January 2020 CFWC Board Meeting Minutes

Agenda

Chippewa Falls Wrestling Club

Date:   January 16, 2020                    Time:  6:00 pm           Location:  Chi Hi Cafeteria

 

President:  Ron called the meeting to order at 6pm.

 

Roll Call:

Brad Gruhlke conducted roll call.  The following people were present: Ron Renaud, Greg Slowiak, Doug Clary, Val Simonson, Jessica Krager, Josh Krager, Cory Hutson, Josh Bowe, Jon Hiebl, Rob Schutte, and Brad Gruhlke.

Approval of minutes from last meeting:  

Josh motioned to approve the December meeting minutes.  Greg 2nd the motion.  December meeting minutes were unanimously approved.

Treasurer’s Report:  Finances Review – Josh provided an update with account balances after recent expenditures.

Old Business: 

·        Tournament:

o   UWEC Trainers and referees have been contacted.  UWEC resumes classes this week; we should have confirmation soon (Jessica).

o   Table Workers: Jon & Steve will

o   Jon Hiebl will explore making the team awards.  Will let us know if doable by Monday, January 20th.  If not an option, we will order trophies from Blue Ribbon Awards.

o   Printer: Doug will provide a printer setup for awards.

o   Josh: printer, ink, and reams of paper.  Josh will check for walk-in registration sheets and team registration sheets.

o   Ron will lead the concessions.  Rob & Jenny will provide support in this area as well.

§  Sign-up.com will be sent to all parents requesting volunteers.

§  Soda, Water, Gatorade will be purchased.

§  Rob will make the pulled pork sandwiches.

§  Hot Breakfast will be served again: pancakes, eggs, sausage.

§  Toppers will be contacted (Rob).  Brad will send the contact information to Rob.

o   Sound/AV: we will reach out to Jon Joles for sound/AV equipment to coordinate PA announcements throughout all gyms.

o   Raffle Table: Jessica’s parents will run the raffle table.  Jessica will talk to Linda Moucha about running the 50/50 raffle.

o   National Anthem: Jessica will contact Basia/Kelly Baker.

·        Clothing, Tournament items: Water bottles & bags (awards) are in.  Plan to setup trophies & t-shirts as another award option.

New Business:

·        Scholarships: Ron proposed scholarship criteria and administration concepts for scholarships.

Next Meeting: Tuesday, February 4th in the Chi-Hi Cafeteria.

Adjournment: Ron adjourned the meeting at 7:15pm.

 

           

December 2019 CFWC Board Meeting Minutes

Agenda

Chippewa Falls Wrestling Club

Date:   December 23, 2019                Time:  6:00 pm           Location:  Brad’s House

 

President:  Call meeting to order

 

Board Member Roll Call:

               Ron Renaud – President                   Greg Slowiak – Vice President                         Brad Gruhlke – Secretary

               Josh Bowe – Treasurer                      Board Member – Cory Hutson                        Board Member – Jessica Krager

               Board Member – Open

 

Secretary’s Report:

·        Brad Gruhlke presented the previous meeting minutes.  Greg motioned to approved, Josh 2nd the motion.  November meeting minutes unanimously approved.

·        January calendar will be updated.  No conflicts with Intermediate practices in January.

President’s Report:

·        Chi-Hi Craft Show profit will stay in the Chi-Hi account this year. 

 

Vice President’s Report:

·        Greg will follow-up with T-Bo to confirm picture night is on track for January 6 & 7.

 

Treasurer’s Report:

·        Finances Review: no changes to our account.

·        Ron delivered bills for the bags & bottles.

 

Committee Reports: 

·        Tournament update:

o   Trackwrestling is arranged/booked (Darci)

o   Fader has been contacted for referees; confirmation will come after the holidays.  Target 11 referees.

o   UWEC will be contacted for a trainer(s).

o   Concession menu is in progress.

o   Action Items: tournament planning meeting, DECA/FFA contact for table workers, concession order, parent sign-up for volunteering.

