Last Updated: September 20, 2017

CONSTITUTION OF

MARTINGROVE BASEBALL INC .

Rev Oct 2012

TABLE OF CONTENTS

 

       ITEM PAGE

ARTICLE 1 – CORPORATE IDENTIFICATION

  • NAME 3
  • LOCATION 3
  • AIMS &OBJECTIVES 3
  • COLOURS 3
  • BOUNDARIES 4
  • AFFILIATIONS 4
  • INSIGNIA 4

 

ARTICLE 2 – MEMBERSHIP

  • VOTING MEMBERS 4
  • NON-VOTING MEMBERS 5
  • LIFE TIME MEMBERS 5

ARTICLE 3 – MANAGEMENT

  • EXECUTIVE COMMITTEE POWERS 5
  • 13:07">EXECUTION OF DOCUMENTS 5
  • EXECUTIVE COMMITTEE 6
  • POSITIONS 6-9
  • BY-LAWS 9

ARTICLE 4– FINANCIAL MATTERS

  • EXAMINATION (OUTSIDE) 9
  • REMUNERATION 10
  • FUNDRAISING 10

ARTICLE 5 – CHANGES TO CONSTITUTION AND BY-LAWS

  • AMENDMENTS TO THE CONSTITUTION 10
  • AMENDMENTS TO THE BY-LAWS 10

ARTICLE 6 – ANNUAL GENERAL MEETING 11


ARTICLE 7 – EXECUTIVE MEETINGS 11-12

ARTICLE 8 – NOMINATION AND ELECTION OF EXECUTIVE COMMITTEE AND OFFICERS 12-14

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APPENDIX A- Details of Executive Committee Job Descriptions

 

 

ITEM PAGE

 

3.4.1 President 15

3.4.2 Vice Presidents- Baseball and Softball Operations 15-16

3.4.3 General Manager Rep 16-17

3.4.4 Volunteer Co-Ordinator 17

3.4.5 Secretary 18

3.4. 6 Treasurer 18-19

3.4.7 Registrar 19

3.4. 8 Equipment Manager 19

3.4.9 Uniform Manager 19-20

3.4. 10 Field Director 20

3.4.11 Umpire-In-Chief 20-21

3.4.12 Sponsor Co-Ordinator 21

3.4.13 Webmaster 21

3.4.14 Immediate Past-President and Life Members 21-22


 

 

MARTINGROVE BASEBALL INC.
REVISED Oct, 2012


ARTICLE 1 – CORPORATE IDENTIFICATION

1.1 NAME

1.1.1 The name of this organization shall be Martingrove Baseball Inc., (hereinafter referred to as “Martingrove”).

1.2 HEAD OFFICE

1.2.1 The head office shall be in the former City of Etobicoke, and at such place therein as the Executive Committee from time to time determine

1.3 AIMS AND OBJECTIVES

To foster, promote, govern and improve a Baseball, T-Ball, Rookieball or Softball program for youth.

1.3.2 To provide all duly registered players an equal opportunity to participate regardless of ability.

1.3.3 To develop and encourage sportsmanship and good fellowship among members, supporters, and players for the betterment of their physical, mental, and social well-being.

1.3.4 To sponsor and promote social and other activities as may contribute to the moral and financial welfare of Martingrove

1.4 COLOURS

1.4.1 The official colours of Martingrove are Black/Grey and White. These colours must be worn by all representative teams under the auspices of Martingrove using the fields under permit to Martingrove Baseball Inc., unless justifiable reason to use other colours is approved by the Executive Committee

1.5 BOUNDARIES

1.5.1 The boundaries of this League are defined as the official boundaries of the former City of Etobicoke

 

1.6.1 Martingrove shall function as an independent organization affiliated with the Toronto Baseball Association (TBA), Etobicoke Baseball Association (EBA), Select Ontario Baseball Association (SOBA), the Mississauga Girls House league Softball Association (MGHSA) . Said affiliation shall be reviewed from time to time as determined by the Executive Committee.

