2016 TRI-COUNTY FOOTBALL BY-LAWS & RULES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2016

 

TRI-COUNTY FOOTBALL

 

BY-LAWS and RULES

 

(Effective: July 28, 2016)  Revised

 

 

 

COACHES MEETING

 

To be assigned

 

PLAYER CERTIFICATION & WEIGH-IN DATE

 

To be assigned

 

MAKE UP PLAYER CERTIFICATION & WEIGH-IN DATE

 

To be assigned

 

FIRST GAME DATE

 

To be assigned

 

LAST REGULAR SEASON GAME

 

To be assigned

 

PLAY OFF GAMES

 

To be assigned

 

 

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 TRI-COUNTY Football

 

 

 

Table of Contents

 

 

 

Board of Directors    

 

ARTICLES

 

I Name          

 

II Purpose          

 

III Organizational Structure         

 

IV Membership           

 

V Board of Directors          

 

VI Officers         

 

VII Meetings         

 

VIII Contracts, Checks, Deposits, and Funds     

 

IX TCFA Revenue        

 

X League Structure        

 

XI Divisions         

 

XII Schedules & Game sites       

 

XIII Playoff/Championship Games     

 

XIV Parental Permission and Insurance      

 

XV Player Residence Requirements & Special Considerations    

 

XVI Players Equipment      

 

XVII Uniform Colors        

 

XVIII Team Size         

 

XIX Coaches         

 

XX Sportsmanship Award        

 

XXI Practices         

 

XXII Player Certification & Weigh-In and Team Roster    

 

XXIII Game Rules & Regulations     

 

Rule 1 Game Rules.        

 

Rule 2 TASO Officials       

 

Rule 3 Game Time        

 

Rule 4 Minor Rules                 

 

Rule 5 Language        

 

Rule 6 Jewelry        

 

Rule 7 Restricted Players       

 

Rule 8 Tie Game        

 

Rule 9 Tie Breaker        

 

Rule 10 Playoff Ties        

 

Rule 11 Cancellations        

 

Rule 12 Sideline Personnel       

 

Rule 13 Water Breaks        

 

Rule 14 Forfeiture of Game       

 

Rule 15 Horse-Collar Tackle       

 

Rule 16 Distance & Down Marker Volunteers    

 

Rule 17 Game Balls & Place Kicking Tees     

 

XXIV Flag Football Rules        

 

Rule 1 Number of Players        

 

Rule 2 Game Ball         

 

Rule 3 Length of Game       

 

Rule 4 Possession         

 

Rule 5 Line of Scrimmage        

 

Rule 6 Fumbles         

 

Rule 7 Blocking         

 

Rule 8 Obstruction of the Runner       

 

Rule 9 Uniforms and Flag Belts       

 

Rule 10 Moving the Ball        

 

Rule 11 Officials         

 

Rule 12 Penalties         

 

Rule 13 Scoring         

 

Rule 14 Organized Activities      

 

Rule 15 Game Schedules        

 

Rule 16 Coaches         

 

XXV Violations of By-Laws and Rules      

 

XXVI Media Agencies & Vendors     

 

XXVII Amendments       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRI-COUNTY Football 

 

2016 By-Laws & Rules

 

 

 

 

 

ARTICLE I -- NAME

 

 

 

Section 1The Tri-County Football Association, may be referred to herein, and in general usage as TCFA.

 

 

 

ARTICLE II -- PURPOSE

 

 

 

Section 1 The purpose and goals of TCFA are:

 

(A) To teach the fundamentals of football.

 

(B) To develop good character within each player.

 

(C) To encourage the development of a physically fit body.

 

(D) To create a healthy competitive spirit among the players.

 

(E) To ensure the safety of each player.

 

 

 

ARTICLE III -- ORGANIZATIONAL STRUCTURE

 

 

 

Section 1 The period of duration of TCFA is perpetual.

 

Section 2 TCFA is a nonprofit board

 

Section 3 Fiscal Year. The fiscal year shall be the calendar year.

 

Section 4 Indemnification. The association does hereby save and hold harmless and 

 

Indemnify the officers and directors of the Association to the fullest extent allowed by

 

Law while acting reasonable within the scope of their capacity as an officer. This indemnification shall be considered to act secondarily and in excess to any coverage

 

afforded to any officer under any validity collectible insurance policy from any source.

 

 

 

ARTICLE IV -- MEMBERSHIP

 

 

 

Section 1 TCFA membership is open to any non-profit organization that wishes to enter a 

 

football team into any one or all of the divisions of TCFA. Only one organization per

 

school district will be allowed membership within the TCFA.

 

Section 2 Application for membership in TCFA must be in writing and presented at a regularly scheduled meeting for discussion. All applications must be submitted by the March meeting. The vote to accept or decline an application will take place at that meeting, pending a 30-day investigation period of applicant.

 

Section 3 No independent team from any town that has an organization that is a member of TCFA shall be allowed to join TCFA.

 

Section 4 Every effort should be made by the participating towns to have a Major, Minor and Major Minor flag team for each League.

 

Section 5 For an Association that is inactive to become active its Town Representative must attend a scheduled TCFA meeting.

 

Section 6 It is the goal of the Tri-County Football Association to ensure the safety 

 

  of the children that participate in TCFA football activities. The coaches, directors, 

 

officers of each TCFA member organization and the TCFA Officers will be of a

 

character and exhibit behavior that ensures child safety.  

 

(A) Each member organization shall monitor their behavior to ensure that this goal is

 

attained. Each member organization shall discipline or remove any person whose

 

behavior or background is inconsistent with this goal. 

 

(B) If a TCFA Town Representative or Officer is made aware of a situation in which

 

The safety of a child is at risk or may be at risk, the member organization and TCFA must be notified so that the appropriate action may be taken to protect the child.

 

(C) If the member organization fails to act in the appropriate manner and allows a coach who failed to pass or submit a Background Check form, the Head Coach of the team shall be banned for the remainder of the season and the following year. TCFA

 

Executive Committee shall also be authorized to take the disciplinary action that they deem appropriate against the individual or member organization, up to and including removal, banning, forfeiture of games and disassociation.

 

 (D) Any person convicted of, on probation for, or accepting deferred adjudication for an alcohol related offense within the past twelve months may not transport any TCFA participants other than their own children.

 

(E) Any person convicted of, on probation for, or accepting deferred adjudication for a first DWI or misdemeanor within the past thirty-six months may not transport any

 

TCFA participants other than their own children.

 

(F) Any person convicted of, on probation for, or accepting deferred adjudication for a second DWI, a misdemeanor for illicit or illegal drugs, or a felony within the past sixty months may not participate in any TCFA activities other than being a spectator.

 

(G) Any person convicted of, on probation for, or accepting deferred adjudication for any sexual offense, injury to a child or child related offense from the time that he or she was seventeen years of age until the present time may not participate in any TCFA activities other than being a spectator.

 

(H) Each participating club are individually responsible for background checks on all coaches.

 

(I) Failure to disclose information on a Background Check Form is grounds for denial.

 

(J) If a person􏰂s background check application is denied, he/she may appeal by appearing, in person, at the next scheduled TCFA meeting, and plead their case. The town representatives may overturn the denial, with a 2/3-majority vote. In order to call for a 2/3 vote, two-thirds plus one of the total number of Board members must be present.

 

 

 

ARTICLE V-- BOARD OF DIRECTORS

 

 

 

Section 1 TCFA shall be managed by the Board of Directors. Each active member organization shall appoint two (2) individual to the TCFA Board of Directors. The appointed member of the TCFA Board of Directors is called a Town Representative. The term of each Town Representative shall be determined by each member organization for their respective seat on the TCFA Board of Directors, and until a successor is elected, or appointed, and qualified. An individual may not be both a Town Representative and

 

TCFA Officer at the same time.

 

Section 2 Each member organization shall have two votes (regardless of the number of teams) on all matters. There will be no proxy vote. An alternative Association Representative shall be allowed to vote with a signed letter providing authority from the recognized Association’s Representative.

 

Section 3 The immediate Past President may also serve as a non-voting member of the Board of Directors.

 

Section 4 The Board of Directors shall elect the Officers.

 

Section 5 The Board of Directors shall have authority over all matters of TCFA and shall write and/or amend the By-Laws or Rules & Regulations. If the Board of Directors is undecided or tied on any decision, the President shall determine the outcome of the issue.

 

Section 6 Any suggested by law or rule change must be made for the Boards consideration before the season starts. No rule changes shall be made after June 1st of that season.

 

Section 7 Advisory Board: The Board may have up to ten advisory board members. Advisory board members serve only in an advisory capacity without vote or other formal authority over the affairs of the Board. Advisory board members shall be notified of all meetings of the Board, but are not required to attend. Advisory board members shall be elected for one-year terms or for terms for the remainder of the current year. The Advisory Board shall provide guidance and serve only in an advisory capacity. They are not required to attend.  All advisory board member terms end on December 31st each year.

