Last Updated: April 27, 2016

Welcome to the home of the

St. Isidore and St. Joan of Arc CYO Track & Field Program

  Qualifying Meet Results will be made official following the Section Coordinator meeting on Tuesday night.  Athletes should continue to come to practice


**All field events + 1600 / 800 meter events:  Top 4 places advance

**All other Running events:  Top 3 places + one alternate advance


Sectional Championship Meet Details


Thursday Events: (4/28) Ygnacio Valley High School in Concord - 1600 Meters.         


We would like everyone there no later than 5:30 PM for warm-ups.  Coach Rafael will have the athlete name tags.  The meet starts at 6:00 PM sharp with the following order:


Girls:  3rd, 4th 5th grade, then

Boys:  3rd, 4th 5th grade, then

Girls:  6th, 7th, 8th grade, then

Boys:  6th, 7th, 8th grade.



Saturday Events:  (4/30) Granada High School in Livermore - all remaining events        


The meet starts at 8:30 AM with the 4 X 100 relay.  If you are planning to come for any of the mid-later meet events, please be on the early side especially since they may be combining heats for the 800 meter event.  Athletes coming for the Sprint Medley should be at the meet by 12:30 PM.


The schedule of events will be posted on the website.  Best for you to print a copy and bring it with you to the track meet.  Please note the change in the grade order for the 4 X 100 relay and 100 meter events.


It will be warm.  Please come prepared with umbrellas, and plenty of cold water.  Our home base will be on the side of the snack shack close to the clerking / staging area (baseball field).  Volunteer and athlete check in will be here also.  


Relay Teams:

Please confirm your relay team as instructed on the attached handout.          
Tips for happy relay teams:
1.  Relay teams must stick together; especially upon arrival early Saturday morning.
2.  If you need to leave during the meet, make sure someone from your relay team has your cell phone number in case they need to make contact. (Best not to leave!) 
3.  No one is to assume that a team is forfeiting, and leave the meet.  This is a coach decision. 
4.  No one should leave the meet unless they have talked to Coach Rafael.          
Field Events:
There will be no open (come when you want) field events.  All field events will be scheduled with first, second and final call. The order of events schedule will list the event order based on gender and grade.  It is difficult to estimate an exact time, so please play it safe and arrive with plenty of time to spare.


**Additional Practice Day**

We were able to reserve facilities at the SRVHS Track:

April 28th

Time:  3:30 to 4:30 PM


Save the date for our Year-End Track Party

Friday, May 13th at 6:30

This is a fun celebration of the track season.  The event will be held at St. Isidore Campus - Benson Center (small gym). There will be a RSVP link on the website that will direct you to Sign-Up Genius.


