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March 2019 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
March 10, 2019
-Meeting began at 3:16pm
-Present at meeting: Anthony Hilliard, Todd Kirkpatrick, Matthew Weaver, Jennifer Jackson, Molly Cunningham, Brent Davis, Kevin Kirkpatrick, Catherine Catlett, Aaron Catlett
-A motion was made to dispose of the reading of the February meeting minutes by Todd Kirkpatrick. Motion was 2nd by Brent Davis. Motion was passed.(Minutes available online)
-No Treasurer’s Report was given.
-Old Business:
-Once all uniforms have been purchased, the league will be purchasing a new drag, pitching wheel and balls.
-Todd will be calling to have dirt ordered for West.
-Todd Kirkpatrick made a motion to trade fields with Minerva Youth Baseball. Baseball will take Rotary Park field and Softball will take all fields at West Community. Motion was 2nd by Aaron Catlett. Motion was passed.
-Jennifer will draw up paperwork to be signed by both leagues for the trading of the fields.
-New Business:
-A motion was made to rent a track loader and set up a cleanup and workday at West Community by Anthony Hilliard. Motion was 2nd by Todd Kirkpatrick. Motion was passed.
-The trustee positions that were held by Mark Hodge and EJ Hole needed filled, so Anthony made a motion to have Matt Weaver and Molly Cunningham accept those positions. Both nominations were accepted. The motion was 2nd by Aaron Catlett. Motion was passed.
-A motion was made to use Trap’s Sporting Goods for all uniform lettering, purchasing of 8u shirts, shorts and socks and lettering of 8u shirts by Kevin Kirkpatrick. Motion was 2nd by Aaron Catlett. Motion was passed.
-A motion was made to use Dunlap for photos for the 2019 season by Todd Kirkpatrick. Motion was 2nd by Brent Davis. Motion was passed.
-All teams will be posted online.
-A special meeting to finalize all 2019 season plans will be held on 3/24/19 at 7pm.
-Motion was made to adjourn by Kevin Kirkpatrick and 2nd by Brent Davis. Motion was passed. Meeting adjourned at 3:55pm
February 2019 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
February 10, 2019
-Meeting began at 7:05pm
-Present at meeting: Anthony Hilliard, Todd Kirkpatrick, Matthew Weaver, Jennifer Jackson, Molly Cunningham, Brent Davis, Gary Cress, Mickey Cogan, Aaron Catlett
January meeting minutes were read by Jennifer Jackson. Motion to accept minutes by Molly Cunningham 2nd by Gary Cress. Minutes were accepted.
-December Treasurer’s report was presented by Gary Cress with a balance of $6,117.11. Motion to accept balance was made by Todd Kirkpatrick and 2nd by Brent Davis. Report was accepted.
-Old Business:
-A motion was made to have the new varsity coach run the skills assessments in 2019 by Todd Kirkpatrick. 2nd by Mickey Cogan. Motion was passed.
-New Business:
-Belts for uniforms will be purchased by the league and any player wanting a belt, may purchase one.
-8u player uniforms will consist of shorts and T-shirts and socks.
-A vote to decide what color pants for 2019 resulted in black calf length pants.
-Coaches shirts for 2019 will be red and each team will receive 3 shirts.
-A motion was made to purchase a new drag for the fields by Todd Kirkpatrick. 2nd by Mickey Cogan. Motion was passed.
-A motion to have skills assessments on March 3rd was made by Todd Kirkpatrick. 2nd by Brent Davis. Motion was passed.
-Motion was made to adjourn by Brent Davis and 2nd by Gary Cress. Motion was passed.
-Meeting adjourned at 8:11pm
January 2019 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
January 13, 2019
-Present at meeting: Anthony Hilliard, Kevin Kirkpatrick, Matthew Weaver, Jennifer Jackson, Molly Cunningham, Brent Davis, Gary Cress
-Meeting began at 7:05pm
-December meeting minutes were read by Jennifer Jackson. Motion to accept minutes by Anthony Hilliard,. 2nd by Kevin Kirkpatrick. Minutes were accepted.