 

  

 

ARTICLE VI -- OFFICERS (When officers can be enacted)

 

 

 

Section 1 The Officers of TCFA shall consist of the President, Vice President, Secretary and the Chairman of the Rules. The Officers shall be non-voting members of the Board of Directors.

 

Section 2 Elections of Officers for each season will be held by the Board of Directors during the last meeting of the year preceding the year in which the Officers shall serve. 

 

Section 3 If the office of President becomes vacant the Vice President shall assume the duties for the remainder of the elected term. If the offices of the Vice President,

 

Secretary-Treasurer, or Rules Chairman become vacant the Board of Directors shall appoint a replacement to serve for the remainder of the elected term.

 

Section 4 Duties of the Officers:

 

(A) The President shall be the principle executive officer of TCFA and subject to the control of the Board of Directors. He shall determine the location and time of all

 

TCFA meetings and instruct the Secretary to notify the Board of Directors and Officers.

 

(B) The Vice President shall perform such duties from time to time that may be assigned to him/her by the President. In the President's absence, or in the event of his/her inability or refusal to act, the Vice President shall perform the duties of the

 

President and shall be subject to the control of the Board of Directors.

 

(C) The Secretary shall have custody of the TCFA By-Laws & Rules,

 

 He/she shall be responsible for corresponding with government agencies and filing any required reports.

 

He/she shall transmit all board records to any person elected to succeed him/her.

 

(D) The Chairman of Rules shall be responsible for reviewing the TCFA By-Laws &

 

Rules with the Board of Directors during the first quarter of each year. He is responsible for assisting the Board of Directors in interpreting the TCFA By-Laws & Rules. After

 

June 1st through the end of the football season the Chairman of Rules and the Officers are responsible for making all rules interpretations.

 

Section 5 Executive Committee:

 

(A) The Executive Committee shall be composed of the President, Vice President, 

 

Secretary-Treasurer and Rules Chairman.

 

(B) The Executive Committee shall establish the policies and procedures to ensure that the By Laws and Rules passed by the Board are implemented and followed.

 

(C) Executive Committee shall determine and enforce the penalties established by the

 

Board for violations of any Article, Section, Rule or Procedure.

 

(D) A 2/3 vote of the Board is required to annul or reverse a decision of the Executive

 

Committee. In order to call for a 2/3 vote, two-thirds plus one of the total number of

 

Board members must be present.

 

(The board of Directors shall assume all responsibility of the Executive committee until it is established.)

 

 

 

ARTICLE VII -- MEETINGS

 

 

 

Section 1 There shall be a meeting in the 1st Quarter of each year. The purpose of the meeting is to discuss the coming years activities, problems with the previous year activities, review applications for membership in TCFA, and any proposed changes to the By- Laws and Rules.

 

Section 2 A quorum of the Board of Directors must be present before any business can be conducted. The requirement for a quorum shall be met if the majority of the Board of

 

Directors are present at a meeting.

 

Section 3 The location and time of all TCFA meetings shall be determined by the President.

 

Section 4 TCFA meetings shall be presided over by the President. If the President is unable to attend the meeting it will be presided over by the Vice President or in his absence the Secretary or Rules Chairman.

 

Section 5 Notice of meetings shall be given by written notice, e-mail, telephone, or in person by the Secretary or any other TCFA Officer at least seven (7) days prior to the date of the meeting.

 

 

 

ARTICLE VIII -- CONTRACTS, CHECKS, DEPOSITS, AND FUNDS

 

 Does not apply we are a non revenue board of directors.

 

 

 

ARTICLE IX -- TCFA REVENUE

 

 

 

Section 1 Single tickets shall be sold for:

 

(A) ADULTS ----------------------------------------  $3.00

 

(B) STUDENTS (Grade K thru 12) -------------  $1.00

 

(C) UNDER Kindergarten ------------------------ No Charge

 

Section 4 The income gained from sales and the gate admission shall go to the hosting Member Organization.

 

Section 2 Consolation/Playoff/Championship All Day Game Tickets. The Member

 

Organization hosting the Consolation/Playoff/Championship Game Series shall be responsible for selling All Day Game Tickets. All the income from the ticket sales less the payment for the game officials shall go to the hosting town.

 

Consolation/Playoff/Championship tickets shall be sold for:

 

(A) ADULTS ------------------------------------------   $5.00

 

(B) STUDENTS (Grade K thru 12) ----------------- $3.00

 

(C) UNDER Kindergarten ------------------------- No Charge

 

(D) SENIOR CITIZENS (60 years old) -----------  $2.00

 

 

 

ARTICLE X -- LEAGUE STRUCTURE

 

 

 

Section 1 Active Member Organizations of TCFA and number of paid teams:

 

A.    Mineral Wells Optimist

 

B.   Millsap Youth Athletic

 

C.   Santo Youth Assoc.

 

D.   Brock Youth Assoc.

 

Section 2 Inactive Member Organizations of TCFA and number of teams. If a member organization remains as an Inactive member for two years, or fields a team with another organization, it will be dropped from membership.  

 

 

 

ARTICLE XI -- DIVISIONS

 

 

 

Section 1 TCFA shall consist of Major, Minor, and Major Minor Flag

 

Section 2 The Major Division teams shall meet the following requirements:

 

(A) Each player must be in the 5th and 6th grades and not 13 years old before

 

September 1st in the year in current season. No seventh (7th) grade players.

 

(B) Players in the 4th grade may play in the Major Division, if there is not a Minor team, and with parents and coaches written permission. This must be submitted to the

 

Board of Directors as a Special Consideration along with the Official Weigh-In

 

Form.

 

(C) Any player that weighs more than 120 pounds (in shorts) at the time of the weigh-in shall be classified as a Restricted Player.

 

Section 3 The Minor Division teams shall meet the following requirements:

 

(A) Each player must be in the 3rd and 4th grades and not 11 years old before

 

September 1st in the year in current season. No fifth (5th) grade players.

 

(B) Players in the 2nd grade may play in the Minor Division, if there is not a

 

Major Flag team, or with parents and coaches written permission. This must be submitted to the Board of Directors as a Special Consideration along with the

 

Official Weigh-In Form.

 

(C) Any player that weighs more than 100 pounds (in shorts) at the time of the weigh-in shall be classified as a Restricted Player.

 

Section 4 The Major Flag teams shall meet the following requirements:

 

(A) Each player must be in the 1st and 2nd grades and not 9 years old before

 

September 1st in the year in current season. No third (3rd) grade or kindergarten players.

 

(B) There shall be no Restricted Player in Major Flag.

 

 Section 5 The Minor Flag teams shall meet the following requirements:

 

(A)Each player must be in Pre kindergarten or Kindergarten and not more than 7 years old before September 1^st in the year in current season.  No 1^st grade players.

 

(B)There shall be no restricted players in Minor Flag.

 

ARTICLE XII -- SCHEDULES & GAME SITES

 

 

 

Section 1 All schedules shall be determined by the TCFA Officers.

 

Section 2 There shall be at least an 8-game schedule plus a Consolation/Playoff/ Championship Game Series.

 

Section 3 The first game shall be determined by TCFA Board.

 

Section 4 Any town having a problem getting a field after the schedule is set must go to the other town to play, if possible, or accept the decision of the TCFA Officers. TCFA

 

Officers must receive notification by 8 PM Thursday prior to game time. The four

 

TCFA officers will decide the outcome; reschedule, declare forfeit, etc. 

 

Section 5 The TCFA football season is from August 1 through December 31.

 

 

 

ARTICLE XIII -- PLAYOFF/CHAMPIONSHIP GAMES

 

 

 

Section 1 The location of the Playoff/Championship Game Series shall be determined each year according to listed rotation of towns. The opportunity to host the Playoff/ Championship Game Series shall be rotated between all of the Member Organizations of TCFA. A Member Organization shall be given first choice based upon the rotation table listed below. The Member Organization that has first choice shall host the higher standing games. If that Member Organization declines to host the

 

Playoff/Championship Game Series that year, the next Member

 

Organization listed in the table shall be given the opportunity to host the games. The number of Towns hosting games shall be determined each year based upon the required games to be played. Teams from a Member Organization that is hosting the games shall play at that location. If teams from Towns that are both hosting games are playing each other in the Playoff/Championship Game Series the team with the highest ranking in the Standings shall host the game. If both teams have the same ranking in the

 

Standings a coin toss shall determine which shall be the home team. If a town is hosting

 

Playoff/Championship Game games its teams will be on the Home Team side. A coin toss shall determine which shall be the home team if teams from Towns that are both hosting games are to play in the Playoff/Championship Game

 

Series. If a new organization joins the TCFA, they shall be added to the end of the rotation table listing.

