Vanden Music Boosters Meeting

 General Meeting Minutes

Sep 1, 2015

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of June 2^nd, 2015: Moved and seconded to accept the Music Booster Meeting Minutes. Voted and passed.

Treasurer’s Report: Sherry Olmstead

The Year-End Report through July 2015 has been posted in Charms. The boosters collected $167,412.58 through Spirit Pack contributions, bingo, donations and fundraising. Thank you for all the support. The band program receives very little money from the school district. We spent $158,212.45 last school year to help offset operation costs. Mr. Cagle is submitting a wish list to the boosters of items still needing to be purchased for our music program. Your contributions help cover instructor fees, band review entry fees, transportation costs, uniform maintenance, instrument repairs and other miscellaneous purchases. Our students would not have a music program without the help from the boosters.

Band Director’s Report: Nick Cagle

• It has been a busy start to the school year. The students have been working hard learning music and memorizing the field show routines. The leadership team has also been impressive on how well they are working with the students in their sections.
• Mr. Cagle introduced the new Color Guard instructor Grant Peranda. Drum Line and Percussion instructors Tony Escabedo, Redmond Fernando and Ishmael Hernandez also introduced themselves to the boosters. All the instructors spoke about how polite our students were and how willing they were to put in the time to work hard. All the instructors were thankful to be part of our program.
• Mr. Cagle is teaching Piano, Jazz Band, Symphonic Band, Wind Ensemble and AP Music Theory. He also oversees the Drum Line/Percussion and Color Guard programs. The classes are going well. Symphonic Band and Wind Ensemble are going great. The Symphonic Band has added 13 students to the group. The Jazz Band is also having a strong start to the year.
• This year we have added a competitive field show to our program. Mr. Cagle appreciates the willingness to put in the commitment and hard work to make this show great. The groups rehearse on Mondays, Tuesdays and Wednesdays. Thursday is the stadium rehearsal, with all hands on deck.
• Katie Williams has been accepted to the SF High School All Star Combo. The best and the brightest instructors come from all over the United States to work with this combo group. The group will also travel to New York to record a CD.
• Mr. Cagle has established a new twitter page @VandenMusicDepot. Announcements, inspirational talks and videos of cool performances will be posted on this page. Having a Twitter account will help get our name out in the community.
• If you are not receiving emails from Mr. Cagle please check with Sherry Olmstead to see if you have been added to the Charms system. Emails are sent out periodically to keep you in the loop on what is happening in the program.
• The Fall Concert will be October 7^th in the downtown Fairfield Theater at 7:00 p.m. Symphonic Band and Wind Ensemble will be performing. Entry is free for this event. It will be nice to watch our students perform at a nice venue.
• Thanks to the boosters, we have purchased new sound equipment, speakers and microphones. The Color Guard has purchased new uniforms and flags. The support is always appreciated.

Upcoming Events:

• Friday, September 4^th - Football game vs. Rodriguez
• Saturday, September 19^th - VACA Jazz Festival, Vacaville
• Friday, September 25^th - Football game vs. Modesto Christian
• Wednesday, October 7^th – Fall Concert, Fairfield Downtown Theatre
• Friday, October 9^th - Football game vs. Fairfield (Homecoming)
• Saturday, October 17^th - Santa Cruz Band Review
• Friday, October 23^rd - Football game vs. Benicia
• Saturday, October 24^th - Foothill Band Review and Field Show, Pleasanton
• Saturday, October 31^st - Dublin WBA Field Show
• Friday, November 6^th - Football game vs. Bethel (Senior Night)
• Wednesday, November 11^th - Veteran’s Day Parade, Downtown Fairfield
• Saturday, November 14^th - James Logan WBA Field Show, Union City
• Saturday, November 21^st - TOC Band Review, Fairfield

New Business: James Paluck

Committee Updates:

• Head Chaperone - Jessica Grimm will be sending out an email requesting for volunteers to sign-up in Charms. Chaperones must be registered through the Travis Unified School District and pass a background check. You will also need to be fingerprinted for a fee by Katrina Bingaman or contact the Solano County Office of Education to make an appointment. Fingerprints are valid while you volunteer in the TUSD and do not need to be renewed yearly. All volunteers need to sign a Workers Compensation Coverage form and the Volunteer Guideline Statement. Both forms need to be updated each year and turned in to the district office.  Please contact Jessica if you have any questions. We would not be able to participate in out-of-school events without the help from our volunteers and chaperones.
• Uniform - Katrina Bingaman has been training new parents this season. Volunteers will be needed to help with uniforms before the first football game on Friday, September 4^th.  White gloves will be distributed and fingertip holes will need to be cut on the gloves. 
• Food Cart – Evan Weinzinger along with Helymar Walter will be coordinating the food cart. They will be feeding and hydrating our students during band reviews and before football games. Any help will be greatly appreciated. Joe Bingaman has requested the use of the food cart to help transport equipment to/from the Vaca Jazz Festival on September 17^th - 20^th. The cart will be unloaded to a secure location and reloaded after the festival. There were no objections and the group agreed it was good way to lend a hand to our community.
• James Paluck is looking for volunteers who are interested in volunteering to be on the Ways and Means Budget Committee. This committee will prepare the annual budget for this school year. The budget will be compared to the Year-End Report located in Charms. James hopes to meet once or twice before the next booster meeting. The annual budget will be presented at the booster meeting in October.
• The Vanden Music Boosters is a non-profit organization. The boosters are always looking for fundraising suggestions. Currently, we have a fundraising opportunity to work Bingo on Thursday evenings. Please contact Helymar Walter if you are interested. She is our Bingo volunteer coordinator.
• A discussion of the Bylaws will be scheduled in the future. Please contact James Paluck if you would like to participate in this discussion.

Adjournment: The meeting was adjourned at 7:55 p.m.

• The next Vanden General Music Booster Meeting will be held on Tuesday, October 6^th at 7:00 p.m.

Vanden Music Boosters Meeting

 General Meeting Minutes

May 5, 2015

 1. General Booster Meeting called to order at 7:06 p.m.

2. Agenda: Reviewed, modified, moved and seconded to accept the Agenda, voted and passed.

 3. General Meeting Minutes of April 15, 2015: Moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

 4. Committee Reports:

•  Head Chaperone Michelle Williams would appreciate any help during the upcoming band events in May. Please sign-up in Charms if you are able to volunteer. Reminder: all chaperones need to be registered through the district office. Michelle is also taking inventory of the hair supply kits and replenishing kits prior to the band review in Vallejo.
• Katrina Bingaman and Maria Paluck are having the marching band students try on uniforms this week to ensure uniforms still fit from the fall season. Uniform adjustments will be made if needed.

 5. Director’s Report: Nicholas Cagle

•  The Wind Ensemble performed at the District Concert at Golden West. The group performed classical pieces for the younger students. Rock music and a Disney tunes mix were also played. The crowd had a great time. The goal was to get the younger students jazzed up about high school band.
• Vanden alumni, Jim Farrelly, will be the guest artist working with the Jazz Band, Combo Group and Golden West students for the Jazz Band Showcase on May 19^th. Great addition to the calendar and an excellent opportunity for students to work with a professional artist.
• Mr. Steve Taylor provided invaluable feedback during a recent marching band practice. Steve gave tips and offered suggestions from the years of experience he had while teaching. Glad Steve was able to come out and offer his time.
• The schedule for the Vallejo Band Review and Encinal Band Reviews will be emailed. Marching Band, Color Guard, Percussion Line, Jazz Band and the Wind Ensemble will be performing at the review in Vallejo. The groups performing at the band review in Encinal include: Marching Band, Color Guard, Percussion Line, Concert Band and Wind Ensemble.
• The Awards Banquet venue on May 27^th will need to be moved due to a schedule conflict at Golden West. Mr. Cagle is checking on the availability of the Vanden gym. An email will be sent confirming the location of the banquet. Also, photos are still needed for our slide show presentation. Please forward photos especially photos of our graduating seniors to Mr. Cagle.
• Mr. Cagle thanked the board members for all their hard work this past school year.

6. Calendar of Events:

•  April 22^nd - District Band Concert (Golden West Multipurpose Room)
• May 9^th - Vallejo Band Review (Vallejo High School)
• May 16^th - Encinal Band Review (Encinal High School, Alameda)
• May 19^th - Pops Concert/Jazz Band Showcase (Golden West Multipurpose Room)
• May 23^rd - Fiesta Day’s Parade (Downtown Vacaville)
• May 26^th - May Band Concert (Golden West Multipurpose Room)
• May 27^th- Awards Banquet (TBA)
• June 5^th - Graduation (Vanden High School Football Field)

 7. Installation of the Vanden Music Booster Officers for 2015-2016.

•  Joe Bingaman installed Ryan Miles as Vice President and Maria Paluck as Corresponding Secretary of the 2015 – 2016 Vanden Music Boosters. James Paluck as President, Sherry Olmstead as Treasure and Kim Nish as Recording Secretary will be installed at the General Booster Board Meeting in September.

 8. President’s Report: Joe Bingaman

• Thanked everyone for coming to the final booster meeting of the school year. Joe appreciated the commitment and hard work to our music program and the support to our students.

9. Adjournment: The meeting was adjourned at 7:21 p.m.

 Vanden Music Boosters Meeting

General Meeting Minutes

April 15, 2015

1. General Booster Meeting called to order at 7:09 p.m.

2. Agenda: Reviewed, modified, moved and seconded to accept the Agenda, voted and passed.

3. General Meeting Minutes of March 3, 2015: Moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

4. Treasurer’s Report: Sherry Olmstead

• The reconciliation report for the period ending April 15^th was presented.
• The costs from the Heritage trip is now paid and reflected on the report. The itemized list of costs is always available from Sherry.

5. Director’s Report: Nicholas Cagle

• March and April have been busy months. Winter Guard and Winter Percussion had a successful season. Winter Guard was bumped up two division classes during the season. They are now in a class by themselves. Great job.
• Lindsey Mai reported the Winter Guard has a great season. A member of the guard will be appearing on a national poster in Ohio. Amazing to see the students perform a challenging routine and continue to have a successful winter program.
• The Spring Concert featured performances from the Choir, Wind Ensemble, Symphonic Band and Jazz Band. It was an evening a great music.
• The Wind Ensemble performed at James Logan High in Union City. The kids had a great time. Dr. Tim Smith provided excellent feedback after the performance.
• The Jazz Band Combo performed four times at the spring musical “Alice in Wonderland” at Vanden. Our combo group did a terrific job.  
• Thank you to everyone who helped during the spring trip to San Francisco. Very impressed with the endless amount of support during the trip. Mr. Cagle enjoyed spending time with everyone and the students performed very well.
• Katie Williams participated in a Jazz Talent Search. She performed at Yoshi’s in Oakland. Katie placed 2^nd and will receive a four hour studio recording session.
• May 19^th is the Jazz Band Showcase. Mr. Cagle would like to bring in a guest artist. This would be a great opportunity for the students to work with a professional musician. Mr. Cagle would like to spend up to $700.00 to bring in a guest artist. A motion was made to pay approximately $700.00 to hire a guest artist to help work with students for the Jazz Band Showcase. The motion was seconded, all in favor, none opposed.

6. Calendar of Events:

•       April 22^nd - District Band Concert (Golden West Multipurpose Room)
•       May 9^th - Vallejo Band Review (Vallejo High School)
•       May 16^th - Encinal Band Review (Encinal High School, Alameda)
•       May 19^th - Pops Concert/Jazz Band Showcase (Golden West Multipurpose Room)
•       May 23^rd - Fiesta Day’s Parade (Downtown Vacaville)
•       May 26^th - May Band Concert (Golden West Multipurpose Room)
•       May 27^th - Awards Banquet (Golden West Multipurpose Room)
•       June 5^th - Graduation (Vanden High School Football Field)

7. Nomination and Election of Officers for the 2015-2016 School Year.

Nominating Committee Members: Dave Holcomb, Kori Miles and Michelle Williams. Donna Porter filled in for Michelle Williams during part of the nomination and election.

• Nominations for President of the Vanden Music Boosters were presented. Nominations were closed. Elections were closed. James Paluck elected as President for 2015 - 2016.

• Nominations for Vice President of the Vanden Music Boosters were presented. Nominations were closed. Elections were closed. Ryan Miles elected as Vice President for 2015-2016.

• Nominations for Recording Secretary of the Vanden Music Boosters were presented. Nominations were closed. Elections were closed. Kim Nish elected as Recording Secretary for 2015-2016.

• Sherry Olmstead was nominated for Treasurer of the Vanden Music Boosters. No other nominations were presented. Nominations were closed. Vote was all in favor, none opposed. Elections were closed. Sherry Olmstead elected as Treasurer for 2015-2016.

• Nominations for Corresponding Secretary were presented. Nominations were closed. Elections were closed. Maria Paluck elected as Corresponding Secretary for 2015-2016.

8. Adjournment: The meeting was adjourned at 8:02 p.m.

The next Vanden General Music Booster Meeting will be held on Tuesday, May 5th at 7:00 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

March 3, 2015

General Booster Meeting called to order at 7:02 p.m.

      The Attendees of the meeting were as follows:

•       Band Director:                  Nicholas Cagle
•       President:                          Joe Bingaman
•       Vice President:                  James Paluck
•       Treasure:                           Sherry Olmstead (unable to attend)
•       Corresponding Secretary: Sherry Duncan
•       Recording Secretary:        Sandy Holcomb

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of February 3, 2015: Moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Committee Presentations:

• Uniform - A note from Katrina Bingaman stated fittings for the spring marching season will begin after the Spring Trip in April. The students will be assigned to the same uniforms worn during the fall marching season. Only a few uniform alterations will be needed.

• Food Cart - The barbeque is being utilized during the winter season competitions. Currently in between seasons
• Head Chaperone - Michelle Williams was unable to attend meeting due to a concert performance. Currently in between seasons.

• Fundraising – Sherry Duncan has been planning for the Pasta Extravaganza. The evening will offer a nice line-up of raffle and silent auction items which include A’s tickets and an overnight stay in Napa.

Treasurer’s Report: Joe Bingaman

• Sherry Olmstead was unable to attend meeting due to a work schedule conflict.
• The bank had not posted the March reconciliation report at the time of the booster meeting. The report will be presented at the next meeting.

Director’s Report: Nicholas Cagle

• The Winter Drumline and Color Guard are having a successful season. The Color Guard has continued to place 1^st and the Drumline took 1^st two weeks ago in Dublin.
• The Spring Musical is on March 20^th, 21^st, 27^th and 28^th in the little theater at Vanden. The show is from 7:00 to 9:00 p.m. Several students from the band will be performing at the musical. Please come out and enjoy a show.
• The Spring Concert on March 17^th will feature the Symphonic Band, Jazz Band and Wind Ensemble. Excellent opportunity to hear the progression the students have made since the beginning of the school year.
• The Solo and Ensemble Festival is on Saturday, March 21^st from 8:00 – 5:00 p.m. at Vanden High School. All students will be participating at this event. Each woodwind and brass student will perform with a piano accompanist. Many students have never played with an accompanist and the opportunity will be an excellent experience for the students. Arrangements have been made for Percussion students to play in the morning before leaving for a competition the same day.  
• The Wind Ensemble will be attending a festival at James Logan High in Union City. The group will be playing at a 28 million dollar concert hall. Great opportunity to play in front of 4 professors whom will provide invaluable feedback after the performance. The students will return to school by 3:00 p.m. before Drumline and Color Guard practices.
• 6 concert toms have been purchased thanks to the support of the boosters. The goal is to set aside money to purchase high quality instruments and to continue to better the instruments currently on inventory.

