The Howell Sea Serpents are a parent-organized team. The swim meets cannot happen without the volunteers at home meets and away meets. The volunteers are what make the swim club. We need to try and make sure that we all do our part to make this a great team for the kids. Before each meet there will a sign up sheet for each available volunteer position on the bulletin board at the pool. Below is a brief description of each position. If you should have questions, please feel free to contact any of the HSS Board Members. A reminder: Each position is required to be filled until the end of the meet (except swimmer check-in), even if your swimmer is finished early.
Meet Set Up (home meets only)
Some duties include setting up scoring table and chairs, setting up chairs for marshalling swimmers, helping set up the electronic timing equipment and computers and other various things.
Swimmer Check-In (Parent Helper)
Before warm-ups for each swim meet, the swimmers will be required to check in and have the events written on their hand.
There is a scoring table located on the side of pool. That is where all of the times are entered. Before each meet there will be sign up for various jobs that are needed to be filled at the scoring table.
The marshallers are responsible for distributing event cards to each swimmer prior to each heat and help locating swimmers for each event, the younger swimmers especially.
Runners are responsible for collecting event cards from the lane timers after each event and turning them into the scorer’s table.
Heat Winner Ribbons
This requires you stand on deck and hand out ribbons to the heat winner ribbons for each heat of each event.
The head timer is in charge of the providing a time for each race if any of the lane timer’s watch malfunctions. They will start their watch at the beginning of each race and the timer whose watch did not work properly will use that time.
There will be 2 timers at each lane of the pool. Each timer will be provided with a stopwatch and clipboard before the race. You will be responsible for starting the watch when the start sounds and for stopping your watch when the swimmer touches the wall. You will record the time of your watch and your partner’s watch on the event card that the swimmer provided. The lane timers are used as a backup to any electronic timing that is available at the pool.
Concessions (home meets only)
For each home meet, the team provides a concessions table for the swimmers and their families. You will be responsible for selling and preparing items as ordered. This usually requires up to 4 volunteers. If possible, you will be able to step away to watch your swimmer, swim their event.
Apparel Sales (home meets only)
At each home meet, there will be an apparel table. You will be required to collect money and distribute items as requested. This usually requires up to 3-4 volunteers. If possible, you will be able to step away to watch your swimmer swim their event.
Meet Clean Up (home meets only)
Some duties for clean-up include picking up and taking out any trash, putting away the electronic timing equipment and computers, putting away any tables and chairs and other various jobs. The more people who help with clean-up, the quicker it goes and the faster everyone can go home!