 

 

 

Section 2 PLAYOFF/CHAMPIONSHIP HOSTING ROTATION 

 

2016 Millsap                         

 

2017 Mineral Wells                              

 

2018 Santo                  

 

2019 Brock

 

 

 

ARTICLE XIV -- PARENTAL PERMISSION AND INSURANCE

 

 

 

Section 1 All players must supply written permission from their parent(s) or legal guardian(s) to participate in the TCFA.

 

Section 2 Each Member Organization is required to provide proof of General Liability Insurance and Excess Accident Medical Insurance. Minimum Excess Accident requirement: $25,000.00 per participant - per injury. All teams and players must be covered, including Cheerleaders and Drill team members. Proof of the above paid insurance coverage must be received by TCFA by August 1 before any practices begin. No more than $15.00 is to be charged per player to cover this expense.

 

Section 3 Member Organizations must have insurance on all players by the first practice and show verification of insurance to TCFA at the next scheduled meeting after weigh-ins.

 

 

 

ARTICLE XV 􏰃 PLAYER RESIDENCE REQUIREMENTS

 

& SPECIAL CONSIDERATIONS

 

 

 

Section 1 Only players living in or attending schools in a Member Associations school district, including private schools, can play for that Member Association's teams. Sign-up forms shall specify the name of the school that the player attends, the name of the school district in which the player resides, and be signed by a parent or legal guardian.

 

(A) Live In (LI) means that the player lives in and attends a school in the school district of the Member Association.

 

(B) Attends (ATT) means that the player does not live in the school district of the

 

Member Association, but attends a school that is located in the district of Members

 

Association.

 

(C) Children not meeting the Live In or Attends requirements and residing in areas that do not have tackle football programs, are eligible to play for a Member

 

Association, subject to Special Considerations approval.

 

(D) The residence declaration made at the players first Player Certification & Weigh-in shall be applicable for the remainder of a player’s career with that Member Association.

 

The player must continue to play for that Member Association unless he or she moves to a school district of another Member Association. If the player moves, he or she may continue to play for the same Member Association for the remainder of his TCFA career, or move to the Member Association of his or her new school district. If the player elects to play for the Member Association of the new school district, the player cannot go back to the original Member Association unless the player’s residential requirements change.

 

 

 

Section 2 Special Considerations

 

(A) Every Special Consideration request must be submitted on a Special

 

Considerations Form and be approved by the Board of Directors. Special

 

Considerations must be presented and approved before the player is Certified &

 

Weighed In.

 

(B) There are two types of Special Considerations:

 

(1) Residence Special Consideration.

 

(2) Grade Special Consideration.

 

(C) A Residence Special Consideration allows a child who does not meet the 􏰀Live In􏰁 or 􏰀Attend􏰁 requirements to play for a Member Association.

 

(1) Reason for request must be stated and supporting documentation presented at the time of the request: copy of players sign up form, proof of address and school district which the player attends (i.e., copies of utility bills, property tax statement, letter from school).

 

(2) The approval date of the Residential Special Consideration Request must be stated on the Team Roster.

 

(3) Once a Residence Special Consideration Request has been approved it will be valid for as long as the player remains active in TCFA and resides in the same school district. The player must continue to play for the Member

 

Association that presented the Residence Special Consideration Request unless the player moves to a different school district.

 

(D) A Grade Special Consideration allows a player to play up in an older Division. 

 

A letter signed by a parent must state the reason for the request and must be presented, along with any supporting documentation, at the time of the request. The approval date of the Grade Special Consideration Request must be stated on the Team Roster. A player will not be allowed to play down in a younger Division.

 

(E) A copy of the Approved Special Consideration Form, signed by a TCFA Officer, must be kept in the Coaches Book; the original form must be kept by the Secretary of the Member Association.

 

(F) If a team is found to have one or more players that did not meet the residential requirements and for whom a Special Consideration was not approved, the offending team will not be allowed to participate in the TCFA Play Offs. The next team listed below the offending team in the Standings shall take the offending teams spot in the

 

TCFA Play Offs.

 

Section 3 A player may not be added to the TCFA Team Roster after the Player

 

Certification & Weigh In, if he/she met the 􏰀Live In􏰁 or 􏰀Attends􏰁 requirements at the time the Player Certification & Weigh In was conducted.

 

Section 4 No player shall be refused to sign-up until 24 hours prior to the Player

 

Certification & Weigh-In, except for physical reasons or if a member association declares an earlier sign up cutoff date. An earlier sign up cutoff date may be no earlier than July 15th and must be declared at the regular June meeting. No sign ups may be made after the declared date unless approved as a Special Consideration.

 

Section 5 Any player ejected from a game for any reason is suspended from all team activities for the week following the game from which he was suspended. This includes practices and the next game. THIS WILL BE ENFORCED BY THE LOCAL

 

ORGANIZATIONS. Any violation of this suspension will warrant further disciplinary actions by the Board of Directors, Town Representatives and Officers.

 

 ARTICLE XVI -- PLAYERS EQUIPMENT

 

 

 

Section 1 All players are required to wear helmets with an appropriate face mask and four- point chin guard, shoulder pads, and football pants equipped with a complete set of pads. All players must wear a full mouthpiece that is attached to the helmet or face mask, unless the mouthpiece is doctor prescribed. A letter from the doctor must be with player’s photo in Team Book. No replaceable or metal cleats shall be allowed. 

 

Section 2 Coaches are requested to inspect all equipment periodically throughout the season to make sure it is safe for competition.

 

Section 3 The game jerseys must have numbers on both the front and the back.

 

 

 

ARTICLE XVII -- UNIFORM COLORS

 

 

 

Section 1 The uniform colors listed in this section are the approved colors for the following Member Organizations:

 

UNIFORM COLORS

 

Section 2 If two (2) teams that normally have like uniforms; it is mandatory that the visitors differentiate for the games against each other (Jerseys).

 

 

 

Mineral Wells: Black and Red

 

Millsap Youth: Maroon and White

 

Santo Youth: Green and White

 

Brock Youth: Blue and Yellow

 

 

 

 

 

 

 

ARTICLE XVIII -- TEAM SIZE

 

 

 

Section 1 In any weight division, if 31 players sign up there must be two teams; three teams if 55 players are signed up; four teams if 81 players sign up; and five teams if 101 players sign up.

 

Section 2 No team shall have more than 65% of the team in the 6th grade in the Major, 4th grade in the Minor, and 2nd grade in the major flag Leagues. The only exception to this rule shall be if there is less than 35% of 5th, 3rd, or 1st grade players available for the Town Association teams, in which case the players will be divided equally. 

 

Section 3 No player shall be cut from a team.

 

Section 4 If a team has 30 players and after the date of the weigh-in, a player (who meets qualifications) joins, the team shall not have to split. This will apply to all teams numbers listed in Section 1 above.

 

 

 

ARTICLE XIX -- COACHES

 

 

 

Section 1 A Head Coach must be declared at the time of the weigh-in for each team.

 

Section 2 Only the Head Coach shall be allowed to discuss any game matters with an official. All Head Coaches are responsible for their parents, spectators, and anyone on their side of the field.

 

Section 3 Each Head Coach shall be allowed up to (7) Assistant Coaches.

 

Section 4 The penalty for a Head Coach found guilty of the violation of any Article, Section or Rule shall be determined by the TCFA Officers up to a maximum penalty of being barred from Coaching. The Head Coach of the team in question shall be notified as soon as possible by the President.

 

Section 5 Anyone having direct communication with players and/or coaches from sidelines; (i.e., via headphones, electronic devices, etc.) will be considered a coach. Anyone with headphones, electronic devices, etc. must remain on sidelines between the 25 yard lines (not on the field or in the stands), excluding half-time.

 

Section 6 Any Coach pulling a team from the playing field during a game will be subject to NCAA and/or TRI-COUNTY Football Association rules and disciplined, as TCFA deems appropriate.

 

Section 7 Any coach ejected from a game for any reason is suspended from the next game and is also suspended from all the association activities for the week prior to that game. This includes practices and the next game. THIS WILL BE ENFORCED BY THE LOCAL ORGANIZATIONS. Any violation of this suspension will warrant further disciplinary actions by the Board of Directors, Town Representatives and Officers. After a coach’s second ejection, he/she will be suspended for the remainder of the season.

 

Section 8 If any coach is ejected from a game, both Town Representatives of the teams playing shall notify a TCFA Officer.

 

Section 9 There shall be no use of alcohol, drugs, or tobacco, in any form, by the Coaches during any event (meetings, practices, or games) associated with the TRI-COUNTY Football

 

 

 

ARTICLE XX -- SPORTSMANSHIP AWARD

 

 

 

A Sportsmanship Plaque shall be given in each League at the end of the season. If there are Divisions for a League, then a Sportsmanship Plaque shall be awarded in each. The purpose of this award shall be to recognize the teams that exhibit the ideals and character of good sportsmanship throughout the season. This award shall be voted on by the Association Board of Directors and also by the Head Representative from the TASO Officials that worked the games that season.