Calendar of Events:

•  March 7^th – Winter Guard Competition (James Logan High School, Union City)
•  March 14^th – Winter Guard Competition (Oak Grove High School, San Jose)
• March 14^th - Winter Percussion Competition (Mountain House High School, Tracy)
• March 17^th - Spring Concert (Golden West Multipurpose Room)
• March 20^th – Spring Musical Performance #1 (Vanden Theater)
• March 21^st - Winter Percussion Competition (Fremont High School, Sunnyvale)
• March 21^st - CMEA Solo and Ensemble (Vanden High School)
• March 21^st – Spring Musical Performance #2 (Vanden Theater)
• March 25^th - James Logan Wind Band Festival (James Logan High School, Union City)
• March 27^th – Spring Musical Performance #3 (Vanden Theater)
• March 28^th – Winter Guard Championships (Independence High School, San Jose)
• March 28^th – Spring Musical Performance #4 (Vanden Theater)
• March 29^th - Winterguard CHAMPS (Independence High School, San Jose)
• April 1^st - Pasta Extravaganza Fundraiser (Vanden High School Gym)
• April 4^th - Winter Percussion CHAMPS (James Logan High School, Union City)
• April 10 - 13^th - Heritage Festival of Gold (San Francisco)
• April 22^nd - District Band Concert
• May 9^th - Vallejo Band Review (Vallejo High School)
• May 16^th - Encinal Band Review (Encinal High School, Alameda)
• May 19^th - Pops Concert/Jazz Band Showcase (Golden West Multipurpose Room)
• May 23^rd - Fiesta Day’s Parade (Downtown Vacaville)
• May 26^th - May Band Concert
• June 5^th - Graduation (Vanden High School Football Field)

New Business: James Paluck

• The Color Guard will be competing at the largest Color Guard circuit on Saturday, March 7th. James Logan High School in Union City will be hosting this major event with groups participating from across the nation. The schedule consists of preliminaries competitions in the morning and the top 11 will compete in the finals in the evening. The event will be a fun and memorable one.
• The Drumline went from placing 7^th to 1^st place this past weekend. Thank you to all the parents and supporters who have helped with coordinating transportation of students, food and the logistics of the moving equipment.  Everyone has been working together.
• Mark your calendar: Wednesday, April 1^st is the Pasta Extravaganza Fundraising Dinner at the Vanden High School gym. Tickets are $10.00 for dinner and entertainment from our talented Winter Color Guard and Winter Percussion students. The dinner will include a variety of pasta dishes, bread, salad and one bottle of water. The instructors will eat for free. A dessert table will be selling delicious goodies. There will be a raffle/silent auction with wonderful items. Tickets sales will begin to the families of Winter Guard and Percussion students followed by the general public. 250 Tickets is the maximum number of tickets available. Come and watch the talent of two amazing groups and help make this a successful night.

President’s Report: Joe Bingaman 

• A proposal was offered to the board make an amendment to the Vanden Music Booster By-Laws, Section V item 2. Joe presented an alternative draft to proposed amendment to read as follows:
• An election will be held every year as outlined in Section VIII, Elections. An officer of the Executive         Board will serve a term of office for one (1) year and hold office until their successors are elected and installed. The incumbent may serve additional terms of office, up to a maximum of three (3) terms. If after the third term, a replacement cannot be elected, The Booster members at their discretion, may extend additional terms of service to the current officer by majority vote at the election. All efforts should be made to elect new officers to Executive Board positons.
• The motion was made to approve the amendment to the Vanden Music Booster Organization By-Laws Section V item 2. The motion was seconded. The vote was all in favor and approved.
• Joe announced the members of this year’s nominating committee. The members are Dave Holcomb, Kori Miles and Michelle Williams, If you are interested in nominating someone for a board position, please email the name of the nominee to vmbnom@gmail.com.
• A mandatory parent meeting for any student attending the Heritage Festival of Gold trip to San Francisco is on March 31^st at 7:00 p.m. at Vanden. The chaperone meeting will be held at 6:30 p.m. prior to the parent meeting. Details of the trip itinerary will be discussed as well as the rules and expectations of behavior.
• The Golden West Music Boosters will be selling snack and drinks at the cafeteria’s pass through window B. Please stop by or volunteer to help support their music program.

Adjournment: The meeting was adjourned at 8:15 p.m.

Due to a schedule conflicts, the next Vanden General Music Booster Meeting will be held on Wednesday, April 15^th at 7:00 p.m.

 General Meeting Minutes

 February 3, 2015

Agenda: Reviewed, modified, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of January 6th, 2015: Moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Committee Presentations: Sherry Duncan

• Winterguard and Winter Percussion will be hosting a Pasta Extravaganza Fundraising Dinner at Golden West Middle School. The event will be held in the Multipurpose Room. A variety of pasta dishes will be served along with salad, bread and a bottle of water. The price of each ticket is $10.00. 150 tickets are available for purchase. (Sherry will be contacting the main office at Vanden to see if food will be allowed in gym. Vanden would be able to accommodate more people.) A raffle and silent auction will also be held during the evening. A bake sale table will be selling a variety of desserts, soda and water. Donations of pasta, desserts and raffle items would  be greatly appreciated. Please contact Sherry if you are able to donate any these items. The set up will be at 5:00 p.m. and dinner will begin at 6:00 p.m. The proceeds will be split 25% to the general fund to reduce Winter Fees for all students participating in either Winterguard or Winter Percussion. The remaining 75% would be split up between participating students to be applied to their spirit packs as a uniform credit. The show will give students a chance to perform in front of family and friends without having to travel a long distance.

Treasurer’s Report: Sherry Olmstead

• The reconciliation for the period ending February 3rd, 2015 was presented.
• Proceeds from January BINGO should be coming in shortly.
• Detailed bank statements are always available from Sherry.
• Payments to the “Heritage of Gold Festival is self sustaining. All students who attend the trip have paid all dues for the trip.
• Please contribute to your students spirit pack. Mr. Cagle has a long “wish list” of items needed for the music program. Your contributions are appreciated to ensure continue success of the program.

Director’s Report: Nicholas Cagle

• Mr. Cagle reports we have hit the ground running. 7 students participated in the Solano County Honor Band Concert. The music was challenging musically and technically. The kids were models of professionalism. Our students performed well for a high quality concert.
• Joey Lewis performed at the All-Northern California Honor Band Concert. He said it was a good experience.
• A Jazz Band Combo performed at the Folsom Jazz Festival. The judicator was impressed by the performance. The kids represented the band very well. Great event. February 18^th is the Solano County Honor Jazz Band Concert. 6 students will be performing. Vanden continues to represent well.  The performance will be at 7PM in the the Dixon high Theatre.
• A new set of toms and a couple of replacement saxophone mouthpieces was purchased. The goal is to gain a lot for a small investment.
• March 21^st is the CMEA Solo and Ensemble at Vanden High School. Mr. Bruce Tipton founded the great event and Mr. Cagle is happy to continue the tradition. Each student has one day a week to work on their piece in class. Colorguard and Percussion have a competition the same day. Mr. Robert Honeychurch will schedule those students to perform early in the morning before leaving for the competition.

Calendar of Events:

• February 7^th – Winterguard Competition (Amador Valley High School, Pleasanton)
• February 14^th – Winter Percussion Competition (James C. Enochs High School, Modesto)
• February 21^st – Winterguard/Winter Percussion Competition (Dublin High School, Dublin)
• February 22^nd – CBDA All State Honor Band (Fresno)
• February 28^th – Winterguard Competition (Granite Bay High School, Granite Bay)
• March 7^th – Winterguard Competition (James Logan High School, Union City)
• March 14^th – Winterguard Competion (Oak Grove High School, San Jose)
• March 14^th – Winter Percussion Competition (Mountain House High School, Tracy)
• March 17^th – Spring Concert (Golden West Multipurpose Room)
• March 20^th – Pasta Extravaganza (Golden West Multipurpose Room)
• March 21^st – Winter Percussion Competition (Fremont High School, Sunnyvale)
• March 21^st – CMEA Solo and Ensemble (Vanden High School)
• March 25^th – James Logan Wind Band Festival (James Logan High School, Union City)
• March 28^th – Winterguard Championship (Independence High School, San Jose)
• March 29^th – Winterguard CHAMPS (Independence High School, San Jose)
• April 4^th – Winter Percussion CHAMPS (James Logan High School, Union City)
• April 10-13^th – Heritage Festival of Gold (San Francisco)

New Business: James Paluck

• The Colorguard show was well received during evaluations. The entire show is now complete and ready for competition.
• Percussion has been practicing 3 to 4 days a week preparing for the winter season.
• Patty Lynch is coordinating transportation. Patty is requesting for more drivers to help transport students to events. Please volunteer.
• There are no local competitions for Colorguard and Percussion due to circuit the groups are performing in. Please come out and watch both amazing groups perform.
• A change in the Vanden Music Booster By-Laws was submitted by Greg Duncan. An amendment was proposed to the board concerning section V item 2. (board position terms) Joe Bingaman will send out an email notifying the booster membership of the proposal to the By-Laws. Discussion and vote on the amendment will take place at the next regular booster meeting in March.

President’s Report: Joe Bingaman 

• The booster will be sponsoring 4 Assist-A-Grad Scholarships for 2015. Application deadline is February 27^th. Two $1,000 Pamela Jarvinen Memorial Scholarships and two $1,250 Bruce Tipton Scholarship of Excellence will be awarded to our graduates.
• The Crab Feed on January 17^th was very successful. The profits as follows: ticket sales=$183.00, cake auction=$615.00, silent auction=$639.00, raffle=$510.00, tips=239.00. The next annual Crab Feed will be on February 27^th, 2016. A Facebook page will be established and tickets may be purchased through Pay Pal. A Crab Feed Committee will help organize the event.
• Logistics for the CMEA Solo and Ensemble snack bar is being coordinated. Due to the new carpeting the Band Room, the snack bar will need to be relocated.

Adjournment: The meeting was adjourned at 8:03 p.m.

• The next Vanden General Music Booster Meeting is scheduled for Tuesday, March 3rd at 7:00 p.m.

General Meeting Minutes

January 6, 2015

General Booster Meeting called to order at 7:05 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of December 1st, 2014: Modified, moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Joe Bingaman

• The reconciliation for the period ending December 31st, 2014 was presented.
• A reminder for everyone is they are welcome to review detailed bank statements.

Director’s Report: Nicholas Cagle

• The Winter Concert featured the Jazz Band, Symphonic Band, Wind Ensemble and the Choir. There was a lot of logistics but managed to keep the concert under 90 minutes with little transition. Thanks for all the support.
• Winterguard and Winter Percussion evaluations will be beginning soon. The evaluations will determine division placement.
• All instruments have returned from the repair shop. Every instrument on inventory may be played by students. The back room has also been thoroughly cleaned.
• The Jazz Band Combo Group will be attending the Folsom Jazz Festival on Saturday, January 24^th. This festival will feature top tier musicians and groups.
• James Logan High School in Union City will be hosting a clinic. Mr. Cagle is still waiting for final confirmation from the school before adding the clinic to the calendar.
• The Solano County Honor Band Concert is at the Vacaville Performing Arts Theater on Sunday, January11th. Hironori Baba, Nick Bingaman, Matt Hodge, Joseph Lewis, Joseph Lynch, Shelley Moore and Katie Williams will be participating.
• The Northern California Honor Band Concert will be at Chico State on Saturday, February 7^th. Joseph Lewis is participating.

Upcoming Events:

• Jan 11^th – Solano County Honor Band Concert (Vacaville Performing Arts Theater)
• Jan 17^th – Crab Feed (Vacaville Moose Lodge)
• Jan 24^th – Folsom Jazz Festival
• Feb 7^th – Northern California Honor Band Concert (Chico State)
• Apr 10^th - 13th – Heritage Festival of Gold in San Francisco

Old Business: Joe Bingaman

• The Crab Feed will be at the Moose Lodge on Saturday, January17th. Forty tickets have been sold for the first event of the year. Six to eight students are needed to help serve tables. A group of students will also be playing during the evening. Servers and musicians will be paid $5.00 per hour toward each student’s Spirit Pack. Bar and auction begin at 5:30 p.m. Dinner will start at 6:00 p.m. The dessert auction will be held after dinner, Ticket sells ended on January 2^nd. Tickets will still be available for purchase till Joe is contacted by the Moose Lodge.

President’s Report: Joe Bingaman 

• Appreciates everyone coming out this evening and for the continued support to the program for our students.
• Hope to see everyone at the Crab Feed and is looking forward to the winter and spring season activities.

Adjournment: The meeting was adjourned at 7:31 p.m.

• The next Vanden General Music Booster Meeting is scheduled for Tuesday, February 3rd at 7:00 p.m

Vanden Music Boosters Meeting

General Meeting Minutes

December 1, 2014 

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of November 4th, 2014: Moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Committee Presentations:

• Uniform – Maria Paluck is in the process of cleaning and drying the collars on the uniforms. The marching uniforms are still at the dry cleaners. Sherry Olmstead has completed cleaning all the Color Guard uniforms.
• Food Cart– Joe Bingaman reported everything went well this season and that Helymar Walter has closed-up the food cart for the off season.
• Head Chaperone – Michelle Williams thanked everyone for all the help. She will be inventorying and replenishing all the supplies before spring. The students did a great job following instructions. A few reminders were made concerning walking with a buddy and following the school dress code at the events.
• Fundraising – Sherry Duncan has been sending out letters requesting donations to our music program. Sherry appreciates all the help she has received with collecting charitable donations from local businesses. Collette Riley received several gift certificate donations from businesses in Vacaville.

Treasure’s Report: Sherry Olmstead

• Charms had not posted the statement for December at the time of the meeting.
• Bingo revenue for November and December will be combined and distributed in January.
• A reminder to please use Amazon Smiles and Scrip this holiday season. A portion of the proceeds will go to the music program.

 Director’s Report: Nicholas Cagle

• November has been a busy month with a band review at Vintage in Napa, Veterans Day Parade in Fairfield, Jazz Band Combo at Mike’s Auto Body in Fairfield, TOC in Fairfield and a Jazz Band performance at the Fisher House Festival of Trees on Travis Air Force Base. The kids did a great job and the parent support and involvement was appreciated.
• Thanks to Mike’s Auto Body for the $500.00 donation to the booster. A Jazz Band Combo group performed at Mike’s Auto Body after the Veteran’s Day Parade. All Students agreed to performance and how it supported a good cause. Mike’s Auto Body gave away a refurbished car to a military family in need during the performance.
• The Jazz Band performed well at the Festival of Trees on Travis Air Force Base. Christmas trees were auctioned off during the event to support the Fisher House on base.
• Mr. Cagle is looking for more opportunities to support the community. He would like to purchase a banner for the music program. The banner would be displayed during performances and before parade marches. This would help get Vanden High School name out in the community. This will also help generate more donors from name recognition.
• The Jazz Band performance at the Merriment on Main in Vacaville was cancelled due to a rain storm forecasted during the festival. The event organizers felt it was unsafe to bring electronics out in the rain. The tree lighting is still taking place at the festival.
• January 15^th is the Winter Concert at Golden West. The Symphonic Band, Wind Ensemble, Jazz Band and the Choir will perform. Thank you to Mrs. Miles who has been helping the choir prepare for the concert.  The call-time will be at 6:30 p.m. after the fundraising dinner. The goal is to keep the concert under 90 minutes.
• Mr. Cagle is requesting 2 to 3 more IPads for the program. Students have been checking out all 4 IPads during class. If a family would like to purchase or donate an IPad mini, Mr. Cagle would gladly accept the donation and would have the district office write a thank you note for donation valued at $300.00.

 Upcoming Events:

• Dec 2^nd – Vacaville Merriment on Main Tree Lighting (cancelled due to inclement weather)
• Dec 15^th – Winter Concert and Dinner at Golden West Gymnasium
• Jan 12^th – Solano County Honor Band Concert
• Jan 17^th  - Crab Feed (Vacaville Moose Lodge)

Old Business: Joe Bingaman

• Please bring a crock pot dish and a bake sale item to the Winter Concert Dinner on Monday, December 15^th. Dinner will be served from 5:30 – 6:45 p.m. The concert will start at 7:00 p.m. and dinner will end before the concert starts. The cost of the ticket is $5.00 or $20.00 per family up to 6 members.
• Tickets sells are still going on for the Crab Feed on January 17^th. Still looking for donated items/services for the silent auction at the event. Bakers are encouraged to make a dessert tray to be auctioned off after the dinner as a dessert. Students may volunteer to be servers and the tips will be divided up and distributed toward the students Spirit Pack.

