WHITMAN GIRLS BASKETBALL
ASSOCIATION
BY-LAWS
9/21/95
9/04/97
5/14/03
WHITMAN GIRLS BASKETBALL
ASSOCIATION
SECTION 1 The name of this association shall be know as the Whitman Girls Basketball Association. The abbreviation is to be WGBA.
SECTION 2 The purpose of this association shall be to enable the girls of Whitman to participate in a structured basketball program that will provide individual skill and promote fair play and good sportsmanship.
SECTION 3 The association’s goals shall be obtained through organized practices and competitive games.
SECTION 4 The association shall be non-profit and shall be established for the benefit of Whitman girls’ basketball.
SECTION 5 The Board of Directors (The Board) and all members are volunteers and receive no compensation for their services to the association.
SECTION 1 Nominations of board members shall occur in May. Members may submit for consideration any interested party for a board position. Only board members and head coaches are eligible to vote in this election. Board positions remaining open after elections or that become vacant during the year may be filled at any time by majority vote of the current board.
SECTION 1 A Board of Directors’ general meeting shall be held at least once each month except for the months of June and July to conduct association business. Meetings shall be scheduled by the Secretary and conducted by the President or his designee.
SECTION 2 Voting members of the Board shall consist of the President, Vice-President, Treasurer, Secretary, Equipment Manager, Head Referee, Registrar, Scheduler, Fund Raiser, Past President and Travel League Coordinator. These board members shall have the authority to enforce the rules of the WGBA, its By-Laws and Constitution. For all actions requiring Board approval, a simple majority vote of currently filled board positions is required.
SECTION 3 The Board shall set fees and incur expenses as appropriate in performing duties of the association. Registration fees for each Division will be established annually based on the overall financial status of the association. The goal is to keep fees as low as reasonably possible. Any expense over $100.00 shall be approved by the board of directors. Expenses exceeding $100.00 that require action between board meetings may be approved by The Board without a meeting, but shall be confirmed at the next board meeting. Annual and recurring costs for town uniforms, referees and court time that are similar in value to the prior year’s costs are exempt.
SECTION 4 Board member duties are as follows:
PRESIDENT
Oversee the running of the association.
Preside over monthly meetings.
Oversee all officers of the Board of Directors
Ensure all duties are performed in a timely manner.
Negotiate all duty changes and establish all committees.
VICE-PRESIDENT
Assist the President in all matters pertaining to the association.
Assume all duties of the President in case of illness or absence.
Handle all immediate problems and issues that may arise between coaches, referees, players and parents concerning the association
Ensure all members enforce the association’s By-Laws and rules.
Be responsible for obtaining background checks on all volunteers, including Board Members, coaches and assistant coaches.
TREASURER
Handle all money transactions for the association.
Maintain the association’s checking account and statements.
Maintain accounts payable and receivable.
Maintain all financial reports for the association.
Submit final financial report for May meeting and provide interim reports at the monthly board meetings.
SECRETARY
Maintain By-Laws.
Schedule and arrange for monthly board meetings.
Record and maintain minutes of the monthly board meetings.
Conduct the association’s business in regards to letters, meeting announcements, etc.
FUND RAISER
Oversee and coordinate all activities that will financially benefit the association.
Plan and schedule all fund raising activities.
Coordinate all volunteers involved with fund raising activities.
Collect all funds raised for the association and turn over all profits to the Treasurer for the association’s use.
SCHEDULER
Obtain and schedule all gym time for the association for practices and games, including the Travel Team League.
Obtain and schedule gym time for all association tournaments and special events.
Report gym time usage to the Treasurer for purposes of payment.
Prepare league schedules for the Junior and Senior Divisions.
HEAD REFEREE
Assign and schedule referees to officiate games in the Junior and Senior Divisions.
Distribute and maintain league rules; periodically review and recommend changes to the Board to improve play.
Ensure proper interpretation and enforcement of all league rules.
Handle any dispute or complaint regarding referees.
Coordinate and conduct a referee’s clinic, if needed.
Maintain records of Junior and Senior Division league games for league standings and playoffs.
EQUIPMENT MANAGER
Responsible for all basketball equipment belonging to the association.
Distribute to all team coaches all necessary equipment needed for the team for the season.
Distribute to the referees all necessary equipment to referee games for the season.
Purchase shirts for in town leagues and uniforms for travel teams.
Purchase equipment and supplies such as first aid supplies, whistles, scorebooks, basketballs, referee shirts, etc.
Collect inventory at the end of the season and replenish as it becomes non-serviceable or depleted.
REGISTRAR
Recommend dates, times and locations for registration and signups of players for all Divisions and travel teams.
Prepare registration notices and handouts.
Establish a list of volunteers to assist the association with coaching, refereeing and other functions.
To assist with the blind draft for the Junior and Senior Division teams.
Establish a list of players for the Instructional Division.
Responsible for Junior and Senior Division team rosters.
Collect all registration fees for the association and turn them over to the Treasurer.
TRAVEL LEAGUE COORDINATOR
Represent the association as the travel league point of contact and recommend to the Board all actions required including fees and registrations.
Attend travel league meetings for the purpose of conducting all travel league business including such items as the make-up of the league, league rules, scheduling and fees.
Oversee WGBA travel league tryouts, player selections, registrations, coach selections, court times, equipment distribution / return, etc.
PAST PRESIDENT
Assist the board with a smooth transition of responsibilities in running and overseeing the association’s business.
SECTION 1 The WGBA shall be divided into three divisions. The Instructional Division shall consist of girls in grades 3 and 4. The Junior Division shall consist of girls in grades 5 and 6. The Senior Division shall consist of girls in grades 7, 8 and 9.
SECTION 2 The number of teams in each division shall be determined by the number of girls registered each season.
SECTION 3 The number of players on any team shall generally not exceed twelve. If a team drops below ten players, the Coach shall notify the registrar who may or may not have a waiting list. The Registrar will assign a new player according to the top name on the list. The waiting list shall be in order of notification to the registrar by those girls wanting to be admitted into the league.
SECTION 1 The purpose of the blind draft is to establish balanced and unbiased teams by blindly assigning players to teams based on years in the league.
SECTION 2 A modified blind draft may be used when sufficient information is available on relative skill levels of the players. In the modified blind draft, the player pool will be divided into two primary groups before blindly assigning the players – more skilled and less skilled. Information about returning players will be obtained from prior year coaches, if available, and from knowledgeable board members.
SECTION 3 The only player to be assigned to a team shall be the coach’s daughter.
SECTION 4 The draft shall be attended by at least two board members, usually the President or Vice President and the Registrar. Coaches will normally be invited to witness the draft.
SECTION 1 Playoffs will be held at the end of the regular season. The Junior Division and Senior Division will each hold its own playoff series. The playoff structure will follow standard tournament format and be determined by the number of teams and final the league standings. All teams shall participate in the playoffs.
SECTION 1 Any amendments, additions or deletions to the WGBA By-Laws shall be made by voting members. The By-Laws will be routinely reviewed every two years for possible update or revision or more frequently if necessary.