 

 

 

ARTICLE XXI -- PRACTICES

 

 

 

Section 1 No practice shall be held, other than organized football activities (i.e., football camps, spring football, 7-on-7), before the first day of August each year. 

 

Section 2 No more than one practice per day shall be allowed.

 

Section 3 No more than 4 practices (including scrimmages) in a 7-day period shall be allowed. During season this means 4 organized meetings, including game.

 

Section 4 Practice can only last up to 2 hours per day.

 

 

 

ARTICLE XXII -- PLAYER CERTIFICATION &

 

WEIGH-IN AND TEAM ROSTER

 

 

 

Section 1 There shall be only two Player Certification & Weigh-Ins per season. The date of the Player Certification & Weigh In shall be determined each year by the TCFA Officers.

 

Section 2 Each player must provide a valid certificate of birth and a current photo to the TCFA Representative conducting the weigh-in. 

 

Section 3 The Home Town Representative shall complete the TCFA Roster Form prior to the date of the Player Certification & Weigh-Ins (not during the weigh-in). PLAYERS ON THE TCFA ROSTER SHALL BE LISTED IN ORDER BY THEIR GAME

 

JERSEY NUMBER. The TCFA Representative shall verify the furnished TCFA

 

Roster Form for the following information:

 

 

 

 

 

(A) Town

 

(B) Division

 

(C) Team Name

 

(D) All Coaches' Names & Phone Numbers

 

(E) Game Jersey Number

 

(F) Player Name

 

(G) Grade

 

(H) Age

 

(I) Date of Birth

 

(J) Qualification Option - New players will be identified as one of the following:

 

􏰀LI􏰁 for live in; 􏰀ATT􏰁 for attends; 􏰀SC􏰁 for Special Consideration. Returning players who played for the same association the previous year will be identified by the designation 􏰀RP􏰁.

 

Section 4 The TCFA Representative shall confirm that the provided photo is the player to be weighed-in and also cross check the valid certificate of birth information. A TCFA

 

Representative shall actually conduct the weighing of each player. There shall be a

 

Tri-County Football Association Weigh-in and Roster Form furnished to each team in every member association.

 

Section 5 All players shall be certified and weighed-in on the two specified dates. Any player remaining uncertified after the second date will be declared an ineligible player on the roster.

 

Section 6 A copy of the official TCFA Roster Form, the proof of age documentation (i.e., birth certificates), and a photo of each player must be carried to each game by the Head

 

Coach. TCFA Representative will check team’s roster and book for accuracy before the first game of the season; any challenges of player qualifications must be challenged by the opposing teams HEAD COACH only.  This information must be made available for review upon request only by the opposing Head Coach or TCFA Representative at the game location. The request must be made prior to the start or after the end of the game. The review shall be requested in a timely manner as to not interfere with a scheduled kick-off time.

 

Section 7 No player may be added to a roster after the first game.

 

Section 8 The Secretary of each member association will keep copies of the official TCFA Roster Form for each team for 2 years.

 

 

 

ARTICLE XXIII -- GAME RULES & REGULATIONS

 

 

 

RULE 1 GAME RULES. TCFA games shall be played under NCAA rules except where TCFA rules are different.

 

 

 

RULE 2 TASO OFFICIALS. TCFA shall coordinate provision of three TASO Officials for each game and officials shall be paid by the Member Organizations hosting the games. If only one official is present the game shall be played. Should no officials show within 30 minutes of a scheduled start time, both teams may leave and the game shall be rescheduled by the Town Representatives, if possible. If the Representatives cannot agree on a rescheduled time, the TCFA Officers shall determine the time and location of the game. Should a team not show up within 30 minutes of a scheduled start time, the

 

No Show team shall forfeit the game.

 

(A) Officials fees shall be determined each year by the TASO members. Three officials should be provided for each game. 2011 Official􏰂s fee shall be:

 

(1) Three Officials $50.00 per official per game called.

 

(2) Two Officials $75.00 per official per game called.

 

(3) One Official $100.00 per game called.

 

(4) One official for Flag games $40.00 per game called.

 

(B) TASO Officials, for a given season, cannot hold a position on TCFA Board of

 

Directors, or be on the coaching staff or hold a position connected with any participating Towns Association.

 

(C) TCFA will provide an Official to run the clock for all Playoff Games held at

 

a field that has a scoreboard with a working clock.

 

(D) TCFA will provide officials with an overview of the TCFA Rules that they should know in order to officiate TCFA games. The TCFA TASO Official will distribute a copy to any official that he assigns to work TCFA games. Member Associations may also provide copies for officials who work their games.

 

 

 

RULE 3 GAME TIME.  Minor and Major games shall consist of 4 quarters lasting 8 minutes each with regulation clock.

 

(A) If a team should become behind in the 3^rd QUARTER of a game, the head coach of the trailing team may request the Referee to run the clock with the approval from the head coach that is a head. The clock will be continuous in the 4^th QUARTER if a team is up by 30 points or more. The team that is up in the 4^th quarter shall not have use of any time outs. Exception: injuries and officials time outs.  

 

 (B) If the game clock is kept on the field by the official warnings shall be given to the Head Coaches of both teams via three, two, and one minute warnings in the second and fourth quarter of games.

 

 

 

RULE 4 MINOR RULES. The following shall apply for the Minor Division Only:

 

(A) One Coach per team shall be allowed on the field for the first game only. After first game no Coach shall be allowed on the field except for injuries. The Coach must be at least 10 yards from the ball at the time it is snapped. No verbal comments can be made by the Coach after the play has started.

 

(B) If a team has a bye for the first scheduled game of the season, that team􏰂s Coach and the opposing Coach shall be allowed on the field for the second game day of the season.

 

(C) No rushing on any play involving special teams. (Punts, kicks, extra points, etc.). There will be a 10 sec count for the offensive team to punt or kick.

 

RULE 5 LANGUAGE. Profane language and/or trash talk shall not be tolerated.

 

(A) 1st Offense is a warning to player and coach.

 

(B) 2nd Offense player will be removed from the game for 4 plays, 15-yard penalty (dead ball foul).

 

(C) 3rd Offense is ejection of player from the game, 15-yard penalty, dead ball foul

 

 

 

RULE 6 JEWELRY. No jewelry shall be worn. This is illegal equipment and there will be a 15- yard penalty.

 

 

 

RULE 7 RESTRICTED PLAYERS. Restricted Players shall follow these requirements:

 

(A) A restricted player may play guard, center, or tackle and can be the end man on

 

either end of the line of scrimmage on offense (must be attached to the line) at the time the ball is snapped, but cannot advance the ball or be the intended receiver on offense. On offense they may recover a fumble or secure a loose ball in the air after it has been touched by a receiver or defender (In no case can a restricted player advance the ball on offense).  They may play any position on defense. On defense, he/she may advance the ball by pass interception, fumble recovery, or cover a lateral. Violation of the rules shall result in a 15-yard penalty and loss of down. The restricted players helmet must be marked with the orange stickers designated for this purpose.   

 

(B) On offense a restricted player may attempt to punt; kick a field goal; or kick a

 

point after touchdown. The player cannot in any case advance the ball past the scrimmage line or attempt to pass or receive the ball. The player must attempt to do what the playing position indicates (i.e., no attempt to confuse the defense). Violation of this rule shall result in a 15-yard penalty and loss of down.

 

(C) A player shall be determined restricted at the time of the Player Certification &

 

Weigh-in only. If a player gains weight after the weigh-in, he/she shall play the remainder of the season as an unrestricted player.

 

(D) A restricted player not properly marked (see above section B), automatically sets out for four plays and must be properly marked before entering game.

 

 

 

RULE 8 TIE GAME. In the case of a tie game during Regular Season there shall be a Sudden Death Overtime. There shall be a coin toss with the visiting teams captain making the Call. The winner of the coin toss shall have the opportunity to choose either an Offensive or Defensive start. The team that elects offense shall have a 1st and Goal situation from the opponent’s 10 yard line. That team shall have 4 legal Downs to attempt to score in any manner (i.e. touchdown or kick a field goal). Regardless of the outcome of the first offensive attempt to score, the other team shall then be given the same situation on the same end of the field. If both teams do not score or if still tied, then the 1st and goal situation is repeated. If after 2 Opportunities for each team to score, the game is still tied, the game is officially a TIE game.

 

(A) Penalties will be the same as a regular game.

 

(B) Extra points will be attempted after each touchdown.

 

(C) The defense can score same as a regular game.

 

(D) If there is a turnover, then the defensive becomes the offense.

 

(E) Time-outs- ONE (1) time-out per team in overtime

 

 

 

RULE 9 TIE BREAKER. If at the end of the season the conference records do not determine the final standings, the tiebreaker will be as follows:

 

 

 

Winning percentage

 

Head to head

 

Points against

 

Points for

 

Common opponent

 

 

 

17 pts will be given to a team if the other forfeits.