New Business: James Paluck

• Please join us and attend the Winter Concert on December 15th. You will have a great time and hear amazing music from our students. Also, the choir will be performing for the first time this year.
• Chaperones are needed for the Heritage of Gold Festival trip to San Francisco on April 10^th – 13^th. Please sign-up to chaperone on the trip. If you are unable to volunteer, please attend the performance at St. Ignatius Church. Performing at a venue like this will be an experience the students will never forget.
• A parent meeting for the Winter Guard/Percussion has been scheduled following the general booster meeting on Monday, December 1^st.
• Mr. Cagle has submitted a “wish list” to James on purchases he would like him to look into for the program. Purchasing low brass instruments will be the first priority. James will be researching prices to find the best value for the boosters. James also expressed if anyone would like to make an end of the year donation, the contribution would be greatly appreciated.

President’s Report: Joe Bingaman 

• Thanked everyone for all the hard work this past couple of months. The events were successful and the students enjoyed performing.  It was been a new experience with a new band director and appreciates all the support during the transition.
• Volunteers from our boosters recently assisted the Fairfield Music Boosters with directing traffic and assisting with street closures at the Tournament of Champions. We came together to support another booster have a successful event.
• All students participating in the band program are invited to sell Crab Feed tickets. Does not matter what group the student participates in. Each ticket sold, the student will receive $5.00 towards their Spirit Pack. Packets are located in the music office. Please feel free to contact Joe if you have any questions.
• The Spring Trip itinerary to San Francisco has not been settled.
• Winter Color Guard/Percussion practices have started. Joe is looking forward to seeing the performances starting in February.

Adjournment: The meeting was adjourned at 7:50 p.m.

• The next Vanden General Music Booster Meeting is scheduled for Tuesday, January 6^th at 7:00 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

November 4, 2014

General Booster Meeting called to order at 7:01 p.m.

 Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of October 7th, 2014: Moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending November 4th, 2014 was presented.
• $4,500.00 was paid to the Assist-A-Grad Scholarship Program. 
• Bingo money has not been distributed.

 Committee Presentations:

•  Uniform – Katrina Bingaman and Maria Paluck report the uniforms are in need of cleaning from wearing the hot uniforms during the recent warm weather band reviews and football games. They are open to any suggestion on what can be done to help with this issue before the uniforms will be dry cleaned in a couple of weeks. A third uniform rack will be put in place to help space out the uniforms.
  • Experienced some difficulties at a recent rainy band review on taking off rain coats before the marching competition.
  • Four pairs of marching pants and a couple of bibbers will need to be replaced.
•  Food Cart– Evan Weinzinger and Helymar Walter will be stocking the food cart for the band review in Napa. Pizza will be served for lunch. Evan will be unable attend this review. The Fisher Family kindly volunteered to pull the equipment trailer and thanks to the Paluck Family for pulling the food cart to the Vintage Band Review on Saturday, November 8^th.
• Head Chaperone – A reminder from Mike Williams that no bus transportation will be provided from Vanden to the Veteran’s Parade on Tuesday, November 11^th.  Students will need to find transportation to the event. Please sign-up in Charms to volunteer to be a chaperone at the parade. Many slots are available in Charms.
  •  Michelle Williams will be sending out an email on the specifics for the Vintage Band Review taking place on Saturday, November 8^th.
• Fundraising – Thank you to Sherry Duncan for coordinating the basket raffle at the Fall Concert. The basket raffle raised $516.00. Bake sell brought in $188.00.
• Patty Lynch and Sherry Duncan have been busy collecting raffle items for the Crab Feed in January. Thank you to Patty for taking the time to contact local businesses. The following raffle items have been donated to the boosters:
•  Touch of India – Basket
•  Kristina’s in FF – Basket
•  Beaded bracelet – Patty
•  Tutiti Frutti – 11 $5.00 gift cards
•  Round Table Pizza – free large pizza
•  Margaret Smith Photography – gift certificate for one hour sitting and CD ($225 value)
•  Kristine Layne Bonovich – 3D mascara
•  Jeanie Martinez – Essential Oils
•  Stones Automotive – 6 gift certificates for various services
•  Gordon’s Music – guitar
•  Images By Hughes – photo blanket
•  Fitness 19 – 4 three month passes
•  Vacaville Fitness – 2 one month passes
•  Foster’s – 4 $5.00 gift certificates

 The support is appreciated and the businesses will be recognized at the Crab Feed.

 Director’s Report: Mr. Nicholas Cagle

• Travis Unified School District has hired a new part-time music director. Michelle Williams will be joining the team as the music director for the Elementary Education Program. This will make 2 ½ band directors in the school district.
• The field show went well this year. The goal was to do something simple and well with very little rehearsal time. The Color Guard, Drum Line and Marching Band had to divide up practice time between the field show and the parade show. Mr. Cagle will be expanding the field show next year.
• Good success at the Santa Cruz and Foothill Band Reviews. Students are continuing to improve for the band reviews in Napa and Tournament of Champions in Fairfield.
• The students having been pushing themselves preparing for the winter season competitions.
•  Pleased with the first band concert at Golden West. Good starting spot for the program.
• The mini I-Pads have arrived. Mr. Cagle will be installing the SmartMusic program onto the I-Pads. Students will have the opportunity to practice segments before submitting a recording to Mr. Cagle. An accuracy rating will be given at the end of the piece. Mr. Cagle will listen to recordings and type feedback back to the students. A great learning tool. A full tour of the program will be demonstrated at the next booster meeting.
• A District Band Staff Meeting is being scheduled to help vertically align the music programs in the school district. A grade level assessment will be established. Mr. Robert Honeychurch (Band Director at Golden West) and Mr. Cagle will be streamlining the Middle School and the High School Music Programs.
• Mr. Cagle and Mr. Honeychurch will be attending a Band and Orchestra Conference in Chicago on December 17^th – 20^th. The booster board approved $180.00 - $200.00 to help Mr. Cagle with hotel cost at the conference.
• A Jazz Band Combo will be performing at Mike’s Auto Body in Fairfield after the Veteran’s Parade on Tuesday, November 11^th. All students agreed to participate. Mike’s Auto Body will be making a $500.00 donation to the music program. The boosters will be providing pizza to the participating students.
• The Choir Club under the direction of Kori Miles will be performing during the holiday concert on December 15^th. Mr. Cagle thanked Kori for all the vocal pedagogy she has taught to the students. Kori is doing a great job getting the choir back on track.

 Upcoming Events:

• Nov 8^th – Vintage HS Band Review
• Nov 11^th – Fairfield Veteran’s Day Parade/Jazz Band Combo (Mike’s Auto Body)
• Nov 15^th – Fairfield HSTournament of Champions
• Nov 21^st – Travis AFB Festival of Trees (Fisher House)
• Dec 2^nd – Vacaville Merriment on Main Tree Lighting
• Dec 3^rd – Vacaville Opportunity House Festival of Trees (Mr. Cagle is needing to contact organization)
• Dec 15^th – Winter Concert at Golden West

 Old Business: Joe Bingaman

• Arrangements are still being made for the Heritage of Gold Festival in San Francisco on April 10^th-13^th. James Paluck has contacted Buca Di Beppo and Joe Bingaman has contacted Hornblower Dining Cruises in San Francisco. Final decisions need to be made next month concerning the details of the trip. Sherry Olmstead wanted to remind everyone the deposit for the trip is past due. Please make a payment as soon as possible.

 New Business: Katrina Bingaman

• Order forms are being handed out to students to begin selling tickets to the Vanden High School Music Boosters Crab Feed on January 17^th from 5:30 p.m. – 9:00 p.m. The event will be held at the Moose Lodge at 6585 Gibson Canyon Road in Vacaville. The early bird ticket price from November 4^th – December 14^th is $50.00. Tickets purchased between December 15^th – January 2^nd is $55.00. Ticket sales end on January 2^nd. No Refunds. Ticket prices include: crab, pasta and one bottle of water. (all other beverages must be purchased at the event) Evening will include live entertainment, silent auctions, raffles and a dessert auction. Raffle and bar open at 5:30 p.m. Dinner begins at 6:00 p.m. Students will collect money from the ticket sale and present money to booster for ticket. Tickets will be delivered after purchase prior to Crab Feed by seller of ticket. 200 tickets is the maximum number of tickets available. Sell to family members before selling to friends.

 President’s Report: Joe Bingaman 

• It has been a busy couple of months which included 2 band reviews and a Fall Concert. Thank you to all the volunteers who donated their time to help make it a successful beginning of the year.
• The Winter Concert on December 15^th will include a dinner. Please let Joe know if you have any ideas on the theme of the dinner. Suggestions included: chili cook-off, ribs, Pinks Catering and a pasta dinner. All suggestions are appreciated and there will be more information at the next booster meeting.
• Please continue to sign-up in Charms to volunteer. December is going to be a busy month.
• The General Booster Meeting for December will be on Monday, December 1^st instead of Tuesday, December 2^nd. There was a schedule conflict with the Merriment on Main scheduled on the same day.
• Joe thanked everyone for coming out this evening. Appreciates all the support for our students.

 Adjournment: The meeting was adjourned at 7:55 p.m.

 The next Vanden General Music Booster Meeting is scheduled for Monday, December 1^st at 7:00 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

October 7, 2014

General Booster Meeting called to order at 7:00 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of September 2, 2014: Moved and seconded to accept the Minutes. Voted and passed. 

Treasurer’s Report: Sherry Olmstead 

•  The reconciliation for the period ending October 7, 2014 was presented.
• All fundraising and September Bingo revenue has been posted to the students Spirit Pack statements.

Presentation and Adoption of Revised By Laws: Joe Bingaman

• Revisions to the Vanden Music Booster Organization By-Laws were presented. The By Laws have not been updatedsince 2002.The revisions to the By-Laws will reflect how the boosters are currently running the organization. The corrections and amendments proposed at last the booster meeting in September were updated. The motion was made to approve the Vanden Music Booster Organization By-Laws. The motion was seconded. The vote was all in favor, none opposed. The Vanden Music Booster Organization By-Laws were approved and adopted on October 7^th, 2014. The official document was signed by President, Joe Bingaman and Vice President, James Paluck. The document will be posted in Charms under documents.

Committee Presentations:

•  Uniform – Katrina Bingaman and Maria Paluck reported the uniforms are going well. Students have been bringing black socks to school. Hair will be pulled up beginning next football game for practice.
• Food Cart - Helymar Walter and Evan Weinzinger have acquired single membership cards to Sam’s Club. Single membership cards for both Helymar and Evan was at a cost of $45.00 per year. The business membership card for the Vanden Music Boosters ranged from $40.00 - $55.00 plus the cost of each additional card. It was determined the best financial interest of the program was to purchase a single membership card versus a business membership card to Sam’s Club.
• Head Chaperones – Michelle and Mike Williams were unable to attend booster meeting. Please sign-up in Charms to volunteer at the upcoming events. Your help is greatly appreciated. You must be fingerprinted and registered at the Travis Unified School District office before you may sign-up to be a chaperone. See Katrina Bingaman if you need to be fingerprinted. You will also need to download a copy of the workers compensation statement to be signed and returned to the district office.  If you are transporting students in your vehicle, a waiver to transport students needs to be signed and turned in to the district office.
• Fundraising – Sherry Duncan and Alma Hernandez have been sending letters to businesses requesting donations to the music program.

 Director’s Report: Mr. Nicholas Cagle

•  The students have done a great job performing the Beetles halftime show at the football games. The pep band will be leaving after the halftime show on October 17^th and October 24^th due to the early start the next morning for the band reviews at Santa Cruz and Foothill.
• The purchase of the Long Ranger MegaVox wireless communication system is placed on hold till next year. Mr. Cagle feels the band program needs to make other purchases before spending the money to replace the system.
• The new I-Pad product line will be announced in October. Mr. Cagle will be purchasing four to six new I-Pads for the program. I-Pads will be used as a learning assessment tool for students in class.
• The Spring Trip will at the Heritage of Gold Festival in San Francisco. The trip is scheduled for Friday, April 10^th – Monday, April 13^th. The Travis Unified School District has not approved projected dates at the time of the meeting. The Wind Ensemble will be performing at St. Ignatius Church in San Francisco and the Jazz Band will also be performing at the Heritage Festival on Friday, October 10^th. Guest Conductor Gary Hill will be performing the clinic for the students. Mr. Cagle would like to include a visit to the San Francisco Symphony. Sites of interest may include Fisherman’s Wharf, Golden Gate Park and a group dinner at a restaurant like Buca Di Beppo, Bubba Gumps, or the Hard Rock Cafe in San Francisco. The final cost of the trip will updated after Sherry receives the charter bus quotes for the transportation costs. Chaperones will be needed on this trip. Family and friends are welcome to attend the performances in San Francisco.
• Please check Charms for schedule changes and to sign-up to volunteer.

Upcoming Events:

•  Oct 17^th – Homecoming Football Game vs. ASHS. Call time for pep band 5:15 p.m.
•  Oct 18^th – Santa Cruz Band Review. Call time 5:15 a.m. in the band room.
• Oct 22^nd – Fall Band Concert at Golden West
• Oct 24^th – Football Game vs. Vallejo (Senior Night) Call time for pep band 5:15 p.m.
• Oct 25^th – Foothill HS Band Review
• Nov 8^th – Vintage HS Band Review
• Nov 11^th – Possible Veteran’s Day Parade
• Nov 15^th – Fairfield HSTournament of Champions
• Dec 15^th – Winter Band Concert at Golden West

 New Business: 

• Student pictures for marching and jazz band will be on Wednesday, October 8^th. Group photos for jazz, marching, Symphonic and Wind Ensemble will be taken for the yearbook.  Individual photos and the group photos may be purchased from Images by Hughes. Order forms are available in the band room. Symphonic and Wind Ensemble group photos will be taken before the Fall Concert at Golden West on Wednesday, October 22^nd. Pictures start at 6:00p.m. The concert will start at 7:00 p.m. Individual photos will be taken after the concert.
• A basket auction/raffle will be held at the Fall Concert on October 22^nd. Each section will be assigned a basket theme. Sherry Duncan will be sending out a list of donated items needed for each basket. Please email Sherry if are planning to put together a basket. A possible bake sale/cake auction may be included with this fundraiser. The logistics of this event is still being worked out.
• Save the Date – January 17^th will the crab feed fundraiser at the Moose Lodge in Vacaville. Nicole Fisher helped coordinate this event. Tickets for the event will be printed at the end of October. Details will be emailed concerning the price of tickets and information about the event. Students will deliver tickets after the money for the ticket sales have been collected.

President’s Report: Joe Bingaman

• Supervisor Skip Thomson from the Solano County Board of Supervisors authorized a $500.00 contribution to the Vanden Music Boosters during an open session at the Solano County Board of Supervisors meeting on September 23^rd. Mr. Thompson also presented Joe Bingaman a letter which read as follows:

“Art programs play an important role in increasing student achievement. The National Center for Educational Statics, Morrison (1994) reported that on a sample size of 13,327 students, those who participated in music programs reported higher grades in English, math, history, and science than those who did not participate.\

Unfortunately, in 2008 California legislators faced with a growing budget deficit diverted $109 million slated for music and arts programs forcing half of California’s public schools to terminate their music programs.

By some estimates there are now 700,000 fewer students enrolled in school music classes than before the budget cuts, with California ranking last in the nation in the ratio of music teachers to students….

The Boosters play a crucial role in encouraging music programs at Vanden High School. They actively assist the music program and its Directors in promoting, supporting, and maintaining the High School’s Music program. Among their other responsibilities, they help publicize important projects and provide instruments, music, equipment, and other necessary materials not provided by the School district. With the help of their efforts, Vanden’s music students won Gold at Heritage Festival in Anaheim in 2014 and Heritage Festival in Chicago in 2013….”

