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THE ANDOVER FOOTBALL LEAGUE, INC.
BY-LAWS
REVISED DECEMBER, 2008
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ARTICLE I
This organization shall be known as the Andover Football League, Inc.
ARTICLE II
A. The mission of the Andover Football League, Inc. is to become a positive extension of our members’ family and to instill and reinforce in the youths of this area the values and ideals of honesty, loyalty, courage, discipline, good sportsmanship, and fair play.
B. These objectives will be achieved by providing supervised athletic activities.
ARTICLE III – ORGANIZATION
The Andover Football League, Inc. shall be composed as follows:
1. Cheerleading, Football, Lacrosse, Rugby and Wrestling teams, and provisional activities for each year as designated by the Board of Directors.
2. Board of Directors as stipulated in Article V of these by-laws.
3. Operating Personnel as defined in Article VI of these by-laws.
ARTICLE IV – OFFICERS
The officers of the Andover Football League, Inc. shall consist of the following:
1. President Annual Term
2. Secretary Annual Term
3. Treasurer…………………………………………………………………… Annual Term
4 League Advisor Annual Term
5. Concession Stand Director Annual Term
6. Facilities Director Annual Term
7. Public Relations Director Annual Term
8. Commissioner of Cheerleading Annual Term
9. Commissioner of Football Annual Term
10. Commissioner of Lacrosse - Boy’s Annual Term
11. Commissioner of Lacrosse – Girl’s…………………………………………..Annual Term
12. Commissioner of Rugby Annual Term
13. Commissioner of Wrestling Annual Term
14. Commissioner of each Provisional Activity Annual Term
A. Responsibilities and Duties
1. President – It shall be the duty of the President to govern the Andover Football League, Inc. with the assistance of the Board of Directors. The following duties shall apply:
a) to be the principal point of contact to the Anne Arundel County Department of Recreation and Parks.
b) to attend Anne Arundel County Department of Recreation and Parks meetings and North County Recreation Association meetings as required.
c) to insure that the Andover Football League, Inc. and its members adhere to the rules and regulations set forth by the Anne Arundel County Department of Recreation and Parks.
d) to submit or coordinate the submission of appropriate forms to Anne Arundel County Department of Recreation and Parks as required.
e) to preside at all general membership and Board meetings.
f) to establish an agenda and control meetings in an orderly fashion.
g) to assist in appointing committees as deemed necessary.
h) to assist other officers and chairpersons in the performance of their duties.
2. Secretary – It shall be the duty of the Secretary to keep minutes of all meetings of the Andover Football League, Inc. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) advise the membership of all meetings to be held.
c) read or distribute a copy of the minutes of the previous meeting at the general
membership and Board meetings.
d) to take attendance at all meetings.
e) to supply Board members with the current mailing list each year as deemed necessary.
f) to make necessary changes to the by-laws after the general membership meeting and distribute revised copies to Board members.
3. Treasurer – It shall be the duty of the Treasurer to conduct all financial transactions of the Andover Football League, Inc., to pay all authorized expenditures, and to maintain up-to-date financial records. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to receive and deposit all funds into a banking institution and make all approved
disbursements of funds.
c) to insure that President and Treasurer sign all checks.
d) to maintain proper records of all deposits and withdrawals.
e) to provide petty cash prior to league activities and receive all money at the conclusion of each activity.
f) to give Treasurer’s report at all general membership and Board meetings, to include
current bank statements (refer to Article XII, Section G.)
g) to prepare forms required by the Internal Revenue Service.
h) to prepare Incorporation forms as required.
i) shall maintain an active Liability Insurance Policy for the Andover Football League, Inc.
4. League Advisor – It shall be the duty of the League Advisor to assist the President and Board of Directors with all matters of the Andover Football League, Inc. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to assist other officers and chairpersons in the performance of their duties.
