2015 Board Elections
Elections will be held on Feb 4th at the John Conolly Center (90 Chelsea St.) Voting will take place from 6pm to 8pm
ALL MEMBERS OF THE ASSOCIATION VOTES IN THE BODY OF THE BOARD.
Members of association are (Parent of a player or cheerleader on an active roster, coaches on a active roster) will be considered voting members of the Association. Each family will have 2 votes Maximum (Family, parent, step-parent or legal guardian) Members shall be in good standing with Association (monies due past and present)
The Body of the board votes in the Executive board.
Positions open for the the 2015 board are as follow:
The duties and responsibilities of the Board of Directors are:
A) The PRESIDENT shall have the power to appoint the insurance agent and members of the various committees needed to conduct the business of the ASSOCIATION. The President shall act as Chairman of the Board of Directors, but will only vote in the event of a tie. The President shall be a member exofficio of all committees. The President shall represent the ASSOCIATION at all necessary league, conference, national or governmental meetings. The term for this position is 3 years.
B) The VICE-PRESIDENT The Vice President shall over see all financial operations of the organization including fundraising, equipment purchasing, merchandising, concessions, and dues collections. Shall assist in collecting dues and will oversee all hardship cases. The term for this position is 2 years.
C) The TREASURER shall receive/deposit all funds incoming to the ASSOCIATION The Treasurer, at the direction of the Board, shall pay all debts owed by the ASSOCIATION out of ASSOCIATION funds. The Treasurer shall maintain accurate records and report in writing the fiscal state of the ASSOCIATION at all regular meetings, in addition will provide on a regular basis a weekly report of deposits and expenses. At the end of each fiscal year (February 28) the Treasurer shall present a complete fiscal report to the Board of Directors. The Treasurer may appoint an assistant, with the approval of the Board, who may assume the duties of the Treasurer due to his/her absence or incapacity. The term for this position is 2years.
D) The SECRETARY shall keep accurate records of all meetings of the ASSOCIATION. The Secretary shall take attendance and record all official votes taken by the Board of Directors at the meetings. The Secretary shall also maintain a complete list of all players, cheerleaders, coaches, other members of the ASSOCIATION and Board of Directors. Shall assist and maintain all incoming paperwork for the football players. The Secretary will oversee the leagues web-site. The Secretary shall obtain a staff of non board members (Minimum 2 people, with Board approval) to assist in his/her duties. The term for this position is 2 years.
E) The EQUIPMENT MANAGER (Boys) shall distribute and collect all practice and game equipment and uniforms to the respective teams, players, football players and coaches of the ASSOCIATION. The Equipment Manager shall maintain an accurate inventory of all of the equipment and uniforms of the ASSOCIATION. The Equipment manager shall reacquisition all equipment needed for the season and presents it to the BOD for approval. The Equipment Manager will obtain a staff (with Board approval) to assist him/her in these duties. This is a one year term
F) The CONCESSION MANAGER shall manage the concession stand at the practice field, game field, exhibitions or competitions where the ASSOCIATION is allowed to sell food and beverages. The Concession Manager, with the approval of the Board, will purchase and maintain sufficient amount of food and beverages at the above named events for the purpose of their resale. The Concession manager will submit a weekly report of all expenses and profits to the Financial Coordinator, in addition to giving weekly deposits to the Treasurer. The Concession manager will submit a price list for the season and the BOD will approve it. All monies collected in the concessions will be by a BOD. The Concession Manager will set up a volunteer schedule for up-coming events/game The Concession Manager must obtain a staff (minimum 2 people(non board members) with Board approval) to assist in these duties. This is a one year term.
H) The CHEERLEADER COORDINATOR shall coordinate all practices for the cheerleader teams, conduct registration, and prepare paperwork for cheerleader certification, attend all necessary league, district, conference and national meetings and act as a liaison between the cheerleader coaches, parent representative and the Board of Directors. The Coordinators shall appoint a committee of other BOD (total 5 BOD) to assist in the reviewing of head coaches and then the Coordinators will appoint Head Coaches for the up-coming season with BOD approval. The Cheerleader Coordinator shall obtain a staff (with Board approval) to assist in these duties. The coordinator can’t hold a head coaching position. Only by default (head coach quits,) may the Coordinator be a head coach. This is a one year term
I) The FOOTBALL COORDINATOR shall oversee all football operations and coordinate all practices for the football teams, conduct registration for the football players, prepare the paperwork for player certification and act as a liaison between the football coaches, parent representative and the Board of Directors. . The Coordinators shall appoint a committee of other BOD (total 5 BOD) to assist in the reviewing of head coaches and then the Coordinators will appoint Head Coaches for the up-coming season with BOD approval. The football coaching coordinator cannot hold a head coaching position. Only by default (head coach quits) may the coordinator be a head coach. This is a one year term
K) Football/Cheer Rep will act as a liaison between the football/cheer, parents, their families, coaching coordinator and the Board of Directors. Shall assist with the paperwork for football and Cheer certification and assist on organizing the team books. The Football/Cheer Rep shall keep in close contact with all team reps.The Football/Cheer Rep will submit a weekly report of allmonies collected, in addition to giving weekly deposits of monies collected to the Treasurer. The Football/Cheer Rep will assist in registration of players and cheer. The Football/Cheer Rep can’t hold a head coach position. This is a one year term.
L) The EQUIPMENT MANAGER (GIRLS) shall distribute, collect and order uniforms, cheer curls and sneakers. . The Equipment Manager shall maintain an accurate inventory of all of the uniforms of the ASSOCIATION. The Equipment Manager will obtain a staff (with Board approval) to assist him/her in these duties. This is a one year term
M) FUNDRAISING COORDINATOR shall provide options for fundraising at the beginning of the season. Fundraisers will be approved by board. They shall coordinate all fundraising (mandatory and Optional) (canning, dances, etc...) Including any fundraising needed for teams advancing to Nationals. Shall submit a weekly report of all monies collected to the Financial Coordinator in addition to giving weekly deposits of monies collected to the Treasurer. The Fundraising Coordinator shall obtain a staff of non board members the staff shall not exceed more than five persons. This is a one year term.
Floater Board Members are nominated by a BOD on the first meeting of the New Year and then voted on by the BOD for appointment. This position will assist in any and all areas of the day to day activity of the organization including registration, equipment, concessions, etc. This is a one year term
N) MERCHANDISE COORDINATOR shall coordinate all merchandise to be sold at practices (inside and outside) and home games. Shall provide info to the board exactly what is to be purchased and last year’s inventory. Shall submit a weekly report of all monies collected to the Financial Coordinatorthe Merchandise coordinator shall obtain a staff of two (2) people not exceeding three (3) this is a 1 year term.
Any member interested in running for any of these positions must be in good standings with the organization. You must notify Crimson Tide Popwarner within 48 hours of election date, to be eligible. Contact us at firstname.lastname@example.org