1.6.2 Where the Etobicoke Baseball Association or its replacement organization does not provide in Martingrove’s viewpoint a satisfactory program for future rep/select play in terms of coaching, player selection, and development, or cannot assure Martingrove of non-interference in running of house leagues, Martingrove will seek alternative level of play from that of the Etobicoke Baseball Association in order to protect Martingrove’s interests.

1.7 INSIGNIA

1.7.1 The official insignia of Martingrove is a circle with the words ‘Baseball, Softball, since 1958’.

1.7.2 Martingrove shall be scripted across the front, and the word ‘Baseball’ in the tail.

1.7.3 The colours shall be Black/Grey and White. Red shall be used to highlight scripted “Martingrove” and ‘Baseball”.

1.7.4 This logo will be used as approved by the Executive Committee

 


 

ARTICLE 2 – MEMBERSHIP

The membership of Martingrove shall consist of:

2.1 Voting Members

2.1.1 The present Executive Committee members, Lifetime Members, registered coaches, assistant coaches, team manager, game officials, and all parents of registered players.

2.1.2 These members shall be classified as voting members, provided they have reached the age of majority.

2.2 Non-Voting Members

2.2.1 All youth registered for play during the current baseball season.

2.2.2 These members will be classified as non-voting members, unless they have reached the age of majority.

2.3 Lifetime Members

2.3.1 The Executive Committee has the authority to award a Lifetime Membership to those whose service is considered exemplary.

2.3.2 The Lifetime member will have full voting privileges

2.3.3 No member with less than 5 years service will be eligible.

 


 

ARTICLE 3 – MANAGEMENT

3.1 EXECUTIVE COMMITTEE POWERS

3.1.1 The authority to manage and administer the affairs of Martingrove shall be vested in the Executive Committee with the officers having full power to take action and set policy within the tenants of this Constitution and its By-Laws.

3.1.2 The Executive Committee shall decide on any matters not covered in the Constitution and its By-Laws

3.2 EXECUTION OF DOCUMENTS 3.2.1 Contracts, engagements, and payments on behalf of Martingrove must be signed by the Treasurer and one of the designated officers

3.3 EXECUTIVE COMMITTEE 3.3.1 The Executive Committee shall consist of the Immediate Past President, its Life Member(s), and the following elected officers:

President

VP Baseball, Sr. Level Operations

VP Softball Operations

VP Baseball, Mosquito & Pee Wee Operations

VP Rookie Ball Operations

VP Blastball & T-Ball Operations

General Manager, Rep

Volunteer Co-Ordinator

Secretary

Treasurer

Registrar

Equipment Manager

Uniform Manager

Field Director

Umpire-in-Chief

Sponsor Co-Ordinator

Webmaster


 

3.4 POSITIONS

3.4.1 President:

The President presides at all meetings of Martingrove and of the Executive Committee with the usual privileges of the office. In this regard the President provides overall direction in all Martingrove activities and is responsible for the delegation of tasks to the appropriate Executive Member.

3.4.2 Vice Presidents- Baseball and Softball Operations:

Vice Presidents- Baseball and Softball Operations manage all on-field activities of House League teams and operate within the League Constitution and By-Law guidelines. In addition to the above, the Vice President of Softball in recognition of Martingrove’s affiliation with other softball organizations is responsible for managing all such relationships and operating within established Softball Loop Constitution and By-Law guidelines.

3.4. 3 General Manager Rep The General Manager Rep is responsible for all Baseball on-field activities for Rep, All-Star, and Select Programs while operating within Martingrove's and our Affiliates’ Constitution and By-Law Guidelines.