 

 

 

RULE 10 PLAYOFF TIES. In Championship Games the regular season format shall be adhered to for the breaking of ties.

 

 

 

RULE 11 CANCELLATIONS. Games shall be played during inclement weather. Games shall only be canceled by the Referee once started and he will immediately announce to both Head Coaches. All teams shall go to the scheduled game location where the decision to play shall be made. Games once started and then stopped due to weather or other circumstances will continue later and proceed where game was when stopped. If a game cannot be continued on the scheduled day, the Referee shall report the following to the TASO Official -- time remaining in the game, the score, the location of the ball on the field, the name of the team in possession of the ball, remaining timeouts, and the number(s) or name(s) of any players or coaches who were ejected from the game.

 

Elected Officers and Referees will confer about cancellation during Championship play.

 

 

 

RULE 12 SIDELINE PERSONNEL. The official sideline personnel for each team shall consist of the following –Eight (8) coaches, A head coach plus seven (7) assistance.

 

 

 

RULE 13 WATER BREAKS. There will be one (1) water break per quarter called by the officials at approximately the middle of the quarter. If temperatures are above 90 degrees or above, again it is the in the JUDGMENT OF THE OFFICIALS.

 

 

 

RULE 14 FORFEITURE OF GAME.

 

(A) A game shall be ruled as a forfeit if one or both teams fail to take the field 30 minutes after the scheduled time of the game. The score of the game shall be 0-0 and the team that failed to show up will given a loss. If both teams fail to take the field, both teams will be given a loss.

 

(B) The top four (4) teams in the tackle divisions shall participate in the scheduled Consolation/Playoff post-season game(s). 

 

(C) Penalties

 

(1) Regular Season Game

 

(a) The Association of the forfeiting team shall reimburse the township hosting the games the total cost of the TASO Official for the forfeited game.

 

(b) The penalties for the Head Coach shall be the same as if he/she were ejected (Section XIX. Section 7).

 

(2) Consolation/Playoff Game

 

(a) The Association of the forfeiting team shall reimburse township hosting the total cost of the TASO Official for the forfeited game plus an additional

 

$200.00.  (After voted upon by the board)

 

(b) The Head Coach shall be banned from coaching in TCFA for the remainder of the season and the entire next season.

 

(3) Reimbursement for Regular Season game forfeitures must be paid by the last regular TCFA meeting at which time post-season games are scheduled.

 

(4) Reimbursements or fines to TCFA due as a result of Consolation / Playoff game forfeitures must be paid by the first regular TCFA meeting of the next season.

 

 

 

RULE 15 HORSE-COLLAR TACKLE. The horse-collar tackle is a maneuver in which a defender tackles another player by grabbing the back-inside of an opponent's shoulder pads from behind and yanking the player down. The penalty for making a horse-collar tackle is a 15-yard personal foul.

 

 

 

RULE 16 DISTANCE & DOWN MARKER VOLUNTEERS. The visiting team must provide three (3) volunteers to run the distance and down markers, which will be utilized on the visiting team􏰂s sideline.

 

 

 

RULE 17 GAME BALLS & PLACE KICKING TEES

 

(A) The Official Game Ball for the Major Division shall be the Wilson TDJ leather ball.

 

(B) The Official Game Ball for the Minor Division shall be the Wilson K-2 leather ball.

 

(C) The Official Game Ball for the Flag Divisions shall be the Wilson K-2 leather ball.

 

(D) Both Head Coaches shall meet with the Head Official at the coin toss before the game and certify that the Game Ball meets the above requirements.  If other balls are needed because of poor weather conditions, they must also meet the above requirements. 

 

(E) Place kicking tees are optional.

 

 

 

RULE 18 PLAYOFFS   The top four teams in the Minor and Major tackle divisions will make the playoffs.  Number 1 seed will play the number four seed and the number two seed will play the number three seed in the first week.  The winners will play each other in the second week for the league championship and second place. The losers of week one will play each other for consolation.

 

 

 

ARTICLE XXIV FLAG FOOTBALL RULES

 

 

 

Section 1   Flag Football Field Size all flag games shall be played on a 40y x 30y field

 

 

 

Section 2 GAME RULES

 

 

 

RULE 1 NUMBER OF PLAYERS. Each Team shall play with (8) players. If a team for any reason falls below the minimum amount of players, the opposing coach is encouraged to play the same amount of players to make the teams equal. 

 

 

 

RULE 2 GAME BALL. A synthetic or genuine leather K2 sized football shall be used.

 

 

 

The Hosting Venue Shall Supply Game Balls For Each Level Of Play.

 

 

 

RULE 3 LENGTH OF GAME. The game shall consist of two (2) twenty (20) minute halves. A ten (10) minute halftime shall separate the two halves. The twenty minute halves will have a continuous running clock. Game Referee will maintain a 75 second play clock that is started on the referee’s whistle or marking of the ball.  Two (1) minute timeouts will be awarded per team per half and will not carry over at halftime.

 

 

 

RULE 4 POSSESSIONS. A coin toss will determine who shall receive the choice of possession or side at the beginning of each game. 

 

 

 

RULE 5 LINE OF SCRIMMAGE. The starting point will be the 35 yard line going in. The Offensive Team must have a minimum of 4 players set on the line of scrimmage at the time of the snap of the ball (Penalty: Loss of Down). Players in motion do not count as players on the line of scrimmage. Once the center has placed his hands on the ball, no offensive player may enter the neutral zone. Following the ready for play whistle and until a legal snap, no defensive player may encroach, touch the ball, stand in, or in any other way interfere with the offensive team

 

THE DEFENSIVE LINE SHALL BE IN A THREE POINT STANCE (Penalty Replay Down). 

 

 

 

RULE 6 FUMBLES & INTERCEPTIONS. Any ball that is fumbled during a down will be dead by rule once it has touched the ground. On fumbles the offense keeps the possession of the ball after the loss of the down.  A snap that hits the ground is considered a fumble.  When a fumble occurs the offense gets the ball, and will be set and ready for play at the spot of the fumble shall be the line of scrimmage for the next play.

 

INTERCEPTIONS: Shall be advanced. If the result of the play is a touchdown the score will stand. It the play does not result in a score, the team will set up on the 35 yard line after the gaining possession. 

 

 

 

RULE 7 BLOCKING.  Blocking is allowed. Hands must be placed below the neck and above the waist while a block is engaged.  No shoving players down or defensive flopping is allowed.  Referee has the discretion for calling unsportsmanlike conduct to keep the game in control and to avoid over aggression with flag players.

 

 

 

RULE 8 OBSTRUCTION OF THE RUNNER. 􏰃A defensive player shall not hold, grasp or otherwise obstruct the forward progress of the runner when attempting to remove the runner􏰂s flag.  A defensive player cannot remove a player’s flag until he or she has possession of the ball.  If this occurs and that player gets involved in the play the offense shall get the chance to replay the down.

 

 

 

RULE 9 UNIFORMS. All players are required to have two (2) flags on their jersey at all times; one on each side. Runners shall not flag guard by using any part of the body or ball to deny the defense the opportunity to pull or remove a flag. 

 

 

 

RULE 10 ADVANCING THE BALL. Moving the Ball.  Each team shall begin possession at the 5 yard line on their end of the field. All players are eligible to advance the ball. Players are required to have all flags in place in order to advance the ball.  If a player drops a flag he cannot catch or advance the ball. The ball carrier is not allowed to lower or butt their head, use stiff arm, or hurdle another player while advancing the ball. Laterals are illegal beyond the line of scrimmage.  Cones or markers shall be placed on the 30, 20 and 10 yard lines along the field sidelines. Each team has 4 downs to reach the 20 yard line. If the offense reaches the 20 yard line, they will receive 4 more plays to score. If unable to score the result is a turnover.  If unable to reach the 20 in 4 plays, the result is a turnover.

 

 

 

RULE 11 OFFICIALS. The hosting town has the responsibility to provide an assistant for the referee to run the clock and keep the score for each game. The referee shall be the game manager and conduct the coin toss, assess any necessary penalties and mark the spot of the ball after each down is played.  THE OFFICIALS SHALL RECORD AND KEEP TRACK OF ALL SCORES AND BE GIVEN TO THE HOME ASSOCIATION FOR POSTING SCORES FOR THE SEASON TO DETERMINE PLAY-OFF POSITIONS.

 

 

 

RULE 12 PENALTIES. All offensive penalties will be a loss of down. Defensive penalties will be given at the discretion of the referee. All penalties will be used as a learning tool to the players and should be explained to the players when they are assessed. 

 

 

 

RULE 13 SCORING. A touchdown is scored as six points. There will be 2-point conversion attempt for passing or running the ball in from the 5 yard line. After a touchdown is scored, the other team shall take possession as the offensive team starting at their 35 yard line. THE OFFICIALS SHALL RECORD AND KEEP TRACK OF ALL SCORES AND BE GIVEN TO THE HOME ASSOCIATION FOR POSTING SCORES FOR THE SEASON TO DETERMINE PLAY-OFF POSITIONS.