 

Old Business: 

·        Clothing, Tournament items: Bags & Bottles ordered for awards.  Ron will make a call to CVSG to check on status of t-shirt order in advance of picture night (Jan. 6 & 7).

New Business:

·        January 19th Gym Space:

o   Offering a jamboree format to EC North, Bloomer, and Cadott.  Max 30 wrestlers.  Each club required to kick in a $100 fee to cover custodians.  Each program expected to provide coaches to give a 20-25 technique session that can include some live wrestling.  We will start at 10am and finished at or before noon.  No concessions or admission fee.  No day-of admin.

·        Youth Tournament Update (see above)

·        Middle School Team:

o   The Middle School season begins Monday, January 6th.

o   Allan Dunham is interested in coaching.  Allan is running the weight room, in the High School, for football. 

o   Greg made the motion to provide up to a $1,250 coaching salary for a third Middle School coach.   Brad second the motion to approve.  Steve Anderson to meet with the Middle School coaches to plan for the season & outline expectations.  The Chi-Hi staff should provide leadership to the Middle School staff.  Additional details will be in the coaching contract.

·        Scholarships: Ron suggested two $500 scholarships for the high school program.  Details/criteria to follow.  Ron will discuss with administration at Chi-Hi.

·        Ron suggested we target a free youth wrestling program next year.  Would like to make an announcement at the end of the Beginner program.  Additional discussion will take place surrounding this concept.

Next Meeting: Target a date between January 13-17th.

Adjournment: Meeting adjourned at 8:15pm by Ron.

 

           

Chippewa Falls Wrestling Club

Meeting Minutes

Monday, November 18 at 6:00pm @ CHI-HI

I.     Call to order

Ron Renaud called to order the regular meeting of the Chippewa Falls Wrestling Club at 6:00pm on Monday, November 18th at Chi-Hi.

II.     Roll call

Brad Gruhlke conducted a roll call. The following persons were present: Ron Renaud, Greg Slowiak, Josh Bowe, Cory Hutson, and Travis O’Kelly.

III.     Approval of minutes from last meeting

Brad Gruhlke presented the minutes.  Ron motioned to approve, Josh 2nd the motion.  October meeting minutes unanimously approved.

IV.     Open issues

a)           Filling Leadership Positions: Ron will be announcing need for help at the December 3rd Meet & Greet.  We currently have a need for a Social Media Coordinator and Development Director.

b)           Registration Update: 33 Beginners (K-5: pretty evenly split across the grades); 7 Intermediate, 3 Middle School as of 11/18/19.  A second round of emails will be distributed.  Ron motioned to create a Facebook blast that will go out with a $100 Scheels Gift Card drawing attached to spread the word.  Josh 2nd the motion.

c)           Location/Schedule Change Communication: Brad will print a copy of the December calendar for the Meet & Greet meeting.  Weekly communication will be sent for practice schedule reminders.

d)           Clothing Order: Greg will reach out to Chad Frederick at Chippewa Valley Sporting Goods to discuss adding a singlet to the clothing order.  Greg will update us with information regarding the online store to be made available to our wrestlers.

V.     New business

a)           Financial Update: target 2-3 years of operating cost reserves.  We rely heavily on the youth tournament to cover annual expenses.  We are considering an annual donation to the Middle School as a sign of gratitude for the access to the gym.

b)           Tournaments – January 19th plan: Brad will share some ideas surrounding the concept of a quad.  Initial idea is to invite local teams, supporting 12 weights 3rd grade through 8th grade.  Logistically, we want a simple concept when it comes to concessions, admissions, etc.

c)           Season/Meet & Greet Plan: Ron has created a Meet & Greet agenda for Tuesday, December 3rd.  Beginner parents will be invited to the Tuesday Meet & Greet at the Middle School Band Room.