3.4.4 Volunteer Co-Ordinator Volunteer Co-Ordinator creates and chairs a committee responsible for the recruitment and training of off-field volunteers such as Picture Co-Ordinator, Fun Day/Championship Day Co-Ordinators, Tournament Co-Ordinator(s), Trophy Co-Ordinator, Blue Jay Day Co-Ordinator, Advertising Co-Ordinator, Fundraising Co-ordinator

3.4.5 Secretary The Secretary records the Minutes of all duly constituted meetings of Martingrove and distributes them to members of the executive a minimum of seven days prior to the next scheduled meeting. The position also manages all correspondence pertaining to general business of Martingrove and arranges for and notifies all Executive of forthcoming meetings in a timely manner

3.4.6 Treasurer The Treasurer keeps full and accurate records of all monies received and disbursed by Martingrove in proper books of account, with proper back-up documentation to the satisfaction of any appointed accountant(s), and shall produce same for their inspection in a timely manner. The Treasurer pays all accounts within the approved Executive Committee Budget, issues and signs all cheques which must be countersigned by the President or one of the other designated signing authorities and reports on all significant financial matters to the Executive Committee at each meeting

3.4.7 Registrar The Registrar manages the process whereby each player is registered for play at Martingrove, including responsibility for maintenance of properly documented registration files and reports, receipt, collection and deposit of all registration revenues for both House League and Rep players.

3.4.8 Equipment Manager The Equipment Manager is responsible for the purchase and maintenance of all equipment belonging to Martingrove Baseball and the distribution and return of its equipment inventory to authorized users of same.

3.4.9 Uniform Manager The Uniform Manager is responsible for the purchase and maintenance of all uniforms belonging to Martingrove Baseball and the distribution and return of its inventory to authorized users of same.

3.4.10 Field Director The Field Director oversees the proper assignment and condition of parks and facilities permitted to Martingrove. The position takes input from and works closely with the President and the Vice-Presidents and liaises with Toronto Parks Forestry & Recreation. to ensure all maintenance matters on fields and facilities permitted by Martingrove are given timely consideration and action

3.4.11 Umpire-in Chief The Umpire-in Chief is responsible for obtaining umpires for the league and for arranging their on-going training. During the course of the Season the Umpire-in Chief delegates umpire assignments according to League game schedules and uses coordinators to assist in this function as appropriate.

3.4.12 Sponsor Coordinator The Sponsor Coordinator recruits sponsors and collects money under approved sponsorship guidelines and works to establish a corporate sponsorship program for the League.

3.4.13 Webmaster The Webmaster maintains a website for Martingrove so that its members and Executive can communicate, via an on-line site, in a timely manner on a number of matters such as field locations, game and umpire schedules, important messages, policies, rules, on-line registration, coaching information.

3.4.14 Immediate Past President and Life Members Immediate Past-President and Life Members participate in the deliberation of the Executive Committee with voting power and generally act in an advisory capacity. Their positions are largely advisory in nature and focused primarily on assisting the Executive Committee in the strategic long term planning and development of the league.


 

3.5. BY-LAWS

The Rules and regulations of Baseball and Softball played under the jurisdiction of Martingrove are many and varied and under constant revision. Thus the regulations normally covered by by-law attendant to the Constitution have been formalized in two reports called A) General By-Laws and B) Playing Rules, which are available to all members on request. The General By-Laws and Playing rules apply to all persons directly or indirectly affiliated with the League in any capacity.

3. 5.1 The Executive Committee shall be responsible for a set of playing rules and regulations which are supplementary to the By">-Laws of this Constitution. Changes must be approved by an authorized Rules Committee Changes and additions may be made from time to time at the discretion and direction of the Executive Committee.


 

ARTICLE 4– FINANCIAL MATTERS 4.1 EXAMINATION

4.1.1 The Executive Committee shall appoint a non-signing authority executive committee member to review the Treasurer’s annual detailed financial statement in preparation for the fall Annual General Meeting of Martingrove

4.2 REMUNERATION

4.2.1 The members of Executive committee will not receive any financial remuneration for acting as such, with one exception: if the Umpire-in-Chief umpires a game, he/she will be paid for services as an umpire provided the assignment could not otherwise be filled.

4.3. FUNDRAISING

4.3.1 No team or individual connected with Martingrove shall be permitted to raise funds in the name of Martingrove without permission from the Executive Committee.


 

ARTICLE 5 – CHANGES TO CONSTITUTION AND BY-LAWS 5.1 AMENDMENTS TO THE CONSTITUTION

5.1.1 This Constitution may be amended or revised only when such proposed amendment or revision is approved by two-thirds of the eligible voting members present at the General Meeting.