 

 

 

A SAFETY shall be called if the ball is fumbled or a tackle is made behind the GOAL LINE. 2 points will be awarded.

 

 

 

 

 

RULE 15 ORGANIZED ACTIVITIES. Flag Teams will not be allowed more than three (3) hours of organized team activities within a one (1) week period, including games. 

 

 

 

RULE 16 GAME SCHEDULES. The Flag Football Season shall consist of a nine (9) game schedule. The Flag season shall start the same weekend as the tackle season begins. All Flag games will try to be scheduled to begin in the morning prior to the start of any tackle games. Game times are subject to change. 

 

 

 

RULE 17 TIE GAME.  If the game is tied at the end of regulation sudden death will occur with each team alternating possessions from the 10 yard line.  A coin toss will decide who gets the first possession.  Each team will get the same amount of opportunities to score until a winner is decided.  In sudden death each team will only have 4 downs to score a touchdown. After four opportunities each and the game is still tied it will then be considered a tie.

 

 

 

RULE 18 COACHES. All Flag Football coaches will be required to have a background check performed by their host organization. Coaches will not be allowed on the field without having their TCFA badge present. No more than FOUR (4) coaches will be permitted on the sideline at any time for a team. One coach per team will be allowed on the field for MAJOR FLAG, AND 2 FOR MINOR FLAG, but must remain a reasonable distance back as to not affect the course or outcome of a play. 

 

. 

 

 

 

Section 3 MINOR FLAG.  No coach will be allowed to play the position of quarterback. 

 

 

 

ARTICLE XXV 􏰃 VIOLATIONS OF BY-LAWS AND RULES

 

 

 

Section 1 Violation of any Article, Section or Rule shall bear a penalty as determined by the TCFA Officers. Penalties may range from a Letter of Reprimand up to being removed from TCFA. Penalties shall be determined by the Executive Committee.

 

Section 2 Reporting a Violation

 

(A) Only a Town Representative may report a violation of the By Laws and Rules to the

 

Executive Committee. The violation must first reported by telephone and a complete written report must be submitted. Violations may be submitted to either the Rules

 

Chairman or President.

 

(B) Complete written report of the violation must state the specific Article and Section or Rule Number that has been violated; the date and description of the violation; identity of the person or persons who committed the violation; how and when the Town

 

Representative became aware of the violation; and include any supporting evidence or documentation that may be necessary to support the allegation.

 

(C) Violation that occur during, and affect the outcome of, a game.

 

(1) Only a Head Coach of a team involved in the game may choose to report a violation. 

 

(2) The Head Coach must report the violation to the Town Representative no later than 24 hours after the completion of the game. The Town Representative must report the violation by telephone to the Rules Chairman or President by the

 

Sunday that follows the game, no later than 12:00 am.

 

(3) The complete written report must be signed by the Head Coach and Town

 

Representative. It must be delivered to the Rules Chairman or President no later than 12:00 am of the first Tuesday that follows the Sunday in which the notification of the violation was given by telephone.

 

(4) The Executive Committee will meet and determine the outcome of the report of violation no later than the following Wednesday at 12:00 am. The President will telephone the Town Representatives of the parties immediately after a decision is made. An email will be sent to all Town Representatives explaining the reported violation and the Executive Committees decision.

 

(5) A complete written report of a violation that occurs in the final game of the

 

Regular Season must be presented at the TCFA Regular Meeting on the Sunday immediately following game. A decision will be made at that time and all Town

 

Representatives will be notified of the decision by the resident at the meeting.

 

(D) Violations that do not affect the outcome of a game.

 

(1) Notification that a violation has occurred must be made by the Town

 

Representative by either email or telephone to the Rules Chairman or President within 24 hours of the time he or she becomes aware of the violation.

 

(2) The complete written report of the violation must be received by the Rules

 

Chairman or President no later than 72 hours after the telephone notification of the violation was made. This report may be made by email or letter and signed by the Town Representative.

 

(3) The Executive Committee will meet and determine the outcome of the report of violation not later than five (5) days after receiving the written report. The

 

President will telephone the Town Representatives of the parties immediately after a decision is made. An email will be sent to all Town Representatives explaining the reported violation and the Executive Committee􏰂s decision.

 

(4) A complete written report of a violation that occurs in the final week of the

 

Regular Season must be presented at the TCFA Regular Meeting on the Sunday immediately following the final Regular Season game. A decision will be made at that time and all Town Representatives will be notified of the decision by the

 

President at the meeting.

 

Section 3 Teams as listed in Article X Section 1 may not be voted out of the TCFA for reasons other than for disciplinary action or for any misconduct exhibited by members of a team(s), including coaches, at or during a game. The Head Representative of TASO officials shall report to the TCFA President any misconduct by any member of a team.

 

Disciplinary action shall be determined by the TCFA Officers.

 

 

 

ARTICLE XXVI 􏰃 MEDIA AGENCIES & VENDORS

 

 

 

Section 1 Definitions:

 

(A) A 􏰀media agency􏰁 for purposes of these criteria shall mean a daily or weekly publication, cable system, radio station, television station or television network, which issues Press Credentials to its employees.

 

(B) A 􏰀vendor􏰁 for the purposes of these criteria shall mean a person or company that promotes or exchanges goods or services for money.

 

(C) The 􏰀game area􏰁 for the purposes of these criteria shall mean football field and the surrounding area in which TCFA requires individuals to pass background checks in order to enter. The location of media and vendor employees shall be in the sidelines area outside of the Team Area (25 yard line to 25 yard line), which extends around the end zones.

 

Section 2 Media & Press. Any Media Agency employee presenting current Media Credentials for admission to a game shall complete and sign the TCFA Media Agency & Press Credentials Agreement form. After the Media Agency & Press Credentials form is completed and signed the person will be admitted and allowed access to the game area and press box, if available and there is room.

 

Section 3 Vendors

 

(A) A vendor must submit a completed and signed Vendor Application & Agreement a minimum of ten (10) days prior to the date of the event or game at which the vendor is applying for approval to conduct business.

 

(B) If a vendor sets up, performs services and/or transacts business in the game area the vendor􏰂s employees shall be subject to the same background check requirements as

 

TCFA Officers and Member Associations (Article IV.Section 8) and must wear IDs with photographs.

 

Section 4 Approval or Rejection. A Member Association shall approve or reject, unless the event or game is directly under the supervision of TCFA Officers. A Vendor application for an event or game directly under the supervision of TCFA Officers must be approved by the Executive Committee.

 

Section 5 Approved Forms. A Member Association shall make a copy of any Media Agency & Press Credentials form or Vendor Application & Agreement that it approves and keep it. The original form shall be sent to the TCFA Secretary-Treasurer no later than seven days after it is approved.

 

 

 

ARTICLE XXVII -- AMENDMENTS

 

 

 

The TCFA By-Laws and Rules may be amended by a majority vote of a quorum of the Board of Directors at any regular or special meeting called for that purpose between February 1 and June 1 of any year. Special Policies, which ensure the safety and the health of players, may be instituted by the Board of Directors after June 1

 

 

 

 

MYA BY-LAWS 2016-2017

 

                                                                       PRESEIDENT: Allen Williams

 

VICE PRESIDENT: Dillon Imboden

 

TREASURE: Tdwards

 

SECETARY: DENA BENFER

 

FOOTBALL COMMISSIONER: ALLAN WILLIAMS

 

CHEERLEADING COMMISSIONER: Amanda Burr

 

VOLLEYBALL COMMISSIONER: ANGIE MORGAN

 

BASKETBALL COMMISSIONER: DILLION IMBONEN

 

BASEBALL COMMISSIONER: CHARLES TIPPIE

 

SOFTBALL COMMISSIONER: CURTIS BEST

 

FIELD MAINTENCE: CHRIS GREEN

 

EQUIPMENT MANAGER: ERNIE RAMERIZ

WEBMASTER: RANDI SIMS

FUNDRAISING: CHARLENE MCMILLIN

 

                                                                    TABLE OF CONTENTS:

 

MISSION STATEMENT PG:3

 

CODE OF CONDUCT PG:3

 

REVOCATION OF MEMERSHIP PG:3

 

MEETINGS PG:4

 

BOARD VACANCIES PG:5

 

ELECTION OF OFFICERS PG:6

 

VOTING PG:6

 

CONFLICT OF INTREST PG:6

 

RESPONSIBILITES OF DIRECTORS:6

 

PRESIDENT PG:7

 

VICE PRESIDENT PG:7

 

CONT. VICE PRESIDENT PG:8

 

SECETARY PG:8

 

TREASURE PG:9

 

CONT. TREASURE PG:9

 

DIRECTOR OF EQUIPMENT PG:9

 

DIRECTOR OF FIELDS PG:10

 

CHEERLEADING COMMISSIONER PG:10

 

FOOTBALL COMMISSIONER PG:11

 

CONT. FOOTBALL COMMISSIONER PG:11

 

BASKETBALL COMMISSIONER PG:11

 

CONT. BASKETBALL COMMISSIONER PG:12

 

VOLLEYBALL COMMISSIONER PG: 12

 

BASEBALL/SOFTBALL COMMISSIONER PG:113

 

WEBMASTER PG:14

 

INSURANCE PG:14

 

FINANCIAL SECTION PG:14

 

CONT. FINANCIAL SECTION PG:15

 

SCHOLARSHIPS PG:15

 

COACHES SECTION PGS:15,16,17,18

 

PLAYERS SECTION PG: 19.20

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Purpose/Mission Statement The MYA will foster sportsmanship, teamwork, personal integrity, and develop maturity and leadership while promoting safety and fundamentals of the sport. Development of the children involved in the MYA will be the primary goal of this association. The child is first, the sport is second.

