North Roanoke Recreation Club Constitution and Bylaws

Policy and Procedure

Article 1

Section 1: NAME

The Club, a non-profit 501.c.3 organization shall be known as the North Roanoke Recreation Club, Inc. hereafter called the NRRC. The colors of this club shall be gold, green, black and white.

Section 2: Mission Statement

The North Roanoke Recreation Club is dedicated to "Giving Youth Athletes the Opportunity" to develop their skills and to utilize sports as a vehicle for developing self-esteem, discipline, and confidence, while exhibiting good sportsmanship.

   Section 3: Our Guiding Principals

Our Mission is supported by the following guiding principles:

1.    Provide quality coaching focused around the athlete's development in skills, self-esteem, discipline, and confidence.

2.    Provide an atmosphere which fosters development, competition, and

learning how to win and lose in a way that encourages positive sportsmanship.

3.    Partner with Roanoke County Parks and Recreation and our North County

Schools (Burlington, Glenn Cove and Mountain View Elementary Schools) providing quality facilities that support our recreation programs, as well as the programs of our schools, where our participants may aspire to be young athletes .

4.      Partner with our North County Middle and High School athletic programs to

integrate these programs, their spirit, and their philosophy into our youth athletic programs to foster a high degree of community within our North Roanoke athletic programs.

5.    Foster an environment which helps our athletes understand as Vince

Lombardi said, that "Winning is not everything but making the effort to win is."

 Section 1 Fees

Article 4

Fees:      There will be a registrationfee per child, per sport. The fee will be announced at the beginning of each sport. Fee payment may be made using online credit card or check/money order by mail.  All returned check fees will be $35.00.

Before any child can participate, the family must be in good standing with the club as a whole.  All boys and girls interested in playing any sport must register for each sport each year.

No child will be issued a uniform until they are registered and the registration fee is paid. No child will be issued a uniform if he/she has a uniform from another sport that has not been returned to the club or any outstanding fee has not been paid. No player can be on two rosters/teams of the same sport concurrently within the club. The result of such an action will be forfeiture of the teams' prior games and the player will be removed from both rosters.

Note: Instructional leagues (i.e. Fall ball and spring soccer) do not count as being on  two rosters.

Section 2 Funds

Funds All funds collected using the name of the club shall be transacted through the treasury of the club. All invoices will be turned into the Treasurer for prompt payment. All checks are required to have signatures of both President and Treasurer.

Section 1 Executive Board

Article 5

Executive Board: The business and property of NRRC shall be managed and controlled by NRRC's Executive Board. The number of Board members shall not be less than one or more than five. The Executive Board consists of The President; Vice President; Athletic Director; Treasurer; and Recording Secretary.

Term of Office: All Board members need be a resident of the Commonwealth of Virginia. Each Executive Board member shall hold office for a minimum term of one year, and shall remain in office until his/her successor shall have been chosen and qualified in his/her stead.

In the case of death or resignation of any Executive Board member or any vacancy in the office occurring from any cause, the remaining Board members may elect the successor to hold office for the unexpired portion of the term until the election or qualification of his successor..

Power of the Executive Board: The Executive Board shall have the power to do, or cause to be done, all acts and things within the corporate powers of the corporation, not required by the laws of the Commonwealth of Virginia or by these bylaws to be done by the members. The Executive Board may dismiss any coach,

not attend at the time and place appointed, those who do attend might adjourn from time to time until the business of the meeting is completed.

 Article 6

Section 1 Officers President:

The President shall preside at all meetings of the members, Executive Board and of

the Board of Directors; shall sign and execute all notes, contracts, checks and other papers which the Board of Directors expressly authorize him to sign for or on behalf of NRRC and have custody of all deeds, contracts and other valuable papers of the corporation; and shall perform such other duties and have such further authority as the Board of Directors from time-to-time prescribe.

Vice President:

The Vice President shall perform the duties of the President during the absence of or the disability of the President or when his office is vacant. He shall assist the Ways and Means Director in the functions of that office. The Vice President shall perform such other duties as the Board of Directors may from time-to-time prescribe.

Concessions Directors  (1 Walrond and 1 Northside]:  The Concessions directors shall be responsible for the operations of all concessions and/or be the liaison between the Board of Directors and any vendors the Board may form a contract. He shall keep the Records of all Transactions and furnish a financial report to the Board. The Concessions director shall perform such other duties and have such further authority as the Board of Directors may from time-to-time prescribe.

