Last Updated: February 20, 2016
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BYLAWS of
Owatonna Lacrosse Association


Article I ¡V Name and Purpose

Section 1 - Name: The name of the organization shall be OWATONNA LACROSSE ASSOCIATION. It shall be a nonprofit organization incorporated under the laws of the State of Minnesota.

Section 2 - Purpose: Owatonna Lacrosse Association Nonprofit is organized exclusively for the betterment of Youth Athletic Lacrosse events and education.

The purpose of this corporation is:

ľ To support and conduct youth high school Lacrosse events, education and activities to increase the public awareness of the sport of Lacrosse in Owatonna.
ľ To promote youth athletics and sportsmanship in young adults


Article II - Membership

Section 1 ¡V Membership: Membership shall consist of the board of directors.

Article III ¡V Board Of Directors

Section 1 ¡V Board role, size, and compensation: The board is responsible for overall policy and directions of the association. The board shall have up to 11, but not fewer than 3 members. The board receives no compensation other than reasonable expenses.

Section 2 - Terms: All board members shall serve two-year terms, but are eligible for re-election.

Section 3 - Meeting and notice: The board shall meet at least 5 times a year at an agreed time and place. Meetings shall take place before the season begins, at least three meetings during the season and one at the conclusion of the season. An official board meeting requires that each board member have notice at least one week in advance.

Section 4 - Board elections: During the first quarter of each fiscal year of the corporation, the board of directors shall elect Directors to replace those whose terms will expire at the end of the fiscal year. This election shall take place during the regular meeting of the directors, called in accordance with the provisions of these bylaws. (The fiscal year shall run from July-June of the lacrosse season.)

Section 5 - Election procedures: New directors shall be elected by a majority of directors present at such a meeting, provided there is a quorum present. Directors so elected shall serve a term beginning the first of the fiscal year as designated by the board of directors.

Section 6 - Quorum: A quorum must be attended by at least forty percent of the board members for business transactions to take place and motions to pass.

Section 7 - Officers and Duties: There shall be 4 officers of the board, consisting of a president, vice-president, secretary and treasurer. Their duties are as follows:

The president shall convene regularly scheduled board meetings, shall preside or arrange for other members of the Executive Committee to preside at each meeting in the following order: vice-president , secretary, and treasurer.

The vice-president shall chair committees on special subjects as designated by the board.

The secretary shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that corporate records are maintained.

A treasurer¡¦s report shall be disclosed at each board meeting. The treasurer will assist in the preparation of the budget, help develop fundraising plans, and make financial information available to board members and the public.

Section 8 - Vacancies: When a vacancy on the board exists mid-term, the secretary must receive nominations for new members from present board members two weeks in advance of a board meeting. If secretary is the position to be vacant, the Vice- President shall overtake these duties. These nominations shall be sent out to board members with the regular board-meeting announcement, to be voted upon at the next board meeting. These vacancies will be filled only at the end of the particular board member¡¦s term.

Section 9 - Resignation, termination, and absences: Resignation from the board must be in writing and received by the secretary. A board member may be removed for other reasons by a three-fourths vote of remaining directors.

Section 10 - Special meetings: Special meetings of the board shall be called upon the request of the president, or one-third of the board. The secretary shall send out notices of special meetings to each board member at least one week in advance.

Article IV ¡V Committees

Section 1 - Committee formation: The board may create committees as needed, such as fundraising, field maintenance, promotions, special team events, etc.
The board Chair appoints all committee chairs.
(See attached addendum)

Section 2 - Executive Committee: The four officers serve as the members of the Executive Committee. Except for the power to amend the articles if incorporation and bylaws, the Executive Committee shall have all the powers and authority of the board of directors in the intervals between meetings and the board of directors, and is subject to the direction and control of the full board.

Section 3 - Finance Committee: The secretary is the chair of the Finance Committee, which includes 2 other board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, fundraising plan, and annual budget with other board members. The board or the Executive Committee must approve any major change in the budget. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the board showing income, expenditures, and pending income. The financial records of the organization are public information and shall be made available to board members and the public.

