January 13th Minutes-Unapproved
Butler Football Booster Minutes
January 13, 2015
Meeting called to order at 6:34PM by Tricia Kradel
Attendance:
Victoria Basham Kelly Michalek Bradon Geyer
Tricia Kradel Lisa Hays Barry Marcella
1) Minutes
a. Trica Kradel motioned, seconded by Bradon Geyer to accept the minutes from the December 9, 2014 and January 6, 2015 meeting. Motion carried
2) Voting for Officers
a. Barry Marcella motioned, seconded by Victoria Basham since the nominated officers were unopposed that they be accepted by acclimation. Motion carried.
3) Old Business
a. The Boosters purchased three benches of the weight room along with giving the coaching staff $500 towards the February Nike Coaching Clinic.
4) New Business
a. The planning for the Golf Outing has begun. All registration and sponsorship forms will be ready by the end of January.
Meeting adjourned at 7:13PM
January 6th Minutes-Approved January 13, 2015
Butler Football Booster Minutes
January 6, 2015
Meeting was called to order at 6:36 PM by Tricia Kradel
1) Nominations
a. She advised those present that this meeting was being held at the request of some members to nominate more people to serve on the Board for 2015. She stated that Tricia Kradel and Wendy McCrea had been nominated for Co-Presidents, Kelly Michalek was nominated as Vice President and Coordinator of Game Day Sales, Victoria Basham as Treasurer and Barry Marcella as Secretary. She asked if there were any other nominations for officers. Victoria Basham nominated Bradon Geyer as Co-Treasurer. Barry Marcella nominated Lisa Hays as Co-Vice President. Ms. Kradel advised that the nominations for officers were now closed.
2) Communications
a. Ms. Kradel advised the members present that Wendy McCrea was the only Board officer that was authorized to be in contact with Coach Densmore with regard to matters involving the Booster organization. This would eliminate any miss communication between the coaching staff and the boosters. Lisa Hays suggested that Board officers remove themselves as members of the Facebook page titled “Butler Football Fan Page.” Ms. Kradel also stated that Booster officers shall not seek to direct the activities of the coaches or to control their policies, either collectively or individually. Our purpose is to raise money and support the needs of the Butler Football Program for the athletes from 7th-12th grade.
Meeting was adjourned at 7:02 PM
December 9th Minutes-Approved January 13, 2015
Butler Football Booster Minutes
December 9, 2014
Meeting called to order at 6:39PM by Wendy McCrea
1) Minutes
The minutes for the October 14, 2014 were reviewed. Jennifer Twentier motioned to accept the minutes as reviewed, seconded by Victoria Basham. Motion carried.
2) Treasurer Report
Report was not available due to the absence of Kelly Michalek. Report to be added at next meeting.
3) Old Business
Varsity Banquet-Several parents commented to Tricia Kradel on how much they enjoyed the banquet.
4) New Business
Coach Densmore request the boosters help in replaced the old benches in the weight room. He asked the boosters to purchase four (4) benches. He also requested the boosters purchase workout shirts for the current 9th grade players.
Tricia Kradel wanted to know how much money the other Butler sports teams were contributing to the weight room benches before the boosters committed to the purchases. A decision was not made at this meeting.
Nominations were accepted for Board members for the next year. Jennifer Twentier nominated Barry Marcella as Secretary, Barry Marcella nominated Victoria Basham as Treasurer and Kelly Michalek as Vice-President, Jennifer Twentier nominated Wendy McCrea and Tricia Kradel as Co-Presidents. A vote will be held at the January 13, 2015 meeting.
Wendy McCrea motioned, seconded by Jennifer Twentier the meeting be adjourned.
October 14th Minutes-Approved December 9, 2014
Butler Golden Tornado Football Minutes
October 14, 2014
Meeting called to order by Ms. Kradel at 6:37PM
Ms. Kradel welcomed everyone that was in attendance.
1) Minutes from the September 9, 2014 meeting were reviewed by those in attendance. Mr. Marcella motioned and seconded by Ms. Michalek to accept the minutes as reviewed. Approved by all in attendance.
2) Treasurers Report-Checkbook balance as of the meeting was $12,653.89. Detail was not available at time of meeting due to computer problem. Ms. Michalek reported at all outstanding bills have been paid. Detail will be available at next meeting.
