BYLAWS OF THE
FLOUR BLUFF POP WARNER
ASSOCIATION
Article I – Name
The official name of this organization shall be Flour Bluff Pop Warner Association, hereinafter referred to as the Association.
Article II – Object
The object of the Association is to encourage and increase youth participation in football and cheerleading; to ensure a safe and positive playing environment for all participants; and to instill life-long values of teamwork, dedication and a superior work ethic in the classroom and on the playing field.
Article III – Members
Section 1– Eligibility
Any approved volunteer or anyone registering an eligible child to participate in the Association’s sponsored activities and paying in full the registration fee in effect for the current year qualifies the responsible party or parties for membership.
Section 2– Limitations
Membership shall be limited by the rules governing Pop Warner Little Scholars, Inc. except as specifically outlined in these by-laws.
Article IV – Board of Directors
Section 1 – Composition
The Association’s Board of Directors shall be made up of the officers elected by the members of the Association and shall have full power and authority over the affairs of the Association. Hereinafter, the Board of Directors shall be referred to as the Board.
Section 2 – Attendance
Directors are required to attend all meetings and if absent for three or more consecutive regular meetings, may be deposed by a two-thirds vote, or if given notice at the previous regular meeting, by a majority vote.
Section 3 – Quorum
A quorum of the Board shall be considered to be present when a simple majority of Board members are present to include at least one of the four senior ranking Board members.
Article V – Officers
Section 1 – Officers and Duties
The officers of the Association, in order of seniority, shall be a President, a Vice-President, a Secretary, a Treasurer, a Cheer Coordinator, a Football Coordinator, a Little Scholars Director, a Fundraising Director, a Bowl Games Director, a Concessions Director, an Insurance Director, and four Directors at Large. These officers shall perform the duties prescribed by these bylaws and addendums, and by the parliamentary authority adopted by the Association.
Section 2 – Nomination procedures, time of Elections
A Nominating Committee composed of the Vice-President and two other members shall be appointed by the President no later than the October regular meeting. The duties of this committee shall include making and receiving nominations of members for the following year’s Board. The Nominating Committee shall report at the next regular meeting or on the fourth Tuesday in October, whichever occurs first. Before the election during the Annual Awards Banquet, nominations from the floor will be accepted.
Section 3 – Election, Term of Office
The officers shall be elected by ballot to serve for one year or until their successor is elected and their term of office shall begin at the close of the regular meeting at which the ballot count is made official. The ballots shall be counted with a quorum of the board present as provided for in these bylaws as soon after the close of elections as possible. The ballot count will be certified in writing by the Secretary at the time of the count and will be made official at the next regular meeting.
Section 4 - Office-holding Limitations
No member shall hold more than one office at a time. There are no other term limitations. This section or any part hereof may be set aside by a two-thirds majority vote of the Board.
Article VI – Meetings
Section 1 - Regular Meetings
Regular meetings of the Association shall be held on the second Tuesday of each month unless otherwise ordered by the Board.
Section 2 – Annual Meeting
The annual meeting of the Association shall be held in November, the date to be declared no later than during the regular meeting in October. The annual meeting shall be known as the Annual Awards Banquet and will include the awarding of trophies and awards, and will include the election of the Board for the following year.
Section 3 – Special Meetings
Special meetings may be called with at least seven calendar days notice and if requested by at least a quorum of members of the Board as provided for in these bylaws. The purpose of the meeting shall be stated in the call.
Section 4 – Emergency Meetings
Emergency decisions may be motioned, discussed, debated and voted upon via email and/or phone calls, provided that sufficient notice has been given to all Board members or that a valid attempt has been made to notify all Board members and a quorum has been established. An emergency decision may be made concerning any business that, due to its nature, should not be delayed until the next regular meeting, as determined by the President.
Article VII – Committees
Section 1 - Fundraising Committee
A Fundraising Committee composed of the Fundraising Director and two other members shall be appointed by the President promptly after the annual meeting. It shall be the duty of this committee to organize all fundraising efforts of the Association for the current year.
Section 2 – Recruiting Committee
A Recruiting Committee composed of the Cheer Coordinator, the Football Coordinator and two other members shall be appointed by the President promptly after the annual meeting. It shall be the duty of this committee to organize recruiting efforts for the current year and to organize all advertising efforts in relation thereto.
Section 3 – Parade Committee
A Parade Committee composed of three members shall be appointed by the President at the August regular meeting. It shall be the duty of this committee to organize efforts to build an entry for the Flour Bluff Homecoming parade.
Section 4 – Banquet Committee
A Banquet Committee composed of three members shall be appointed by the President at the September regular meeting. The duty of this committee shall be to organize the Annual Awards Banquet.
Section 5 – Auditing Committee
An Auditing Committee composed of three members shall be appointed by the President at the October regular meeting. The duty of this committee shall be to audit the Treasurer’s accounts and to report at the annual meeting.
Section 6 – Other Committees; President’s Ex-Officio Committee Membership
Such other committees, either standing or special, shall be appointed by the President as the Board shall from time to time deem necessary. The President shall be ex officio a member of all committees except the Nominating Committee.
Article VIII – Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association’s meetings in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.
Article IX – Amendment of Bylaws
These bylaws may be amended at any regular meeting of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.