5.1.2 The gist and purpose of any proposed amendment(s) or revision(s) must be received in writing by the Martingrove Secretary at least thirty days prior to the Annual General Meeting at which meeting <(AGM)> the proposal will be voted upon.

5.1.3 Proposed amendments and revisions may only be submitted by a voting member and the written proposal must bear the signatures of the mover and at least one Seconder.


 

5.2. AMENDMENTS TO THE BY-LAWS

5.2.1 The By-Laws and Playing Rules may be amended at the Annual General Meeting or at any subsequent meeting of the Executive, by a two-thirds majority of votes cast. All proposed amendments must be distributed to all members of the Executive at least 2 weeks before any regular meeting and one month before an AGM. (10/24/12)


 

ARTICLE 6 – ANNUAL GENERAL MEETING

6.1 One Fall Annual General Meeting will be held in each calendar year. 

6.2 The date and site to be determined by the Executive.

6.3 Notification of the Annual General Meeting will be announced in a manner approved by the Executive Committee.

6.4 All meetings shall be conducted in accordance with recognized democratic procedure. 6.5 All voting shall be done by a show of hands unless a vote by ballot is demanded by any member.

6.6 Each voting member of Martingrove shall have a single vote. The President shall cast a second and deciding vote in the event of a tie.

6.7 Twenty-five (25) voting members in attendance shall constitute a quorum for such meetings. Proxy votes will not be permitted.

6.8 The order of business at such meetings will be as follows.

1. Call to Order – President’s Welcome
2. Registration of Voters
3. Reading of Minutes of the Last Annual General Meeting
4. Business arising from Minutes
5. President’s Report
6. Treasurer’s report
7. Reports form Vice Presidents
8. New Business
9. Election of Officers
10. Closing Remarks –Adjournment


 

ARTICLE 7 – EXECUTIVE MEETINGS

7.1 Executive Committee Meetings will be held as necessary with the dates and sites determined by the President.

7.2 Two-thirds of the Executive Committee shall constitute a quorum for any such meeting.

7.3 Questions arising at any meeting shall be decided by a majority vote.

7.4 Each member of the Executive Committee shall have a single vote.

7.5 The President shall cast a second and deciding vote in the event of a tie.

7.6 A declaration by the President that a resolution has been carried and an entry to that effect in the minutes shall be prima facie evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against such resolution.

7.7 An Executive Committee member has the right to be recorded in the minutes as being opposed to a carried motion.

7.8 The order of business at such meetings may be as follows:


1. Minutes of previous meeting
2. Business Arising from Minutes
3. Correspondence
4. Treasurer’s Report
5. Registrar’s Report
6. Sub-committee Reports
7. V.P. reports
8. Unfinished business
9. New business
10. Information items
11. Adjournment

7.9 The following rules shall govern the conduct of all Executive Meetings. (10/24/12)

a) If there is no quorum (majority of the voting members) present within fifteen minutes of the time fixed for the meeting to begin, the President/ or Chair of the Meeting present may declare the meeting postponed.

b) Any member who desires to speak must address the Chair.

c) The Chair shall have the right to require that any motion be submitted in writing.

d) Any Member shall have the right to speak only once on each motion unless permitted by the Chair.

e) The Chair may at any time announce that a subject is open for conversational discussions.

f) The Chair shall decide all questions of order.


 

ARTICLE 8 – NOMINATION AND ELECTION OF EXECUTIVE COMMITTEE AND OFFICERS

8.1 All officers and Executive Committee members shall be elected at the Fall General Meeting.

8.2 All officers shall hold their elected positions for a period of twelve (12) months and all officers may stand for re-election.

8.3 No officer shall hold more than one elected office on the Executive Committee at any one time and shall have no more than one vote whether elected or appointed.

8.4 Should any vacancy occur during a term of office, the Executive Committee shall have the power to fill that vacancy.

8.5 An Executive member who is absent from three consecutive meetings without sufficient cause shall automatically cease to be a member of the Executive Committee.

