Present: Craig Dooley, Tim Wracker, Brad Edwards, Bob Beesburg, Dave Mikolajczak, Andy Donato, Vance Arndt, Ryan Petz, Kim Potts

 

The Board positions were established (per the By Laws) and the following (executive) officers were elected:

i. President - Craig Dooley (nominated and seconded) - a non-voting position. The Board held discussion and decided this should be a voting position and the By Laws will need to be amended

ii. Vice President - Andy Donato (nominated and seconded) - voting position

iii. Secretary - Tim Wracker (nominated and seconded) - voting position

iv. Treasurer - Kim Potts (nominated and seconded) - voting position

v. ACE coordinator - Ryan Petz (nominated and seconded) - discussion as to the conflict of holding this position, a voting position, and being an employee of the Plex. The Board did not see an issue with this.

vi. At-Large 1 - Vance Arndt- (nominated and seconded) - voting position

vii. At-Large 2 - Bob Beesburg (nominated and seconded ) - voting position

 

The following non-voting positions were filled:

i. Registrar - Yvette VanAmerongen (yvettevanam@yahoo.com)

ii. Association Information Director - unfilled

iii. Webmaster/Public Relations Director - Kim Potts. Kim will seek an additional person to be involved with this. Asked board members to send info they want posted, ie: travel links, high school info, adult league stories, anything hockey related. Vance says many do not go to the Web site. Kim pushes Web site to increase exposure of sponsors, raise the site on search engine, and just as a general source of information. The board had no problem with Kim sending weekly emails from IrmoIceHockey@aol.com

iv. Membership Director - unfilled

v. Statistics Director - unfilled

vi. Fundraising/sponsorship Director - unfilled

vii. Exchange Game coordinator - Mark Gotham (mdg1962@aol.com)  , Todd White (etw4109@aol.com) and Andy Donato (ladonato@sc.rr.com). Kim Potts to forward contact info to the three parties for each other. Bob to get dates to Kim to distribute to coordinators

 

Kim Potts to send out an email listing unfilled positions and asking for volunteers to fill them.

Old Business
a. Jerseys – all registered members have received their jerseys. There are several jerseys to be printed as kids come in and upon receipt of check from Blue Cross they will be assigned the logo of Blue Cross

b. IIHF Item orders - all orders have been placed. Delivery time dependent upon receipt of shipment from Pear Sox (jerseys). Small profit margin on each item. Free hockey advertisement and awareness by getting the logo out there on the T's etc. Jerseys have highest profit margin to keep them at similar price range to hoodies.

ii. Hats/magnets – Not enough orders to meet the minimum for either. Hats include a $35 embroidery set up fee - only 6 ordered of the 24 minimum but may sell if on hand and the embroidery set up charge would be covered for any future embroidery order. Once set up embroidery of the logo would be $8 per item. Kim Potts has Tom Quattlebaum checking with his supplier to see if he can beat the price. If we do order hats go with Velcro back

 

Magnets - 12 out of 50 minimum ordered. Magnet is the flaming puck Price is $3.50/ea plus shipping, tax and $25 set up fee. Some profit but minimal. We will go ahead and order these to be on hand. 

c. Treasurers/Budget Report - Incomplete. Kim Potts to email treasury breakdown to voting board member (executive members). Sponsor money in as follows: Davis $750; Swick $500; Love $500; AAA $250 (balance of $250 due). Waiting on check/verification of sponsorship from Blue Cross. Kim Potts is due the following: $1500 for jerseys, $149 for Web site upgrade, $198 for tape (amounts may be slightly different but will be repaid per receipts submitted). Once sufficient money is in the account reimbursement will be made.

d. Games/practices - Need to move kids out of Mite Squirt program who have aged out -- only exception is Tyler Young, due to size and skill level.

 - Craig please fill in the rest (I must have drifted)

e. Possibility of splitting mites/squirts on Saturday mornings was discussed. Pros and cons. Will require an earlier morning game start. Bob says this is OK and he will open doors if need be. Problem is the numbers are lighter with earlier time and may not have enough to play - dilute the program. Short on goalies. Will ride it out a few more weeks and then decide.

f. USC Games – getting people to work them - Kim Potts to send out email asking for volunteers to work games. IIHF is responsible for selling 50/50 tickets and "working" the rink door to make sure people have tickets before entering. Plex prefers to sell the tickets to the games at the register so we are not selling the tickets. We sold 4 season tickets. Profit to IIHF $50. 50/50 profit about $20 to date.

 

g. USA Hockey Certification is verified by Ryan -- we are indeed certified and need to make sure everyone is in compliance so we don't lose this certification.

3. New Business

a. Travel/House separation - Kim expressed concern about the push for the Mite and Squirt travel team. Felt it had gone on long enough and was becoming a hassle to the parents and she had no information, no contacts to refer to when approached with questions. People questioning travel should be referred to Andy Donato (Squirts), or Danielle Norton (Mites). Several of the youth coaches have answers as well. Kim felt we should focus on the house program and give the taste of travel through house exchange so next year travel could field a team. Andy stated that commitment had already been made by Columbia and that they were on the schedule. It was decided that since there was a commitment the push was absolutely necessary. Andy was to approach people personally as hand picked by Ryan with the skill level for travel. The board was in agreement.

 

4 weekends are involved for Mites and Squirts travel (each group has 4) with one weekend being at home. Additional cost was about $320. Cost per ice time is about $10.

b. Coaching
i. Are all coaches USA Hockey certified? -- No. No further discussion was had

ii. Coaches for older kids? Ryan comes when he can. Dennis Alexander has been filling in. Ryan will get with younger kid coaches by Wednesday of each week if coaches are needed at older level so that there are not uncertified parents on the benches.

iii. Banners and Dasher boards briefly addressed but tabled until next meeting. Andy to check with Rhame on prices. Kim has a quote of $5.40 per sq ft. Plex has given us approval for 10' x 12' banner and two dasher boards for youth hockey - we pay the cost only. Bob brought up the kick back to parents for dasher boards sold. Special price right now for dasher boards is $800. Cost to print and apply about $200. 25% of the net goes to the player bringing the purchaser. (Kim will get this formalized for distribution to parents)

 

iv.  Need to set up a table in hall with items we have for sale. Many are not aware that we have tape for sale. Bob does not think this is a problem for us to set up a table and sell tape and magnets, etc on game days.

 

Adjourned about 8:40 pm. No future meeting set

 

Please fill in any missing information. I have sent these to the executive members only. If you think they should go to others please forward or let me know and I will.

 

Respectfully submitted

Kim Potts - Interim Secretary