NIPOMO YOUTH SOFTBALL LEAGUE
P.O. BOX 1064
NIPOMO, CA 93444
Constitution, By-Laws, & Rules of Play



Article I - Name
I.1. This organization shall be known as the "Nipomo Youth Softball League," hereafter referred to as "League."
I.2. The League shall have up to six separate divisions known as the T-ball Division, Ponytail, Division I, Division II, Division III and Division IV.
I.3. The League may alter Article I, Section 2 to allow more players to participate.



Article II - Boundaries
II.1. The League boundaries shall include, but not be limited to, the boundaries and/or attendance of Nipomo High School District. These boundaries may be expanded to include additional special areas, cases or localities on approval of the Board of Directors on a year-to-year basis.
II.2. Including, but not limited to, map/letter on file with ASA.



Article III - Objectives
III.1. The objectives of the League shall be to provide a supervised educational and recreational program of competitive softball games for all interested youth residing within the League boundaries, and to firmly implant in the youth of the community the ideals of good sportsmanship and team work. All directors, officers, managers, coaches and members shall bear in mind that the attainment of exceptional skills or the winning of the game is secondary, and that providing an organized program of softball for all interested youth is the primary importance.
III.2. The League, in the exercise of its powers, does not contemplate monetary gain or profit.



Article IV - Membership
IV.1. Players - all youth with a League age of 5 through 18 years or ASA age based which is not 19 before January 1st of current year, shall be eligible to participate as a player in the League without restrictions regardless of sex, race, creed, color, skills or other affiliations provided the following requirements are met;
a) Their legal residence is within the boundaries specified in Article II.
b) They are duly registered with the Player Agent.
c) They abide by the rules of the Constitution, By-laws, ASA Standard of Conduct and rules of play set forth by the League.
d) In lieu of the above they receive a release from a board member of their assigned league releasing them and a copy of their by-laws to be kept on file. ASA will be contacted for approval.
e) Any member who willingly falsifies their address will be subject to disciplinary action by the board, up to and including dismissal from the League.
IV.2. Non-Playing Membership - All individuals 18 years of age or older, providing they abide by the Constitution, By-laws and Local rules are eligible to hold office.
IV.3. Sustaining Members - Any person who makes a financial or tangible contribution to the League may become a Sustaining Member, but will have no right, duties, or obligations in/to the property of the League.
IV.4. Suspension or Termination - Membership may be terminated by resignation or by action of the Board of Directors.
A. The Board of Directors, by a majority of votes of those present at any duly constituted meeting, shall have the authority to discipline, suspend or terminate the membership of any member when the conduct of such person is considered detrimental to the best interest of the League. The member involved shall be notified of such meeting, informed of the general nature of the charges, and given an opportunity to appear at the meeting to answer such charges.
B. The Board of Directors shall, in the case of a player member, give notice to the Manager of the team, the parents, and the youth. All parties shall appear before the Board of Directors, which shall have full power to suspend or terminate such youth's right to future participation.



Article V - Dues and Fees
V.1. Registration fees for player members may be fixed at such amounts, as the Board of Directors shall determine prior to the beginning of any membership period.
V.2. Sponsor fees shall be set by the Board of Directors each calendar year.
V.3. Inability to pay registration fees shall not prevent an otherwise qualified youth to become a player member.
A. Parents of a player shall be required to work detail as directed by the Board.
V.4. Refunds must be requested in writing prior to the first scheduled game, and will be reviewed on a case-by-case method by the Board.
V.5. A late fee may be assessed for registration forms received after the specified date on each registration form.
V.6. Returned checks will be charged a service charge subject to Board approval.