8.5.1 The Executive Committee has the power and authority to reinstate any such member.

8.6 The Executive Committee shall have the power to increase the number of officers between terms, recruiting from its membership first.

8.6.1 The Executive Committee may, by a resolution passed by at least two-thirds of the votes cast at a meeting of which proper notice specifying the intention to pass such resolution has been given, remove any officer or Executive Committee member before the expiration of his/her term of office and may, by majority of the votes cast at such meeting, elect any member in his/her stead for the remainder of the term of office.

8.7 One year of service to the League is required prior to becoming an Executive Member.

8.8 If the number of officers is increased between terms, the increase in the elected positions will be filled at the next Annual General Meeting in the due process of election of officers.

8.9 The President will appoint a nominating committee whose duty shall be to select a slate of candidates for the election of offices.

8.9.1 The name of any member wishing to stand for a position on the Executive Committee, with the exception of the position of the President, may be put forward as a candidate regardless of whether the position is currently occupied by another member.

8.10 At the election, the President or his-her delegate, upon receiving all nominations from the floor shall conduct the election.

8.11 The membership body will upon request be notified of the names appearing on the slate of candidates.

8.12 A simple majority vote will carry.

8.13 A nomination for the office of President will not be accepted unless that nominated person is currently serving on the Executive Committee.

8.14 Nomination for any position on the Executive Committee will not be accepted if the nominee is under suspension.

8.15 No member shall be nominated to stand for election to the Executive Committee unless present in person at the Annual General Meeting or the member signifies his/her consent to stand for election in writing to the Secretary of the Executive Committee. Revised10/24/ 2012


 

APPENDIX A- Details of Executive Committee Job Descriptions

3.4.1 President

3.4.1.1 Presides at all meetings of Martingrove and of the Executive Committee with the usual privileges of the office. In this regard the President provides overall direction in all Martingrove activities and is responsible for the delegation of tasks to the appropriate Executive Member.

3.4.1.2 Is an ex-officio member of all standing and special committees.

3.4.1.3 Acts as one of the three signing officers.

3.4.1. 4 Represents Martingrove or appoints a representative to such functions deemed necessary for the promotion, protection, and prestige of Martingrove.

3.4.1. 5 Appoints non-elected positions on the Executive Committee and designates a Vice President to assume and perform the duties of the President in his/her absence.

3.4.1. 6 In conjunction with the General Manager of Rep, reviews and executes releases as appropriate for Rep players registered in Martingrove.

3.4.1. 7 Is responsible for reporting the decisions and direction taken by the Executive Committee to the Members on a timely and regular basis.

3.4.1. 8 Is responsible for the strategic long-term planning and development of Martingrove.

3.4.1.9 The President shall poll the Executive on proposed meeting topics and action items prior to the next scheduled Executive meeting. A list of all motions/action steps that are to be addressed by the Executive shall be communicated back to its members within seven days of the next Executive meeting.


 

3.4.2 Vice Presidents- Baseball and Softball Operations

3.4.2.1 May perform the duties of the President in his/her absence.

3.4.2.2 Manage all on-field activities of House League teams and operate within the League Constitution and By-Law guidelines.

3.4.2.3 Appoint and is responsible for the conduct of coaches for House League teams and other on-field volunteer positions, including Conveners.

3.4.2.4 Conduct an equitable draft and place players accordingly onto House League teams.

3.4.2.5 Communicate as needed via conducting House League level coaches’ meetings.

3.4.2.6 Review and sign off in a timely manner on Uniform and Umpire-in-Chief budgets relating to their respective division.

3.4.2.7 Where Martingrove deems appropriate, appoint a Tournament Chairperson and ensure Tournament Guidelines are followed.

3.4.2.8 In addition to the above, the Vice President of Softball in recognition of Martingrove’s affiliation with other softball organizations is responsible for managing all such relationships and operating within established Softball Loop Constitution and By-Law guidelines.

