Last Updated: October 19, 2017

Meeting Agenda

Date/Time:     Wednesday September 27th, 2017 – 7:15PM

Location:         Legion Upstairs

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keough, Tim Osmond

Guests: Roman Dasek

Minutes in blue, action items in purple, motions in red.

1.                

Call to Order/Opening Remarks

·       Start at 7:28pm due to banquet ticket money collection

·       Doug encouraged people to continue supporting the legion, but if you’re having a team event, call ahead to make sure the legion stays open

·       Trophy case in legion is being renovated. West half will be vacated and then used to house TOT awards next year

Doug Dwyer

 

 

2.                

Treasurer’s Report

·       Playoff Tournament Summary

o   Tim handed out a brief synopsis

o   Profit of $798

o   $160 of empty cans donated

o   JAK made a little more this year (approx. $300)

o   Need to reconcile with town for cancelled games earlier this year

o   Tim will update reporting once that’s done

o   Reported revenue is still under 50k

o   Motion to accept by Rob Farah, seconded by Hugh Armstrong, passed

·       End of year projection

o   Holding course pending refund from excess games being cancelled

Tim Osmond

3.                

End of Season Recap

·       Playoff Review

o   Positive feedback all round

o   Some negative feedback about having an elimination game at Keough

·       Executive status

o   Scott Peters is stepping down

o   Doug asked Captains to ask around for interested people to fill the position

·       Volunteer status

o   Rob Farah will not be coming back as sub controller

o   Keith Beachey is not coming back as tournament convener

·       Captains status for 2017

o   Doug Dwyer will not be captaining next year

o   2 sets of new captains are on the waiting list (Doris and Tito are first, David Connelly and Troy Hope are second)

Doug

4.                

Year-end Awards and Ratings

·       Most improved Award Nominations and Selection

o   Doug reviewed nomination results (42 entries)

o   Discussion of nominations took place and a decision was made on the 2017 winner

·       Update on all other awards

o   All trophies have been returned

o   Most Sportsmanlike awards are complete

o   Diamond Award was decided

Doug

5.                

Banquet

·       Ready for set-up

Doug

 

6.                

Umpiring and General Welfare

·       Doug thanked Roman for his contributions this year

·       Roman suggested some rule changes:

o   Eliminate veering off at second base (many cases where runner veered off yet infielder dropped the ball)

o   More clarity needed when batter who has taken a runner during the game runs past first base on a subsequent hit – when they’re called out should be clearly stated

o   Go back to cut-out board in order to reduce number of balls hit up the middle

o   Tagging at home should be allowed

Roman Dasek

7.                

Annual General Meeting Date, Time and potential topics

·       See suggestions from Roman

·       Other suggestions include:

o   2 helmets per team, mandatory going to first

o   Pitcher has to wear mask (as of 2019)

Doug

8.                

  Open Floor 

·       Chris Pulfer mentioned that in the play-offs some teams were taking out runners to put in a faster runner, and this shouldn’t be allowed if the player is able to run (captains need to discourage this)

·       Chuck wants to have more questions on the registration form re. level of skill and experience of rookie players

·       Ed suggested having a rookie workout in order to help rate rookies more accurately

·       Jeff advised that there is no convener for the HTKP Golf Tournament

·       Chris Pulfer recommended a change to the awards form so that the 2 awards that are voted on separately (Most Improved Player and Diamond Award) should be submitted as a team, not individually

o   Only MSP process is fine, the rest need further discussion

·       Hugh Armstrong motioned to adjourn, Paul P. seconded, passed

All

Meeting Minutes

 

Date/Time:     Wednesday August 30th, 2017 – 7:15PM

Location:         Legion Upstairs

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keough, Tim Osmond

Guests:

Minutes in blue, action items in purple, motions in red.

1.                

