Political Contributions Policy
Policy on Political Contributions
Effective September 27, 2010
As a Tax-exempt 501©(3) organization, WEST SENECA YOUTH HOCKEY ASSOCIATION (the “Corporation”) is prohibited from directly or indirectly contributing to any political candidate, political party or political action committee, whether such contribution is financial or in-kind. To ensure that the Corporation complies with the legal requirements concerning political contributions, the Board of Directors has adopted the following policy and procedures:
A. Prohibited Contributions
1. The Corporation shall not contribute any funds, property, members or services, directly or indirectly, to any political candidate, political party or political action committee. Examples of political contributions include:
a. Making cash contributions
b. Purchasing tickets to fundraising events or dinners
c. Purchasing advertisements in journals or yearbooks
d. Providing employees to work on campaigns
e. Contributing non-cash items for political events
f. Permitting cars, premises or equipment to be used for political purposes
2. The Corporation shall not reimburse any officer, director, member, agent, volunteer or other individual or entity for any political contribution.
B. Prohibited Activities
1. The following actions are expressly prohibited by the organization at any time or place, by any party on organization property or by any party present at or participating in any organization functions:
a. Endorsing or opposing either directly or indirectly any candidate for public office
b. Donating or contributing to a candidate’s campaign
c. Participating or engaging in political fundraising events or otherwise soliciting contributions to a candidate’s campaign
d. Distributing statements for or against a particular candidate
e. Engaging in any other activity that may favor or oppose a candidate
C. Internal Procedures
a. No contribution of the Corporation’s funds, property, members or services shall be made without the prior approval of the President or his or her designee and the Treasurer. Such approval is necessary to ensure that the contribution complies with applicable Laws and regulations.
b. The Vice President, House Teams is designated as the compliance officer (the “Compliance Officer”) to monitor the Corporation’s compliance with this Policy and to answer any questions about the Policy that a member, officer or director may have.
c. The Compliance Officer shall report to the Board of Directors about the Corporation’s compliance with this Policy annually or more frequently as the Board of Directors may request.
d. The Corporation shall insure that each member, officer and director receives training concerning this Policy. At a minimum, this Policy shall be included in the member manual and shall be distributed annually to all officers, directors and members of the Corporation.
e. If the Corporation is a dues-paying member of any business or trade association, the Corporation shall take steps to ensure that no part of its dues are used for political purposes.
f. In the event that, notwithstanding this Policy, the Corporation has inadvertently made a political contribution, it shall take immediate steps to seek a refund of the contributions and implement such procedures as may be necessary to prevent future political contributions.
g. The Board of Directors shall periodically assess the adequacy and effectiveness of this Policy.