet, unless there isn’t enough money in the account.
vi. Clean-up Day
1. Confirm date – 3/29 – 9 a.m.
2. Communications plan – email team families
3. Do we have everything - signs, netting, tractor runs
vii. Upper field scoreboard - dismantle or replace? – table for now. Matt Goldman can provide a post at no cost. Drill holes in sign to let wind through
viii. Laurys-Google beer night – Mack willing to provide training – Friday, 3/28 – Mack will send out instructions prior – read ahead of time. Google drive, like dropbox, but a slightly different dynamic. 7pm at Mack’s.
ix. Uniform orders must be submitted before 28 Mar. – need to get late sign ups ordered asap.
2. Treasurer’s Report
a. General Announcements
i. Balance provided
ii. Taxes – not due til 5/15, so will be done after 4/15.
3. Events & Fundraising
a. In Progress
i. Lottery - Daily Number – get tickets in asap, if needed. Begins last day of March.
ii. Corporate Sponsorship letter
1. Progress to date.
a. Draft for review by Board Members
1. Williams doesn’t make the sign we need
2. A to Z has not returned call
3. Scribbles and Drips does not make signs
4. Kip will provide name of possible vendor
iv. Spirit wear
1. Distribute forms first practice
2. Return 11 Apr
3. Website up until 9 May
a. Orders placed from 11 Apr to 9 May will be processed
4. 11 Apr orders will be returned before 2 May and 9May orders will be returned by 30 May
v. Pellman cakes
1. Progress to date
a. Letters and brochure hand-out to coaches
i. 10 units = string bag
ii. 20 units = string bag and long sleeve T
2. Key Dates
a. Start Date = first practice
b. Due date = 26 Apr
c. Delivery date = 3 May (Opening Day) for Mother’s Day
vi. Opening Day
1. Date = 3 May
2. Need committee to assist
3. Need Microphone / PA – Kip will look into
4. Finalize Agenda
a. Board Introductions
b. Team Introductions
c. Star Spangled Banner – singer from players?
d. Opening Pitch
e. Chinese Auction (Volunteers)
f. Snack stand (Volunteers) (Stocking)
g. Bounce House rental ? Liability….NO
h. Ask Beth Sloan – games from community day? Iron out by next meeting.
i. New truck – fire trucks…
k. Spirit wear vendor on-site maybe - Cotton T-shirts only - printed onsite
4. Snack stand
i. Begin opening during Cleanup
i. Need process – new method – try one year and evaluate
ii. Coordination to begin once game schedules released
c. Outstanding / closed
i. Fix cord on Fryer - no progress – Brian Edelman will take care of
ii. Change out locks - no progress
iii. Grill Approved, not ordered
iv. Keurig approved, not purchased
v. Electricity review
vi. Bottled Water (Ron H.)
vii. Grill – Free from Bryan Landis
5. Fields and Equipment
a. General Announcements
i. Ron - Field Scheduling - are we ready to begin scheduling practices?
1. Use Google to post schedule
i. Equipment review – purchase 2 sets of replacements for bases (breakaway)
c. New / Upcoming
i. Infield mix - 28 Mar delivery, weather permitting
ii. grass cutting for the season - Matt Ernst
iii. Porta-potty - All Jays
iv. Snack stand water - Kris Koren will turn on.
v. Garbage & Recycling - Advanced Waste Disposal
vi. Lawn field care (fertilizer) - Tru-Green – Overseed every 2-3 years
a. Softball Rep report – meetings next Wednesday
b. Still need one 18U girl
a. CWL - Kris Koren
i. Outstanding / closed
1. Need religious and community dates by Friday mtg.
2. Need Opening day schedule
b. Parkland - Landis
1. June 7 or 14th – can we host PYL all star game? Prob. 14th. OK if the 14th. Not 7th. Bryan to email Kris Koren.
c. Knee-Hi CWL A league try-outs
i. Dates: 23 Mar @ ESA & 29 / 30th at Laurys AA
ii. Need coaches to evaluate
iii. ESA 23 Mar 3:30 - 5:00
1. Evaluators to meet at 3 to review process.
8. Announce date of next meeting – 4/10 at 7/8pm.
Brosky Wifflebowl - 7/26 or 27 (raindate)
Fall registration – start in April /May