Recording Secretary: The Recording Secretary shall:

1.   keep the minutes of all meetings;  prepare  and  provide  those  minutes  for approval to the Executive Board; keep Roanoke County Parks and Recreation Department advised of all officer changes;

2.  keep all stationary and envelopes

3.   Advise all Board members of meetings.

4.   shall perform such other duties and have such further authority as the Board of Directors may from time-to time prescribe.

Correspondence Secretary: The Correspondence Secretary shall:

1.   keep an updated Coaches and Assistant Coaches list per sport

2.   keep a list of Board Members and their tenure that are due for service awards.

3.    the Rosters turned into the County will be the same Rosters archived on the NRRC Registration site. All archived Rosters will be considered the official Rosters

The Athletic Director shall perform such other duties and have such further authority as the Board of Directors may from time-to-time prescribe.

Equipment Director:

The Equipment Director shall authorize the purchase of equipment/uniforms and necessary items needed for the performance of the teams sponsored by the club.

He shall also present itemized budgets for each sport for approval by the Executive Board before the purchases are made.  The Board must approve any additional items needed over and above the budget. Purchase orders or proper verification by the Equipment Director must be used for all purchases.

The Equipment Director shall perform such other duties and have such further authority as the Board of Directors may from time-to-time prescribe.

No equipment shall be sold under any circumstances without the permission from the Executive Board. The Executive Board will hold any coach or parent found guilty of infraction to this rule responsible for the cost of the equipment as set forth.

It will be the responsibility of the coaches to collect all uniforms and equipment and to return the aforementioned to the Equipment Director by a specified date.

Ways & Means Director:

The Sponsorship/Ways & Means Director shall be in charge of all money making projects for the Club, including team pictures, and items to be sold as well as other fundraising opportunities to be decided on and approved by the Board.

He shall also be in charge of all sponsorships, which includes:  renewal; procurement; and thanking the sponsors for their support.  The Sponsorship/Ways & Means Director shall perform such other duties and have such further authority as the Board of Directors may from time-to-time prescribe.

Facilities Director:[1 Walrond & 1 Northside]

The Facilities director shall work with County Parks and Recreation and the County Planning commission regarding any capital improvements made or proposed to facilities used by the club. He shall also represent the club on such projects of capital improvements and oversee such projects where authority and control is granted by the club. The Facilities director shall assist the Athletic and Sport Directors on securing facilities for the preseason, postseason play which are sponsored or hosted by NRRC, Inc. The Facilities Director shall perform such other duties and have such further authority as the Board of Directors may from time-to­ time prescribe.

1.   General Policy

Policy and Procedure

1.1  All sports will adhere to Roanoke County Rules first and follow League or other rules as applicable.

1.2  All North Roanoke Teams shall wear only uniforms that have been issued and approved by NRRC, Inc. every attempt should be made by the parents, coaches and commercial sponsors to adhere to this rule.

1.3  The number of members on a team will be determined by NRRC except where regulated by existing county rules.

1.4  No child shall be dropped from a squad/team by coaches without approval from the Executive Board.

1.5  Redrafting of sports teams is highly recommended unless compelling reason is provided by the Sports Director not to. Approval by the Executive Board will be required.

2.  CONDUCT  AND DISCIPLINARY ACTIONS

Actions and conduct at sporting events sanctioned by North Roanoke Recreation Club is done in accordance with conduct and disciplinary procedures as set forth by Roanoke County Parks, Recreation and Tourism consistent with the prescribed Roanoke County Conduct Policy which is posted on the Roanoke County Web

Site. Roanoke County Parks, Recreation and Tourism has overall authority for evaluation and disciplinary actions as it relates to sporting events sanctioned by Roanoke County. The North Roanoke Recreation Club may take further action beyond that imposed by Roanoke County should the Executive Board deem such additional action is necessary.

The Executive Board will review each situation on a case by case basis and recommend disciplinary action to the full Board of Directors who shall then vote on recommended action. The action shall then be communicated by and enforced by the Athletic Director.

2.1  Conduct:

1)  Using profanity will not be allowed by any coach, parent, or player while at the playing field;

2)  No team shall be left unsupervised during any practice or league game;

3)  The use of alcohol of any type is prohibited;

4)  Abusive language toward players or officials will not be tolerated;

5)  Coaches are responsible for the conduct of the parents and players on his/her team. If the coach cannot handle parents, the head official will forfeit the game to the opposing team.