5. Concession Stand Director – It shall be the duty of the Concession Stand Director to furnish concessions for athletic events and other League activities as needed. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to submit a proposed concession stand budget for approval by the Board no later than January.
c) to provide concessions during home games and practices for all athletic events as determined by the Board.
d) to take inventory and purchase supplies for the concession stand as needed.
e) to keep concession stand clean and secured when not in use.
f) to be responsible for submitting itemized receipts for all purchases to the Treasurer.
g) to coordinate all concession finances through the Treasurer.
h) to coordinate with sports commissioners and/or team parents to schedule volunteer workers.
i) all purchases in excess of $100 must be made using an Andover Apaches check.
j) shall be present, or Board approved person present, when the concession stand is in
operation.
6. Facilities Director – It shall be the duty of the Facilities Director to coordinate the maintenance of facilities used by the Andover Football League, Inc. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to submit a proposed facilities budget for approval by the Board no later than January.
c) to insure that the Andover Football League, Inc. performs all maintenance work required under “Grant Agreement” with Anne Arundel County Department of Recreation and Parks.
d) to maintain equipment required to perform all maintenance work at the facilities.
e) to coordinate with sports commissioners to schedule volunteer workers as required during each sports season.
f) to ensure all sports follow field maintenance and closing procedures.
7. Public Relations Director – It shall be the duty of the Public Relations Director to provide publicity to the public via newspapers and/or other means of communication upon approval of the President. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to maintain the league’s website.
c) to assist in advertising all Andover Football League, Inc. activities.
8. Cheerleading Commissioner – It shall be the duty of the Cheerleading Commissioner to operate the cheerleading program in accordance with the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to submit a proposed competition squad budget for approval by the Board no later than December.
c) to submit a proposed regular season cheerleading budget for approval by the Board later than April.
d) to conduct player registrations, compile player contracts, birth certificates, and team rosters for each team.
e) to insure all equipment has been returned/turned in from the previous season.
f) to inventory/inspect equipment and repair/replace as required.
g) to recruit head coaches for each team for the upcoming season.
h) to insure that all coaches have had a background check and are approved by the Board.
i) to insure that all coaches are certified through Anne Arundel County.
j) to insure that all coaches, parents and players abide by the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks.
k) to coordinate fundraising activities for the cheerleading program.
l) to coordinate Homecoming activities with the Football Commissioner.
m) to recognize each athlete's participation in that sporting season.
n) to know cheerleading rules and regulations according to the National Federation of Cheerleading.
o) to follow all field maintenance and closing procedures.
9. Football Commissioner – It shall be the duty of the Football Commissioner to operate the football program in accordance with the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks, and the Anne Arundel County Youth Football Association (AAYFA.) The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to attend all AAYFA monthly meetings and any other AAYFA meeting as deemed necessary (a monetary fine is imposed for failure to attend).
c) to submit a proposed football budget for approval by the Board no later than March.
d) to insure all equipment has been returned/turned in from the previous season.
e) to inventory/inspect equipment and repair/replace as required.
f) to recruit head coaches for each team for the upcoming season.
g) to insure that all coaches have had a background check and are approved by the Board.
h) to insure that all coaches are certified through Anne Arundel County.
i) to insure that all coaches, parents and players abide by the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks and the AAYFA.
j) to conduct player registrations, compile player contracts, birth certificates, and team rosters for each team and submit to Anne Arundel County Department of Recreation and Parks as required.
k) to coordinate fundraising activities for the football program.
l) to coordinate Homecoming activities with the Cheerleading Commissioner.
m) to coordinate to have the field prepared for all home games (field lined, trash-cans emptied, etc.)
n) to organize pre-season/post-season games (schedule, coordinate/pay referees, etc.)
o) responsible for having a chain crew for each home game.
p) to recognize each athlete's participation in that sporting season.
q) responsible for having an announcer/scorekeeper for each home game.
r) to coordinate with the Treasurer on all financial matters.
s) to follow all field maintenance and closing procedures.