Important Information about Volunteer Sign-Ups
After reviewing our volunteer requirements  and current sign-ups on Sign-Up Genius for the track meets, we have identified some issues, and made the following changes:
1.   Note that when you work a double-shift at a track meet, this counts as two shifts towards your four-shift requirement.
2.  Many families have signed up for multiple shifts thinking that a double shift counts as one shift.  If you have done this, please go on Sign-Up Genius now and remove yourself from any additional shifts that you are not required to work.
3.  Families with multiple siblings in the program will now only be required to work one additional shift for 2 or more kids.  Therefore, please make sure you are signed up for five shifts only.  Please remove yourself from any additional shifts that you are not required to work.
4.  There are still many families that have not been able to sign up for shifts because the Sign-Up Genius is full.  This is due to the extra shifts that families have signed up for.
5.  If you are currently signed up to work the Qualifying Meet on April 23rd, we kindly ask that you do not remove your self from this track meet.  This is an important meet that will require additional help, and would like to be assured that we will not be short.
6.  We greatly appreciate all the extra help and support that families have provided us, and would like to continue to help in the future.  We will offer misc. floater shifts at the track meets to allow families to help above and beyond whenever we are short.  
**Check this website by 2:00 PM for practice update on days of unpredictable weather**
Meet results are currently listed under "Meet Results / Program Information " on the left nav bar. Until we receive a link for the meet results, you will need to download the Excel spreadsheet to view the results. 
CYO Track Parents:  Reminders
Our third track meet - Saturday, April 9 @ 9am (athlete arrival by 8:15am) at Diablo Valley College in Pleasant Hill - We have a few reminders:
1. ALL athletes must arrive at DVC no later than 8:30am:
Each St. Isidore/St. Joan athlete must receive their runner label at the check-in desk. Make sure to allow enough time to check-in and to put your things in the stands in order to properly warm up. 
Please review the Track Parent Handbook on the website.  This can be found under the "Meet Results / Program Information" link, then click on "2016 St. isidore - St. Joan Track Program Handout."  Give special review to the section "About Track Meets - FAQ"
2. Volunteers:
Please double check your volunteer position check-in/start times so you are on time and won't be considered a no show and replaced.   Volunteers must sign in and out IN PERSON.  Upon sign in, please remain at the Volunteer tent (make your stop to the stands prior to sign in).  Do not forget to sign out IN PERSON before you leave, otherwise we have no record your shift was completed.
3. Uniforms:
We are no longer having any further uniform distribution dates.  Please let us know if you still need a uniform.  
4. Volunteer sign up :
The deadline for any meet shift changes or cancellations is  noon on Wednesday prior to the meet.  It is very important that if you cannot make your shift after this deadline, you are responsible for finding your .   No practice shift changes 48 hours before practice.  If you do not meet these deadlines, $75/20 (meet/practice) will be deducted from your volunteer deposits for each late change, cancellation or no-show. Thank you for understanding the need for these policies.  Late or no shows can be very disruptive and delay the meet for everyone as we are left unexpectedly short handed. 
Please check the CYO Track website for further meet information and general communication
It is recommended that families check the website regularly for updated information and for any changes to practice or meet schedules due to weather conditions (generally posted by 2:00 pm same day for practices and 2 hours before a scheduled meet time).  We try not to send regular emails, and rely on families to always check the website first.
 2016  Registration is now CLOSED 
(No exceptions!)
February 26, 2016

Please Read - Important Program Highlights



1.         Registration and Drop Deadline

2.         Volunteer Sign-ups

3.         Key Volunteer Positions

4.         Upcoming events

5.         Uniform Distribution

6.         Confirming your athlete information

7          Track Meet and Practice Schedule 

8.         Communication

9.         Attendance / Rainouts



1.         Registration and Drop Deadline:


Registration will close on Monday, February 29th.  We will not have a wait list, or honor any late registrations.  If you know anyone that may be interested in joining our team, please inform them of our deadline.  This is also the last day to drop and to receive a full refund of registration and volunteer deposit.   After this deadline, NO refunds for the registration fee or the volunteer deposit will be granted for drop notifications.  Families would only be able to receive their volunteer deposit if they worked the required volunteer shifts.  If you ordered sweats, they can be refunded as long as you haven’t picked them up yet. 



2.         Volunteer Sign-ups:


There will be plenty more volunteer shifts posted on Sign-Up Genius in the coming weeks.  Once our final enrollment numbers have been established, the Section Coordinator will designate how many jobs our parish will be responsible for per track meet.  Please know that there will be plenty of opportunity for all families to be able to meet their volunteer obligation.



3.         Key Volunteer Positions: 


We also have a few “Key Volunteer” positions open for those of you wanting to be part of our leadership team.  These jobs will be in lieu of working volunteer shifts that are posted on Sign-Up Genius.  If you are interested, please email us immediately at  Job descriptions are listed at the bottom of this email.



4.         Upcoming Events:


War Path Invitational:  Saturday, March 5th @ 9:00 AM (Optional)


This is an optional event hosted by Ygnacio Valley HS Track and Field team.  This is a special all-comers meet to help raise funds for their track program, and the entry fee is $5 per athlete.  Adults and kids can participate.  It is a very low-key event, with no volunteer requirements.  It gives everyone a chance to see how a track meet works.  A flyer will be posted on the website – see program information link.



Track Meet Clinic:  Sunday. March 6th @ 3:00 PM:


This will take place prior to practice on Sunday at SRVHS.  A review of how a track meet is run and all the track meet volunteer jobs will be reviewed.  This is especially helpful for new families.  Kids are also welcome, as they will receive an overview of track meet protocol, events, and expectations.  Uniforms can be picked up after the clinic from 4:15 to 5:45.