d)           Sponsorship/Donation: Update – Lily Cortes: Chiro One Wellness Centers of Chippewa Falls reached out to us on Facebook with interest in sponsorship.  Brad will respond to inquire on Lily’s thoughts.  Josh will present a mock up of our award idea for the tournament to a potential local sponsor to help cover the cost/sponsor the awards.

e)           Oktoberfest Update: a $540 check was presented for our volunteer work at the 2019 Oktoberfest festival.

f)            Craft Show: Ron proposed all income (not just Craft Show income) to be deposited into the Chippewa Falls Wrestling Club Inc.  No funds are to be ear tagged for any level of the program.  Brad proposed we look into formalizing when documentation is required for expenses & add to the Bylaws.  A vote on handling of funds will be made at a later date.

g)           Scholarship: Ron proposed we create guidelines or criteria for the High School Scholarship.  Ron would like to offer at least one scholarship to a graduating member of the high school wrestling program.

h)           Calendar/Important Dates: (Youth Night – Thursday, January 9th/Picture Night – Greg will contact T-Bo to set up picture night on Monday December 9th or 16th for the Beginners at 6:45pm (in HS Wrestling Room) & a later date for the Intermediate/Advanced Group (Middle School Gym A)/UWEC Youth Night – contact Tim Fader).

VI.     Open Forum for Membership:

VII.     Next Meeting Date: TBD

VIII.     Adjournment: Ron adjourned the meeting at 8:05pm.

IX.     Minutes submitted by:  Brad Gruhlke, Secretary

Chippewa Falls Wrestling Club

Meeting Minutes

Monday, October 28 at 5:30pm @ CHI-HI

I.     Call to order

Ron Renaud called to order the regular meeting of the Chippewa Falls Wrestling Club at 5:30pm on Monday, October 28th at CHI-HI.

II.     Roll call

Brad Gruhlke conducted a roll call. The following persons were present: Ron Renaud, Greg Slowiak, Josh Bowe, Cory Hutson, Doug Clary, Jessica Krager, Travis O’Kelly, Linda Moucha, and Val Simonson.

III.     Approval of minutes from last meeting

Brad Gruhlke presented the minutes.  Ron motioned to approve, Greg 2nd the motion.  June meeting minutes unanimously approved.

IV.     Open issues

a)           Bylaws: a final revision is complete; to be warehoused in the Chippewa Wrestling Club Google Drive.

b)           Youth Coaches: Crass Trained coaches have been secured for the 2019/2020 intermediate & advanced wrestling practices.  Steve Anderson & his coaching staff will run the 6-week beginner practices.

c)           Location Needs: Space has been reserved at the Middle School for all but one youth practice (confirmed).  Youth Wrestling Tournament space reserved for Saturday & Sunday, February 15th & 16th.  We also have the CHI-HI gym reserved on Sunday, January 19th in case we want to run a youth quad or MS event.

d)           Registration: Flyers have been distributed at the youth level.  Registration is open but has not been promoted beyond the flyers. 

V.     New business

a)           2019/2020 Season – 1st Practice, Flyers, Social Media: Ron motioned to approve hosting a Meet & Greet on Tuesday, December 3rd (opening night); Josh 2nd the motion.  Ron will secure space for this event & an agenda will be prepared.

b)           Open Board Positions: Development Director opening & will be responsible for fundraising/sponsorship direction.  Communications Director opening & will be responsible for all marketing/social media direction.

c)           Tournaments – Setup, Committees, Needs, Awards, Etc.: discussed tournament needs, volunteers/volunteer groups, concessions, referees at a conceptual level.

d)           Sponsorship & Donations: Jessica will reach out to Helen to see if she has interest in helping round up baskets/donations.

e)           Scholarship: a decision was made to pend the scholarship until we can add structure to the scholarship requirements.

f)            Important Docs: a Google Drive account has been set up to warehouse the meeting agendas, meeting minutes, Bylaws, and other important documents.

g)           Clothing & Singlets: The High School/Middle School programs have clothing artwork created by Chippewa Valley Sporting Goods.  We could piggy back off of the order.  Greg is going to work with Steve Anderson to advance this discussion, including singlets for the youth program.