10. Boy’s Lacrosse Commissioner – It shall be the duty of the Boy’s Lacrosse Commissioner to operate the boy’s lacrosse program in accordance with the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to attend all Anne Arundel County Department of Recreation and Parks boy’s lacrosse meetings as required.
c) to submit a proposed boy’s lacrosse budget for approval by the Board no later than December.
d) to ensure all equipment has been returned/turned in from the previous season.
e) to inventory/inspect equipment and repair/replace as required.
f) to recruit head coaches for each team for the upcoming season.
g) to insure that all coaches have had a background check and are approved by the Board.
h) to insure that all coaches are certified through Anne Arundel County.
i) to insure that all coaches, parents and players abide by the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks.
j) to conduct player registrations, compile player contracts, birth certificates, and team rosters for each team and submit to Anne Arundel County Department of Recreation and Parks as required.
k) to coordinate fundraising activities for the boy’s lacrosse program.
l) to coordinate to have the field prepared for all home games (field lined, trash-cans emptied, etc.)
m) to organize pre/post-season tournaments (schedules, referee fees, etc.)
n) to recognize each athlete's participation in that sporting season.
o) to coordinate with the Treasurer on all financial matters.
p) to follow all field maintenance and closing procedures.
11. Girl’s Lacrosse Commissioner – It shall be the duty of the Girl’s Lacrosse Commissioner to operate the girl’s lacrosse program in accordance with the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to attend all Anne Arundel County Department of Recreation and Parks girl’s lacrosse meetings as required.
c) to submit a proposed girl’s lacrosse budget for approval by the Board no later than December.
d) to ensure all equipment has been returned/turned in from the previous season.
e) to inventory/inspect equipment and repair/replace as required.
f) to recruit head coaches for each team for the upcoming season.
g) to insure that all coaches have had a background check and are approved by the Board.
h) to insure that all coaches are certified through Anne Arundel County.
i) to insure that all coaches, parents and players abide by the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks.
j) to conduct player registrations, compile player contracts, birth certificates, and team rosters for each team and submit to Anne Arundel County Department of Recreation and Parks as required.
k) to coordinate fundraising activities for the girl’s lacrosse program.
l) to coordinate to have the field prepared for all home games (field lined, trash-cans emptied, etc.)
m) to organize pre/post-season tournaments (schedules, referee fees, etc.
n) to recognize each athlete's participation in that sporting season.
o) to coordinate with the Treasurer on all financial matters.
p) to follow all field maintenance and closing procedures.
12. Rugby Commissioner – It shall be the duty of the Rugby Commissioner to operate the rugby program in accordance with the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to attend all rugby meetings as required.
c) to submit a proposed rugby budget for approval by the Board no later than March
for youth teams.
d) to insure all equipment has been returned/turned in from the previous season.
e) to inventory/inspect equipment and repair/replace as required.
f) to recruit head coaches for each team for the upcoming season.
g) to insure that all coaches have had a background check and are approved by the Board.
h) to insure that all coaches are certified through Anne Arundel County.
i) to insure that all coaches, parents and players abide by the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks as appropriate.
j) to conduct player registrations, compile player contracts, birth certificates, and team rosters for each team and submit to Anne Arundel County Department of Recreation and Parks as required.
k) to coordinate fundraising activities for the rugby program.
l) to coordinate to have the field prepared for all home games (field lined, trash-cans emptied, etc.)
m) to organize pre/post-season tournaments (schedules, referee fees, etc.)
n) to coordinate with the Treasurer on all financial matters.
o) to submit a proposed rugby budget for approval by the Board no later than
December of the previous year for high school teams.
p) to recognize each athlete's participation in that sporting season.
q) to follow all field maintenance and closing procedures.