Call to Order/Opening Remarks

Housekeeping Items:

·      Reminder for and review for votes / nominations

o   Doug briefly reviewed criteria for awards

o   Captains to collect ballots and return to Tim Osmond before the finals

·      Banquet tickets

o   Need to be returned by the next executive meeting

o   Captains can manage surplus tickets, as long as all tickets / money is accounted for

·      Reminder to bring all trophies no later than the Saturday of the playoffs.

o   All trophies need to be at Coventry no later than the 15th of September

o   Return trophies to Doug or Pete Hayward

·      Reminder of the sub policy for playoff games as currently constructed.

o   Requests go to Rob, both captains are advised, plus Doug. Captains must agree. If Grisslies are involved, Al Bales will handle sub request.

·      Reminder insurance for new players

o   Make sure new players have registered with SPN

Doug Dwyer

 

 

2.                

Treasurer’s Report

·       No issues to report

Review of August Tournament

·      Tim handed out tournament totals – results were more positive than expected (total profit over $4,000)

·       Got back 66% of beer cans back for refund

·       Reasons for positive results:

o   Popcorn and freezies kept parents around

o   Changing ticket prices for beer (5 for 20 instead of 6 for 20)

o   Changing from kegs to cans made things more measurable

o   Only 150 tickets were not accounted for

Motion to accept treasurers report by Paul Gyori, seconded by Rob Farah, passed

Tim Osmond

3.                

AGM rules and constitution changes

·      Doug wants to have a larger conversation about rules and constitution changes at the AGM meeting

·      Doug requested that if people want to suggest a change, please come to the AGM with a fully formed change request (e.g., on paper)

·      Doug mentioned tragic loss of B.C. slo-pitch player that passed away after getting hit in the head with a ball

Doug

4.                

Review Playoff Schedule

·      Handout provided, plus this info is also available on the website

·      All games will be 7 innings

·      JAK fund will be hosting again (concessions)

Pete Hayward

5.                

Spare Request Protocol

·      Kevin Boston asked about the process for requesting spare players (e.g., can you request specific positions)

·      Most requests are for either infield or outfield, but sometimes a request is for a specific position

·      Rob does his best to get the position requested, but not guaranteed

·      There are approximately 600 sub requests per year

·      Pete Hollman raised issue of rookies being used as subs. Some of the rookies are more skilled than their rating. Consensus was to keep things status quo.

Kevin Boston

 

6.                

Playoff Sub Proposal

·      Removed from agenda

Ed Hopkins

7.                

Playoff umpiring

·      Doug met with Roman and gave him the play-off schedule and discussed umpire recommendations

Doug

8.                

  JAK Fund and Playoff Tournament Status 

·      Half of the volunteers have been secured, with others showing interest

·      Doug shared list of kids who helped out at the August tournament

Doug / Geoff

9.                

  Open Floor

·      Kevin Boston asked for the most recent copy of the ratings spreadsheet.

·      Rob/Doug to send captains the most recent version of the ratings

·      Lou Conforti mentioned curled up fence on C2 allowing for runners to advance, when it shouldn’t. Consensus was that we shouldn’t adjust the ground rules since they’re the same for both teams

·      Dave Flemming mentioned that last year we had $2700 budgeted for awards. This year we’ll need to budget more (approx. $500) due to additional teams and higher costs

·      Jerry asked about playing on diamonds during time between end of season and play-offs. There is no official booking of diamonds. Doug suggested a sign-up sheet in the legion or some other coordinated effort amongst captains

·      Motion to adjourn by Steve DeLand, seconded by Will Goodin, passed.

All

Meeting Minutes

Date/Time:     Wednesday July 26th, 2017 – 7:15PM

Location:         Legion Upstairs

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keough, Tim Osmond

Guests: Brad Young, Bev Steeves, Susan Jalbert, Jason Jack, Steve Brooks

Minutes in blue, action items in purple, motions in red.

1.           

Call to Order/Opening Remarks

Housekeeping Items:

  •        Meeting began at 7:20pm

Doug Dwyer

 

 

2.           

Treasurer’s Report

  •        No updates

Tim Osmond

3.           

Player wellness, waiting list

  •        4 people on the waiting list
  •        The Sliders have asked for one of those players
  •        Deadline for requesting a player from the waiting list is July 31

Doug Dwyer

4.           