3.4.2.9 As the Executive Committee deems appropriate, Vice Presidents of Baseball may associate with other leagues in House League Inter-lock operations and as such may be responsible for the management of the Inter-lock within laid down Etobicoke Baseball Association established Rules and Guidelines.


 

3.4.3 General Manager Rep

3.4.3.1 Is responsible for all Baseball on-field activities for Rep, All-Star, and Select Programs while operating within Martingrove's and our Affiliates’ Constitution and By-Law Guidelines.

3.4.3.2 Recruits suitable coaching candidates and makes timely recommendations to the Executive Committee for approval.

3.4.3.3 Where competition exists for a head coaching position the General Manager assists the Executive’s Selection Committee to recommend the best candidate.

3.4.3.4 Submits timely and accurate carding of players and coaches/managers and holds meetings with them as required.

3.4.3.5 Arranges for the training of coaches including assisting in acquiring coaches’ certificates and in obtaining training and development time and facilities from the Field Director.

3.4.3.6 Reports on any issues of conduct by a coach, player, umpire, parent, etc. in a timely manner to the Executive Committee.

3.4.3.7 May assist coaches with player selections.

3.4.3.8 Recommends to the Executive Committee tournaments Martingrove may host, and upon approval, appoints a Tournament Chair and works with the Host Team parents to ensure that Tournament and Martingrove Rules are followed.

3.4.3.9 Provides the Executive Committee with policy recommendations such as player purchases, up-charges, and year-end hand-ins of uniforms.

3.4.3.10 Recommends to the Executive Committee in consult with the Uniform Manager, changes to Rep, All Star, and/or Select uniforms.

3.4.3.11 Recommends to the Executive Committee, after consulting with the Umpire-In-Chief, any special requirements needed to remain consistent with the leagues in which our teams play.

3.4.3.12 Represents Martingrove at Rep, All-Star, and/or Select association meetings and informs the Executive Committee of all issues arising from such meetings in a timely manner.

3.4.3.13 Recruits and assigns Conveners to assist with any duties for the Rep, All Star, and/or Select levels.

3.4.3.14 Reviews the Uniform and Umpire-In-Chief budgets relating to the Rep Division and signs off in a timely manner.

3.4.3.15 With the assistance of the Registrar and Treasurer ensures that additional Rep fees and/or up-charges are received by Martingrove prior to the team uniforms being distributed.


 

3.4.4 Volunteer Co-Ordinator

3.4.4.1 Creates and chairs a committee responsible for the recruitment and training of off-field volunteers such as Picture Co-Ordinator, Fun Day/Championship Day. Co-Ordinators, Tournament Co-Ordinator(s), Trophy Co-Ordinator, Blue Jay Day Co-Ordinator, Advertising Co-Ordinator, Fundraising Co-ordinator.


 

3.4. 5 Secretary

3.4.5.1 Records the Minutes of all duly constituted meetings of Martingrove and distributes them to members of the executive a minimum of seven days prior to the next scheduled meeting.

3.4.5.2 Manages all correspondence pertaining to general business of Martingrove.

3.4.5.3 Maintains an accurate record of all voting members of Martingrove.

3.4.5.4 Is responsible for filing all information to any government agency as required.

3.4.5.5 Arranges for and notifies all Executive of forthcoming meetings in a timely manner.

3.4.5.6 Oversees the preparation and issuance of all newsletters of the Executive Committee.


 

3.4.6 Treasurer

3.4.6.1 The Treasurer shall keep full and accurate records of all monies received and disbursed by Martingrove in proper books of account, with proper back-up documentation to the satisfaction of any appointed accountant(s), and shall produce same for their inspection in a timely manner.

3.4.6.2 Pays all accounts within the approved Executive Committee Budget.

3.4.6.3 Issues and signs all cheques which must be countersigned by the President or one of the other designated signing authorities.

3.4.6.4 Reports on all significant financial matters to the Executive Committee at each meeting

3.4.6.5 Submits to the Executive Committee the League Budget prior to the commencement of the seasonal play.

3.4.6.6 Creates a Financial Report for each Executive Committee meeting and presents one for the year to the Annual General Meeting Membership.