13. Wrestling Commissioner – It shall be the duty of the Wrestling Commissioner to operate the wrestling program in accordance with the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks. The following duties shall apply:
a) to attend Andover Football League, Inc. meetings as scheduled.
b) to attend all Anne Arundel County Department of Recreation and Parks wrestling meetings as required.
c) to submit a proposed wrestling budget for approval by the Board no later than August.
d) to insure all equipment has been returned/turned in from the previous season.
e) to inventory/inspect equipment and repair/replace as required.
f) to recruit head coaches for each team for the upcoming season.
g) to insure that all coaches have had a background check and are approved by the Board.
h) to insure that all coaches are certified through Anne Arundel County.
i) to insure that all coaches, parents and players abide by the by-laws of the Andover Football League, Inc., and the rules and regulations of the Anne Arundel County Department of Recreation and Parks.
j) to conduct player registrations, compile player contracts, birth certificates, and team rosters for each team and submit to Anne Arundel County Department of Recreation and Parks as required.
k) to coordinate fundraising activities for the wrestling program.
l) to coordinate to have facility prepared for all home matches.
m) to organize pre/post-season tournaments (schedules, referee fees, etc.)
n) to recognize each athlete's participation in that sporting season.
o) to coordinate with the Treasurer on all financial matters.
p) to follow all field maintenance and closing procedures.
ARTICLE V – BOARD OF DIRECTORS
The Board of Directors shall consist of officers listed in Article IV. Each Board member shall have a vote in all decisions of the Board of Directors.
ARTICLE VI – OPERATING PERSONNEL
Shall be appointed by the respective Commissioner and approved by the Board of Directors. Operating personnel may attend Board of Directors meetings but may not vote on any motions brought before the Board of Directors. Operating personnel shall consist of all officers, coaches, assistant commissioners, officials, and such other personnel as may be required.
ARTICLE VII – COACHES
A. Any officer may be a “head coach” of a team; however, no Board member shall vote for themselves for a “head coach” position, and shall not be present during the voting of the team for which they are applying.
B. All head coaches shall be screened and selected by the Board of Directors, no less than thirty (30) days prior to the opening of their respective season.
C. Final selection of head coaches shall be based on:
1. Background Check through the Anne Arundel County Department of Recreation and Parks.
2. A coach’s ability to work with youth.
3. A coach’s knowledge of the sport he/she intends to coach.
4. Certification by Anne Arundel County Department of Recreation and Parks.
D. All head coaches may select his/her coaching staff with the approval of the Commissioner of the activity and the Board of Directors.
E. Coaches are responsible to the Board of Directors through their activity’s commissioner. All coaching staffs shall be reviewed and appointed annually.
F. Coaches shall obtain an Anne Arundel County Recreation and Parks valid coaching certification before or by the end of the first season in which the individual coaches. Certification must be maintained for each season thereafter.
ARTICLE VIII – MEMBERSHIP
A. Any parent or guardian of a participant actively engaged in the same sport for (2) consecutive seasons, is an “active member.” An individual who is a coach of any particular sport for two consecutive seasons is an “active member.” Any adult who has documented participation in Apaches activities for a period of two years overall or two consecutive seasons in a particular sport is considered an “active member.”
1. Regular season Cheerleading and Competition Squad are separate sports.
B. A household is a family composed of sibling sports participants and their parents/guardians. Each household has two votes for the purpose of General membership meetings as long as said household meets "active member" requirements. Any coach who is not already included in a household has one vote. Any other "active member" not already included in a household or as a coach has one vote.
C. Active members are entitled to attend any General membership meeting, to submit motions prior to said meeting, and to be elected to any office to which they may aspire and for which they demonstrate their fitness and ability. Active members are entitled to vote on any motion brought forward consistent with Article VIII, Sections A and B.
D. The President, with the concurrence of the Board of Directors, shall have the authority to suspend and/or expel any member whose conduct shall be considered as detrimental to the best interest of the organization. Such suspension or expulsion shall not be acted upon without a fair and impartial hearing before the Board of Directors, at which the interested member may be present if he/she so desires. Terms of the suspension and/or expulsion shall be determined by the Board of Directors in existence at the time of the suspension and/or expulsion.
E. If a Board Member is found to be derelict in his/her duties by the Board of Directors for failure to perform his/her duties as outlined in the Job Description, he/she shall be relieved of his/her position following a majority vote for such removal by the active Board of Directors. The position will be filled by an appointment by the Board of Directors.