 

Code of Conduct: The Association recognizes that the conduct of its members reflects not only on the individual, but also on the entire program. The following items are prohibited, but not limited to:

 

a. Abusive or Profane language.

 

b. Fighting.

 

c. Tobacco, alcohol consumption or illegal drug use.

 

d. Explicit public display of affection.

 

e. Distribution of personal or private documents.

 

f. Use of league records without permission.

 

g. Behavior which proves to be a detriment to this organization or its objective at any MYA sanctioned event.

 

h. Making negative or profane comments from the stands or sidelines that may be heard by children, adults, coaches, or opposing teams.

 

i. Making negative or profane gestures from the stands or sidelines that may be seen by children, adults, coaches, or opposing teams.

 

j. Coaching a player incessantly from the sidelines or stands when not a member of the coaching staff.

 

 

 

 

 

Revocation of Membership: If in the opinion of the Board any participating member conducting themselves in a manner that is not conducive to the MYA code of conduct, he/she will lose their membership in the MYA and child’s participation in the MYA may be affected, if so deemed by the Board. In severe cases banning the said offender(s) from appearance at future sponsored MYA events. The Board can impose a lifetime ban if deemed to be a severe detriment to the MYA.

 

Practice/Game Facility Rules: We are guests at any facility we use and will adhere to the requests/requirements of said facilities in addition to the items listed above.

 

Any violation of the above items will be subject to Revocation of membership.

 

 

 

 

 

 

 

 

 

MEETINGS

 

Regular Meetings:  The Board will conduct regularly scheduled meetings on the Third Wednesday of every month. The purpose of these meetings will be to conduct normal Association business, enforce rules and codes of conduct, and to settle disputes and protests. There will be one open meeting to the general membership yearly. All regularly scheduled meetings associated with the MYA will have a previously prepared agenda, posted via email to the Board at least 48 hours prior to the scheduled meeting.

 

Emergency meetings: Emergency meetings may be called by any Board member with 24 hours’ notice given to all Board members. They are limited in scope to cover only one (1) subject. General Members may request an emergency meeting in writing to the President or Vice-President of the Board. This request may be approved or denied by a majority vote of the Board.

 

Open Meetings: There will be one annual meeting that is open to the general public, unless the board feels they need to hold more.

 

Quorum: A quorum shall consist of half plus one of the Board. For open meetings a quorum shall consist of 10% of the voting membership. Vacant Board positions do not count in the quantification of a quorum.

 

 

 

Votes: All votes, regardless of method, must be copied to the MYA Secretary, in order to be recorded and kept on file.

 

a. Polling: In order to hold the number of Board meetings to a minimum, the President or Vice-President of the Board may poll members in order to reach decisions regarding specific questions.

 

b. Email votes: An email vote may be called for on an emergency issue only.

 

c. Text Votes: Text votes will work the same as an email vote.

 

d. Votes need to be recorded within 48 hours of initiation in order to be counted.

 

e. Voting by proxy will be allowed for agenda items only. Any Board member wishing to vote by proxy at a Board meeting must provide notice of such as well as the Board member who will be casting their vote to both the President and Secretary 24 hours prior to the meeting’s scheduled start time. No Board member can vote by proxy at consecutive Board meeting

 

f. If a Husband and Wife are both active board member only one vote per couple will count. They both are not to cast a vote in the same meeting.

 

Rules and Regulations: These rules and regulations may be altered, amended or repealed by the MYA Board one time per year starting with the second scheduled meeting of the new Board. All changes presented and approved by the Board will take effect June 1st of that calendar year and will remain in effect until amended and approved the next calendar year.

 

Board of Directors: The Board of Directors (herein after referred to as the “Board”), is elected by the general membership of the Association. The Board is the governing body of the Association. The Board shall transact all business, enforce all rules and codes of conduct for the Association and have the power to settle all disputes and protests. All decisions of the Board are final.

 

Term: The Board shall be elected for four year terms with half of all positions being re-elected every other year.

 

Eligibility to serve as a Board member you must be a parent/legal guardian of a MYA participant, and be in good standing with the MYA, or have served in a background checked position without incident or major complaint.

 

Board Member Code of Conduct:

 

a.       Every member of the MYA Board will sign and adhere to a written code of conduct. This document will be signed annually and maintained in two files to be kept by the MYA Secretary and President. Neglecting to fulfill the agreed to code of conduct is grounds for removal from the MYA Board with all penalties in place as listed throughout the MYA Rules and Regulations.

 

Board Vacancies

 

a. Any Board member may resign his/her position by written resignation to the Board.

 

b. Any Board member who is absent from three (3) consecutive Board meetings, having been notified prior to each meeting, unless excused by the Board shall have his/her office declared vacant.

 

c. Any Board member who willingly neglects his/her duties to the detriment of the MYA may be brought to a hearing by the Board and a vote of the majority of the remaining Board members is required to take any action.

 

d. Any Board Member that is in violation of the Board Member Code of Conduct or that is found to be acting in a way that is seen as a detriment by the majority of the remaining Board will be removed from their position on the Board with a majority vote by the remaining Board.

 

e. Any Board member not fulfilling their duties as described in the position description, not paying their fees, resigning a position without legitimate reason as determined by the Board majority, and/or not honoring their commitments, shall be removed from the Board.

 

 f. In the case that the Board Member is a Coach, ability to continue coaching will be determined by majority vote of the remaining Board.

 

g. Board members that have been removed by the Board shall not be allowed to hold a Board position for four (4) calendar years after removal.

 

 h. Any vacancy of the Board shall be filled by nomination and majority vote of the Board and will be for remainder of the vacated term. If vacancy is for a position that includes responsibility of maintaining or having access to a MYA account of any kind, the vacating board member holds the responsibility of notifying the President at the time of resignation so that the responsibility may be transferred.

 

 i. The Board may choose to not fill certain positions from year to year based on the needs of the organization. Vacant positions do not count in the quantification of a quorum.

 

 

 

Election of Officers:

 

Elections may be held any time of year

 

a. Nominations will be accepted in a written format to the Board no later than 5 days prior Millsap Youth Athletics 2016 Bylaws Board Meeting. All nominations are subject to Board approval.

 

b. The candidate receiving the greatest number of votes by the general membership shall be declared the winner. In the case of a tie, the current Board will cast an additional vote to break the tie

 

Conflict of Interest:

 

No Board member will be allowed to vote on any issue that involves:

 

i. Vendor selection when a relative of the Board member is the owner of the business. Discussion will be kept open and the Board member in question will be allowed to be present for all discussion and final voting on this issue.

 

ii. Disciplinary action involving the spouse/significant other/relative of any Board member. Discussion will be open for a predetermined amount of time and the Board member in question will be allowed to address the Board in a civilized manner prior to the vote. The vote and final discussion of this issue will be closed and the Board m break the tie.

 

 

 

Responsibilities of Directors: All Board members have an assigned job and they are expected to fulfill those duties as listed below in the rules and regulations, along with any additional duties as deemed necessary. Joint Responsibilities All Board members shall share the following responsibilities:

 

· All Board members will work sign ups, team pictures, annual awards ceremony, fundraisers, and regular and Homecoming games as needed.

 

· All Board members will help in obtaining sponsors for the Association.

 

· All Board members will present open account statements and receipts to the Treasurer in a timely manner.

 

· All Board members will present official records of the MYA to the Secretary in a timely manner.

 

.· All Board members must get pre-approval by Board vote on any and all purchases of $100 or more.

 

 · All Board members are responsible for soliciting bids and/or price shopping to ensure that items purchased and/or sold are at the best possible price.

 

 · All duties as assigned by the President.

 

 

 

President

 

 · The President will preside over all meetings, acting as the facilitator and parliamentarian following the prepared agenda.

 

· The President is a voting member of the MYA Board except as needed to provide a tie-breaking vote.

 

· The President is the Chief Executive Officer of the MYA.

 

· The President will serve on any committee that is formed in support of the MYA Board.