• Joe will be sending a thank you letter to Mr. Skip Thomson and the Solano County Board of Supervisors for the generous donation to the Vanden Music Boosters. 

Adjournment: The meeting was adjourned at 7:47 p.m.

•       The next Vanden General Music Booster Meeting is scheduled for Tuesday, November 4th, at 7:00 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

September 2, 2014

General Booster Meeting called to order at 7:05 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of May 6, 2014: Moved and seconded to accept the Minutes. Voted and passed.

Treasurer’s Report: Sherry Olmstead   

• The reconciliation for the period ending July 31, 2014 was presented.

• Summer Bingo revenue will be reflected in the October statement.

   

Presentation of Annual Budget: Joe Bingaman

• Joe would like to thank Sherry Duncan, Dave Holcomb and Evan Weinzinger who volunteered their time to be on the Ways and Means Committee. This committee help put together the annual budget for this year.

• Joe answered all questions concerning the budget and the motion was made to approve the Annual Budget. The motion was seconded. The vote was all in favor, none opposed. The annual budget for the 2014 – 2015 School Year was approved.

   

Presentation of Revised By-Laws: Joe Bingaman

• Revisions to the Vanden Music Booster Organization By-Laws were presented. The By-Laws have not been updatedsince 2002.The revisions to the By-Laws will reflect how the boosters are currently running the organization.

• Joe thanked everyone for the input on what changes still needed to be made to the By-Laws. The updated version will be posted in Charms under documents. Please contact Joe if you have any additional questions.

• The By-Laws, with revisions, will be presented at the October General Booster Meeting for adaption.

Committee Presentations: Katrina Bingaman and Maria Paluck

• Katrina and Maria recommend each student place several pairs of black socks into their marching uniform garment bag. The boosters have been supplying socks to students who forget to bring black socks to a competition. The students Charms statement does reflect each pair of socks distributed.

• Helymar Walter has been stocking up the food cart in preparation for the upcoming events for this year. She currently has a Costco membership card but does not have a Sam’s Club membership card which offers the individual wrapped breakfast items for the students. A proposal was made to research setting up a business account with Costco and Sam’s Club for the Vanden Music Boosters. The membership would be used for purchases for Vanden Music Boosters program. The findings will be presented at the next meeting.

   

Director’s Report: Mr. Nicholas Cagle

• Thanked everyone for taking time to support program.

• The year is off to a good start. There are 110 students in the music ensembles and 29 in Color Guard.

• Mr. Cagle’s goal to the build the Vanden Music Program and for the program to continue to grow with more students. Once he feels the students from the high school band program are comfortable with the director transition, he will be visiting the middle school program. This will allow students to become familiar with him before entering the high school band program.

• The first fundraiser of the school year is in progress. Students will earn 40% of the proceeds from the cheesecake/cookie sales and a 50% of the proceeds from the candy/chocolate sales. All proceeds go towards the students Spirit Packs. Order forms are due Monday, September 8th. The pick-up date has not been arranged at this time.

• Notable calendar dates will be updated and posted in Charms. The marching band may also be marching in a Veteran’s Day Parade in November. Many families from Vanden are associated with the Travis AFB community.

• The marching band MegaVox wireless communication system is in need of repair. The parts are obsolete due to the age of the system. Mr. Cagle uses this system during marching practices to communicate with the students without having to yell to ensure all students can hear him. A motion was made to allot up to $1,600.00 towards the purchase a MegaVox and case. The motion was seconded. The vote was all in favor, none opposed.

• The music program will be purchasing Apple I-Pad Smart Music. This program records the music a student is playing and evaluates the accuracy of the notes being played. Mr. Cagle will be able to give more direct instruction to a students who may need extra practice time. This will provide an individual benefit in a large group setting. The new Apple products will be introduced in early September. A decision will be made if the program should purchase or lease I-Pad Smart Music. Apple offers a two year lease program. Every two year the products will be exchanged for updated technology on the market.

• Mr. Cagle is waiting for the final numbers before the location of the Spring Trip will be announced. He wants the trip to be an educational experience for the students, affordable to all families with minimal disruption to the academic schedules of the band students.

Upcoming Events:

• Sept 12^th – Football Game vs. Rancho Cotate HS. Call time for pep band 5:30 p.m.

• Sept 19^th – Football Game vs. Center HS.

• Sept 20^th – Vaca Jazz Festival.Vanden Jazz Band will perform from 1:15p.m. - 2:00 p.m.

• Oct 3^rd – Football Game vs. Napa HS

• Oct 17^th – Homecoming Football Game vs. ASHS

• Oct 18^th – Santa Cruz Band Review

• Oct 22^nd – Fall Concert at Golden West (date has not been finalized)

• Oct 24^th – Football Game vs. Vallejo (Senior Night)

• Oct 25^th – Foothill HS Band Review

• Nov 8^th – Vintage HS Band Review

• Nov 11^th – Possible Veteran’s Day Parade

• Nov 15^th – Fairfield HSTournament of Champions

• Dec 15^th – Winter Concert at Golden West (date has not been finalized)

New Business:

• Please sign-up in Charms if you will be helping at the football games. Michelle Williams needs an accurate count on who will be volunteering. The stadium staff is limiting the number of music boosters going into the stadium with the band students.

• An email will be sent out reminding families to order gift cards from Scrip through the Vanden Music Boosters. A percentage of the gift card sales goes toward our organization. There is also a link in Charms under Fundraising Folder. Consider sending gift cards this holiday season.

• There is a link on the Vanden Music Boosters webpage for the Amazon Smiles program.  If you purchase from Amazon please utilize this program and a portion of the sales will be donated to the Boosters.    

President’s Report: Joe Bingaman 

• Thanked everyone for participating in the first meeting of the school year. This meeting was longer than normal. Most meetings will be under one hour.

• Volunteers are needed to help with fundraising. Kathy Leung who coordinated the fundraising in the past would be happy to offer assistance or answer any questions. Any support to help with fundraising would be appreciated.

• Thank you to Nicole Fisher for coordinating the crab feed fundraiser at the Moose Lodge on January 17^th. A committee will need to be established to help plan this event.

• Joe encourages all families to attend the Vaca Jazz Festival September 19 – 21. This event will provide great entertainment for the entire family. 

Adjournment: The meeting was adjourned at 8:21 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

May 6, 2014

General Booster Meeting called to order at 7:01 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of April 1, 2014: Moved and seconded to accept the Minutes. Voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending March 31, 2014 was distributed.
• The reconciliation for the period ending April 30, 2014 was presented.   The ending balance is $591.03. 
• Our low balance is not due to the Spring Trip since those costs were paid by students before the trip. 
• We are still awaiting spirit pack payments from many students.

Director’s Report: Mr. Steve Taylor

• The Spring Trip went very well.  Our jazz band and choir won the sweepstakes at the Heritage Festival and our wind ensemble earned a gold rating at the Festival of Gold.
• Our itinerary for the Vallejo Band Review is available on CHARMS.
• We do not have performance times for Encinal Band Review yet.
• Katrina Bingaman and Mr. Taylor have been participating in interviews for the new music director.  There are six candidates.  The committee would like to see three of them again and have them lead a clinic with the band students.
• Mr. Taylor will invite 8^th grade band students from Golden West to perform “Pomp and Circumstance” with the Vanden band at the Vanden graduation.
• Drum Major tryouts will have four components: interviewing with leadership, leading marching the band with vocal commands, making a speech to the wind ensemble and directing  the wind ensemble.   Mr. Taylor would like to see a senior as drum major, a junior as assistant drum major and a sophomore as apprentice drum major.
• A leadership team will be in place by the end of this school year for next year. 
• Carpet has been installed in the music room.  It has noticeably decreased the decibel levels.

Upcoming Events: James Paluck

• May 10^th – Vallejo Band Review (marching band,  jazz band, wind ensemble)
• May 17^th – Encinal Band Review (marching band, wind ensemble, symphonic band)
• May 20^th – Spring Concert with BBQ dinner, bake sale and raffle.  Dinner at 5:00 pm.  Concert at 6:00 p.m. Vanden Gym. (jazz, choir, symphonic band, wind ensemble, command performances)
• May 24^th – Fiesta Days Parade (marching band)
• May 27^th – Awards Night  at Golden West at 6:00 p.m. (desserts)
• June 5^th - Senior Awards Night in the Vanden Gym from 5:00 to 5:25 p.m. (jazz band)
• June 6^th – Graduation  at Vanden Football Field

Old Business: James Paluck

·         We do not have information about our May 2^nd Panda Express fundraiser yet.

New Business: James Paluck

·         Year-End Report :

o   The boosters' biggest purchase this year was marching band uniforms.  We still need to replace quite a few.

o   Mr. Taylor was able to obtain a piano cover, bass drums and an upright bass for our band.

o   New carpet was installed in the band room.

o   With Mr. Tipton unable to teach music for most of this year, the students, parents and boosters pulled together and had a lot of success.

o   Thank you to Mr. Miles, Mr. Williams, Mr. Taylor and Caitlin Olmstead for all you have done for our music program this year.

·         Installation of New Music Booster Officers for 2014-2015

o   Joe Bingaman              President

o   James Paluck               Vice President

o   Sherry Olmstead         Treasurer

o   Sandy Holcomb          Recording Secretary

o   Sherry Duncan            Corresponding Secretary

·         Ways and Means Committee -  Joe Bingaman

o   Since we will have a new music director next school year, we need to have a very detailed tentative budget to present to him/her.  This will provide a starting point to discuss next year’s goals and events. This committee will also explore big fundraisers which can help defray costs for all students.  If you are interested in serving on this committee, please contact the booster board. 

Adjournment: The meeting was adjourned at 7:52 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

April 1, 2014

General Booster Meeting called to order at 7:00 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of March 4, 2014: Moved and seconded to accept the Minutes. Voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The bank statement for March is not yet available.  Our current balance is approximately $15,000.00, but we will be sending our final payment of $11,000.00 for the Heritage Festival soon.

Director’s Report: Mr. Steve Taylor

• Congratulations to our Winter Percussion and Winter Guard.  Both groups took first place at the CCGC Championships.
• Sandip Berman’s visit to Vanden was cancelled.
• Classes are going well. Wind Ensemble, Jazz and Choir are preparing for Heritage Festival.
• Marching practice started last Monday after school. 
• We will not be participating in the Armijo Band Review.
• A new piano cover and a new concert bass drum have been ordered.  Student body funds were used. 

Upcoming Events: James Paluck

• Apr. 4^th –  Celebrate Tipton Event in Vanden Gym at 6:00 p.m.
• Apr. 10^th -15^th – Heritage Festival of Gold in Anaheim
• May 10^th – Vallejo Spring Band Review (marching band and jazz band)
• May 17^th – Encinal Spring Band Review (marching band and wind ensemble)
• May 20^th – Spring Concert (jazz, choir, symphonic band, wind ensemble, command performances)
• May 24^th – Fiesta Days Parade (marching band)
• May 27^th – Awards Night at Golden West
• June 6^th – Graduation  at Vanden Football Field

Old Business: James Paluck

·         We do not know how much our March 28th Panda Express fundraiser earned yet.

New Business: James Paluck

• We have another Panda Express fundraiser scheduled for May 2^nd.

• Nomination and Election of Officers for the 2014-2015 School Year :

Nominating Committee Members: Mary Centeno, Evan Weinzinger, Craig Morris

o   Joe Bingaman was nominated for the position of President of the Vanden Music Boosters.  No other nominations were presented.  Nominations were closed.  The vote was all in favor, none opposed.  Joe Bingaman is elected as President for 2014- 2015.

o   James Paluck was nominated for the position of Vice President of the Vanden Music Boosters.  No other nominations were presented.  Nominations were closed.  The vote was all in favor, none opposed.  James Paluck is elected as Vice President for 2014-2015.

o   Sandy Holcomb was nominated for the position of Recording Secretary of the Vanden Music Boosters.  No other nominations were presented. Nominations were closed. The vote was all in favor, none opposed.  Sandy Holcomb is elected as Recording Secretary for 2014-2015.

o   Sherry Duncan was nominated for the position of Corresponding Secretary of the Vanden Music Boosters.  No other nominations were presented.  Since Sherry has been Corresponding Secretary for two years, there was a vote to extend Sherry’s term for one more year.  The vote was all in favor, none opposed.  Sherry Duncan is elected as Corresponding Secretary for 2014-2015.

o   Sherry Olmstead was nominated for the position of Treasurer of the Vanden Music Boosters.  No other nominations were presented.  Nominations were closed. Since Sherry has been Treasurer for more than two years, there was a vote to extend Sherry’s term for one more year.  The vote was all in favor, none opposed.  Sherry Olmstead is elected as Treasurer for 2014-2015.

Adjournment: The meeting was adjourned at 7:22 p.m.

The parent meeting for the Heritage Festival of Gold Spring Trip to Anaheim was held immediately following.  The Rules Sheet, Packing List and Tentative Itinerary were distributed. An updated itinerary is on the Vanden Viking Music web site and on CHARMS.

Vanden Music Boosters Meeting

General Meeting Minutes

March 4, 2014

General Booster Meeting called to order at 7:00 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of February 4, 2014: Moved and seconded to accept the Minutes. Voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending February 28, 2014 was presented.

Director’s Report: Mr. Steve Taylor

• The wind ensemble, jazz and choir are preparing for Heritage Festival and the Spring Concert.
• Sandip Berman will be visiting Vanden sometime during the week of March 10th.
• We are not sure if Armijo Band Review is happening this year.
• Mr. Taylor will be out of town March 20^th to March 28^th.
• Vanden’s winter percussion line and winter guard will perform in the Fairfield District Show on March 19^th at 7:00 p.m. at Fairfield High.  No admission fee for this event.
• Winter guard has won first place in all four of their competitions this season.  Winter percussion has won 3^rd place and 1^st place this season.

Upcoming Events: James Paluck

• Mar. 8^th –Fallon MS in Dublin (Winter Guard and Winter Percussion)
• Mar. 15^th – Los Gatos HS in Los Gatos (Winter Guard and Winter Percussion)
• Mar. 15^th – CMEA Solo and Ensemble Festival at Vanden HS.
• Mar. 19^th – Fairfield District Show @ Fairfield High (Winter Guard and  Percussion)
• Mar. 29^th – CCGC Championships at Independence HS in San Jose (Winter Guard and Winter Percussion)
• Apr. 1^st -  Mandatory Spring Trip Parent Meeting immediately following the Band Booster Meeting at Vanden at 7:00 p.m.
• Apr. 4^th – Mr. Tipton Celebration at Vanden at 6:00 p.m.
• Apr. 10^th -15^th – Heritage Festival of Gold in Anaheim

Old Business: James Paluck

• We made approximately $81.00 at the February 11^th Burger King fundraiser.
• We made approximately $94.00 at the last Panda Express fundraiser.

New Business: James Paluck

• Kathy Leung has scheduled Panda Express fundraisers for March 28^th and May 2nd.
• We will be celebrating Mr. Tipton on Friday, April 4^th at Vanden starting at 6:00 p.m. . A form is available on our website if you would like to donate food or volunteer to help for this event. 
• Joe Bingaman announced the members of this year’s nominating committee.  The members are Donna Porter, Mary Centeno, Evan Weinzinger and Craig Morris.  If you are interested in nominating someone for a board position, please email the name of the nominee to vmbnom@gmail.com.  Elections will be held at the April 1^st booster meeting.

Adjournment: The meeting was adjourned at 7:40 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

February 4, 2014

General Booster Meeting called to order at 7:00 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of January 7, 2014: Moved and seconded to accept the Minutes. Voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending January 31, 2014 was presented.