Article VI - General Membership Meetings
VI.1. The annual meeting of the members of the League shall be held as soon as practicable following League play and presentation of League awards. The annual meeting shall be for the purpose of electing officers, receiving reports, and for the transactions of such other business as may properly come before the meeting.
VI.2. Special Meetings - Special meetings of the members may be called by the President or his assignee at the discretion of the Board of Directors.
VI.3. Quorum - Ten (10) non-playing members, of which two (2) are officers, shall constitute a quorum.
VI.4. Rules of Order - "Robert's Rules of Order" shall govern the proceedings of all meetings, except when it conflicts with the Constitution and By-laws of the League.
VI.5. All inquiries, complaints or suggestions must be submitted to the Board in writing with a brief description, signed, dated, to include a phone number for verification and response.



Article VII - Board of Directors
VII.1. Authority - All League authority shall be exercised by and under the Board of Directors. All business of the League shall also be controlled by the Board.
VII.2. Membership - Membership of the Board of Directors shall consist of all elected officers who are 18 years or older and are non-playing members.
VII.3. Nominations and Elections -
A. Each year at the annual meeting the nominations will be presented to the general membership. Nominees must be present to accept or have a signed statement of fact prior to any nomination. Additional nominations from the floor will be received and the officers will be elected. A majority vote of the non-playing members present will constitute a valid election.
B. The nominees for the position of President are restricted to currently elected Board members.
C. A nomination must have a second motion of another participating member, for said voting year, to be valid.
D. Balloting will be by secret, written ballot and a simple majority will prevail.
E. In the event that there are multiple candidates nominated and a tie exists, the candidate with the least amount of votes will be eliminated and balloting will be repeated.
F. The President will cast his vote if a tie exists among the candidates.
G. If the election for the President results in a tie, then a blind draw of their names will prevail.
H. In the event a Board member is elected to another position prior to completing their two-year term, that position will be filled with a one-year term by election.
VII.4. Terms - On Alternative Years the list of directorship, as indicated below will be filled and may be modified as Article VII, Section 3 indicates:
Even Years Odd Years
Vice President President
Secretary Treasurer
League Director Player Agent
Umpire-in-Chief League Coordinator
Appointed non-voting positions by the Board will be chairpersons and assistant, the term of which will be set by the Board.
VII.5. Vacancies - If any vacancy occurs in the Board of Directors, except by Article VII, Section 3, I; it may be filled by appointment and ratification by majority vote of the remaining directors at any regular or special meeting for that purpose.
VII.6. A Board member may be excused from service for dereliction of duties. Said member must be notified prior to excuse, provided the reason for such charges, and given time to improve. After which the Board may appoint another to serve.
A. All Board members are bound to uphold and follow the constitution /by-laws that the membership has endorsed, and willful violation of said will subject them to be excused.
VII.7. Quorum - A 1/2 majority of the Board of Directors.
VII.8. Fees & Compensation - No officer or member of the Board of Directors shall receive any compensation for services rendered on behalf of the League.
VII.9. A quorum of the Board of Directors must be present to act on League affairs and policy.
VII.10. Appointed Position - To be a non-voting position appointed by the Board of Directors as necessary to conduct League business and as specified.
A. Snack bar Coordinator - Be responsible for duties of, but not limited to:
1. Scheduling of persons to work the snack bar. No person under the age of 18 years of age to be scheduled without an adult being scheduled at the same time.
2. Set up and clean up of the snack bar.
3. Ordering, stocking, and purchasing products for the snack bar.
4. Any and all financial responsibilities of the snack bar as referenced in Article XI, Section 7.
B. Division Liaison - Each division may have an appointed non-playing member to assist the Player Agent.



