Cape Vikings Pop Warner Minutes

Date of Meeting: February 12, 2019

Call meeting to order: 6:04pm

In attendance: Dwight Tingle, Shannon Staggs, Lauren Ghabour, Kim Webb, Jami Ferro, Jene Duffy, and

Melissa Rodriguez

Treasury Report

 Currently our account balance is $72.00.

 Pending deposits $500.00

President

 Ice Cream Social and Open Meeting (2/27)

o February 27, 2019 at 6pm – Haute Showroom

o Concession/Volunteer Program

 Concession: All ordering and purchasing will be controlled by the board. As well

as pricing and scheduling.

 Volunteers – Background checks, detailed description of job. Must prove

yourself to get more responsibility.

 Have people sign up to volunteer, and follow up with the list. We need

to put people to work.

 Each team, including cheer teams need a Team Mom. This person must

be reliable and present.

 Coaches for each team

 Fundraising volunteers as well and concession volunteers need to be

reliable and trustworthy.

o Awards and sweats will be handed out

o Reimbursements from the banquet can be picked up. Please get info to Shannon if

reimbursements are needed.

o Opportunity to register for next year - $150. This will help get money in the account.

There will be one registration given away.

 Football and Cheer Team Budgets are due by the March meeting. These need to be detailed.

 2019 Sponsors/Program

o Away Jersey sponsors

o Website up and running – League Lineup: Shannon has admin control and password

 Facebook

o Our organization needs to have one common message.

o Individual teams can post pictures. However, any official information/facts posted will

only be what comes from our official Pop Warner site. They can post the information by

sharing it from the official page. Team moms/coaches will be notified of this policy.

o Team pages will have to be approved by the board and they will monitored.

Vice President

 Not Present

Scholastic VP

 Upcoming event

Cheer

 Planning a meeting with parents and coaches

Commissioner

 Coach Maull and Coach Tingle are setting up opportunities for our teams to practice with the

high school JV team.

 Helmets will need to be refurbished…some will have to be thrown out because of normal wear

and tear. Budget for this and other needs will be submitted for approval at March’s meeting.

o Pads

o Away jerseys

 Weight changes are pending until next Henlopen Conference Meeting

 Association fee was lowered. Harry has details

 Florida

o There is a chance that the Jr. PeeWee team could advance to Florida this year. A

meeting, separate from the board meeting needs to be held to keep parents up to date

about expenses and time frame.

 Roster Software

o Each Team Mom needs to be in charge of in-putting their team roster and other

pertinent information. Log ins will be given once Team Moms are established.

New Business

 We would like to streamline our ordering. Therefore we propose to have everything ordered

through All Pro.

Meeting was adjourned: 7:20ishpm

Next meeting: 3/12/19