ARTICLE IX – ELECTION OF OFFICERS
A. Officers named in Article IV shall be elected annually or appointed as follows:
1. League Advisor shall be appointed by the President with Board approval.
2. All other officers will be elected annually per section “B.”
B. At a general membership meeting on a date in November, as fixed by the Board of Directors, the election of the following officers is to be held:
1. President Annual Term
2. Secretary Annual Term
3. Treasurer Annual Term
4. Concession Stand Director Annual Term
5. Facilities Director Annual Term
6. Public Relations Director Annual Term
7. Commissioner of Cheerleading Annual Term
8. Commissioner of Football Annual Term
9. Commissioner of Lacrosse - Boy’s Annual Term
10. Commissioner of Lacrosse – Girl’s Annual Term
11. Commissioner of Rugby Annual Term
12. Commissioner of Wrestling Annual Term
13. Commissioner of each Provisional Activity Annual Term
C. 1. The Commissioner of Cheerleading, Lacrosse and Rugby’s term shall begin on
December 1st.
2. The Commissioner of Wrestling’s term shall begin on November 1st.
D. For the purpose of receiving nominations for all Board of Directors positions, the President shall appoint a three (3) person nominating committee, to consist of the current secretary and two others, who cannot be a current Board of Directors member seeking to be re-nominated. The nominating committee’s duties shall include, but not be limited to:
(1) selecting current members for various offices and presenting nominations to the membership for consideration;
(2) advertising the General Meeting, including election of officers, in the local newspaper and bulk email through the Public Relations Director if applicable.
(3) making nomination forms available to the general membership;
(4) posting notification of the General Meeting and nominations; and
(5) securing a ballot box to accommodate completed nomination forms.
E. As determined by the President, election of officers may immediately follow nominations provided that all nominations for all officers are closed.
F. Newly elected officers mentioned in Article IX, Sections A and B shall assume their duties as of January 1st, but must attend the December Board of Directors meeting in order to allow for a proper transition of office.
G. Any candidate who is running for office shall be given a copy of a written description of the office and its duties and obligations, to which they are running.
H. To assume the office of President, you must have served as a current board member of the Andover Football League, Inc. for a minimum of two (2) years.
I. In the event that an elected position is vacated, the Board of Directors shall make a reasonable effort to fill the vacant position, with approval of 2/3 of the Board.
ARTICLE X – GOVERNMENT
A. The Government of the Andover Football League, Inc. shall be under the direct supervision of the President, who shall be assisted by the Board of Directors.
B. All matters concerning the policy of the organization shall be decided by a majority vote of the Board of Directors. No motion may be adopted without a favorable vote of the majority of the Board members represented at the time the vote is taken. Two-thirds of the active Board constitutes a quorum, and no motion may be entertained unless this number is present.
C. Decisions of the Board of Directors may be rescinded by a majority vote of the membership present at the time the vote is taken, provided the vote is taken at a properly scheduled general meeting. The Board of Directors may not amend, change, alter, or rescind these by-laws without first submitting such amendments, changes, or alterations to the membership for consideration.
D. An annual report of actions of the Board of Directors shall be presented at the General Membership meeting (election of officers).
E. Operations and policy of this organization shall be in accordance with the by-laws of the organization, and a copy of such by-laws shall be in the possession of each board member.
F. The President shall have the power to appoint committees as deemed necessary. The President must report the committee status at each Board Meeting.
ARTICLE XI – MEETINGS
A. A majority of the members and officers present and voting at any general meeting shall govern any business at hand.
B. Board of Directors. The President or three (3) board members shall call a special meeting, as he/she deems necessary.
C. General meetings will be called by the Board of Directors. Membership shall be notified in advance of general meetings.
D. The Andover Football League, Inc. Board of Directors shall meet on a day during the first week of each month.
E. All special meetings shall require twenty-four (24) hours notice to the entire Board.
ARTICLE XII – FINANCE
A. The Andover Football League, Inc. shall be a non-profit organization. Any funds generated by a specific activity shall be used to foster and attain the objectives of that activity.
