PYFCA Board Positions Open for 2017
Elections for Board Positions are to be held in January, 2017. Please see the excerpt from the PYFCA bylaws below for details. Voting will be for President and First-Vice President, and all non-Executive Board positions. Please send a letter of intent to run to firstname.lastname@example.org or email@example.com. Letters of intent MUST be turned in by December 12th, 2017.
GOVERNMENT: The Association governing body shall be composed of the following directors, on a voluntary basis, and shall be known as the Poquoson Youth Football and Cheerleading Association Board of Directors:
1. President (Executive Board Position)
2. First Vice-President (Executive Board Position)
3. Second Vice-President (Executive Board Position)
4. Secretary (Executive Board Position)
5. Treasurer (Executive Board Position)
6. Football Coordinator/Player Safety Coach
7. Cheerleading Coordinator
8. Football Equipment Manager
9. Fundraising Coordinator
10. Concession Chairperson
11. Special Events/Awards Coordinator
12-16. Head Coaches of Football Teams
17-20. Head Coaches of Cheerleading Squads
21. Head Coach(s) of Competition Cheerleading Squad(s)-(if such a squad exists)
Total number of directors may vary depending on availability of volunteers, number of Competition Cheerleading squads, etc. Directors should have a child in the program unless approved by the board.
The Executive Board positions shall be elected for two-year terms, in a staggered fashion. This process will begin in January, of the odd years, with the election of the President and 1st Vice President, and continuing with the election of the 2nd Vice President, Secretary and Treasurer, in January, of even years. All other Board positions shall be elected for a one-year term.
A. Elections: The above positions shall be voting members of the Board of Directors and will be elected during each January Board meeting by the officers from the previous year. The intent to run for an open position shall be provided, in writing, to the President or the secretary, by the advertised deadline (approximately one month before the January elections). The Secretary will record in the Association records and forward it to the Webmaster for posting on the Association website. Votes on the above positions shall be written (secret) ballots; the ballots will be counted by the President, and Secretary, in open forum. The outcome of elections (to include candidates running unopposed) will be decided by a majority of a quorum of voting Board members. The election winners shall be announced by the President, without revealing specific vote totals, and then placed on file by the Secretary. A candidate involved in an election is entitled to verify the vote totals of that specific election, prior to the adjournment of that meeting. A member may run for only one position at a time. (Unless an executive board member may only hold executive position.
If an assistant coach/team mom/dad holds an executive board position, than he/she shall understand that the executive (voting) position takes precedence over the assistant coaching/team mom/dad position (non-voting), if additional positions need to be filled.
PYFCA’s Head coaches shall identify their prospective Assistant coach(s). These positions are subject to approval by a majority of a quorum of voting Board members which will be indicated by closed ballot. A closed meeting of the Board of Directors shall be held no later than May 31st of the current year for the purpose of discussion/approval of candidates for these positions. This time-frame will facilitate the commencement of appropriate coaching certifications which shall occur on, or about, the 1st scheduled practice of the current year. The cheer coach certifications shall be monitored by the Cheer Coordinator and the football coach certifications shall be monitored by the Football Coordinator.