EAST END LIGHTNING

Role

Task to Report

Lightning Director & Head Coach

 Robert Evans

Make sure Everything is in line with team vision and goals throughout the year(even off season)

Overseeing coaches needs and requests

Assistant Coach

 Malcolm Gaddy

Work with all coaches on planning workouts

Overseeing coaches needs and requests

Contacting and calling needed meeting with coaching staff

Address needs of coaching staff (equipment, parents, events for athlete’s etc.)

Work with Vice President when coaching support staff is needed  at practices

President

 Shahidah Jackson

Communication with entire team, oversee all committees, update webpage, report to National and Local Track Organizations, order equipment needed for season and throughout, update and revise forms that are electronic , call and conduct team meetings with board,

Treasurer

 Chevaughn Coles

Give financial reports monthly to Board Chairs

Report Funds for new uniforms & items sold

Funds for equipment

Break down of registrations, handle online registration set up and questions

Collab with financial secretary

Be present at meetings if financial secretary can’t attend

Financial Secretary

Sponsorship for team

Credit Card Machine Payments

Back up treasurer with in person concerns about registration

Be present at meetings if treasurer can’t attend

Roster updated

Team Uniform Counts, sizing, distribution ordering, team mates, coaches shirts, etc.

Fundraiser Chair & 2 chairpersons

Ideas for Fundraising( several)

Get a committee together to assist with planning and promoting

Promote fundraising events throughout season

Be present at meetings

Spirit Wear & Uniform  Chairpersons (4)

Team online Store, find vendors for apparel

Coordinate selling of items throughout season if needed at meets and for main events

Cannonball Items volunteer if needed 

Items to be sold and priced, etc.

Sizing or organizing uniforms of athletes for uniform orders 

Public Relations & Media (2) 

How to promote local meet, recruiting for middle school runner, indoor, conditioning, etc

Facebook updates, twitter, etc. team pictures, meet videos and contacting photographers for events, in charge of committee

Update Facebook and instagram

Help createe flyers and media messages for the public

Be present at meetings

Assist with finding volunteers for meets

Administrative Secretary/Registrar assistant to President  (1)

Registration

Be present at meetings and keep meeting minutes, and report back to members of that meeting, communication with coaches, copies made for events, meets, create team brochures

Oversee declarations with team parent and coaches by creating a google form to be shared with entire team for viewing

Team Parent Coordinator with (5 age group parents )

Recruit Age Group Parents for the season

Distribute, collect  and store team walkie talkies from coaches at meets

Address parents in small group parent meetings when needed

Create new Ideas for each age group team parent for the season

Be present at meetings when needed

Work with Administrative Secretary and coaches to organize weekly declarations

Awards during season & Banquet Chairperson (4) 

Be present at meetings when needed

Plan Banquet, ordering, sorting and distributing awards for host meets, head of awards committee, recruiting a committee to assist with duties for the whole season, collecting, organizing and distributing weekly awards to team, communicating with invitational teams and posting results at meets when needed