Coach Certification Clinic:  Monday March 7th @ 7:00 PM


Parents who are either in a primary coaching or leadership role, or would like to be a more active volunteer at track meets, should attend the “Coach Certification Clinic.  This clinic will be held on Monday, March 7th at 7:00 PM.  Registration will begin at 6:30 PM.  Location is at Christ the King parish hall in Pleasant Hill.  Please notify us of your interest and planned attendance.  If you are a “certified” coach / volunteer, you will then be able to be present on the field assisting the kids without being in a volunteer shift role.



5.         Uniform /Sweats Distribution:


Your athletes track uniform will consist of a track shirt, and must be worn during all track meets.  The youth sizes are short sleeved shirts, and adult sizes are sleeveless, fitted ladies and men.  Uniforms will be distributed on the following practice days from 4:45 to 5:45 PM.  Pre-ordered sweats and a limited number of extras will also be available.  We will also need volunteers to help with distribution.  There will be special practice shifts posted on Sign-Up Genius for this role.


·       ·       Sunday, March 6th:  (SRVHS) – extended time starting after parent clinic from 4:15 to 5:45 PM

·       Thursday, March 10th:  (Diablo Vista MS)



6.         Confirming your Athlete information:


In the next few days, you will be receiving an email with a spreadsheet listing all registered athletes.  You will be asked to confirm your athletes name (spelling), grade and gender.  If anything is incorrect, then please notify us immediately via email.  This information will be used to generate athlete labels, and will be entered into the DVCL Sectional database for meet results.  This must be correct, and cannot be changed once our roster is submitted to the section. 



7.         Track Meet and Practice Schedule:


Please check the website calendar regularly to confirm track meet and practice dates.  The track meet locations should be finalized soon.  We do know that our first two track meets will be at Dougherty Valley High School. 



8.         Communication:


All communication will be on the website homepage. Please check multiple times per week for any updates.  Emails will only be used for any urgent / last minute updates or changes. 



9.         Practice Attendance / Rainouts:


Starting next week, we will be tracking attendance by giving each athlete a name label at the start of practice.  This will also greatly assist the coaching staff with your child’s name.  If your child has an isolated absence or illness, there is no need to contact us.  However, please inform us if your athlete will be absent for multiple practices.  On days of unpredictable weather, please check the website prior to practice.  It will be updated by 2:00 PM.



Please let us know if you have any questions,



Coach Rafael and the CYO Leadership Team


CYO Track Program

St. Isidore / St. Joan of Arc


Key Volunteer Jobs:   We need you!!


1.         Equipment Manager:  We need (2) families to assist with our track equipment.  You would be responsible to organize and transport our track equipment to and from the track meets from week to week.  Best to have a larger vehicle (SUV or Van), and be able to either store it in your garage during the week.  The two families can create a schedule of who can be present during the track meet schedule.


2.         Ribbon Coordinator:  We need (3) families to assist with managing the track meet ribbons.    Ribbon boxes will need to be organized for the 2016 season to include a file for each family.  Following the track meets, ribbons and stickers will need to be picked up from our Section Coordinator in Walnut Creek.  Ribbons will need to be stickered, organized, and filed in our ribbon boxes.  Distribution takes place at practices and track meets, so families can alternate and create a schedule of who can be present on set days.


3.         Volunteer Coordinator Assistants:  We need (2) families to assist our Volunteer Coordinator, Gayle Coleman.  Gayle has done an amazing job over the years, and is nearing retirement.  If you are interested in being a part of the program in the coming years, then we need you!  You would shadow and assist Gayle with the volunteer coordination behind the scenes. 


4.         Photographer:  We need (2) families to assist with photography.  Photographers will take pictures primarily at our track meets, and shall consist of action and buddy shots.  Select photos can be edited and put on our website.  At the end of the season, all picture should be edited, and ready to submit for our year-end party slide-show.  Families can alternate and create a schedule of who can attend each track meet.


5.         Lead Data Auditor:  We need (2) families to serve in a lead data auditor role at the track meets.  The lead auditor will be trained ahead of time and during the first track meet and will understand how all the event results are recorded.  They will serve as a trainer and resource to the volunteer shift assigned to recorder and data auditor at the track meets.