HTKP Status (Baseball Tournament Close, Golf Tournament Information)

  •        Complete financial information on Baseball Tournament is not available yet
  •        Beer sales were down
  •        Jeff recommended not running the tournament during community week next year
  •        Jeff also recommended going back to the old Friday night format (e.g., no band)
  •        One complaint from CRIC re. condition the BBQ was left in after the tournament
  •        Golf tournament flyers have been printed off
  •        Jeff asked captains to talk to teams about the Golf tournament ($120 per player)
  •        Puck and Ball is moving forward, but no additional information available in terms of number of teams

Jeff Dancey

New Business Items

5.           

General umpiring status & feedback

  •        Mainly positive feedback

All

6.           

Town Status / Update

  •        Doug reviewed meeting with Dan Murnaghan

Doug Dwyer

7.

 

 

 

 

 

8.  

August Tournament Kickoff, Roles and Responsibilities

  •        Will be running at the same time as the Alliston Potato Festival
  •        We need to have 16 teams to be viable
  •        Not enough ladies players, so a co-ed division will be set up
  •        Mens 35+ division, and then an open fun and open competitive division will be set up
  •        $10 for current players, $20 for outside players
  •        Invitation extended to Beeton league

Playoff format

  •        2016 play-off schedule and proposed 2 scenario play-off format for 2017 were handed out
  •        Both proposed scenarios are somewhat unbalanced in that the teams finishing lower in the standings have a much tougher schedule
  •        Doug proposed that if the two proposed scenarios are not acceptable, someone would have to volunteer to re-work the numbers – there no volunteers
  •        Votes for scenario 1 = 11 votes, scenario 2 = 8 votes
  •        Scenario 1 accepted as play-off format
  •        Doug walked through the notes below the scenarios (e.g., how many teams would be eliminated after the round robin, use of Keough park for some of the games due to 8 extra round robin games, start times)
  •        2 games a night per field will be played, 7 innings

Doug Dwyer

 

 

 

 

 

Doug Dwyer

 

Open floor

  •        Rob Farah will be on vacation for 2 weeks. Contact Al Bales for substitute players.
  •        Tristan Emmet will be hosting a Celebration of Life party on August 11th at the legion for his father Dennis. Any suggestions for how we can assist should be forwarded to Rob Farah
  •        Pete Hayward asked captains to be more careful putting in bags (e.g., spikes properly hammered in)
  •        Bags are provided by Tottenham Minor Ball. If we want to replace current bags, we need to purchase our own
  •        Rob Farah motioned to adjourn, seconded by Jeff Dancey, passed.

All

 

Meeting Minutes

Date/Time:     Wednesday June 28th, 2017 – 7:15PM

Location:         Legion Upstairs

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keough, Tim Osmond

Guests: Brad Young

Minutes in blue, action items in purple, motions in red.

1.          
Call to Order/Opening Remarks
Housekeeping Items:
·       Reminder on cleaning the Legion tables
o   Especially to new players who might not know the rules
·       Reminder about alcohol during games
o   A couple of complaints of alcohol on benches
o   Captains are asked to speak to players, or let Doug know
·       Reminder on sub requests (timing)
o   Refer to last month’s minutes
·       Town Invitation to July meeting
o   Open house format
Doug Dwyer
 
 
2.          
Treasurer’s Report
·      Tim suggested emailing out report ahead of meeting instead of providing paper copies during meetings
·      Slight difference in projected profit
·      Revenue still projected to be above 50k
·      Going forward, only anomalies from budget will be reported at monthly meetings
·      Chris Pulfer asked about money in budget for new bases (Dave Flemming said that they’ve already been purchased and Wayne Caldwell has them)
·      Motion to accept from Ed Hopkins, seconded by Don Booth, accepted
Tim Osmond
3.          
Player wellness, waiting list
·      Waiting list – 2 left and 3 on injury reserve
·      Last day to get replacement is July 31
·      Doug asked captains about known player wellness issues
Doug Dwyer
4.          
HTKP Status
·      13 teams confirmed, maybe one more (compared to 12 last year)
·      Schedule, bar, and other admin activities are still being worked on
·      Schedule hopefully completed by July 2
·      Men’s league still trying to get enough teams
·      Not sure how many ladies teams are participating
Jeff Dancey

