I. Name

A. The name of this organization is Batavia Youth Football Inc.

II. Purpose

A. The purpose of Batavia Youth Football, Inc. is to promote teamwork, discipline, sportsmanship, respect for authority, fair play and, in general, youth football and cheerleading in Batavia, Ohio.

III. Executive Board

A. The Executive Board is comprised of a President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Sergeant at Arms and League Representative.

B. The Executive Board serves as Trustees and Officers of Batavia Youth Football, Inc.

IV. Officer Qualifications

A. Qualifications for election to an Executive Board post include but not limited to the following.

1. Interested in, and devoted to, the purpose of Batavia Youth Football, Inc.

2. In good standing with the community and Batavia Youth Football, Inc.

3. Active in all activities past, present and future, of Batavia Youth Football, Inc.

V. Removal from Office

A. Officers shall not be removed from office except by a two-thirds (66% or greater) vote of the Executive Board.

VI. Duties of Officers

A. President

1. Presides over all meetings of Batavia Youth Football, Inc.

2. Appoints committees as deemed necessary to fulfill the interests of Batavia Youth Football, Inc.

3. Insures that ALL duties of the other Officers are fulfilled.

4. Holds the final interpretation and application of ALL rules and regulations governing Batavia Youth Football, Inc. with the expection of game forfeitures and/or expulsions.

5. Is authorized to sign for disbursement of Batavia Youth Football, Inc.

B. 1st Vice President

1. Attends all required meetings of Batavia Youth Football, Inc.

2. In the absence of the President, presides over all meetings of Batavia Youth Football, Inc.

3. Assists the President in any way suggested by the President and/or Executive Board.

4. Is responsible for public relations.

5. Is responsible for coordinating the logistics and operation of the concession stand.

6. Is responsible for coordinating the logistics and operation of field and facilities used by Batavia Youth Football, Inc.

7. Is responsible for appointing and chairing a booster board for fund raising and/or promoting the interests of Batavia Youth Football, Inc.

8. Is responsible for presenting ALL fund raising and promotion activities to the Executive Board. Approval of fund raising and/or promotions activities must obtain a majority vote (51% or greater) from the Executive Board.

9. Is authorized to sign for disbursement of Batavia Youth Football, Inc.

C. 2nd Vice President

1. Presents candidate head coaches to the Executive Board. Head Coach selection is determined by a majority vote (51% or greater) of the Executive Board.

2. Is responsible for player placement on each team.

3. Is responsible for collecting and maintainingHead Coach applications.

4. Is responsible for collecting , maintaining and interpreting police/sheriff background checks. Police/sheriff background checks are not mandatory but may be required of a majority (51% or greater) vote of the Executive Board.

5. Coordinates the schedule and logistics of at least one coach's clinic per season.

6. Coordinates the schedule and logistics of coaching certification programs required by Batavia Youth Football, Inc.

7. Coordinates the schedule and logisitics of players clinics and/or camps.

8. Coordinates the schedule and logistics of bowl games.

D. Secretary

1. Maintains an accurate written record of ALL Batavia Youth Football, Inc. meetings and other pertinent activities.

2. Reports prior meeting minutes and pertinent activities at ALL Batavia Youth Football, Inc. meetings.

3. Submits copy of meeting minutes to each member of the Executive Board prior to next schedule meeting.

4. Maintains all record of Batavia Youth Football, Inc. with exception of the financial records.

5. Notifies each member of the Executive Board seven (7) days in advance of ALL meetings.

E. Treasurer

1. Is the custodian of all funds and financial record of Batavia Youth Football, Inc.

2. Is fiscally responsible for budgeting and using Batavia Youth Football, Inc. funds to pay ALL obligations incurred by Batavia Youth Football, Inc.

3. Is responsible for securing second signature required for any and all disbursement of funds.

4. Presents a financial report at each regularly scheduled Batavia Youth Football, Inc. meeting.

5. Presents a written annual financial statement to each memeber of the Executive Board at the second regularly scheduled Batavia Youth Football, Inc. meeting.

6. Is authorized to sign for disbursement of Batavia Youth Football, Inc. funds.

F. Sergeant at Arms

1. Maintains order at all Batavia Youth Football, Inc. meetings.

2. Maintains a register of all persons attending ANY Batavia Youth Football, Inc. meeting and defines the Electorate Body prior to officer elections.

3. Serves as Equipment Manager, responsible for storage, maintenance, disbursement and collection of ALL Batavia Youth Football, Inc. property.

4. Presents equipment, uniform and/or property deficits to the Executive Board.

5. Procures ALL equipment, uniform and/or property as approved by a majority vote (51% or greater)of the Executive Board.

6. Provide copy of ALL equipment, uniform and/or property record and receipts to Treasurer.

7. Coordinates and keeps record of at least one (1) inventory count of ALL equipment, uniform and/or property of Batavia Youth Football, Inc.