B. Funds shall be secured from means of a legitimate nature that may be devised, upon approval by the Board of Directors.
C. All funds shall be declared to and maintained by the Treasurer.
D. No funds will be disbursed or expended without the approval of the Board of Directors. Items covered by budgets approved by the Board of Directors, will be considered to meet these requirements. All checks shall be signed by the Treasurer and President.
E. Funds and accounts held by the Treasurer shall be subject to audits as deemed necessary by the President. Audits of accounts and funds must be made at least annually, and upon change of custodians.
F. Funds of this organization may not be used for personal benefit of any member or members.
G. A Treasurer’s report, to include current bank statements, shall be rendered at each Board of Directors meeting and at each general membership meeting.
H. No registration fees will be refunded after the first regular season game.
I. The Commissioner or Director of each of the following must submit a proposed budget to the Board of Directors for approval no later than the below listed months. Actual budgets must be submitted at the Board meeting following the first regular season game.
1. Football - March
2. Cheerleading - April
Cheerleading Competition Squads - December
3. Lacrosse - Boy’s - December
4. Lacrosse - Girl’s - December
5. Youth Rugby - March
High School Rugby - December of previous year
6. Wrestling - August
7. Concession Stand - January
8. Facilities - January
9. Provisional Activities - To be determined by Board of Directors
J. All budgets submitted must have a minimum of the following:
1. Projected registration revenues
2. Projected fund raising revenues
3. Projection of all expenses, including:
a. League Fees
b. Equipment needs
c. Andover Football League participation fee
d. All other expenses
K. Any unforeseen expenses that might occur during a season that was not covered within the Board of Directors approved budget that need to be met, must be approved by a minimum of four Board members in addition to the Treasurer and the President. The approval can be solicited via phone conversation, e-mail, or personal contact.
L. The following accounts shall be maintained and reported on monthly by the Treasurer:
1. Football
2. Cheerleading - Regular Season
3. Cheerleading - Jr. Competition Squad
4. Cheerleading - Sr. Competition Squad
5. Lacrosse – Boys
6. Lacrosse – Girls
7. Youth Rugby
8. High School Rugby
9. Wrestling
10. General Fund
11. Concession
12. Facilities Maintenance
13. Provisional Activities
M. Each Commissioner shall allocate within his/her budget $5.00 per registered participant to be placed into the General Fund. Payment is due upon submission of registration fees to the Treasurer.
N. Concession Stand Profit at the end of each sports season shall be divided as follows: 75% to the General Fund and the remaining 25% to Future Concession Stand Improvements Fund.
O. All bills will bear our state tax-exempt number and shall be forwarded to P.O. Box 196, Linthicum, Maryland 21090. Upon receipt, bills will be verified by the initiating party and subsequently paid by the Treasurer.
ARTICLE XIII – PARLIMENTARY PROCEDURES
Roberts Rules of Order shall govern the proceedings of all meetings. If there is a conflict between Roberts Rules of Order and the Andover Football League, Inc. bylaws, the bylaws shall take precedence.
ARTICLE XIV – GENERAL RULES
The Andover Football League, Inc. activities will abide by the rules of the league/organization with which they are affiliated, and the general rules as established by the Board of Directors.
Amendments to these by-laws shall be made only after due consideration by the membership and upon two-thirds majority of those present when a vote is taken.
1. Registration for Cheerleading, Football, and Youth Rugby shall be held prior to June 1st. Registration for Boy’s/Girl’s Lacrosse shall be held prior to February 1st. Registration for Wrestling shall be held prior to September 1st. All provisional activities shall set their registration dates as necessary.
2. The Commissioners, Facilities Director, Secretary, and Public Relations Director will be supplied with a league/organization schedule and a roster of activity members before the season opens. No schedule changes will be allowed without the approval of the pertinent commissioners and Facilities Director. The commissioners and Facilities Director will set the practice schedule for the year.
3. A preliminary list will be compiled of the names, addresses, and telephone numbers of each participant on each activity, by the appropriate commissioners, which will be used for the purpose of league identification and mailings for the coming year. The list should be updated after each cut or if a child leaves an activity. A copy shall be given to the commissioners and Secretary.