 

New Business Items

5.           
General umpiring status & feedback
·      Roman is asking teams for general feedback on umpires
All
6.           
Feedback on use of our own umps
·      5 instances where umps have been late, or scheduling conflict resulting in having to use our own umps
All
7.           
Town Status / Update
·      Issue with lights out on C2 (equipment can’t be brought in due to soft ground)
·      Laneway graded going into Coventry
·      Diamonds are groomed everyday
·      If diamond is in poor shape, take a picture, or just let Doug know
·      Doug reviewed the town’s wet field policy and status of fields over the last few days vs. the wet field policy
·      Doug is in an ongoing negotiation with town re. empowering the league to enforce the wet field policy instead of the town
Doug Dwyer
8.           
Open floor
·      Captains should communicate pitching clinics run by Sandy Bell and Andy Gee
·      Rob Farah announced street party on July 1
·      Last batch of replacement shirts that were ordered are due in the coming week
·      If shirts are put in the dryer, the lettering can come off
·      Rob Farah motioned to adjourned, seconded by Dave Flemming, passed
All
 

Meeting Minutes

 

Date/Time:     Wednesday May 31st, 2017 – 7:15PM

Location:         Legion Upstairs

 

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Chris Pulfer, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keough, Tim Osmond

Guests: Bev Steeves, Brad Young

Minutes in blue, action items in purple, motions in red.

1.     

Call to Order/Opening Remarks

Quick meeting protocol review. 

    Meeting protocol reviewed by Doug

    Pete Hayward will be monitoring participation and general order of the meeting

Doug Dwyer

 

 

2.      

Treasurer’s Report

      Not available

      Tim will do reports once he returns from out of town work assignment

Doug Dwyer

3.     

Presidential Delegation Status.

·       Rescinded as of now

Doug Dwyer

 

4.      

Player wellness, waiting list

       5 players gone for the year due to injury or leave, all positions are filled

       Radar sought permission for Rob Rumboult to only take a couple of at bats next game, but not play the field. Decision will then be made re. future play

       Bill Clouthier will make decision next week re. his ability to play

       Stike out 6 more weeks

       Shirts for new players will be available in 2 – 3 weeks, definitely before HTKP.

Doug Dwyer

5.      

HTKP Status

Captains are encouraged to start aggressively asking players to commit to the tournament

All teams can be expected to work the bar / grill

Golf Tournament is on track

Puck and Ball (Sept 7 – 9) is doing very well

o   Trying to get 12 teams including 35+, Open, and a possible ladies division

o   Will be looking for volunteers for food and drink (combination of league players and students needing volunteer time)

Jeff Dancey

New Business Items (Carry over or ongoing agenda items)

6.       

Plays from the outfield to 1st base

Moved to Open floor

 

7.        

August tournament

Initial meeting held, Beechey chaired

Ladies involvement not confirmed, Bev Steeves will confirm

Overall some concern with the number of teams

Doug is considering getting 4 people from the league to help recruit additional teams outside of TOT and Ladies Lob Ball (e.g., Beeton, Alliston)

Key is trying to avoid making it an SPN tournament

Doug Dwyer

 

8.      

Review of status with town.

(Separate handouts will be provided)

Doug reviewed his notes from meeting with town

       5 meetings since November re. field sports (soccer, baseball, football)

       Attendance at meetings dwindled after the first meeting, drastically

       About 500 replies to the town survey

       Consulting firm (Collier) is gathering data to help resolve issues between town and people involved in town activities

       Review of handout (focus on KPMG study)

       Recommendations are to increase property taxes or increase user fees

       The town has been asked for a detailed breakdown of where our baseball dollars are going

       Timeline:

       Short-term

o   Regular dragging and grooming of warning tracks

o   Clean up against fences

o   Repair of fences

o   Repairing stairs at conventry

       Medium-term

o   Drainage and irrigation improvements for all fields

o   Trees at Coventry 2

o   Lights at both upper and lower parking lot

       Longer-term

o   Lighting at C1

o   Re-doing lights at Keough (lights too low)

Doug Dwyer

 

9.       

