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East Liverpool Potter Mites By-Laws
ARTICLE 1: PURPOSE
To promote youth wrestling.
ARTICLE 2: NAME
East Liverpool Potter Mites.
ARTICLE 3: COMMITTEE APPOINTMENTS
The President shall be empowered to appoint such special committees, as he/she deems needful at any time or on the majority vote of the members at the meeting. He/she shall appoint committees as they see appropriate.
ARTICLE 4: AMENDMENTS OF CONSTITUTION
This constitution may be amended at any meeting of the full Executive Committee by a majority vote.
Must be amended by 2nd meeting during wrestling season.
ARTICLE 5: GENERAL INFORMATION
Section 1
All officers shall be elected by a written ballot every year at the last meeting of the season and will assume office after the last function of the year.
Section 2
To be eligible to vote for officers, members will be required to attend two scheduled meetings prior to election.
Section 3
Each elected officer position will be for a one year term. No officer can be elected to the same position for more than 2 terms unless he or she is unopposed.
Section 4
Each member of the Executive Committee will have an equal vote in all matters. In the event that one of the members is not present at a meeting and a tie vote results, the top ranking executive present will break the tie.
Section 5
All club checks must be signed by two officers.
Section 6
Any money being spent for club purposes must be approved by 2 officers to up to $200.00, over that all officers
must agree on with majority..
Section 7
Any contracts cannot be signed unless it has been brought to the officer’s attention and must be signed by at least 1 officer and 1 coach.
ARTICLE 6: PARLIAMENTARY AUTHORITY
Robert's Rule of Order shall be the parliamentary authority on all matters not covered by constitution and bylaws of this club.
Order of Business
1. Call to order by presiding officer.
2. Roll call by the secretary.
3. Reading of the minutes of the previous meeting by the secretary.
4. Treasurer’s report.
5. Committee reports.
6. Unfinished business.
7. New business.
8. Program of the day.
9. Adjournment.
ARTICLE 7: COACHES' RESPONSIBILITIES
Section 1
The Youth Head Coach will be responsible for attending seeding meetings, or assigning a responsible assistant coach
Section 2
The Youth Head Coach will be responsible for the gym and wrestling areas. In his absence, he will assign an assistant coach these responsibilities
Section 3
All coaches will be responsible for making sure that each child is supervised until their parent(s) or guardian(s) arrive to take them home.
Section 4
At no time will abusive language or actions be tolerated. Coaches must maintain a positive environment for all children to learn and have fun
Section 7
Head coach is responsible for hiring refs for matches-limit 3,also tournaments with limit agreed upon at prior booster club meeting.
ARTICLE 8: WRESTLERS' AND MEMBERS' RULES
Section 1
No parent will question the decision of any official at any time. Disrespect to a coach or official will not be tolerated.
Section 2
A child must be 5 - 12 years of age.
Section 3
A parent will be notified if a wrestler is to wrestle more than one weight class above his own weight.
Section 4
Wrestlers must attend a league match unless notice is given in advance that he cannot attend.
Section 5
The program does not encourage weight loss.
Section 6
Any wrestler or parent caught destroying or tampering with school property will be removed from the program.
Section 7
Having qualified medical personnel on call at matches and tournaments will be mandatory.
Section 8
All members will aid in any fundraisers that support our club.
Section 9
All members will follow the applicable WAWA By-Laws, rules, and regulations as necessary.
ARTICLE 9: Duties of officers.
Officers shall perform the duties provided in this section and such other duties as are prescribed for the office in these bylaws and the adopted parliamentary authority.
The President shall:
1. Preside at all meetings of this Club and the Executive Board.
2. Appoint all committees subject to the approval of the Executive Board.
3. Be ex officio a member of all committees.
The Vice-President shall:
1. Perform such duties as may be requested by the President or the Executive Board.
2. Preside at the meetings in the absence of the President.
3. Succeed to the office of President for the unexpired term in case of a vacancy in that office.
The Secretary shall:
1. Record the minutes of all meetings of the Club and the Executive Committee.
2. Conduct the general correspondence of the Club and such other correspondence as shall be requested by the President.
3. Be custodian of all records of the Club.
The Treasurer shall:
1. Be custodian of all funds and keep an itemized account of all receipts and disbursements.
2. Prepare a monthly financial report to be presented at each meeting.
3. Prepare a complete annual report of the finances of the Club to be presented at the Annual Meeting.
4. Shall be prepared at any time, if called upon, to make a report of monies in the treasury.
Membership
Membership in this club will be an adult association comprised of parents and/or guardians of the wrestlers.
EXECUTIVE COMMITTEE
The Executive Committee comprises of the officers of this club being President, Vice President, Secretary, and Treasurer
GOVERNORSHIP
The Executive Committee governs and makes all decisions over the Booster club. Input from the quorum at all meetings will be taken into consideration before the Executive Committee makes a decision
If during a vote booster members un able to reach majority decicion then final decisions is made by officerd with majority vote
Dues will be required to have the right to vote, but must be at two prior meetings to vote..
MEETING AND QUORUM
Section 1
Regular meetings shall be held once a month: date dependent on the wresting schedule.
Section 2
Special meetings may be called.
Section 3
Members of the association, in good standing, shall constitute a quorum for the transaction of business.
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