3.4.6.6 Maintains an account in a financial institution as designated by the Executive Committee. The account will be registered in the name of Martingrove.

3.4.6.8 Creates a separate financial record of special events, such as for tournaments, fund-raising or any other event deemed necessary by the Executive Committee. 3.4.6.9 Confirms the receipt from the Rep coaches of all advanced monies paid out to the coaches.


 

3.4.7 Registrar

3.4.7.1 Is responsible for the registration of all who play baseball in Martingrove.

3.4.7.2 Is responsible for maintenance of properly documented registration files and reports.

3.4.7.3 Is responsible for receipt, collection and deposit of all registration revenues for both House League and Rep players, including any additional levied fees or up-charges, and reports balances to Treasurer on a timely basis.

3.4.7.4 Is responsible for recommending an advertising campaign in respect to registration.


 

3.4.8 Equipment Manager

3.4.8.1 Creates an equipment budget that comprises all League purchases of equipment and equipment repairs and submits it for approval prior to commencement of expenditures.

3.4.8.2 Is the sole authorized purchaser of equipment and balls for the league unless otherwise directed by the Executive Committee.

3.4.8.3 Is responsible for issuance and the timely return of all equipment bags.


 

3.4.9 Uniform Manager

3.4.9.1 Prepares in a timely manner a Uniform Budget for the year based upon input and agreement from each Vice-President and present it to the Executive Committee for approval.

3.4.9.2 Is responsible for purchase and maintenance of all uniforms.

3.4.9.3 Is responsible for the issuance and return of all uniforms as per Executive Committee policy.


 

3.4.10 Field Director

3.4.10.1 Shall take direction from and work closely with the President and the Vice-Presidents.

3.4.10.2 Liaises with Toronto Parks Forestry & Recreation. to ensure all maintenance matters on fields and facilities permitted by Martingrove are given timely consideration and action.

3.4.10.3 Notifies the Executive Committee of all significant facility deficiencies.

3.4.10.4 Works closely with the Vice Presidents on scheduling matters so that fields are allocated appropriately for game and practice use.

3.4.10.5 Requests additional playing fields of Parks and Recreation as directed by the Executive Committee.

3.4.10.6 Secures the permits for all playing fields and indoor facilities

3.4.10.7 Maintains a proper inventory of all keys belonging to Martingrove and a record of those issued to coaches and others.

3.4.10.8 Assesses and develops cost analysis relating to facility upgrades or maintenance projects for approval by the Executive Committee.


 

3.4.11 Umpire-In-Chief

3.4.11.1 Obtains umpires for the league and is responsible for arranging their on-going training.

3.4.1.2 Delegates umpire assignments according to League game schedules and uses coordinators to assist in this function as appropriate.

3.4.11.3 Acts as Chair of the Rules Committee

3.4.11.4 Assists in consultation with the Vice-Presidents in the establishment of rule books for all levels of ball.

3.4.11.5 Prepares the Umpire’s Budget for the year based on the schedules provided by the Vice-Presidents and presents it for approval to the Executive Committee in a timely manner.


 

3.4.12 Sponsor Co-Ordinator

3.4.1.1 Recruits sponsors and collects money under approved sponsorship guidelines.

3.4.12.2 Works to establish a corporate sponsorship program and guidelines for the League.

3.4.12.3 Establishes ways to recognize sponsors such that the lowest cost alternatives to the League are explored.


 

3.4.13 Webmaster

3.4.1.1 Maintains a website for Martingrove so that its Members and Executive can communicate, via an on-line site, in a timely manner on a number of matters such as field locations, game and umpire schedules, important messages, policies, rules, on-line registration, coaching information

3.4.13.2 Shall promote via the website effective ways to enhance our sponsorship programs.


 

3.4.14 Immediate Past-President and Life Members

3.4.14.1 Participate in the deliberation of the Executive Committee with voting power and generally act in an advisory capacity.

3.4.14.2 Advise the Executive Committee in the strategic long term planning and development of the league.


 

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