Article V ¡V Amendments

Section 1 - Amendments: These bylaws may be amended when necessary by two-thirds majority of the board of directors. Proposed amendments must be submitted to the secretary to be sent out with regular board announcements.

CERTIFICATION

These bylaws were approved at a meeting of the board of directors by a two-thirds majority and voted on.

Addendum

(Addendum to article IV of OLA Bylaws)

BOARD COMMITTEES
Working Committee Volunteers Needed:
The eight goals set for the OLA Board:
1. Accelerate player development
2. Strengthen Club's governance
3. Improve business and field operations
4. Improve communication effectiveness
5. Retain players at all ages and levels
6. Grow club to an optimum size
7. Leverage resources and assets
8. Ensure fiscal stability
To achieve these goals, Working Committees (see chart below) are being set up with each committee headed by a board member. These committees are looking for 3 to 5 Association members or volunteers to work on them to get things done. Please check out the list of Working committees below and consider getting involved. Clearly defined goals plus active involvement of our talented member base will ensure success of each year.

Working Committees and Chairperson

1. Programs –
2. Field Management –
3. Member Satisfaction and Grievance –
4. Alternative Revenue -
5. Registration Operations –
6. Communications/Promotions/Website -
7. Uniforms & Equipment –
8. Volunteers –
9. Technology -
10. Coach and Referee Development –
11. Clinics, Tournaments and Special Events -
12. Trips -

To volunteer or find out more information about a committee, email the committee chairperson.




OLA Committee Descriptions
Program Committee
The Program Committee is made up of level and gender commissioners. This committee will be utilized for special projects that will be going on each year.
Uniforms & Equipment Committee:
The Uniform Committee’s goal is to have every OLA player outfitted with the correct uniform. We also procure and deliver equipment to each team’s coach. We work very closely with each team manager and team coach to successfully accomplish our goal. The main work is assembling the uniforms with the player’s information enclosed and then distributing them at a predetermined time.
Registration Operations Committee:

We are looking for three to five volunteers to help with developing and implementing processes for all of OLA’s registration activities. Duties would also include helping out with data entry, confirming player enrollment in OLA programs, scheduling manual registration dates, organizing a yearly registration calendar and coordinating with other groups within the club such as Uniforms/Equipment, Technology and Communications. This committee plays an important role in improving the quality of the club’s overall business and field operations.
Volunteer Committee:
The Volunteer Committee will strive to develop deeper relationships with the parents of the lacrosse club participants through volunteerism. This committee will investigate and determine ways to promote volunteering and communicate the need for volunteers to the lacrosse club members. This committee will also keep a list of volunteers to access during key events when volunteering is needed.
Coach and Referee Committee
The referee committee has four key strategies directly impacts the Club’s ability to grow while maintaining a quality playing experience.
• We need to recruit enough quality coaches and referees to work the games in Owatonna each season
• Train and develop all coaches to enhance their coaching skills.
• Train and develop all referees to enhance their officiating skills.
• Retain these referees so they continue to work in the Owatonna Lacrosse Association.
Coaching and refereeing is a great way for our lacrosse players to stay more involved in the sport and earn some extra income. Every player should look into coaching and refereeing some time in his or her lacrosse career.
Communications Committee
The communications committee will look at all aspects of how we communicate as a club, from bringing in new members to making sure existing members are aware of registration dates, program opportunities, and volunteer opportunities, through the use of the newsletter and ongoing update of the Owatonna lacrosse club website. We are looking for three to five people who are willing to brainstorm ideas on how to more effectively communicate as a club and to help with the preparation of the newsletter four times a year.
Fundraising Committee
The fundraising committee will be in charge of setting up and organizing fundraisers as supplemental revenue for the Owatonna Lacrosse Association.

Additional Working Committees will be formed based on a need basis. Some examples follow.
• Alternate Revenue Committee
• Member Satisfaction and Grievance Committee
• Technology Committee
• Field Management Committee
• Clinics, Tournaments and Special Events Committee
• Trip Committee