Open floor

       Rob Farah asked Captains to encourage players to let sub-controllers know if they can play

o   Also, once a sub has been booked, don’t cancel them. If they show up, they should play

       Pully asked about players arriving late and when they can enter the game

o   Rule is that player has to enter by end of 3rd inning

       Game sheets – please bring them back to the legion on game night

       Talk to players about respect at legion (e.g., cleaning up tables)

       Plays at first base from the outfield

o   Should the gentleman’s rule be that if outfielder doesn’t catch the ball they can’t throw the batter out at first

       Doug to manage bags for Community Centre games

       Lights must be turned off or they’ll come back on the next night at 8:30

       Rob Farah motion to adjourn, Jeff Dancey seconded, passed

All

 

Meeting Minutes

Date/Time:     Wednesday, March 29, 2017 – 7:15PM

Location:         Tottenham Legion (upstairs)

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Dane Eldridge, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Rob Farah, Doug Dwyer, Scott Peters , Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Peter Hollmann, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Peter Hayward, Will Goodin, Tim Osmond

Guests:  Kevin Boston, Kevin Clouthier, Darrell Hager, Geoff Keogh, Jim Smith

Minutes in blue, action items in purple, motions in red.

1.                

Call to Order/Opening Remarks                  

  • ·       Doug opened the meeting at 7:18pm

Doug Dwyer

 

2.                

Treasurer’s Report

  • ·       Revenue at 48k+, which is getting close to the 50k limit for a non-profit organization
  • ·       165 paid registrations are in the bank
  • ·       8 payments not yet in the bank
  • ·       41 not paid yet
  • ·       Forecasted budget based on 16 teams is 57k+ (concern because this exceeds the 50k). But we have means in place to deal with the surplus (e.g., charity)
  • ·       SPN insurance needs to be adjusted by $100
  • ·       Increases in diamond fees and tournament expenses due to extra team(s) in the league
  • ·       Overall projection = $4,800
  • ·       Motion from Hugh Armstrong, seconded by Rob Farah, passed unanimously

Tim Osmond

 Old Business Items (previous minutes review)

3.                

I.                 Bat committee update

a.     Initial discussions took place recently, more discussions to follow, with a recommendation due by end of season (September meeting)

b.     Our newer bats are regulated by SPN, and therefore covered by insurance, older bats are not regulated or covered by insurance.

II.               Draft Day, April 8th

a.     1pm start time, downstairs at the Legion (Chris Ross, Doug Dwyer, Derryl Gaudet)

b.     Date and time confirmed

c.      Captains are asked to come early to set up their team tables

d.     P1’s, P2’s will be drafted first, followed by ratings 12 to 1

e.     Team that picks first for the first round, picks last for the second round, first for the third round…etc.

III.              Coventry field clean up

a.     No updates for this year, however, Chamber of Commerce is sponsoring a town-wide clean-up that our league might want to participate in

b.     April 15 – 29 are the scheduled dates

Dave Fleming

 

 

 

 

Doug Dwyer

 

 

 

 

 

 

 

 

Doug Dwyer

 

 

4.                