Article VIII - Officers and Duties
VIII.1. Officers - The Officers of the League are as follows:
President
Vice President
Secretary
Treasurer
League Director
League Coordinator
Player Agent
Umpire in Chief
Note: Appointed positions not listed above are non-voting positions.
VIII.2. Term of Office - All elected positions will be for a term of two years and can serve only 2 consecutive terms in a specific position.
A. After an officer leaves a position for a period of one year they are eligible to be nominated back into that position.
B. Installation of Officers shall occur as near to September 1st as possible and they shall remain in office until All Star play is complete and their successors are duly elected or appointed in accordance with the Constitution and By-Laws of the League.
C. Exception: If all volunteers and efforts have been exhausted by the current Board of Directors to locate another candidate for the position, the current Director may remain in the position for another term, allowing the full Board of Directors to conduct the necessary business of the League as specified.
VIII.3. The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the duties and responsibilities of each by any non-playing member over age 18.
VIII.4. President - Shall be the chief operating officer of the League and subject to review of the Board of Directors.
A. Supervise all activities of the League.
B. Sign all written contracts for the League.
C. Preside over all meetings of the Board.
D. Coordinate all activities of the League.
E. Has no voting right except to break ties.
F. Represent NYSL at other Board meetings, e.g., little league, and other ASA leagues.
G. Shall preside and select 3 other members for protest meetings.
H. In addition to the general and special duties enumerated herein, the President shall have other duties as prescribed by the Board.
I. Shall respond to generator of complaint after Player Agent investigates and Board reviews.
VIII.5. Vice President - In the absence of the President, the Vice-President shall be the chief officer of the League.
A. Has overall responsibility for coordinating the administration activities of the League, including player registration, team pictures and publicity.
B. Shall coordinate all activities with the President.
C. Shall be the presiding officer of any ways and means committee formed for special fund raising projects.
D. Shall coordinate and supervise all tournaments.
E. Shall provide training for scorekeepers.
F. Shall coordinate league to parent communication.
VIII.6. Secretary
A. Shall give notice of meetings to members of the Board of Directors.
B. Keep and record minutes of all League meetings and functions.
C. Handle all documents to and from the League.
D. Handle all clerical requirements for proper insurance coverage.
E. Handle all documents for procurement of fields to practice and play.
F. Handle all entry forms for tournaments.
G. Develop an agenda.
H. Act as sergeant in arms that proper procedure is followed during meetings.
I. Assist the Treasurer when necessary.
VIII.7. Treasurer
A. Shall be responsible for the safekeeping of all moneys.
B. Shall be responsible of having the books audited prior to the annual meeting by a qualified person not on the Board.
C. Shall keep current financial records of the League.
D. Shall collect and solicit moneys from sponsors.
E. Shall maintain accurate budget requirements and expenditures and advise the Board of the same.
F. Give finances report at each Board meeting.
G. Assist the Secretary when necessary.
H. Shall chair all fund-raisers.
I. Shall file the necessary document annually with the IRS.
J. Signature will be required by Treasurer and another Board member with approval by the President or Vice President.
K. Should have at least 1 year experience in an accounting software application (i.e. Quickbooks or equivalent). Such experience shall be provided to the board upon request.
VIII.8. League Director
A. Shall be responsible for the development, preparation and maintenance of the fields and concession stands under the League jurisdiction.
B. Establish a committee to take care of the playing fields both pre and post time.
C. Ensure there is enough and proper supplies for the fields.
D. Ensure the fields are in the best condition for League and tournament play.
E. Shall be responsible for the procurement, inventory and upkeep of all League equipment and uniforms.
F. Shall set up a system to assure the best equipment at the lowest price to the League.
G. Retrieve all equipment/ uniforms after the last League games.
H. Issue all equipment/uniforms to the team Manager's prior to start of League play.
I. Submit an estimate of equipment requirements after each sanctioned registration and weekly one-month prior to first schedule game.
J. Assist the League Coordinator when necessary.
VIII.9. League Coordinator
A. Shall provide League rules to the Managers & Umpires.
B. Shall prepare playing schedules for all divisions and submit to the Board for approval.
C. Shall contact and work with the other leagues to schedule games, tournaments and all items necessary for a successful game.
D. Assist the League Director as necessary.
VIII.10. Player Agent
A. Shall supervise all tryouts, including All Stars.
B. Shall be the presiding officer at all player selection meetings.
C. Shall maintain records on all player members and team rosters.
D. Shall submit to each team Manager a team roster and rules of play.
E. Shall be present at the registration of youths.
F. Shall be involved in all personnel disputes.
G. Shall set up registration day program and advise registrants of the schedule to be followed.
H. Insure notice of registration has been posted and provide to all schools in the League boundaries.
I. Represent a division in matters before the board.
J. Contact last years Coaches and Managers to continue this year for board approval.
K. Solicit for Coaches, Managers, Scorekeepers, and team parents.
L. Shall be a designated member of the protest board.
M. Shall be responsible to investigate all parent, player, coach, and manger complaints and submit recommendation to the board.
VIII.11. All Officers
A. Shall have such other duties and responsibilities as may be prescribed by the Board of Directors.
B. May not serve on conflicting "Board of Directors" during fiscal year.
VIII.12. Umpire in Chief
A. Schedule all Umpires for League games.
B. Shall enforce all rules and regulations of the League.
C. Shall be a designated member of the protest board.