Director’s Report: Mr. Bruce Tipton

• After 26 years of teaching music and hundreds of hours of after school and weekend instruction, Mr. Tipton is suffering from tinnitus and hyperacusis.  He is also suffering from CTE (atrophy in the inner ear) due to previous head injuries.  He is back on modified assignment at Golden West and may have to go on medical retirement in March.
• Mr. Tipton introduced the interim band director, Mr. Steve Taylor, who has taught music for 39 years in the Fairfield Unified School District. 

Director’s Report: Mr. Steve Taylor

• Mr. Taylor will fill in as band director for the remainder of this school year.  He will be at all scheduled events except a few of the winter competitions.
• Mr. Taylor will be meeting with the leadership team on Feb. 13^th to discuss expectations and goals for the winter and spring seasons.
• Sandip Berman will be at Vanden during the first week on March.

Upcoming Events: James Paluck

• Feb. 15^th – Laguna Creek HS in Elk Grove (Winter Guard and Winter Percussion)  Percussion will be evaluated and assigned to a competition category.
• Feb. 22^nd – Granite Bay HS in Granite Bay (Winter Guard only)
• Mar. 1^st – Fairfield HS in Fairfield (Winter Guard and Winter Percussion)
• Mar. 8^th – Dublin HS/Fallon HS in Dublin (Winter Guard and Winter Percussion)
• Mar. 15^th – Los Gatos HS in Los Gatos (Winter Guard and Winter Percussion)
• Mar. 15^th – CMEA Solo and Ensemble Festival at Vanden HS.
• Mar. 29^th – CCGC Championships at Independence HS in San Jose (Winter Guard and Winter Percussion)
• Apr. 10^th -15^th – Heritage Festival of Gold in Anaheim

 Old Business: James Paluck

• If you are going on the Spring Trip to Anaheim, you must sign up on line and pay fees now. Information is available at www.vandenvikingmusic.org and on Charms. 
• Sherry Duncan reported that the winter guard has changed circuits.  They were evaluated in January and were bumped up to a higher category than expected.  At the Feb. 1^st competition in Pleasanton, our winter guard won first place out of seven guards.
• Kathy Leung reported that we do not know how much we made from the last Panda Express fundraiser yet.  
• Katrina Bingaman reported that our uniform order is on its way.  We are replacing about a quarter of our uniforms.

New Business: James Paluck

• The executive board met with Chris Hulett from Human Resources and Vanden Principal Sandi Reese last week.   Mr. Hulett and Ms. Reese informed the board that Mr. Taylor would be the interim band director, and that there are plans for acoustical improvements to be made in the band room. They also let us know that if Mr. Tipton cannot return next year, they would select the best available candidate to become Vanden’s band director.
• Starting this Friday, Caitlin Olmstead and a few parent volunteers will be taking inventory of all instruments.  Students need to follow Caitlin’s instructions on marking their school instruments and their personal instruments. 
• Next month, we will form a nominating committee to find nominees for positions on  next year’s Vanden Music Booster Board.  If you are interested in being on the nominating committee or running for an office, please contact the band boosters.
• Kathy Leung has scheduled two fundraisers:

o   Burger King (Peabody and Alamo) on February 11^th

o   Panda Express (Fairfield) on March 28^th

• There will be a celebration planned for Mr. Tipton this spring to show our appreciation for all he has given to the Vanden music program and his students. 

Adjournment: The meeting was adjourned at 7:43 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

January 7, 2014

General Booster Meeting called to order at 7:00 p.m.

Agenda: Moved and seconded to accept the Agenda. Voted and passed.

General Meeting Minutes of November 5, 2013: Moved and seconded to accept the Minutes. Voted and passed.

General Meeting Minutes of December 2, 2013: Clarification on vote regarding Sandip Berman.  A phone call was made during the meeting to make a quorum for a proper vote.  Moved and seconded to accept the Minutes with this correction.  Voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending December 30, 2013 was presented.

Director’s Report: Mr. Bruce Tipton

• Thank you to Mr. Taylor, Mr. Miles and Mr. Williams for their help the last two months.
• Mr. Tipton is back on a trial basis for three weeks.  He is using ear filters which cancels out loud noise but allows him to hear noises at a normal level.  He has also been prescribed yoga and meditation.  He has not suffered any hearing loss.
• The Solano County Honor Band Concert is this Sunday at Vacaville Performing Arts Theater.  Matt Hodge, Kris Pascasio, Scott Morris, Joseph Lewis,      Joseph Lynch, Nick Bingaman and Manveer Sandhu are participating.
• The All-Northern California Honor Band Concert will be on Jan. 19^th in Stockton.  Joseph Lewis and Scott Morris are participating.
• Our Wind Ensemble will be performing with the Solano Symphony on Feb. 8^th at 8:00 p.m. at the Fairfield Center for Creative Arts and on Feb. 9^th at          3:00 p.m. at Vacaville Performing Arts Theater.

Upcoming Events: James Paluck

• Jan. 11^th – Logan HS in Union City (Winter Guard only).  Guard will be evaluated and assigned to a competition category.
• Feb. 1^st – Amador Valley HS in Pleasanton (Winter Guard only)
• Feb. 8^th and 9^th – Salute to Youth with Solano Symphony at FCCA andVPAT (Wind Ensemble)
• Feb. 15^th – Laguna Creek HS in Elk Grove (Winter Guard and Winter Percussion)  Percussion will be evaluated and assigned to a competition category.
• Feb. 22^nd – Granite Bay HS in Granite Bay (Winter Guard only)
• Mar. 1^st – Fairfield HS in Fairfield (Winter Guard and Winter Percussion)
• Mar. 8^th – Dublin HS/Fallon HS in Dublin (Winter Guard and Winter Percussion)
• Mar. 15^th – Los Gatos HS in Los Gatos (Winter Guard and Winter Percussion)
• Mar. 15^th – CMEA Solo and Ensemble at Vanden HS.
• Mar. 29^th – CCGC Championships at Independence HS in San Jose (Winter Guard and Winter Percussion)
• Apr. 10^th -15^th – Heritage Festival of Gold in Anaheim

Old Business: James Paluck

• If you are going on the Spring Trip to Anaheim, you must sign up and pay fees now. Information is available on the Band Booster website and on Charms. 
• We received $211.04 from Panda Express for our fundraiser in October.
• We received about $70.00 from our last McDonald’s fundraiser.
• We made around $900 from the Holiday Concert dinner, raffle and bake sale.

New Business: James Paluck

• We have scheduled another fundraiser at Panda Express for Friday, Jan. 24^th.
• About one fourth of our marching band uniforms have been replaced with more needed. 
• We will be looking for a vintage tenor sax case for one of our instruments that has just been repaired.
• Joe Bingaman proposed that the Band Boosters reimburse Mr. Tipton for the cost of the ear filters that he needs to teach our students.  Mr. Tipton purchased them himself.  A motion was made. It was seconded.  The vote was all in favor with none opposed.  Motion was carried.

Adjournment: The meeting was adjourned at 7:44 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

December 2, 2013

General Booster Meeting called to order at 7:03 p.m.

Agenda: A quorum was not present to accept the agenda.

General Meeting Minutes of November 5, 2013: A quorum was not present to accept the minutes.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending November 30, 2013 was presented.
• The cost of the Spring Trip is not finalized yet. The cost depends on the activities the students attend.  Many students are behind in payments for the trip.

Director’s Report: Mr. Steve Taylor

• For the last few weeks, Mr. Taylor has been filling in as our music director.   He taught music at Crystal Middle School for 5 years, Sullivan Middle School for 23 years, and Fairfield High School for 8 years. He has been retired for the last 4 years. 
• Caitlin Olmstead will be putting together the programs for the Holiday Concert which has been changed from December 10^th to December 11^th.   

Upcoming Events: James Paluck

• Dec. 3^rd – Merriment on Main Tree Lighting.  Jazz Band and Choir will perform from 6:45 to 7:30 p.m. Call time is 6:15 p.m.  We will need volunteers togo to Vanden after the performance to help unload equipment.
• Dec. 4^th– Festival of Trees. Jazz Band and Choir will perform from 5:45p.m. to  6:30p.m.  Call time is 5:15p.m. We will need volunteers to go to Vanden  after the performance to help unload equipment.
• Dec. 11^th – Holiday Concert, Dinner, Bake Sale and Raffle at Golden West.  The Jazz Band, Choir, Symphonic Band and Wind Ensemble will perform.  We are asking for donations of crock pot meals, cornbread and baked goods. Dinner will start at 5:30 p.m. The concert will start at 6:30 p.m.   Please bring your food contribution to the Golden West gym by 5:30 p.m. Dinner will cost $5 per person or $20 per family.

Old Business: James Paluck

• We do not have any information on the McDonald’s fundraiser we had on Nov. 19^th yet.

New Business: James Paluck

• There will be a mandatory meeting for Winter Guard students and parents on Wednesday, December 4^th at 6:00 p.m. at Vanden.
• There will be a mandatory meeting for Winter Percussion Line students and parents on Monday, December 9^th at 6:00 p.m. at Vanden.
• Mr. Taylor was contacted by Sandip Berman (professor of Indian music) who will be touring in our area in February.  He would like to play the sitar and the tabla at Vanden for one class session.  His fee is $700 to $800.  A motion was made to extend an invitation to Sandip Berman to visit one of our music classes at the end of February for $700 to $800.  The motion was seconded.  One vote opposed, one vote abstained, five votes in favor.  The motion was carried.

Adjournment: The meeting was adjourned at 8:02 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

November 5, 2013

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of October 1, 2013: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead         

• The reconciliation for the period ending October 30, 2013 was presented.

Director’s Report: Mr. Tipton

·         Our marching band won two Sweepstakes at the Foothill Band Review, and Hiro Baba placed 1^st as our drum major.

·         Mr. Tipton is suffering from tinnitus as a result of working daily in the band room which is not adequately fitted for acoustics.  Under doctor’s orders, he will be on modified work duty in a quiet environment for two weeks. 

·         Parents expressed concern for Mr. Tipton and for the band students who are also exposed to the high level of noise in the band room.

·         We will need a district employee to represent our music program at the Vintage Band Review and Tournament of Champions at Fairfield High.

Upcoming Events: Joe Bingaman

• Nov. 9^th – Vintage Band Review. Breakfast at 6:45 a.m. Call time 7:00 a.m.
• Nov. 15^th – Potential Home Playoff Game
• Nov. 16^th – Fairfield HS Tournament of Champions Band Review
• Dec. 2^nd -  Band Booster Meeting
• Dec. 3^rd – Merriment on Main Tree Lighting.  (Jazz and Choir) 6:30 p.m.
• Dec. 4^th – Festival of Trees (Jazz and Choir ) 6:30 p.m.
• Dec. 10^th – Holiday Concert, Dinner, Bake Sale and Raffle at Golden West.  We are asking for donations of crockpot meals, cornbread and baked goodies. 

Old Business: James Paluck

• The October 12^th garage sale brought in around $240.00.
• The Panda Express fundraiser we had on September 21^st brought in $29.86.

New Business: James Paluck

• We will have a McDonald’s fundraiser on November 19^th.  You must present a flyer which is available on Charms.  You can go to the Leisure Town, Davis St. or Monte Vista locations.
• There will be a parent meeting for Winter Percussion and Guard in December. We are changing to the California Color Guard Circuit.  Winter Guard will participate in 6 competitions.  Winter Percussion will participate in 3 competitions.
• A motion was made to hire Reggielee Nuval as a winter percussion instructor at $10 per hour.  The motion was seconded. The vote was all in favor, none opposed. 
• We are in need of a chairperson to handle the food cart for next school year.  If you are interested, please contact the boosters. 

Adjournment: The meeting was adjourned at 7:54 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

October 1, 2013

General Booster Meeting called to order at 7:01 p.m.

Introduction of Executive Board Members.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of September 3, 2013: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: James Paluck presented the reconciliation for the period ending August 31, 2013 which was prepared by Sherry Olmstead.

Director’s Report: Mr. Tipton

·         Tomorrow, October 2^nd is picture day.

·         Tomorrow is also the day to pick up cookie dough orders after school until 6:00 p.m.

·         On Thursday, October 17^th, the pep band will perform at the Nonfire Rally at Vanden.  Call time is 6:00 p.m.  Attire is band polo shirt.

·         Call time for the Santa Cruz band review will be around 5:00 a.m.  This is an all day event. Students are responsible for bringing money for meals at the Boardwalk.

Upcoming Events:

• Oct. 17^th – Nonfire Rally at Vanden.  Call time 6:00 p.m.
• Oct, 18^th – Homecoming Football Game vs. American Canyon
• Oct. 19^th – Santa Cruz Band Review.  Call time approximately 5:00 a.m.
• Oct. 22^nd – Fall Concert & Bake Sale at Golden West
• Oct. 26^th – Foothill Band Review (Pleasanton)
• Nov. 1^st –   Senior Parent Night Football Game vs. Benicia
• Nov. 9^th –   Vintage Band Review
• Nov. 16^th – Fairfield HS Tournament of Champions Band Review
• Dec. 10^th – Holiday Concert, Dinner, Bake Sale and Raffle

Old Business: Joe Bingaman

• Our car wash on September 15^th made over $800 for our music program.
• The September 21^st fundraiser at Panda Express made a little less than $30.
• The pep band performed at two football games in September.
• On behalf of the Vaca Jazz Society, Joe thanked all of the participants and supporters of the Vaca Jazz Festival.  Almost 40 students participated in the Vaca Jazz Camp.  The Vanden Jazz Band performed at Nut Tree. 

New Business:

• On Saturday October 12^th, we are having a garage sale at 3245 Lagunita Circle in Fairfield to benefit our music program.  If you have any items you would to donate for the garage sale, please bring them that morning or contact the boosters through the website.
• On Fri. October 25^th, we are having another Panda Express fundraiser in Fairfield near Raley’s.  Coupons will be distributed and will be available online.
• Kathy Leung is working on a McDonald's fundraiser.

Adjournment: The meeting was adjourned at 7:36 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

September 3, 2013

General Booster Meeting called to order at 7:01 p.m.

Introduction of Executive Board Members.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of May 7, 2013: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

            The reconciliation for period ending on July 31, 2013 was presented.

Director’s Report: Mr. Tipton

§  Our music program is like a three legged stool.  Without the director, the students and the parents, we cannot have a successful program. 

§  We already have the following committee chairpersons:

                              Uniforms – Katrina Bingaman and Maria Paluck

                              Chaperones – Nicole Fisher

                              Food Cart – Kathy Leung

                              Fundraising – Kathy Leung

                              Raffle Donations – Alma Jimenez

                              Recycling – Christian and Michelle Santos

We are still in need of the following committee leaders:

                              CHARMS website maintenance

                              Photographer, Videographer and End of the Year Slide Show

                              Middle School Liaison

                              Drumline and Color Guard Liaisons

                              End of the Year Banquet Coordinator

If you are interested in becoming a chairperson or helping on a committee, please contact the boosters on our website.

§  The Drum Majors and Leadership Team were introduced.