VI.     Open Forum for Membership:

VII.     Next Meeting Date: Monday, November 18th @ 6:30pm

VIII.     Adjournment:

Ron Renaud adjourned the meeting at 7:00pm.

Minutes submitted by:  Brad Gruhlke, Secretary

Chippewa Falls Wrestling Club

Meeting Minutes

Sunday, September 22, 2019 at 6:00 pm @ Ojibwa Golf & Bowl

I.     Call to order

Ron Renaud called to order the regular meeting of the Chippewa Falls Wrestling Club at 6:00pm on Sunday, September 22nd at Ojibwa Golf & Bowl.

II.     Roll call

Brad Gruhlke conducted a roll call. The following persons were present: Ron Renaud, Greg Slowiak, and Josh Bowe.

III.     Approval of minutes from last meeting

Brad Gruhlke presented the minutes.  Ron motioned to approve, Greg 2nd the motion.  June meeting minutes unanimously approved.

IV.     Open issues

a)           ByLaws: Josh motioned to accept Bylaws, as written, subject to future amendment of Article V: Coaches & Volunteers.  Greg 2nd the motion. 

V.     New business

a)           Beginner wrestling program. December 2nd, 9th, 16th.  January 6th, 13th, and 20th.  Times run from 6-7pm. Middle School or High School?  Free registration.  Free Rudis T-Shirt.  Who will run/coach this?

b)           Youth Practice: Tuesday, December 3rd – Thursday, March 19th.  Practice time from 6-7:30pm.  Crass Weigh-In Club contracted for 28 practices. Youth Tournament: Prefer Sunday, February 16th.  Backup Sunday, February 23rd.  Ron motioned to approve the season calendar.  Josh 2nd the motion.

c)           Youth registration goes live October 1st.  Promotion ideas: Family Connections Newsletter.  Stickers for yard signs.  Update registration flyer.  Facebook post/link.  LeagueLineup email blasts.

d)           Sponsorship TBD upon review of a budget.  Ideas include sponsored awards at tournament.  Focus on basket/raffle sponsors for 2020 tournament. 

VI.     Adjournment

Ron Renaud adjourned the meeting at 7:30pm.

Minutes submitted by:  Brad Gruhlke, Secretary

Chippewa Falls Wrestling Club

Meeting Minutes

Monday, June 3rd at 6:00 pm @ Chippewa Falls High School

I.     Call to order

Ron Renaud called to order the regular meeting of the Chippewa Falls Wrestling Club at 6:00pm on Monday, June 3rd at Chippewa Falls High School.

II.     Roll call

Brad Gruhlke conducted a roll call. The following persons were present: Ron Renaud, Greg Slowiak, Josh Bowe, Steve Anderson, and Katy Way.

III.     Approval of minutes from last meeting

Brad Gruhlke presented the minutes.  Ron motioned to approved, Greg 2nd the motion.  May meeting minutes unanimously approved.

IV.     Open issues

a)           MS/HS Wrestling Camp meal check ($125) delivered to Steve Anderson.

b)           Chippewa Falls Youth Football (CFYF) facility update.  CFYF ideally would like to split the cost to construct a building.  Our share of the cost would lock us into a long-term lease subject to triple-net-lease for utilities and maintenance cost.  As a club, we need the following to get comfortable with the relationship before we proceed with the project: terms of the lease, fundraising combined or separate, sharing of profit from rental operations.  Also, consider using their existing building this winter for wrestling space.

c)           Coaching: Ron contacted Jordy Crass to discuss our future plans.  Ron explained our intention to sign a contract for the 2019/20 season with the expectation that Robbie would continue to coach.  Ron will approach Jordy for contract terms.

d)           By-Laws: discussed minor tweaks.  A final revision will be distributed to be voted on at the next meeting.

e)           Discussed setting 2020 Youth Wrestling Tournament date.