Article IX - Operating Procedures
IX.1. Operating Procedures - The League’s operating procedures will adhere to the NYSL operation procedures document.
IX.2. NYSL Operating Procedures Document - The NYSL operating procedures document will be modified and/or adapted as the Board sees fit on an ongoing basis.



Article X - Affiliation Rules
X.1. Affiliation - The Nipomo Youth Softball League is a self-governed, self-sustaining organization controlled wholly by the elected Board of Directors of said League.
X.2. Rules and Regulations - The official playing rules for the Nipomo Youth Softball League shall be as specified in the Amateur Softball Association fast pitch softball rules with the exception of any addition, deletion, or changes adopted by the Board of Directors.
X.3. Copies of the official rules and exceptions thereof will be supplied to team Managers, coaches, players and any other General member to have and review prior to the beginning of season



Article XI - Financing and Accounting
XI.1. The Board of Directors shall decide all matters pertaining to the finances of the League and it shall place all income into a common League treasury directing the expenditure of it.
XI.2. The Board shall not permit the contribution of funds or property to individual League teams but shall solicit same for the common treasury of the League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the League.
XI.3. The Board shall not permit the solicitation of funds in the name of Nipomo Youth Softball League, unless all the funds as raised are placed into the League treasury. All funds donated for a specific use, however, shall be utilized for that use only, provided that use exists.
XI.4. The board shall not permit the disbursement of League funds for other than conduct of Nipomo Youth Softball League activities.
XI.5. No Director, officer, or member of the League shall receive, directly or indirectly, any salary compensation or other benefits from the League for services rendered.
XI.6. All monies received, except as provided in Article XI, Section 7, shall be deposited to the credit on Nipomo Youth Softball League in the designated bank, and all disbursements shall be made by check. All checks shall be signed by the League Treasurer and another Director of the Board so designated.
XI.7. A petty cash fund of an amount determined by the Board of Directors will be allotted to the Vice President or his assignee at the start of the season for the purpose of snack bar operations. Moneys received from the snack bar operations exceeding the initial allotment will be deposited in the League Treasury.
XI.8. The fiscal year of the League shall begin immediately upon completion of the annual meeting and shall end upon completion of the annual meeting in the ensuing year in September.
XI.9. Upon dissolution of the League and after all outstanding debts and claims have been satisfied the members shall distribute the property of the League to such other Organizations maintaining an objective similar to that set forth herein, which are, or may be entitled to exception under 501 (c) of the Internal Revenue Code or any other provision.

Article XII - Amendments
XII.1. This Constitution and by-laws may be amended, repealed, or altered in whole or in part by 3/4 (75%) vote at any duly organized meeting of the members, provide notice of the proposed change is included in the notice of such meeting.
XII.2. This Constitution, by-laws and Rules of play have been amended and ratified by a 3/4 vote at the general membership meeting on August 30, 2009.