Upcoming Events:

• Sept 6th – Football Game vs. Dixon.  Call time for pep band 6:00 p.m.
• Sept 15th – Car wash & Bake Sale at 7/11 on Peabody Rd. 10 am to 3pm.
• Sept. 21^st –Vaca Jazz Festival. Vanden will play at Nut Tree Plaza
• Sept. 27^th – Football Game vs. Napa.
• Oct. 18^th – Homecoming Football Game vs. American Canyon
• Oct. 19^th – Santa Cruz Band Review
• Oct. 22^nd – Fall Concert at Golden West
• Oct. 26^th – Foothill Band Review
• Nov. 1^st – Senior Parent Night Football Game vs. Benicia
• Nov. 9^th – Vintage Band Review
• Nov. 16^th – Fairfield HS Tournament of Champions Band Review
• Dec. 10^th – Holiday Concert

New Business:

• We are in need of ten to twelve volunteers for each band event.
• In order to volunteer at band events, you must submit a volunteer form every year.  In order to be a chaperone, you must submit a volunteer form and be fingerprinted at the Solano County office.  You only have to do this once.
• The boosters are using the online CHARMS system for students’ accounts and the events calendar.  You must order band attire and Santa Cruz ride bands on CHARMS.  If you do not have a password or if you are having trouble with the site, contact Sherry Olmstead through the Vanden Music Boosters website.
• The Vanden Music Boosters website has the events calendar, volunteer forms and meeting minutes.
• The Vaca Jazz Society is sponsoring a free jazz camp for students.  The jazz camp band will perform at 10am on Sept. 21^st in the Downtown Plaza.  The Vanden jazz band will perform the same afternoon at the Nut Tree Plaza. Any volunteers are welcome.
• Every Thursday night, volunteers from the Vanden band boosters work a session of BINGO at the Vaca Valley Bingo Hall.  This is a great way pay off for your child’s spirit pack.  Please contact Helymar Walter if you are interested.  Her number is posted in the band room.
• Maria Paluck would like to sell our Vanden Viking car decals and stickers during football games. We may need to purchase insurance for the facility use form requirement.  A motion was made.  It was seconded.  The vote was all in favor.

Adjournment: The meeting was adjourned at 8:07 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

May 7, 2013

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of April 9, 2013: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead was unable to attend. 

Joe Bingaman was installed as Vice President of the Vanden Music Boosters 2013-2014.

Director’s Report: Mr. Tipton

• Thank you to Nicole Fisher for coordinating our parent chaperones.  We had a very successful first spring band review at Encinal High School last weekend.
• This coming Saturday is the Vallejo Band Review.  Call time is 7:00 a.m. at Vanden.
• Tuesday is Vanden night at the Travis Unified School District board meeting at 7:00 p.m. Several groups from Vanden including our music groups will present our many experiences and accomplishments for this school year.
• Thursday, May 16^th is the Sober Grad Night Ice Cream Social.  In past years, our jazz band and drum line have performed.  We are not sure if they are participating this year.
• The Vanden Music Awards Night with desserts will be on May 20^th at 6:30 p.m. 
• Our Spring Concert will be held on May 21^st.  Hamburgers and hot dogs will be sold along with raffle prizes and baked goods.
• Vanden’s Graduation will be on May 31st. Both concert bands will be performing before and during the ceremony.

• Upcoming Events:

• May 11^th – Vallejo Band Review. Jazz Band, Marching Band, Drum Line and Color Guard will perform.
• May 14^th – TUSD Board Meeting at 7:00 p.m.
• May 16^th – Sober Grad Night Ice Cream Social.  The Jazz Band may perform and the Drum Line may participate in a Drum Off.
• May 18^th – Armijo Band Review. Symphonic Band, Wind Ensemble, Marching Band, Drum Line and Color Guard will perform.
• May 20^th – Vanden Music Awards Night with desserts at Golden West at 6:30 pm
• May 21^st – Spring Concert, Dinner, Bake Sale & Raffle at Golden West at 5:30pm
• May 25^th – Fiesta Days Parade in Downtown Vacaville.
• May 30^th – Senior Awards Night.  Jazz Band will be performing.
• May 31st - Vanden Graduation. Concert bands performing.

Old Business: James Paluck

• We made approximately $190.00 from the Panda Express fundraiser last month.

New Business: 

• Upcoming fundraisers:
• May 15th – McDonald’s Fundraiser on Leisure Town Rd. from 4-7p.m.
• May 18^th – Favela Fusion Fundraiser at 1500 Oliver Rd. in Fairfield from 11 am to 10 pm.   A flyer is available on the Vanden Music website. 
• May 24^th – Panda Express Fundraiser at 1450 E. Monte Vista in Vacaville from 12 noon to 10 pm.  A flyer is available on the Vanden Music website.

• Nicole Fisher (parent chaperone coordinator) is asking for parent chaperones for the Vallejo  and the Armijo Band Reviews.  Please contact the boosters if you are able to help. 
• A motion was made to pay approximately $800.00 by May 17^th to the Heritage Festival as down payment for the 2014 trip.  The motion was seconded.  The vote was all in favor. We are looking into participating in the Heritage Festival of Gold in Los Angeles or Washington D.C.

Adjournment: The meeting was adjourned at 7:50 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

April 9, 2013

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of March 5, 2013: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead was unable to attend. 

Director’s Report: Mr. Tipton

• The Vanden spring musical “Wizard of Oz” attracted full audiences.  15 band students performed in the pit band for the musical.
• Dominic Santos reports that this winter percussion and guard season was the most successful as far as show development.  Winter Percussion earned 2nd place and the Winter Guard earned 1st place at Winter Championships in Oroville. Spring season has just started and the goal is to inspire and work with the band students at Golden West.
• On April 10^th, Winter Percussion and Winter Guard will perform for Vanden during lunch.
• On April 20^th, Symphonic Band and Wind Ensemble will perform at the CMEA Music Clinic at American Canyon High School.

• Upcoming Events:

• April 10^th-Honor Band Concert at Golden West at 7 p.m.  Elementary School, Golden West and Vanden Bands performing.  There will also be a bake sale.
• April 20^th – CMEA Music Clinic at American Canyon High School.  Symphonic Band and Wind Ensemble will perform.
• May 4^th – Encinal Band Review (Alameda).  Marching Band, Drum Line and Color Guard will perform.
• May 11^th – Vallejo Band Review. Jazz Band, Marching Band, Drum Line and Color Guard will perform.
• May 14^th – TUSD Board Meeting at 7:00 p.m. Various Vanden organizations (including the music program) will present their experiences and accomplishments to the board.
• May 16^th – Sober Grad Night Ice Cream Social.  The Jazz Band will perform and the Drum Line will participate in a Drum Off.
• May 18^th – Armijo Band Review. Symphonic Band, Wind Ensemble, Marching Band, Drum Line and Color Guard will perform.
• May 20^th – Vanden Music Awards Night.  Awards & desserts at a location TBD.
• May 21^st – Spring Concert, Dinner, Bake Sale & Raffle at Golden West at 7 p.m.
• May 25^th – Fiesta Days Parade in Downtown Vacaville.

• The Vanden Music Program is feeling the full effects of the budget cuts a few years ago when our District lost music specialists at our elementary schools.  Parents and high school band students need to encourage younger band students to continue participating in the music program. 

Old Business: James Paluck

• Upcoming fundraisers:
• April 14^th – Car Wash at 7/11 on Peabody Road in Vacaville.
• April 19^th – Panda Express at 1450 E. Monte Vista Ave. in Vacaville.  Must present a flyer.  Flyers are available on Charms.
• Kathy Leung is working on setting dates for another McDonalds night and a Favela Fusion fundraiser.

New Business:

• Nomination and Election of Officers for the 2013-2014 School Year - Nominating Committee Members, Nicole Fisher and Kathy Leung.
• James Paluck was nominated for the position of President of the Vanden Music Boosters.  No other nominations were presented. Since James has been President for two years, there was a motion to extend the position to James for another year.  The motion was seconded. The vote was all in favor, none opposed. James Paluck elected as President for 2013-2014.
• Joe Bingaman was nominated for the position of Vice President of the Vanden Music Boosters.  No other nominations were presented.  There was a motion.  The motion was seconded. The vote was all in favor, none opposed.  Joe Bingaman elected as Vice President for 2013-2014.
• Joanne Morris was nominated for the position of Recording Secretary of the Vanden Music Boosters. No other nominations were presented. Since Joanne has been Recording Secretary for two years, there was a motion to extend the position to Joanne for another year. The motion was seconded.  The vote was all in favor, none opposed.  Joanne Morris elected as Recording Secretary for 2013-2014.
• Sherry Duncan was nominated for the position of Corresponding Secretary of the Vanden Music Boosters.  No other nominations were presented.  There was a motion.  The motion was seconded.  The vote was all in favor, none opposed.  Sherry Duncan elected Corresponding Secretary for 2013-2014.
• Sherry Olmstead was nominated for the position of Treasurer of the Vanden Music Boosters.  No other nominations were presented.  Since Sherry has been Treasurer for several years, there was a motion to extend the position to Sherry for another year. The motion was seconded. The vote was all in favor, none opposed.  Sherry Olmstead elected as Treasurer for 2013-2014.

Adjournment: The meeting was adjourned at 7:48 p.m.

 

Vanden Music Boosters Meeting

General Meeting Minutes

March 5, 2013

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of February 5, 2013: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

• The reconciliation for the period ending February 28, 2013 was presented.
• Still awaiting payment for winter season fees from several students.
• Still awaiting payment for the Spring Trip to Chicago from several students.

Director’s Report: Mr. Tipton

• Upcoming Events:

¨      March 8^th and 9^th - Vanden musical “Wizard of Oz”.

¨      March 9^th – Woodcreek High School Winter Show in Roseville (winter percussion and winter guard).

¨      March 12^th – Vanden Symphonic Band Concert 7:00 p.m. at Golden West.

¨      March 16^th -  CMEA Solo and Ensemble Festival at Vanden.

¨      March 16^th -  Granada High School Winter Show in Livermore (winter percussion and winter guard).

¨      March 19^th – Pre-Festival Concert for Wind Ensemble, Jazz Band and Choir at 7:00 p.m. at Golden West.

¨      March 21^st to 26^th – Heritage Festival of Gold in Chicago (wind ensemble, jazz band and choir).

¨      March 23^rd – Foothill High School Winter Show in Pleasanton (winter guard).

¨      April 6^th – Winter Tournament of Champions in Oroville (winter percussion and winter guard).  

¨      April 10^th – Honor Band Concert at  Golden West (elementary school honor band, Golden West and Vanden bands).

¨      April 14^th – Car Wash Fundraiser at 7/11 on Peabody Rd. in Vacaville.

• The percussion line has a new battery (snare, tenor and bass drums) to use at competitions. 
• Aaron Quach reports that winter percussion has received two 1^st place and two 2^nd place awards so far this season.
• Carrington Porter reports that winter guard has received four 1^st place awards so far this season.
• Joseph Lewis was accepted to four honor bands this year and has auditioned for the Golden State Honor Band.
• Cymbals, keyboards and other instruments have been purchased or donated for our music program.
• Mr. Tipton thanks the parents for our music program for their work, time and support.  Without this help, our music program could not be successful.

Old Business:

• The Burger King fundraiser on February 27^th earned $150.00.

New Business:

• Nicole Fisher, Kathy Leung and Michelle Santos have volunteered to serve as our nominating committee.  If you are interested in holding a Vanden Music Booster board position for the next school year, please contact one of these ladies or contact the boosters. Elections will be held at our next meeting in April.

Adjournment: The meeting was adjourned at 7:23 p.m.

The  parent meeting for the Heritage Festival of Gold Spring Trip to Chicago was held immediately following.

Vanden Music Boosters Meeting

General Meeting Minutes

February 5, 2013

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of December 4, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

• The reconciliation for the period ending January 31, 2013 was presented.

Director’s Report: Mr. Tipton

• The Saturday Club of Vacaville has a $500 scholarship available.  See Mr. Tipton for an application.
• The Vanden band has been invited to compete in the Fleet Week Challenge held in San Francisco in Oct.of 2013.
• A photo of Amanda Clontz, Alyssa Paluck and Reggielee Nuval holding trophies from the fall Vintage competition appeared in the Reporter on the Go section of the Vacaville Reporter. 
• Joseph Lewis was accepted to four honor bands this year: Solano Honor Band, All-Northern Honor Band, All-State Honor Band and the Solano Jazz Honor Band.
• Vanden’s spring musical “Wizard of Oz” will be performed on March 1^st, 2^nd, 8^th and 9^th.
• Along with our next general meeting on March 5^th, we will have a meeting about the Spring Trip to Chicago.

Upcoming Events: Winter Season

• Feb. 9^th : Rodriguez High School.  Percussion call time is 9:00 a.m. at Rodriguez.  Performance time is 10:50 a.m.  Color Guard call time is 9:00 a.m. at Nani’s house.  Performance time is 2:10 p.m. There will also be L Pattern competitions. Michelle Santos has been coordinating food for this event.  If you would like to bring something to share, please contact the boosters.
• Feb. 23^rd:  American Canyon High School.  Percussion will perform at 3:10 p.m. and Color Guard will perform at 5:50 p.m.   This competition will be at the end of furlough week.
• March 2^nd: Armijo/ Fairfield High School.  Two performances and L Pattern competition.
• March 9^th: Woodcreek High School (Roseville).
• March 16^th: Granada/Livermore High School (Livermore).  This competition is on the same day as the CMEA Solo and Ensemble Festival which will be held at Vanden High.

New Business:

• We are having a fundraiser at Burger King (Peabody & Alamo) on Wed., February 27^th  from 4:00 to 8:00 p.m.  We will need to pass out flyers for this event.
• We have a car wash fundraiser scheduled for Sun., April 14^th at the 7/11 on Peabody. 
• We are in need of volunteers to serve on a nominating committee to find people interested in holding a board position for the next school year.  Please contact the boosters if you would like to be on the committee or the board.

Adjournment: The meeting was adjourned at 7:30 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

December 4, 2012

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of November 6, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

• The reconciliation for the period ending November 30, 2012 was presented.
• The reconciliation for the period ending October 31, 2012 was available.

Director’s Report: Mr. Tipton

• We had a very successful fall season. At Tournament of Champions, all groups except symphonic band placed. Our music program received 19 awards.
• The Holiday Concert will be on Tuesday, Dec. 11^th at 7:00 p.m. in the Golden West Gym.   
• The jazz band and choir played at three holiday events. Their performances were well received by audiences.
• Finals will be December 17^th through December 20^th.
• The District has reinstated the furlough days at the end of this school year. Not certain how this affects seniors and graduation.
• Auditions are being held for the Vanden spring musical, “The Wizard of Oz”.

Upcoming Events: Katrina Bingaman

• Before the Holiday Concert, there will be a Chili Cook-off dinner at 5:45 p.m. Cooks with the best meat chili, the best vegetarian chili and the people’s choice chili will receive $25 towards their child’s spirit pack. There will also be a bake sale and raffle prizes. Please get out your favorite chili recipe and sign up on Charms to let us know you are bringing a chili entry.  All chili entries are needed at Golden West at 5:30 p.m.  Cost will be $5 per person or $20 per family to dine on chili, salad and cornbread.

Old Business: Sherry Olmstead

• The Spring Trip to Chicago is scheduled for Thurs., March 21^st to Tues., March 26^th. These dates have been approved by the District. The airfare will be less than expected and will cover the extra night in Chicago. The final price adjustment is pending until the cost of buses is finalized. Chaperones have not been billed yet.

New Business:

• Joe Bingaman, Secretary of the Vacaville Jazz Society, shared a comment made by a Jazz Society member that Vanden is the only high school in town that has a real jazz band. 
• Joe Bingaman also announced that the Vacaville Jazz Camp will be held on Wed. nights from Aug. 14^th to Sept. 18^th at the Vacaville Downtown Library. This is a free camp for middle school and high school students.
• Kathy Leung is working with Burger King to have a Vanden night in January or February. 
• Kathy Leung has arranged a car wash fundraiser at 7/11 for Sun., April 14^th.
• James Paluck explained that we have fundraisers to support our wonderful music program. Please support our fundraisers in any way you can so that instruments, equipment and uniforms can be maintained.  

Adjournment: The meeting was adjourned at 7:25 p.m.

The Winter Percussion Line and Winter Guard parent meeting was held immediately following.

Vanden Music Boosters Meeting

General Meeting Minutes

February 5, 2013

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of December 4, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

• The reconciliation for the period ending January 31, 2013 was presented.

Director’s Report: Mr. Tipton

• The Saturday Club of Vacaville has a $500 scholarship available.  See Mr. Tipton for an application.
• The Vanden band has been invited to compete in the Fleet Week Challenge held in San Francisco in October of 2013.
• A photo of Amanda Clontz, Alyssa Paluck and Reggielee Nuval holding trophies from the fall Vintage competition appeared in the Reporter on the Go section of the Vacaville Reporter. 
• Joseph Lewis was accepted to four honor bands this year: Solano Honor Band,            All-Northern Honor Band, All-State Honor Band and the Solano Jazz Honor Band.
• Vanden’s spring musical “Wizard of Oz” will be performed on March 1^st, 2^nd, 8^th and 9^th.
• Along with our next general meeting on March 5^th, we will have a meeting about the Spring Trip to Chicago.