8. Is the custodian and distributor of medical/1st aid kits for each team.

9. Is the custodian of spare equipment, uniform and/or property for each team.

G. League Representative
VII. Meetings

A. Regularly Scheduled Meetings

1. A minimum of eight (8) regular monthly meetings will be scheduled each Batavia Youth Football, Inc. fiscal year.

B. Special Meetings

1. Special Meetings may be required from time to time. These special meetings are called by the President and/or required to be called by a majority (51% or greater) of the Executive Board.

2. Each member of the Executive Board must be notified twenty-four (24) hours prior to holding a special meeting. Notification is the responsibility of the Secretary.

C. Voting Procedure

1. All issues brought before the Executive Board shall require a majority vote (51% or greater)to pass unless otherwise specified by Batavia Youth Football, Inc. by-laws.

2. The President shall vote only in the case of a tie, or when vote is necessary to fulfill quorum requirements.

3. ANY member of the Executive Board under consideration for disciplinary section is NOT eligible to vote on that issue or issues.

4. ANY and ALL disciplinary action must be approved by two-thirds vote (66% or greater) of the Executive Board.

D. Quorum

1. To hold a valid Batavia Youth Football, Inc. meeting a majority of four (4) Executive Board members must be present at the meeting.

VIII. By-Law Amendments

A. Amendments to the by-laws require a two thirds (66% or greater) vote of the Executive Board.

B. ANY member of the Executive Board may make by-laws an amendment proposal to Batavia Youth Football, Inc.

IX Elections and Terms of Office

A. For the first year of Batavia Youth Football, Inc. existence (2002), election of the Executive Board will be conducted by a majority three-fourths (3/4) of the founding trustees identified in the original articles of incorporation. Elected officials will serve for two years before term limits can come into effect.

B. The Electorate Body is defined as any persons in good standing, attending at least 6 regular meetings in the current fiscal year. The Sergeant at Arms will supply to the President a list of those who qualify at the onset of any meeting where nominations or elections of Officers are to take place.

C. ALL members of the Executive Board are to be nominated and seconded for nomination during open meeting by members of the Electorate Body.

D. Executive Board Members are elected by the Electorate Body at the last regularly scheduled meeting of the fiscal year. Closed ballots will be counted and winners verified before meeting is adjourned.

E. ALL Executive Board Members are elected for a term of not longer that one (1) fiscal year in office. Term limits do not exist, therefore after one (1) year, Officers must vie for reelection.

F. Newly elected Officers will take office on the first day of the month after the election is held.

X. Fiscal Year
A. The fiscal year for Batavia Youth Football, Inc. will start on the first day of February in the current calendar year and end on the last day of January in the next calendar year.

XI. Coaches

A. Qualifications for Head Coaches include but are not limited to the following.

1. Interested in, and devoted to, the purpose of Batavia Youth Football, Inc.

2. In good standing with the community and Batavia Youth Football, Inc.

3. Active in all activities, past, present and future, of Batavia Youth Football, Inc.

4. Must be certified each year by the appropriate body determined by the Executive Board.

5. Must provide a police/sheriff background check to the 2nd Vice President upon request by the Executive Board.

6. The Executive Board will consider Head Coach Selection Guidelines in selecting qualified individuals to become Head Coach representatives of Batavia Youth Football, Inc. Each Head Coach is responsible for selecting assistant coaches for their assigned team and is expected to exercise the same carefule selection process. Any and ALL issues arising from Head Coaches team must be presented to that Heach Coach prior to involvement of ANY member of the Board of Executives and/or Board of Directors, except where the Head Coach is ALSO a member of the Board of Directors.

B. Responsiblities of Head Coaches include but are not limited to the following

1. Head Coaches will be appointed by the Executive Board and selected by application as well as an interviewing process. Interviews of all applicants for head coaching positions will be conducted by a committee made up of the Executive Board. After all applicants have been interviewed, the Executive Board will vote in closed session and afterwards make the appointments.

2. Each head coach will be responsible for obtaining their own staff, however, each coach must meet all requirements of the Executive Board.

3. Will be responsible for maintaining their teams paper work and medical release forms.

4. Coaches will be responsible for thier fans actions. If a fan will not leave upon request the police can be called to remove the person.

5. Head coaches can discipline any member of their team for violation of team rules, however, any action must be reported to the Executive Board (as appropiate) in advance, if possible.

6. Each head coach will be responsible for the collection of equipment at the end of the season and will work closely with the Equipment Manager to coordinate time to place equipment back into inventory.

7. No coach, assistant, or representative will use any alcohol or tobacco products while participating in any B.Y.F. event.

8. Each coach will appoint a parent team representative to represent their team and to inform parents and kids on his team any necessary B.Y.F. information.

9. Head coaches are required to attend monthly membership meetings. Once selected, head coaches will retain their positions until they resign or are replaced.

10. All coaches are required to read and abide by all B.Y.F. by-laws and the Coaches Code of Ethics.

XII. Indemnification

A. Board of Directors shall be indemnified by Batavia Youth Football, Inc. to the fullest extent permitted by Ohio Law and/or Ohio Non-Profit Law.