4. Head Coaches are responsible for team members’ conduct.
5. Coaches will give priority to the safety and well being of their team members.
6. Coaches will refrain from the use of profane language during team activities.
7. No team will practice more than three (3) nights a week after school has started unless approved by the Board of Directors. Practices will be limited to two (2) hours.
8. No participant will be permitted to participate in any post season competition, except league championships, unless approved by the commissioner of that activity. In addition, the Board of Directors shall be notified of such an occurrence.
9. Coaches will select members from their teams for all star candidacy or post season play, based on approval by the commissioner who oversees the sport.
10. After seasonal distribution of equipment/uniforms, a list shall be made of who has what equipment/uniform by the equipment manager or commissioner for that sport and copies shall be distributed to the commissioner and the coach.
11. Parents will be responsible for the equipment/uniform distributed to their children.
12. Participants will be expected to have a clean uniform for every game.
13. Any participant who uses Andover Football League, Inc. equipment/uniform outside the Board of Directors approved activities without prior commissioner’s approval is subject to suspension from the Andover Football League, Inc. with the approval of the Board of Directors with concurrence of the President.
14. All participants must maintain good conduct and good sportsmanship while he/she is wearing the Andover Football League, Inc. uniform.
15. All Andover Football League, Inc. owned equipment/uniforms must be turned in at the close of the season. They will be turned in at the field house on designated dates.
16. Each participant is responsible for his/her own ride to and from practices/games.
17. Any participant who has three (3) unexcused absences from practices and/or games may be expelled from his/her squad, with the approval of the Board of Directors.
18. Any participant who, for any reason, may be absent from a practice or game must have his/her parent or guardian communicate the absence via a method designated by the respective Head Coach at least one (1) hour before a game and/or practice.
19. Preference will be given to participants of the previous year for the Andover Football League, Inc.
20. The maximum any individual team may carry on a roster without Board of Directors approval shall be as follows:
Cheerleading 35
Football 25
Lacrosse – Boy’s 20
Lacrosse – Girl’s………………………………………………………….. 20
Youth Rugby 15
High School Rugby………………………………………………………...22
Wrestling………………………………………………………………….. N/A
Provisional Activity To be determined by the Board of Directors
21. No team will be permitted to play more than one (1) game per week, unless approved by the commissioner. The commissioner will then advise the Board of Directors.
22. All players in the Andover Football League, Inc. program must be allowed a minimum playing time in accordance with county regulations.
23. In order to attain minimum-playing time, the player must attend all practice sessions held the week preceding the game. If a player misses a practice session, it will be left to the discretion of the head coach as to whether or not that player will be allowed minimum playing time in that week’s activity.
24. Cheerleading squads will be under the supervision of the commissioner of Cheerleading, or a Commissioner appointed adult.
25. No item of financial business will be discussed at any general membership meeting unless the Board of Directors has approved it prior to the general meeting.
26. The Public Relations Director shall handle Board of Directors approved publicity for the Andover Football League, Inc. Coaches may submit game summaries to local press, as long as each participant who participated within the contest is mentioned. A copy of the coach’s submission shall be given to the Public Relations Director to be retained as a matter of record.
27. The Andover Football League, Inc. team colors will be orange, black, and white. The basic concept for remaining with these colors was established to provide flexibility and consistency from year to year and to eliminate costly color changes.
28. All activities using the “Andover Apaches” name must be approved by the Board of Directors.
29. The logo for the Andover Football League, Inc. shall be an Apache Indian and this shall be the Andover Football League, Inc. mascot as well. An additional logo for the Andover Football League, Inc. shall be a capital letter “A” with a tomahawk and feathers. These logos cannot be changed without board approval and all uses of these logos must be consistent. The approved logos for the Andover Football League, Inc. shall be as follows:
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ARTICLE XV – FUNDRAISING
1. All fundraising activities must be approved by the Board of Directors.
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Andover Apaches
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