Upcoming Events: Winter Season

• Feb. 9^th : Rodriguez High School.  Percussion call time is 9:00 a.m. at Rodriguez.  Performance time is 10:50 a.m.  Color Guard call time is 9:00 a.m. at Nani’s house.  Performance time is 2:10 p.m. There will also be L Pattern competitions. Michelle Santos has been coordinating food for this event.  If you would like to bring something to share, please contact the boosters.
• Feb. 23^rd:  American Canyon High School.  Percussion will perform at 3:10 p.m. and Color Guard will perform at 5:50 p.m.   This competition will be at the end of furlough week.
• March 2^nd: Armijo/ Fairfield High School.  Two performances and L Pattern competition.
• March 9^th: Woodcreek High School (Roseville).
• March 16^th: Granada/Livermore High School (Livermore).  This competition is on the same day as the CMEA Solo and Ensemble Festival which will be held at Vanden High.

New Business:

• We are having a fundraiser at Burger King (Peabody and Alamo) on Wed., February 27^th  from 4:00 to 8:00 p.m.  We will need to pass out flyers for this event.
• We have a car wash fundraiser scheduled for Sun., April 14^th at the 7/11 on Peabody. 
• We are in need of volunteers to serve on a nominating committee to find people interested in holding a board position for the next school year.  Please contact the boosters if you would like to be on the committee or the board.

Adjournment: The meeting was adjourned at 7:30 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

November 6, 2012

General Booster Meeting called to order at 7:01 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of October 2, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

• The reconciliation for the period ending September 30, 2012 was presented.
• There are 31 students signed up for the Festival of Gold Spring Trip to Chicago.  

Director’s Report: Mr. Tipton

• We were awarded a matching grant from the Wong Foundation for uniforms. We sent SCF/Wong Music Fund $2,500.00 and are awaiting a check from the foundation for $5,000.00.

• Winter Season will be here soon. The competitions currently scheduled are:           
  • Feb. 9^th   - Rodriguez High (winter percussion, winter guard, L pattern)
  • Feb. 23^rd - American Canyon High (winter guard)
  • Mar. 2^nd   – Armijo/Fairfield High (winter percussion, winter guard, L pattern)
  • Mar. 9^th    - Woodcreek High, Sacramento (winter percussion, winter guard)
  • Mar. 16^th  - Granada High/Livermore High (winter percussion, winter guard)
  • Mar. 22^nd – Benicia High School (winter guard)
  • Mar. 23^rd  - Elk Grove High School (winter guard)
  • April 6^th     - Winter Championships in Oroville (winter guard)

• Upcoming events:

o   Vintage Band Review in Napa on Sat., Nov. 10^th.

o   TOC Band Review at Fairfield HS on Sat., Nov. 17^th.

o   Jazz Band/Choir – Vacaville Tree Lighting on Tues., Nov. 27^th.

o   Jazz Band/Choir – Vacaville Festival of Trees, on Wed., Nov. 28^th.

o   Jazz Band/Choir – Fisher House on Fri., Nov. 30^th.

o   Holiday Concert with Chili Cook Off, Bake Sale and Raffles at Golden West on Tues., Dec. 11^th.

o   Spring Trip to Chicago Mar. 22 to Mar. 26^th.

Old Business: James Paluck

• Our car wash and bake sale held at the Peabody 7/11 on Sept. 23^rd brought in $800. 
• The fall concert dinner and bake sale brought in approximately $700.
• The McVanden Night at McDonald’s on Oct. 23^rd brought in $667.

New Business: James Paluck

• We discussed getting sponsors to advertise on our trailer. If anyone is interesting in helping with this, please contact the boosters.
• A motion was made to provide two assist-a–grad scholarships for $1,000.00 each with a possibility of providing more if there are many applicants. The motion was seconded. The vote was all in favor. 
• A new battery (snare, tenor and bass drums) have been ordered and paid for in full (approximately, $13,500). The instruments should arrive in the beginning of December.

Adjournment: The meeting was adjourned at 7:45 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

October 2, 2012

General Booster Meeting called to order at 7:25 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of September 4, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

            The reconciliation for the period ending August 31, 2012 was presented.

Director’s Report: Mr. Tipton

• The Tri-M Honor Society induction ceremony was held this evening.
• Mr. Tipton will be attending the next school board meeting to answer questions about the Festival of Gold trip to Chicago. The board must approve the trip. 
• There are currently 25 to 35 students signed up to go to Chicago.
• James and Maria Paluck moved band equipment from an off-site storage unit to an on campus storage unit which is more convenient and saves the boosters money.
• James Paluck has been repairing equipment in the band room and acquiring new instruments for the band.
• Upcoming events:

o   Football home game against Bethel on Fri., Oct. 5^th.

o   Elk Grove Band Review on Sat., Oct. 13^th.

o   Fall Concert at Golden West on Oct. 16^th.

o   Homecoming football game on Fri., Oct. 19^th.

o   Santa Cruz Band Review on Sat., Oct. 20^th.

o   Foothill Band Review on Sat., Oct. 27^th.

o   Senior/Parent Night football game on Fri., Nov. 2^nd.

Old Business: Katrina Bingaman

• Charms is up and running. Music parents will be getting emails through Charms.
• Our car wash and bake sale fundraiser held at the Peabody 7/11 on Sept. 23^rd brought in $800. Band members played percussion and twirled flags to bring in customers, and there were 20 to 30 music students who helped wash cars.

New Business: James Paluck

• The Fall Concert on Oct. 16^th will be held at Golden West (not Vanden). We are planning on having a pasta dinner that evening.
• Kathy Leung has arranged a McDonald’s McTeacher night for the music boosters on October 23^rd from 4:00 to 7:00 p.m. at the Leisure Town Rd. McDonalds. We need about 6 parent volunteers. 20% of all sales plus tips will go to the music boosters.
• Our volunteer coordinator, Nicole Fisher, is looking for parent volunteers for the  upcoming band reviews. Volunteers must be fingerprinted and have a current volunteer form on file with the district.
• The Vanden Holiday Concert will be on Dec. 11^th . Date has been changed due to finals.

Adjournment: The meeting was adjourned at 7:50 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

September 4, 2012

General Booster Meeting called to order at 7:03 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of May 1, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Introduction of the Executive Board members.

Treasurer’s Report: James Paluck

• Approximately $5,000.00 in savings account
• Approximately $15,000 in checking account
• We are looking into purchasing a new battery (snares, bass drums and tenor drums) to replace our worn out equipment for the band and percussion line. The cost would be approximately $15,000. We would make a down payment and make payments monthly until it is paid off.

Director’s Report: Mr. Tipton

• There are 150 students in the band program this year: 120 in band, 20 in color guard, and 30 in the keyboard class.
• This Thursday, there will be an introductory music night at Golden West. Beginning music students will get to try instruments.
• This Friday is the first home game against Will C. Wood. This year’s field show is entitled “Rock Heroes”.
• The jazz band will be performing in the Vacaville Jazz Festival on Saturday, Sept. 15^th at NutTree at 12:45 p.m.
• Upcoming events:

o   Picture Day is Wed., Sept. 12^th.

o   Football home game on Fri., Sept. 21^st.

o   Football home game on Fri., Sept. 28^th.

o   Football home game on Fri., Oct. 5^th.

o   Elk Grove Band Review on Sat., Oct. 13^th.

o   Santa Cruz Band Review on Sat., Oct. 20^th.

• The Vanden Booster Group is a three part team. Without the support and hard work of the band director, the students and the parents, the music program could not succeed. All of the activities the bands, color guard and choir participate in need parent volunteers to run smoothly. 

• Introduction of Drum Majors, Dominic Santos and Alyssa Paluck.
• Introduction of parents present at the meeting.

Old Business: Katrina Bingaman

• The music booster website can be accessed from the Vanden High School home page.
• A trailer was purchased by James Paluck to transport equipment and uniforms to band performances. The boosters approved a cost of $6,500. The actual cost was $7,500. A motion was made to reimburse $1,000 to James Paluck. Motion was seconded. Vote was all in favor. 
• A company from Travis AFB painted the Vikings logo on the trailer for free. We will look into getting sponsors who would like to advertise on our trailer.
• We are in process of registering for the Charms program to organize inventory and improve communication.

New Business: James Paluck

• Because of the outstanding performances of our music groups at the Heritage Festival last year, we have been invited to the Festival of Gold in Chicago this spring.   Please turn in the necessary paperwork and deposits to sign your student up for this trip. 
• Volunteering at BINGO is a great way to earn funds for your student’s spirit pack and spring trip.

Adjournment: The meeting was adjourned at 7:52 p.m.

Vanden Music Boosters Meeting

General Meeting Minutes

May 1, 2012

General Booster Meeting called to order at 7:02 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of April 3, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

            The reconciliation for March was presented.

Director’s Report: Mr. Tipton

• There are eight more performances in this school year.

                        May 3^rd – Jazz Band performs at Base Exchange

                        May 12^th – Vallejo Band Review

                        May 15^th – Spring Concert at 7:00 p.m. at Golden West

                        May 19^th – Encinal Band Review

                        May 21^st – Band Awards Ceremony at Golden West

                        May 26^th – Fiesta Days Parade

                        May 31^st – Jazz Band performs at Senior Awards Night

• Auditions for placement in Wind Ensemble and Symphonic Bands are happening now. Brass players are needed especially flutes and trumpet players.
• Mrs. Peterson (Vanden Choir Instructor) attended this evening’s executive board meeting. She thanked everyone for supporting the choir on the Heritage Festival trip. 
• We are looking into trying the Charms program to have better control on the equipment inventory. There would be a start up cost based on number of students. In a few years, the cost goes down to a flat fee.
• The Williams Act states that, in the State of California, school districts cannot charge parents for fees for school related activities. Since the music program only receives $36 per student from the school district, the boosters must request support from parents for the music program to exist.

Old Business: Katrina Bingaman

            A trailer was purchased by James Paluck to transport equipment and uniforms to band  performances. The cost to the music boosters was $6,500. A company from Travis AFB  will paint the Vikings logo on the trailer for free. We will look into getting sponsors who can advertise on our trailer.

New Business: James Paluck

• The Spring Concert has been moved to Golden West so that we can have a BBQ dinner starting at 5:30 p.m. We will also have a bake sale and raffles.
• The Sober Grad Night Ice Cream Social will be on May 17^th from 5:00 to 8:00 p.m. at the Baskin Robbins in Alamo Plaza. The jazz bands and drum lines from Vanden, Vacaville, Wood and Buckingham High Schools will perform.
• The Band Awards Ceremony on May 21^st will be held at Golden West at 6:30 p.m.  This year there will desserts instead of dinner.
• Mrs. Peterson would like to continue her employment as choir director on Tuesday and Thursday afternoons. She asked for continued support from the music boosters. There was discussion about the commitment that would be needed from the choir students and parents to be dedicated members who will pay for their trip to the Heritage Festival.
• Nomination and Election of New Officers for 2012-2013 school year.  Nominating Committee Member, Maria Paluck.

§ James Paluck was nominated for President of the Vanden Music Boosters. No other nominations were presented. Nominations were closed. Vote was all in favor, none opposed. Elections were closed. James Paluck elected as President for 2012-2013.

§ Katrina Bingaman was nominated for Vice President of the Vanden Music Boosters. No other nominations were presented. Nominations were closed. Vote was all in favor, none opposed. Elections were closed. Katrina Bingaman elected as Vice President for 2012-2013.

§ Sherry Duncan was nominated for Corresponding Secretary of the Vanden Music Boosters. No other nominations were presented. Nominations were closed. Vote was all in favor, none opposed. Elections were closed. Sherry Duncan elected as Corresponding Secretary for 2012-2013.

§ Joanne Morris was nominated for Recording Secretary of the Vanden Music Boosters. No other nominations were presented. Nominations were closed. Vote was all in favor, none opposed. Elections were closed. Joanne Morris elected as Recording Secretary for 2012-2013.

·         Joe Bingaman reports that the City of Suisun is accepting applications from non-profit organizations for three permits to sell Safe and Sane fireworks. A motion was made to apply for a permit. The motion was seconded. All in favor, none opposed.

·         Sherry Duncan reports that the Vanden Sober Grad Night Committee did a fundraiser with the Prison Outreach Program. Parents put together food boxes. A donation of $3,000 is guaranteed. Vanden SGNC made $8,300. This is something to look into for next year.

Adjournment: The meeting was adjourned at 8:06 p.m.  

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

April 3, 2012

General Booster Meeting called to order at 7:53 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of March 6, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead unable to attend, and the March bank statement has not been received yet. The March reconciliation will be available at the next meeting.

Director’s Report: Mr. Tipton

• The CMEA Command Performance concert was held earlier this evening.
• The winter drum line and color guard season came to a close at the Winter Championships in Stockton where the color guard place 1^st and the drum line place 4^th in a division where scores were within .2 of each other.
• At this year’s CMEA Solo & Ensemble Festival, Vanden students earned 20 Excellent ratings, 20 Superior ratings and 12 Command Performance ratings.
• At Heritage Festival, Wind Ensemble received at Gold rating which means we are invited to participate in the Festival of Gold for Instrumentals in Chicago (March 22^nd to 26^th)  or San Francisco (April 5^th to 9^th) next year. It is also an option to go to San Diego for the Heritage Festival again. The Vanden Choir received a Silver rating (missing a Gold rating by one point).
• The Don Glover Memorial went well. The attendees were impressed by the band’s performance.
• The concert featuring the Travis Elementary Schools’ Honor Band, The Golden West Symphonic Band and the Vanden Wind Ensemble was heartening. It was nice to see the number of students involved in the band program.
• No performances in April. After Spring Break, practice for Spring Season will begin.
• We have a very busy May:

                        May 10^th - Jazz Band and/or Drum Line performing at Sober Grad Night fundraiser at Baskin Robbins (by Big Lots)

                        May 12^th – Vallejo Band Review

                        May 15^th – Spring Concert at 6:00 p.m.

                        May 19^th – Encinal Band Review

                        May 21^st – Band Awards Ceremony

                        May 26^th – Fiesta Days Parade

                        June 1^st -   Vanden Graduation

• The May 1^st Pre-Festival concert has been cancelled.

New Business: James Paluck

• James thanked all the parents that helped the music program in March with the winter season and Heritage Festival.
• Many of Mr. Tipton’s wish list items have been purchased and are in use.
• Proposal: James presented a proposal to pursue the purchase of an equipment trailer conditional on whether the boosters have the funds for it at the end of the year. After discussion, the motion was moved and seconded. The vote was all in favor, none opposed.
• Sherry Duncan has accepted the nomination to be next year’s corresponding secretary.
• Our next meeting will be on May 1, 2012.  

Adjournment: The meeting was adjourned at 8:25 p.m.  

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

March 6, 2012

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of February 7, 2012: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed.

Treasurer’s Report: Sherry Olmstead

            The reconciliation for February was presented. 

Director’s Report: Mr. Tipton

• The school musical, Grease, sold out almost every night.
• At the Pageantry on Parade in Fairfield, Color Guard was 1^st in their division and Drum Line was 2^nd in their division.
• On March 7th, Sandip Berman will talk to the jazz band about improvisation.
• The jazz band and symphonic band will perform at the March 7^th Vanden Open House.
• March 9^th is the McClatchy Winter Review.
• March 10^th is the CMEA Solo and Ensemble Festival at Solano College. There are 200 performances in five events. Golden West Band Boosters will be selling snacks.
• The morning of March 10^th, band members are asked to perform 4 songs at the memorial service of Don Glover, a long time employee, which will be held in the Vanden gym.
• The Spring Trip is from March 15^th to March 18^th.
• On March 21^st, the Vanden Wind Ensemble and the Golden West Symphonic Band will perform in the Travis District Festival at the Fairfield Center of Creative Arts.
• March 23^rd is the Benicia Winter Show.
• March 24^th is the Foothill Winter Show in Pleasanton.
• March 31^st is the Winter Championships at Lincoln High School in Stockton.
• The Command Performance concert will be held immediately before the April 3^rd General Music Booster Meeting. This is a change from the latest schedule.