New Business Items

2017 Season Planning

  1. Final report on Registration Results and substitute player list
    • 214 registered, plus at least one more pending
    • 36 rookies (plus pending)
  2. Select Number of Teams and Players Per Team
    • With 16 teams, each team plays 26 games with a slight increase in the average amount of 9:30 games
    • With 17 teams, each team plays 24 games with slight decrease in 9:30 games
    • Doug has gone to the town to ask for more diamond time (8:15 Wednesday slot open)
    • Reminder that any players on waiting list are added to the top of the list for the next year (subject to availability)
    • Proposal for 16 teams by Paul P., seconded by Denis Short,  11 for, 4 against, 1 abstain
  3. Confirm New Captains (if required)
    • Kevin Clouthier and Kevin Boston motioned by Dane, seconded by Chuck, passed unanimously
    • Team name will be the Bat Flippers
    • Bats that Dave Flemming previously bought will be purchased by the league for the new team
  4. Number of Games, Start Times, Game Duration and league schedule
    • 26 games, no change to start times or duration, schedule pending
  5. Tournament dates and status
    • July 7 – 9 for HTKP tournament
    • August 11 – 13 dates reserved for August tournament
    • Sept 15 – 17 dates for play-offs
    • Golf Tournament – Saturday August 19 at Nottawasaga Resort
  6. Bat Day
    • 1pm on April 29th
    • New team will get two new bats, plus pick of next 2 available bats
    • Chuck motioned to have captains keep 4 bats with the rest going into a draft, Gord Tanner seconded,  1 opposed, 1 abstain, motion passed
  7. Rookie Night  (Wednesday April 5th)
    • Hosted by Keith Beechey and Pete Hayward
  8. September Playoff tournament status
    • No change from last year’s plan for JAK fund running it
  9. Banquet status
    • We lost a little bit of money last year
    • Negotiated with ladies league to put the costs through their budget

Doug Dwyer

 

 

Doug Dwyer

 

 

 

 

 

 

Doug Dwyer

 

 

 

Doug Dwyer

 

Keith Beechey

 

 

 

Dave Fleming

 

 

 

 

Doug Dwyer

Doug Dwyer

Doug Dwyer

 

5.                

Equipment Update

  1. Update based on registration numbers and number of teams. (Balls & Uniforms)
  2. Balls were secured last year at 2 year old pricing
  3. Shirt prices are the same as last year
  4. Any changes to logos needs to be in “AI” format or else merchant will charge extra
  5. Shirts can be ready 3.5 weeks after order is made
  6. Bat Flippers are ordering new hats for their team ($14 plus tax)

Dave Fleming

  

 

6.                

Draft Day Logistics

  1. Father-son combinations
    1. No change
  2. Selection of Shirt Colours
    1. Selections made by Captains

c.      Selection of Draft Order

a.     1st shirt colour choice is automatically last in the draft order

Doug Dwyer

 

7.                

Player Ratings Review

Notes:

  • ·       Order and civility are critical in this discussion
  • ·       Suggestions to move players one (1) ranking (e.g., from 7 to 8) will not be entertained. As is our custom, there is not enough of a distinction between single rounds to ever be 100% accurate.
  • ·       Perceived egregious errors will be discussed and voted on if required.
  •  Mark Mumma for Rob Hayward approved
  • ·       Shawn McIntyre for Tim Osmond approved
  • ·       Jerry Muirhead for Dave Potocki not approved
  • ·       Ryan Schellenberg and Chris Nesich need to move down to a 9, approved
  • ·       Gerard Traverse for Geoffrey Lock, approved
  • ·       Dave Polny motion to accept agreed changes plus cascading  change, Jeff Dancey seconded,  1 opposed, otherwise unanimous

Scott Peters

8.                

Open Floor

  • ·       Chuck proposed 17 teams, 12 players, 26 games, seconded by Al Bales, 8 for, 8 against, Doug approved.
  • ·       Dane suggested using a weekend to host a tournament where games would count for the regular season
  • ·       Paul suggested switching the Wednesday night executive meetings to another night so that the one extra 7pm time slot at Keough
  • ·       Scott proposed at 17 team, 24 game schedule, Keith Beechey seconded, 8 for, 9 against, motion defeated
  • ·       Geoff Keogh and Jim Smith will be new captains
  • ·       Jeff motioned to end the meeting, Tim Osmond seconded, passed unanimously.

All

Meeting Minutes

Date/Time:     Wednesday, February 22nd, 2017 – 7:15PM

Location:         Tottenham Legion, 25 Richmond St E.