-December Treasurer’s report was presented by Gary Cress with a balance of $2,846.03. Motion to accept balance was made by Anthony Hilliard and 2nd by Kevin Kirkpatrick. Report was accepted.
-Old Business:
-A wheel and balls for the pitching machine is going to be ordered this month.
-Skills assessments are tentatively set for the 3rd weekend in February. Assessments will be held for all age groups. Any girls leveling up will be subject to being put in their appropriate age group, which will be determined by the assessments. Any special circumstances will be considered by the board at the monthly board meeting.
-Discussion with the youth baseball league to trade fields with them is still ongoing. Once the baseball board meets and discusses the opportunity to trade fields, we will then make a final decision. MGYS will take over all 3 fields at West Community and baseball will use the field at Rotary Park.
-The softball field at New Franklin Park will be available to us again this year for no charge. The league will have to maintain the field.
-New Business:
-Softball sign-ups will have a cut off date for the 2019 season. All girls wishing to play softball will have to have their forms submitted by Wednesday, February 6th. No late forms will be accepted after February 10th. The reason for the cut off date is for the ordering of uniforms in bulk this year. We will be using the same manufacturer and printer for the entire league, therefore we need to put in one single order.
-The date for the 1st annual homerun derby will be Sunday, June 2nd. More information will be shared at future meetings.
December 2018 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
December 16, 2018
-Present at meeting: Anthony Hilliard, Kevin Kirkpatrick, Matthew Weaver, Jennifer Jackson, Mickey Cogan, Brent Davis
-Meeting began at 4:08pm
-November meeting minutes were read by Jennifer Jackson. Motion to accept minutes by Anthony Hilliard,. 2nd by Brent Davis. Minutes were accepted.
-November Treasurer’s report was not read, but the current balance of $2,966.03. Motion to accept balance was made by Kevin Kirkpatrick and 2nd by Mickey Cogan. Balance was accepted.
-Old Business:
-Visitor’s dugout at Brock park: Kevin and Anthony are still waiting to speak with the park department regarding this matter.
-A motion was made by Kevin Kirkpatrick to purchase a wheel for the pitching machine along with new balls. Motion was 2nd by Mickey Cogan. Motion was passed.
-New Business:
-With Kevin Kirkpatrick taking the position of Vice President for 2019, a trustee position was opened up. Brent Davis was nominated by Anthony Hilliard and his nomination was 2nd by Mickey Cogan. Brent accepted the nomination and he was voted in for 2019.
-Softball Sign up dates will be January 26th, February 2nd and February 6th.
-All printouts will be made and handed out to the schools after Christmas Break.
-Signups will be made available through the league lineup website if proper secure
Payment is available.
-With the new board members for 2019 and beyond, permissions for the facebook page
will change according to who is voted into positions. This allows current board members to have access to posting and responding to messages.
-Dates for assessments will be decided at a future meeting.
-Motion was made to adjourn by Brent Davis and 2nd by Kevin Kirkpatrick. Motion was passed.
-Meeting adjourned at 5:01pm
November 2018 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
November 11, 2018
-Present at meeting: Anthony Hilliard, Gary Cress, Todd Kirkpatrick, Matthew Weaver, Jennifer Jackson, Mickey Cogan
-Meeting began at 6:05pm
-October meeting minutes were read by Jennifer Jackson. Motion to accept minutes by Gary Cress. 2nd by Todd Kirkpatrick. Minutes were accepted.
-October Treasurer’s report was read by Gary Cress with a current balance of $2,990.20. All expenses and incomes for 2018 season were read. This information is available upon request. Motion to accept treasurer’s report was made by Anthony Hilliard and 2nd by Mickey Cogan. Report was accepted.
