Approved by the
May 16, 2013
BYLAWS OF EAST LAKE HIGH SCHOOL BASEBALL BOOSTERS, INC.
ARTICLE I – NAME AND PURPOSE
SECTION 1: Name
This organization shall be known as East Lake High School Baseball Boosters Inc.,
hereafter referred to as “ELHS Baseball Boosters”.
SECTION 2: Purpose
The purpose of the ELHS Baseball Boosters is to promote and support the boy’s baseball program at East Lake High School. The Florida High School Athletic Association (FHSAA) and Pinellas County School System policies will govern the activities of this organization and all articles and provisions contained herein shall be construed to be in compliance with said policies. The purpose for which this corporation is formed is exclusively charitable within the meaning of Section 501 © (3) of the Internal Revenue Code.
ARTICLE II – ORGANIZATION & MEMBERSHIP
SECTION 1: Organization
The ELHS Baseball Boosters organization is comprised of eligible members (see below)
and is led by the Executive Board. The Executive Board is elected by a simple majority of the voting representative members at the annual meeting.
SECTION 2: Eligibility for Membership
Application for voting membership shall be open to any family or person who supports the purpose statement in Article I, Section 2. A family membership is described as a group of individuals related by blood, adoption, custody, legal process or marriage, living under one roof. Membership is granted after completion and receipt of a membership application and annual dues anytime during the fiscal year July 1st to June 30th. Voting members must be age 18 or over.
SECTION 3: Annual Dues
The amount of annual membership dues shall be determined by the Executive Board prior to the start of the fiscal year. The fiscal year shall be July 1st through June 30th. All memberships shall terminate at the completion of the organization’s fiscal year.
SECTION 4: Rights of Members
All members are entitled to receive communication news regarding the ELHS Baseball Boosters. Membership also entitles one (1) vote per paid membership. A family membership will appoint one (1) voting representative. All voting must be done in person. Members may vote on the following issues:
Amending the Bylaws, Calling a special meeting, Election of the Executive Board.
ARTICLE III – EXECUTIVE BOARD
SECTION 1: Role
The Executive Board is responsible for overall policy and direction of the organization to fulfill the organization’s purpose.
SECTION 2: Term of Office
The term of office for the Executive Board member shall commence on the first day of on the first day of February and continue through until January 31st. Members are eligible for reelection for consecutive terms.
SECTION 3: Board Meetings
Board members will meet as needed at an agreed upon time and place, but not less than four times per year.
SECTION 4: Offices
The Executive Board shall at a minimum consist of: a President, two Vice-Presidents, a Secretary, a Treasurer and the Head Coach. Other members, as recommended by the nominating committee, may be elected to the Executive Board. An Assistant Coach may represent the Head Coach in his absence. In the event of a tie vote, the president’s vote will become the tie breaker.
SECTION 5: Duties
The President shall convene and facilitate scheduled Board meetings and membership meetings. The President also serves as liaison between the school, coaching staff and ELHS Baseball Boosters.
The Vice President positions shall chair committees as designated by the Board. A designated Vice President will assume meeting duties in the President’s absence. The Secretary shall be responsible for keeping records of all Board actions, including overseeing the taking of minutes at all Board and membership meetings, sending out meeting announcements, distributing agendas and copies of minutes and maintaining corporate records. The Treasurer shall make a financial report at each Board and membership meeting, facilitate budget preparation, maintain financial records, disbursement of funds and ensure fiscal compliance with school, county, state, and federal regulations.
SECTION 6: Quorum
A quorum of the Executive Board shall consist of three (3) members for business transactions to take place and motions to pass. The Head Coach must be one of the three (3) members.
SECTION 7: Board Elections
New Board members may be elected or current Board members reelected by a simple majority of the voting representative members at the designated election membership meeting. This must occur before the end of the fiscal year. The Head Coach is exempt from being elected. A nominating committee shall present a slate of candidates to the membership. In addition, any member can nominate a candidate to the slate of nominees. Anyone nominated for a Board position must be an ELHS Baseball Booster member in good standing.
SECTION 8: Vacancies
If any office becomes vacant during the fiscal year, the Executive Board may elect a new member to fulfill the duration of the term vacancy.
SECTION 9: Resignation; Termination
Resignation from the Board must be in writing and received by the Secretary. An Executive Board member may be terminated from office by a 2/3 vote of the Executive Board members or by a vote of the membership at a special meeting under the same terms used to amend the Bylaws.
ARTICLE IV – MEETINGS OF MEMBERS
SECTION 1: Regular Meetings
Membership meetings of this organization shall be held at times, dates, and places as determined by the Executive Board.
SECTION 2: Annual Meeting
A meeting of this organization shall be held at the end of the high school baseball season to review the year-end reports by the committee chairpersons and to elect the Executive Board for the next year.
SECTION 3: Special Meetings
Special meetings may be called by the President or upon a 2/3 majority vote of the general membership or upon a 2/3 majority vote of the Executive Board.
SECTION 4: Notice of Meetings
The Executive Board shall notify all members of the general membership meeting date, time and location via written or e-mail communication.
SECTION 5: Quorum
The members present at any properly announced meeting shall constitute a quorum.
SECTION 6: Voting
Any action taken at a meeting or a special meeting will be by a simple majority vote unless otherwise stated within. A simple majority vote is defined as ½ of the total votes plus one (1) of those present at the meeting.
ARTICLE V- COMMITTEES
SECTION 1: Standing Committees
Standing Committees may be formed with the approval of the Executive Board.
SECTION 2: Special Committees
Special Committees may be formed as needed by the President with the approval of the Executive Board.
ARTICLE VI- AMENDMENTS
All Executive Board members may submit for consideration, written amendments or changes to these Bylaws and/or the Executive Board may appoint a Bylaws Committee to recommend amendments or changes to these Bylaws. These Bylaws may be amended by a 2/3 majority of the voting membership.
ARTICLE VII – RULES OF ORDER
At all meetings, “Robert’s Rules of Order” shall be the parliamentary authority of all matters of procedure not specifically covered by these Bylaws.