In Attendance: (bold indicates attendance)

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Chris Pulfer, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann

Guests: Derryl Gaudet, Kevin Clouthier, Kevin Boston

Minutes in blue, action items in purple, motions in red.

1.           

Call to Order/Opening Remarks

  •        Dave Flemming opened the meeting and asked Pete Hayward to talk about registration and hanging signs
  •        Pete showed one of 10 signs and asked captains to take one and hang it outside their homes, if possible

Dave Flemming

 

2.           

Current Financial Status:

  •        Not a formal financial report as Treasurer was not in attendance – forecast budget only - presented by Doug
  •        Combination of last year’s report from Cliff Tucker and some add in’s from Doug and Tim
  •        Expectation is that we’ll be in a better financial position compared to last year
  •        Diamond Fees – last year $7856.00. This year there will be a 4% increase
  •        Domain name is back in place ($79 for 5 years)
  •        Saved some money on baseballs

Doug Dwyer

New Business Items     

 

Review of events

  •        Sent out at AGM and Danny Chaisson has added dates to the website calendar
  •        Banquet a week earlier than last year
  •        Jeff gave an HTKP update

Doug Dwyer

 

4.           

Ratings Committee status

  •        Scott thanked committee and Captain’s
  •        Next steps include getting together to finalize ratings after registration closes on March 26th

Scott Peters

 

5.           

Update on Registration

  •        Pete talked again about hanging signs up advertising registration (10 signs left)
  •        Pete asked Captains to hang remaining 10 signs and return them at the next meeting
  •        Derryl gave a quick update on registration numbers to date – up over last year (by about 10%)
  •        Kevin Boston and Kevin Clouthier are next captains in line if there is a 16th team
  •        Jeff Dancey asked about analysis of diamond times vs. number of teams and our capacity. Doug said there’s approx. 20% overhead time available with 15 teams
  •        Right now 18 teams is our maximum without having to reduce the number of games
  •        We have coverage for all registration dates at the legion
  •        On March 19th there is a St. Patrick’s Day function at the legion, but registration will still go ahead.

Doug Dwyer

 

6.           

Rookie night & Draft

  •        Chris Ross and Derryl Gaudet will be helping with draft day
  •        Doug asked if any other people want to participate in Rookie night
  •        Doug has asked senior members of the league and junior members to attend rookie night
  •        $300 budgeted for rookie night.
  •        Paul P. motioned to have $300 accepted, Rob R. seconded, passed unanimously

Doug Dwyer

 
 

Rules & Umpiring

  •        Doug gave a reminder that provisional rules can be tried out during the year prior to being approved or declined officially at the AGM in the constitution
  •        No changes to umpiring (Roman still umpire in chief)
  •        Some games will be umpired by umpires from Alliston
Doug Dwyer
 
 

Open Floor

  •        Gary Brown has approached Doug about providing food after games. Suggestion to try having hot dogs and nachos on certain nights.
  •        Legion will be removing 2/3 of the trophies in the trophy case and will give the case to the TOT league.
  •        Doug asked everyone to bring trophies to the next meeting.
  •        Coventry field clean-up will be scheduled again. Doug and Brad will do a walk around over the next week or so and then propose a date for the clean-up.
  •        Bat committee. Over next few years the rates will go up, so Doug’s been looking at ways to continue saving money and reducing costs. Doug wants to put together a committee to assess risks and benefits of provided bats vs. bringing in outside bats. Keith Beechey, Paul P. and Chris Pulfer volunteered to be on the committee. Dave F. will chair the committee
  •        Doug summarized 2-hour meeting with the town. Talk was about field costs and costs for outside players. Only 3% increase in diamond fees this year (we spent $7800 last year). Doug estimated that 10% of league is out of town, which works out to be about $160.
  •        Rob reminded captains to text him re. subs. Al Bales is also helping as a sub controller.
  •        Hugh motioned to adjourn meeting, seconded by Jeff Dancey, unanimously passed.
All