V.     New business

a)           Youth practice sessions: discussed a free Beginner program that would run on a condensed schedule, possibly once per week (Monday).  We would target keeping a Tuesday/Thursday schedule for the rest of the wrestlers (6:00-7:30pm).  In addition, we would end practices early on HS dual meet nights to promote attendance.

b)           A youth dual tournament (invite only) was discussed.  Potentially targeting the Sunday following the Chi-Hi invite.  Target Bloomer, Colfax, and Elk Mound as programs to coordinate the tournament.  Simple concessions and reasonable entry fees to serve as a fundraiser opportunity.

VI.     Adjournment

Ron Renaud adjourned the meeting at 7:30pm.

Minutes submitted by:  Brad Gruhlke, Secretary

Chippewa Falls Wrestling Club

Meeting Minutes

Sunday, May 19, 2019 @ 6:30pm at Ojibwa Golf & Bowl

I.     Call to order

Ron Renaud called to order the regular meeting of the Chippewa Falls Wrestling Club at 6:30pm on Sunday, May 19th at Ojibwa Golf & Bowl.

II.     Roll call

Brad Gruhlke conducted a roll call. The following persons were present: Ron Renaud, Greg Slowiak, Katy Way, Jessica Krager, Josh Bowe, and Brad Gruhlke.

III.     Approval of minutes from last meeting

Brad Gruhlke presented the minutes.  Ron motioned to approved, Greg 2nd the motion.  April meeting minutes unanimously approved.

IV.     Open issues

a)           Google Drive created for central storage of Chippewa Falls Wrestling Club Inc (CFWC) documents.  In addition, the League Lineup website will house approved meeting minutes.

b)           The High School Craft Show proceeds have been deposited in the High School Wrestling account.  Beyond the Iowa camp, the funds have not been earmarked for future budget items.

c)           The QuickBooks accounting software, used by CFWC, needs an update.  We are currently operating on a 2015 version.  Greg motioned to provide Josh authority to upgrade the software when the 2020 update is available.  Jessica 2nd the motion.  Unanimous approval obtained.

d)           Eden Prairie wrestling mats for sale.  Brad has contacted the E.P. Athletic Director to determine how many mats are available & at what price.  Transportation & storage would be required.

e)           Club printers needed; Ron has a contact that could potentially yield discounted printers.  Printer purchases are tabled until September.

f)            Oktoberfest Volunteer/Fundraiser Opportunity: 2018 was the first year participating in this event as a club.  Josh motioned to continue our involvement in 2019.  Jessica 2nd the motion.  Unanimous approval obtained.  Additional details to follow as they become available.

V.     New business

a)           Iowa Wrestling Camp (June 24-26th): Approximately 22 kids signed up right now.  Each wrestler will cover the $70 camp entry fee.  The Craft Show proceeds will be used to cover meals, hotel, and transportation expenses.  Wrestlers will be joined by at least three chaperones.  Katy Way motioned to provide funding for one meal.  Josh Bowe 2nd the motion subject to a $125 budget.  Unanimous approval obtained.

b)           Chippewa Falls Youth Football (CFYF) approached to source potential partnership for a shared space at Weber Fields.  Ron, Greg, Josh, and Brad met with CFYF members to discuss wrestling needs and wants for a facility.  CFYF shared their vision for a future expansion.  Members from each organization agreed to take the idea back to their respective boards to vote on advancing discussions.  A 2nd meeting date was scheduled with CFYF for Wednesday, May 22nd at 8pm.  Josh motioned to approve advanced discussions.  Jessica 2nd the motion.  Unanimous approval obtained.

c)           Coaching Outlook: Ron has approached Steve Anderson for coaching prospects at all levels.  Ron has proposed the concept of a coaching committee comprised of Steve Anderson as the Chair of the Coaching Committee.  Greg would like to see consistent technique taught throughout the entire program.  Greg had a discussion with Steve regarding High School wrestlers volunteer coaching at the youth level.  The Middle School will have two coaching openings this year and will need to be filled.  Josh proposed Ron calls Crass Trained Wrestling Club to discuss where CFWC is at with future coaching decisions.  Also, what would a contract cost if we operated one practice per night, twice a week?  Last, when does Jordy need our final decision?  Overall, our goal is to provide consistent coaching throughout all levels of Chippewa Falls Wrestling.