Old Business: Katrina Bingaman

• Katrina has received positive feedback from a Cambridge Elementary school band student about the new music teacher, Mr. Lionheart.
• We need to set a date for the Tahoe Joe’s fundraising dinner.
• Kathy Leung has volunteered to buy breakfast items for the Spring Trip.
• We made $420 (20% of sales and tips) at the Feb. 28^th  McDonald’s fundraising night.
• Please enter your email on the music booster web site to get email updates.
• The Kindle Fire raffle that the Sober Grad Night Committee and the Music Boosters held brought a profit of $220 for the Music Boosters.

New Business: James Paluck

• We are looking for volunteers for a nominating committee for next year’s board. We need to vote in the new board at the May general meeting. If you are interested, please contact a board member.
• We are in need of a corresponding secretary for next year’s board. All other current board members are willing to continue their positions. If you are interested in any of the board positions, please contact a board member.
• Our next meeting will be on April 3, 2012.  

Adjournment: The meeting was adjourned at 7:25 p.m.  

The Spring Trip Meeting immediately followed the General Booster Meeting. A Music Tour Rules Sheet, Hotel Information, Packing List, Trip Itinerary and Field Trip Permission Form were distributed.

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

February 7, 2012

General Booster Meeting called to order at 7:00 p.m.

General Meeting Minutes of January 10, 2012: The Spring Concert date was corrected to May 15^th. It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed. 

Treasurer’s Report: Sherry Olmstead

            The reconciliation for January was presented. 

Introduction of Music Boosters Board and Booster Parents that were present at meeting.

Director’s Report: Mr. Tipton

• The District has hired Glen Lionheart to teach music at Foxboro and Cambridge Elementary Schools on Thursdays and Fridays. 
• Feb. 11^th is the Rodriguez Winter Review. Color Guard, Drum Majors, and apprentice Drum Majors are participating.
• The Solano County Jazz Honor Band will perform Feb. 8^th at 7:00 p.m. at Dixon High School.
• The Vanden musical “Grease” opening night is Feb. 9^th at 7:00 p.m. There will also be performances Feb. 10^th and 11^th.
• The Healthy Snack fundraiser finished today.
• Feb. 28^th will be our next McTeachers’ night at McDonald’s from 4:00 to 7:00 p.m. on Monte Vista Blvd. 
• On Feb. 29^th, the Golden West Band Boosters are having a music-a-thon and pasta dinner. $5 per person or $20 per family.
• March 3^rd is the Armijo Winter Review and the Fairfield Pageantry on Parade.
• There will be a mandatory Spring Trip meeting on March 6^th.
• March 9^th is the McClatchy Winter Review.
• March 10^th is the CMEA Solo and Ensemble Festival at Solano Community College.
• There are eight adult chaperones signed up for the Spring Trip.

Old Business: Katrina Bingaman

• Still checking into the Tahoe Joe’s fundraiser.
• Kathy Leung has volunteered to do shopping for breakfasts on Spring Trip. We need transportation for coolers, coffee pot, toaster, cutting boards and other kitchen utensils.
• Golden West Band Boosters are trying a pasta sales fundraiser. They will let us know how successful it is.

New Business: James Paluck

• We are having a joint fundraiser with Vanden’s Sober Grad Night Committee raffling off a Kindle Fire. Second prize is $50 cash and third prize is $25 cash. Tickets are $5 each. The drawing will be held March 1^st. The flyer is on the Vanden Viking Music website.
• We will form a nominating committee at our next meeting for next year’s board.
• Our next meeting will be on March 6, 2012.

Adjournment: The meeting was adjourned at 7:31p.m.  

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

January 10, 2012

General Booster Meeting called to order at 7:04 p.m.

General Meeting Minutes of December 6, 2011: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed. 

Treasurer’s Report: Sherry Olmstead

            The reconciliation for December was presented. 

Director’s Report: Mr. Tipton

• Eleven Vanden students were selected for the Solano County Honor Band. Two students were selected for the All Northern California Honor Band. Four students were selected for the Solano County Jazz Honor Band.
• There will be a mandatory meeting for Winter Color Guard and Drum Line parents Wednesday, Jan. 18^th at 6:30 p.m.
• Mrs. Peterson has stepped down as choir director. 
• We made a profit of $1,460.00 on raffles, bake sale and dinner at our Holiday Concert.
• Upcoming fundraisers:
• Choir members will help serve at the Lion’s Club Crab Feed on Feb. 4^th.
• Cookie dough sales will start in February.
• There will be sales of healthy snacks.
• We will try to schedule another McDonald’s fundraiser in February.
• We are waiting for tickets so that we can start the raffle for a Kindle Fire. This is a joint fundraiser with Vanden Sober Grad Night. Drawing for winner will be at the end of February.
• We are still considering the Tahoe Joe’s fundraiser discussed last month.
• We will consider having another dinner and raffle fundraiser at the May 1^st Spring concert.
• Students that have registered for the Spring Trip are listed on the board in the band room.

Old Business: Katrina Bingaman

• If your student is planning on going on the Spring Trip, please register.
• We are looking for a parent or parents who would be willing to coordinate breakfasts and snacks during the Spring Trip.
• The Vanden baseball coach is interested in talking to the Music Boosters about the River Cats fundraiser discussed last month.
• Next meeting will be on February 7, 2012.

Adjournment: The meeting was adjourned at 7:35 p.m.  

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

December 6, 2011

General Booster Meeting called to order at 7:07 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of November 1, 2011: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed. 

Treasurer’s Report: Sherry Olmstead

            The reconciliations for October and November were presented. 

Director’s Report: Mr. Tipton

• Our marching season ended well. Our jazz band performed for the Vacaville Tree Lighting and the Festival of Trees.
• The Holiday Concert will be on December 13^th at 7:00 p.m. at Golden West. There will be a crock pot dinner starting at 5:30 p.m.
• The jazz band will perform Thursday, December 8^th at Fisher House on base.
• Michelle Hannon has been working on getting donations from businesses in our community.
• Former band boosters, the Shacklefords, sent their gently used booster jackets for our use.
• We received a thank you letter from the Solano Transportation Authority for our jazz band performing at their awards dinner.
• Spring Trip registration is available online through our web site. So far, 24 people have registered. Chaperones must register along with their child.
• McDonald’s Teacher Night earned $450 plus $269.50 for a total profit of $719.50.  
• The Daily Republic recognized our marching band in their article about the TOC band review in Fairfield.
• The Vanden baseball coach approached the music boosters about participating in a Sacramento River Cats fundraiser. He would like all of the booster organizations to help sell a minimum of 500 tickets to the March 31^st game. We would purchase the tickets for $10 each and sell them for whatever we want as profit. We need more information about how many tickets the music boosters would be expected to sell before a decision is made.
• Tahoe Joe’s has offered a fundraising opportunity. We would pick a weeknight and sell tickets for a dine in or take home dinner for that night. We would buy tickets for $10 and sell them for whatever profit we want. Tahoe Joe’s will take back any unsold tickets.
• Another potential fundraiser is Cal Pak. Individually packaged snacks for $1.00.
• Mrs. Peterson, the choir director, has decreased her hourly instructional fee to $15 an hour. There are now 19 students participating in choir.
• There will be a parent meeting in January for winter percussion and winter guard.

New Business:

• Golden West Band will have their Holiday Concert on Wednesday, December 7^th at   7:00 p.m. There will be a “walking taco” dinner available at 5:30 p.m. for $5 a person or $20 for a family.
• Golden West Band Boosters will have a Vendor Fair on Friday, December 9^th at Golden West from 5:30 to 8:30 p.m. Holiday gifts can be purchased from 25 different vendors.   The Golden West jazz band and soloists will perform.
• Sherry Duncan, secretary for the Vanden Sober Grad Night Committee, reports that the Ice Cream Social may possibly be held at the Baskin-Robbins in Alamo Plaza. She is trying to organize a drum line competition.
• Sherry Duncan reports that the Sober Grad Night Committee would like to include the Music Boosters in their Kindle Fire raffle in January. The Kindle Fire cost is $200. The Music Boosters would put $100 towards the purchase. The SGNC would print the tickets for us to sell for $5 each. After selling 20 tickets, whatever we make on tickets is profit for the Boosters.
• Next meeting will be on January 10, 2012.

Adjournment: The meeting was adjourned at 7:50 p.m.  

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

November 1, 2011

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of October 4, 2011: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed. 

Treasurer’s Report:

            October statement is not yet available. Boosters brought in $807.65 for our October 18^th spaghetti dinner, raffle and bake sale. 

Director’s Report: Mr. Tipton

• We had a great October with football games and Homecoming.
• November 5^th is the Grape Bowl Band Review in Lodi.
•  On November 9^th, the jazz band will provide background music for the Solano Transportation Authority meeting from 5:00 to 7:00 p.m.
• On November 12^th, drum line will compete at Vintage High at 1:00 p.m.
• November 19^th is the Tournament of Champions. There will be no buses. Students will meet at Fairfield High.
• On November 29^th, the jazz band will perform on the Main Stage at the Vacaville Tree Lighting.
• On November 30^th, the jazz band will perform at the Vacaville Festival of Trees.
• All State Honor Band and All Northern Honor Band audition CDs must be postmarked by December 1^st.
• On December 2^nd, Solano County Honor Band audition CDs are due.
• December 6^th is our next Music Booster Meeting.
• December 13^th is the Vanden Holiday Concert at Vanden High.
• The jazz band will be performing at the Fisher House in December. Date yet to be determined.

Old Business: Katrina Bingaman

• Sherry Duncan, secretary of the Vanden Sober Grad Night Committee, has asked for help coming up with a new location for the ice cream social. 
• The spaghetti dinner was a success.
• We are selling raffle tickets to win a flat screen TV. Tickets are $10, and you get a Vanden Vikings decal with the purchase of a ticket. 

New Business:

• James Paluck ordered acoustical tiles to fill in the band room ceiling. The cost was $1,600 which is $1,000 less than anticipated.

• There will be a fundraiser on Tuesday, November 15^th at the McDonald’s on Leisure Town Road between 4:00 to 7:00 p.m. We need to provide a minimum of 10 volunteers to clear tables and hand out food. Twenty percent of food sales will be donated to Vanden Music Boosters. Please contact a booster board member if you would like to volunteer.
• Mrs. Peterson, the director of the Vanden choir club, expressed concern about the 40 choir members not getting information about spirit packs and the Heritage Festival. The choir spirit pack information is available on the booster web site. Choir members will be added to the email list as soon as their contact information is gathered.

Adjournment: The meeting was adjourned at 7:38 p.m.  

www.vandenvikingmusic.org

Vanden Music Boosters Meeting

General Meeting Minutes

October 4, 2011

General Booster Meeting called to order at 7:34 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of September 6, 2011: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed. 

Treasurer’s Report:

            A Reconciliation Detail for the period ending 9/30/11 was distributed.

President’s Report: James Paluck

• Mary Centeno raised approximately $400.00 for the music boosters at her neighborhood garage sale with the help of other booster parents.
• The Vanden music program needs parent involvement to be successful. 
• Please contact the booster board if you have any fundraising ideas.

Director’s Report: Mr. Tipton

• The Tri-M Honor Society induction ceremony was held this evening. 
• October 14^th is our homecoming game. There will be a full field show at half time. Band will leave the game after their performance. 
• October 15^th is the Santa Cruz Band Review. We are taking charter buses. We will need parent chaperones. This will be a full day (5:00 a.m. to 9:00 p.m.).
• October 18^th is our fall concert and fundraiser dinner at Vanden. Dinner will be held before the 6:30 p.m. concert. Details about the dinner to follow.
• October 22^nd is the Foothill Band Review in Pleasanton. 
• October 28^th is senior night. Music boosters will provide flowers.
• The music classes will be having a Halloween celebration.
• The November 5^th band review has been changed from San Ramon to the Grape Bowl Review in Lodi.
• The Vanden Jazz Band played at Nut Tree during the Vacaville Jazz Festival in September.
• We have had two football games and participated in the Sacramento State Band Day.

New Business:

• The secretary for the Vanden Sober Grad Night Committee, Sherry Duncan, asked if Vanden’s band would perform at their Spaghetti Feed on March 30^th. We could have a table of raffle baskets to benefit the music boosters. Sherry also suggested a drum line competition, raffle and/or T-shirt sales at the May 5^th Sober Grad Night Ice Cream Social.

Announcements:

• On Saturday, Vanden’s Sober Grad Night Committee is having a car wash and bake sale at Les Schwab starting at 11:00 a.m.
• On Sunday, the Golden West Band Boosters are having a car wash fundraiser at the 7-Eleven starting at 11:00 a.m.
• On Tuesday, the Golden West Band Boosters are having a chili cook-off. $5 a person or $20 for a family.
• Vanden Music Boosters will be holding a raffle for great prizes yet to be determined. $10 per ticket or $25 for 3 tickets. The first 125 raffle ticket buyers will receive a Vanden Vikings decal. 

Adjournment: The meeting was adjourned at 8:00 p.m.  

Vanden Music Boosters Meeting

General Meeting Minutes

September 6, 2011

General Booster Meeting called to order at 7:00 p.m.

Agenda: Reviewed, moved and seconded to accept the Agenda, voted and passed.

General Meeting Minutes of May 3, 2011: It was moved and seconded to accept the Music Booster Meeting Minutes, voted and passed. 

Treasurer’s Report: Mrs. Olmstead

• Bank statements and checking account reconciled to August 31, 2011.
• Mrs. Olmstead distributed copies of 8/31/11 statements and had April, May, June, and July statements available.

Director’s Report: Mr. Tipton

• Welcome to the 2011/2012 school year. Vanden’s music program is successful because of the triad of the students, the director and the parents.
• Boosters help maintain 156 instruments, provide music for five different bands and help support the keyboard class.
• Mrs. Olmstead has posted a list of students and their spirit pack balances in the band room.
• Viewed a video of the September 2, 2011 marching band field show.
• Mr. Tipton passed around a list of volunteer positions that need to be filled.
• We have a website: www.vandenvikingmusic.org. On this site, you can find the spirit packs, calendar of events, slide shows, handbooks and an email link.
• On the website, you can also sign up for text alerts. Click on “Get text alerts” and sign up to create a text account. 
• Volunteers must file a volunteer form with the district every year. Fingerprinting only has to be done once.
• There is no home football game the Friday, September 9^th.
• Vanden’s jazz band will be performing September 17^th as part of the Vacaville Jazz Festival.
• Next Monday, the Air Force Band will have free performances. 
• We have a football game on Friday, September 23^rd and Sacramento State Band Days on Saturday, September 24^th.
• In October, we have our Homecoming game and dance the night before the Santa Cruz Review.
• We will have eight performances this quarter.

New Business:

• Sheri Chandler spoke about parent chaperones.  Chaperones at football games and reviews should be active helpers. We need six to ten chaperones at a football game.
• Maria Paluck stated that Mrs. Centeno’s neighborhood is having a garage sale on September 10^th.  Vanden families can bring items to sell for the music program. 
• The Script Program shown on our website is available. Order forms are on website. Print out your order and put in booster box in the band room with cash or check. With Script you pay face value for a gift card and our program gets a percentage from Script. 
• We are still considering a Spaghetti Feed, possibly with Golden West.
• Kathy Leung stated that a McDonald's fundraiser has been offered to us. 

Announcements: None

50/50 Drawing: None.

Adjournment: The meeting was adjourned 7:50 p.m.