3) Old Business
a. Craft Show is October 18th at the Intermediate. Ms. McCrea reported that it will be the biggest craft show in Butler. She asked everyone to encourage people to attend. The varsity football team will help with setup in the morning. The junior varsity team will help with teardown in the afternoon. Help is still needed during the show.
b. Ms. Kradel asked if there were any other nominations for Secretary other than Mr. Marcella. No other names were made known. The vote was unanimous.
c. Ms. Kradel requested Mr. Marcella to update the booster website with his name as Secretary. She also requested that Ms. Michalek and her cellphone numbers be added to the website contact page.
4) New Business
a. The Junior High Football Banquet is set for November 5th in the High School cafeteria from 6:00PM to 9:00PM. Prices for food were set as $15.00 for adults, children 8 and under $8.00, players and coaches are free.
b. The 9th Grade Team coaches requested a pizza and wings party instead of a banquet. A date has not been finalized as of the meeting.
c. Varsity banquet will be the first Wednesday or Thursday in December. Final plans will be set after meeting with Coach Densmore. There are several varsity parents who have not completed their fund raising obligation. They will be advised that it must be handled by October 15th otherwise those players will receive a reduced gift. Those parents will be advised by phone, text and email that Board Members will be at the concession stand from 6:00PM to 8:30PM during the Junior High Gold game on October 15th to turn in their money. Ms. Kradel also requested this information to be posted on the website.
d. Gifts from players will be as follows:
i. 7th Grade-gym bag with name
ii. 8th Grade-shorts and shirt
iii. 9th Grade-sweatshirt
iv. 10th Grade-bag and muscle shirt
v. 11th Grade-bag and muscle shirt
vi. 12th Grade-poster, their jersey and watch
5) Open Discussion
a. Ms. Augustine questioned the shirt that was received by the 9th grade team. It seems the cost of the fund raiser cards were out of line with the cost of the shirt from the supplier website. Ms. Augustine was referred to Coach Densmore for clarification.
b. Ms. Augustine asked if there was any way to help stock the concession stand on game day so as not to run out of some products. Ms. Augustine was advised that it is hard to predict the attendance at games on Friday nights. The stand does have other products to substitute if any particular product runs out.
c. Mr. Marcella requested a “wish list” for the concession stand for next year. There is a supporter that is willing to supply any needs for the stand. Ms. Kradel stated she will meet with them in the Spring to advise on needs for the stand.
6) Next meeting will be on Wednesday November 12th due to school being closed on Tuesday November 11th for Veterans Day.
7) Ms. Augustine motioned and seconded by Ms. Moyer the meeting be adjourned. Meeting was adjourned at 7:20PM
September 9th Minutes-Approved October 14,2014
Meeting called to order at 6:40PM by Trish Kradel
Ms. Kradel introduced the current Board. She thanked everyone for attending and their efforts so far this season.
1) Treasurer Report
a. Wendy McCrea reported the current balance was $14,776.36 Kelly Michalek reported that the boosters spent $2080.45 to feed the varsity team during two-a-days, Food for away games for all teams so far was $1426.60. Concession stand recorded a profit of $5,578.00 for our first varsity home game.
2) Old Business
a. Pep Rally was a great success. Over 600 people attended the event. The dollar amount received from the event was not available that this time. The event will be held again next year. Ideas for date and time will be discussed in the Spring.
b. Gold Outing again was a success and generated $3100. Monies for the event was used to cover expenses for some of the players to attend the camp in Edinbough. Next year’s event will be held on June 27, 2015.
c. Kick-off meeting for parents receiving fund raiser, spirit wear order forms, and program ad was successful. Having parents bring donations for the concession stand to the meeting aided setup of the stand.
3) New Business
a. Craft Show is set for October 18, 2014 from 10:00AM to 3:00PM 120 vendors have already requested booths for show.
b. Ms. Kradel stated that there was a need to fill the position of secretary on the Board. A request for nomination was made. Lisa Hays nominated Barry Marcella for the position. It was seconded by Kelly Michalek. Mr. Marcella accepted the nomination. A vote will be held at the next general meeting.
c. Each team mom is to discuss with the different Head Coaches what type of banquet they would like. They are to report back to the Board for approval. No firm dates have been set. The tentative date for the varsity banquet is December 6, 2014. It was stated that Coach Densmore wants the varsity banquet to be about the seniors.
4) Fundraising
a. There are several parents who have not picked up their fund raising tickets. They will be contacted one more time before posting them on the booster website. Player whose parents do not pick up the fund raiser will only receive a T-shirt at the season ending banquet.
5) Open Discussion
a. Elementary Night will be changed to a “White Out” event on Senior Night. T-shirts will be designed and sold to promote the event in all schools. Designs and vendors will be submitted to the Board for approval.
Mr. Marcella motioned, seconded by Ms. McCrea to adjourn the meeting.