d)           Amended By-Laws were provided by Ron.  Each member has a copy to review in advance of the June meeting.  Upon review, final revisions will be made and voted upon.

e)           Summer Projects: Jessica is going to get TrackWrestling certified.  Brad will keep Rudis apprised of 2019/20 gear needs (i.e. singlets only).

f)            Completion of the Board: continue searching for Communications Director.

g)           Trailer inventory/clean-out scheduled for August 25th.

h)           Next meeting date TBD (targeting a June meeting).

VI.     Adjournment

Ron Renaud adjourned the meeting at 9:00pm.

Minutes submitted by:  Brad Gruhlke, Secretary

April 2019 CFWC Board Meeting Minutes

CFYW Board meeting 4/8/19   6pm Ojibwa Golf and Bowl

Present:

Board members- Jess Krager, Brad Gruhlke, Josh Bowe, Katy Way, Cory Hutson

HS coaches- Steve Anderson, Jon Hiebel, Greg Slowiak

Josh Krager, Val Simonson, Travis O’Kelly, Ron Renaud, Linda Moucha, Doug Clary

 

Meeting Called to Order

Roll Call taken

 

Secretary: Review of previous meeting minutes

Discussion of space issues and possible solutions

 

Treasurer: Profit and loss statement, tournament summary report

Discussion regarding tournament supplies for 2020

 

Special Business:

CFYW Google Drive to be created for access to meeting minutes and announcements and made accesible on CFYW webite

 

High School :

Discussion regarding sponsoring Agnes’ Table- on hold until for now, Katy will talk with program director to check for open dates

2019 Craft show was successful, proceed decision tabled for next meeting

2020 Craft show to be held March 28th.

Discussion about combining MS/HS practices to help improve numbers and encourage team bonding

IA Summer Wrestling Camp June 24-26 open to 6th-11th graders (email sent out from Steve)

 

Middle School:

Discuss coaching options for 2019/20 season

Discussion about combining MS/HS

 

New Business:

 

Voted to move End of Year Party to Season Kickoff Night

 

Discussion about recruitment and retaining numbers- ideas include teaming with Parks and Rec, passing flyers during football/baseball seasons, HS Project Red Bird- have High Schoolers visit elementary schools to talk about the sport/pass flyers, promote season kick-off night at high school, offering an intro to the sport (small pre-season camp?) Will discuss further at future meetings.

 

 

2020 Tournament Planning:

Wireless Printers will need to be purchased for 2020 tournament (Katy will check prices, vote will be taken to move forward at Sept. meeting).

Quickbooks needs an update (possible laptop upate)- tabled for future discussion.

Request plaques from Cardinal Creations in place of team trophies.

Discussion about moving from trophies to an all T-shirt tournament- request corporate sponsorships.

August meeting will be held to inventory trailer (August 18th or 25th)

 

Call for motion to restructure/reorganize board positions and duties. Motion passed by unanimous vote.

Establish &  Elect new positions.

Nominated and elected updated board positions as follows:

Ron Renaud- President

Greg Slowiak- Vice President

Secretary- Brad Gruhlke

Treasurer- Josh Bowe

Tournament Director- Jessica Krager

Fundraising Coordinator- Katy Way

Parent-at-large- Cory Hutson

 

Overview of bylaws- Call for Motion to restructure bylaws. Motion passed by unanimous vote.

Ron will reorganize and bring to May meeting for vote.

 

May meeting set for Tue 14th 4pm

Discussion to Include- 

 Craft Show Proceeds

 Recruitment

 Bylaws

 Facilities

 Season Kickoff

 

Sponsor Flyers and Tshirts handed out

 

Meeting Adjourned