-Old Business:
-Uniform samples for 2019 season were brought in by Jennifer Jackson and three different styles/qualities were discussed. A unanimous decision to purchase use the “venom” style racerback top and 14oz champro pant was made. Jennifer and Todd will take this uniform and talk to various printers and get bids on printing and possibly purchasing through them to keep the money with local businesses. If the price of the uniform is cheaper through the online distributor, we will purchase there and use a local printer.
-Jennifer Jackson discussed information about the homerun derby for 2019. Various dates were discussed along with different additions to the event, including raffles, DJ service, concessions and more. Research will continue and more information will be available in the coming months.
-New Business:
-The maintenance of the New Franklin park was addressed by Todd Kirkpatrick. We will continue to keep in contact with the Paris Twp trustees and others involved with that park to make sure it is maintained for next season.
-Motion was made to adjourn by Gary Cress and 2nd by Matt Weaver. Motion was passed.
-Meeting adjourned at 7:07pm
October 2018 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
October 21, 2018
-Present at meeting: Anthony Hilliard, Tony Bargides, Gary Cress, Jessica Breton, Brent Davis, Todd Kirkpatrick, Molly Cunningham, Kevin Kirkpatrick, Tina Mitchell, Matthew Weaver, Amy Weaver
-Meeting began at 7:02pm
-September meeting minutes were read by Anthony Hilliard. Motion to accept minutes by Todd Kirkpatrick. 2nd by Gary Cress. Minutes were accepted.
-September Treasurer’s report was read by Gary Cress with a current balance of $3,090.20. Motion to accept treasurer’s report was made by Todd Kirkpatrick and 2nd by Tony. Report was accepted.
-Old Business:
-Discussion about homerun derby.
-Discussion about finishing the away dugout at Brock Park.
-New Business:
-Election of officers for 2019. Anthony Hilliard ran unopposed for president and he was voted in for another year. Jennifer Jackson ran unopposed for secretary and she was voted in for another year. Gary Cress ran unopposed for treasurer and was voted in for another year. Three nominees were running for the position of vice president: Tony Bargides, Kevin Kirkpatrick & Matthew Weaver. After a paper vote, Kevin Kirkpatrick was voted in as vice president for 2019-2020.
-Issues with the electric at Brock Park were discussed.
-Motion was made to adjourn by Gary Cress and 2nd by Todd Kirkpatrick. Motion was passed.
-Meeting adjourned at 7:35pm
September 2018 MGYS Meeting Minutes
Minerva Girls Youth Softball
Board Meeting Minutes
September 16, 2018
-Present at meeting: Anthony Hilliard, Tony Bargides, Kevin Kirkpatrick, Molly Cunningham, Mickey Cogan, Alicia Yoder, EJ Hole
-Meeting began at 7:03pm
-July meeting minutes were read by Jennifer Jackson. Motion to accept by EJ Hole, 2nd by Tony. Minutes were accepted.
-July Treasurer’s report was read by Anthony with a current balance of $3,090.20. Motion to accept by EJ Hole, 2nd by Alicia. Treasurer’s report was accepted.
-Old Business:
-A vote was put before the board to allow Jennifer Jackson to order a few sample uniforms to check quality. The vote was passed.
-New Business:
-Elections for officers will be held at October meeting. If there are any nominations for any position on the board, notifications will need to be made to the secretary (Jennifer Jackson) by October 6th, so the nominee can either accept or decline nomination.
-After elections for 2019, the elections will be staggered bi-annually so that there will always be previous experience on the board. The by-laws will be amended to reflect this change.
-In 2019 elections for president and secretary and 2020 elections for Vice President and Treasurer. Trustees will also serve a term of 2 years.
-The next meeting and elections will be Sunday, October 14th @ 7pm at Brock Park.
-Motion was made to adjourn by Mickey Cogan and 2nd by Jennifer Jackson. Motion was passed. Meeting adjourned at 8:06pm
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