 

· The President will work with the Vice-President, Treasurer, Secretary, and Directors of Cheerleading, Football, Baseball, Basketball, field director, to process any requests for charity.

 

· The President has the ability and duty to sign checks as payment on any MYA account.

 

· The President, along with the Treasurer and Secretary, will ensure that taxes are filed in a timely manner.

 

· The President will ensure that all procedures are in place to pay game officials.

 

· The President along with the, Vice-President, and Treasurer are allowed to pull funds from the concession stand and the front gate throughout the day to pay the game officials. These individuals are also responsible for maintaining a ledger of all monies in the concession stand and front gate.

 

· The President will assume the responsibilities of the Vice-President, or Director of Coaches if these positions are filled by a coach to preside over the player draft and team placement.

 

· At each change in position, the Registered Agent’s name on record with the State of Texas will be amended to reflect the current President’s name and physical address to ensure timely receipt of federal forms/documents

 

· The President has responsibility of debit cards and check book for MYA accounts

 

Vice-President

 

· The Vice President will assume the duties of the President if the President is unavailable.

 

· The Vice-President will assume the duties of any other Board member should a member be unable to perform his/her duties until an election can be held and the open position is filled. Millsap Youth Athletics 2016 bylaws

 

· The Vice-President will work with the President, Treasurer, Secretary, and Directors of sports to process any requests for charity.

 

· The Vice-President with the President, football, basketball & Baseball commissioners will preside over the player draft and team placement unless he/she is a coach in any age division, then which the President will assume the responsibilities of the Vice-President.

 

· The Vice-President is backup to the Football Commissioner in case of absence at a TCF function.

 

· The Vice-President along with the President, and Treasurer are allowed to pull funds from the concession stand and the front gate throughout the day to pay the game officials.

 

These individuals are also responsible for maintaining a ledger of all monies in the concession stand and front gate.

 

· The Vice-President has the ability and duty to sign checks as payment on any MYA account.

 

Secretary

 

· The Secretary will record and preserve the minutes of all meetings, including a computer backup, handwritten and typed record.

 

· The Secretary will present the meeting minutes to all MYA Board meetings for review and approval.

 

· The Secretary will maintain the official MYA records: bylaws including revisions, list of MYA voting members, agendas, minutes, voting records, meeting attendance, registration, newsletters, contracts, fundraisers, and forms.

 

· The Secretary will maintain a record of all voting, from meetings, email/text votes, and the MYA Board elections.

 

· The Secretary will coordinate and publish an annual newsletter to be distributed to all parents.

 

· The Secretary will maintain a list of all voting members of the MYA.

 

· The Secretary will perform revisions to any MYA forms.

 

· The Secretary will work in conjunction with the Treasurer to coordinate all registration duties including but not limited to: advertising, registration dates and locations, necessary forms, parent receipts, collection of funds, special consideration forms and documentation.

 

· The Secretary will coordinate with commissioners compiling the team rosters, team uniforms forms to submit for decoration, game schedules, etc.  

 

· The Secretary, along with president, vice president and sport commissioners will coordinate the fundraisers.

 

· The Secretary, along with the President and Treasurer, will ensure that taxes are filed in a timely manner.

 

Treasurer:

 

· The Treasurer will coordinate the payment of all invoices and accounts in a timely manner.

 

· The Treasurer will maintain an accurate and detailed ledger of all association funds to be presented at every regular MYA meeting.

 

· The Treasurer will obtain insurance for the association yearly.

 

· The Treasurer has the ability and duty to sign checks as payment on any MYA account.

 

· The Treasurer is responsible for presenting all bills to the MYA Board for payment approval throughout the season during regular scheduled meetings.

 

· The Treasurer will maintain a Player Database in QuickBooks or other software.

 

· The Treasurer is responsible for collection of monies owed by parents

 

· The Treasurer will coordinate year-end filing requirements with the Association’s CPA and the State of Texas as needed. Including: taxes, non-profit filings, State of Texas requirements, and TCF requirements. · The Treasurer will work in conjunction with the Secretary to coordinate all registration duties including but not limited to: advertising, registration dates and locations, necessary forms, parent receipts, collection of funds, special consideration forms and documentation.

 

· The Treasurer along with the, President, and Vice-President are allowed to pull funds from the concession stand and the front gate throughout the day to pay the game officials. These individuals are also responsible for maintaining a ledger of all monies in the concession stand and front gate. Millsap Youth Athletics 2016 Bylaws

 

· At each change in position, the Federal Tax Exemption Determination Letter be requested to provide evidence of the organization’s current tax exempt status

 

· Make all deposits within 48 hours of delivery

 

· The Treasurer has the ability and duty to sign checks as payment on any MYA account.

 

· The Treasurer will coordinate with board members on a rotating basis to perform monthly line item audits of all financial transactions.

 

Director of Equipment/

 

· The Director of Equipment will organize and supervise the preparation and use of all player equipment. Millsap youth Athletics 2016 Bylaws

 

· The Director of Equipment will organize and facilitate the purchase of necessary new and/or replacement equipment, including but not limited to: helmets, helmet decals and striping, shoulder pads, pants, jerseys, mouth pieces, chin straps and water bottles.

 

· The Director of Equipment will organize and maintain an inventory of player equipment and ensuring proper storage.

 

· The Director of Equipment will organize and conduct the cleaning and repair of existing equipment with the assistance of the Board and/or Coaches.

 

 · The Director of Equipment will maintain contact with the Director of Coaches and all Coaches to ensure that equipment is maintained throughout the season up to safety standards.

 

 · The Director of Equipment, along with the Board, will oversee equipment distribution equipment at the beginning of the season and collect equipment at the end of the season.

 

 

 

Director of Fields

 

· The Director of Fields will coordinate the upkeep, mowing, marking of lines for practice and game fields, and coordinate clean-up of fields after games.

 

· The Director of Fields will negotiate and arrange for trash service and port-a-johns throughout the season.

 

· The Director of Fields will arrange for proper storage of all equipment necessary for the upkeep of the fields.

 

 · The Director of Fields will maintain all equipment necessary to host a football game, Baseball games& Basketball games unless already maintained by a third party.

 

· The Director of fields is to help obtain sponsors and help with any fundraising with MYA 

 

·The Director of the fields must be available to help work concessions and gates at any games hosted by the MYA.

 

 

 

 

 

Cheerleading Commissioner

 

· Cheerleading Commissioner will preside over all areas of the cheerleading program and report to the MYA Board, including: registration, advertising, fees, uniforms, and equipment.

 

· Cheerleading Commissioner will work in conjunction with the Treasurer and Secretary to coordinate Cheerleading and Football signup dates and advertising.

 

· Cheerleading Commissioner are responsible for coordinating and obtaining a Coach for every squad.

 

· Cheerleading Commissioner are responsible for ensuring that every Cheerleading Coach has a completed background check.

 

· Cheerleading Commissioner are responsible for relaying all necessary MYA information to the Cheerleading Coaches and parents.

 

.· Cheerleading Commissioner will work in conjunction with the Director of Coaches and all team parents on Homecoming & fundraiser activities.

 

· Cheerleading Commissioner, Secretary, and the Treasurer will coordinate the fundraisers.

 

· Cheerleading Commissioner will coordinate all team photograph times and dates and ensure that the parents & secretary, aware of the dates and times.

 

· Primary point of contact and primary decision maker is the Cheerleading Commissioner. In their absence the Assistant will fulfill the duties as set forth by the Director of Cheerleading.

 

· Cheerleading Commissioner is to be available on all home games. In case of an absence they must appoint an Assistant to be available for parent concerns, concession stand and gate duty. 

 

· The Cheerleading Commissioner Maintains official team records.

 

· The Cheerleading Commissioner Maintains individual player files.

 

· The Cheerleading Commissioner Create a positive, sportsmanlike attitude for all players and coaches under his/her jurisdiction.

 

· The Cheerleading Commissioner is responsible for obtaining facility request forms per campus.

 

· The Cheerleading Commissioner Will Deliver sign up fees to the President or Treasure for deposit.

 

· The Cheerleading commissioner is to help obtain sponsors and help with any fundraising with MYA 

 

 

 

 

 

Football Commissioner

 

 · The Football commissioner will conduct ALL registrations for the season.

 

· The Football commissioner is responsible that EVERY coach has conducted a background check EVERY year that he/she coaches.

 

 · The Football commissioner will be the first contact to which a parent may file a written complaint against any MYA Football Coach. Millsap Youth Athletics 2016 Bylaws

 

· The Football Commissioner will organize the purchase of jerseys, equipment, practice apparel and coaching shirts including bids, production, payment, and delivery.

 

· The Football Commissioner will work in conjunction with the Director of Equipment to ensure that all equipment is up to safety standards, maintained, fitted to each player and returned at the end of the season.

 

· The Football Commissioner is responsible for relaying all necessary MYA information to the Football Coaches and parents.

 

· The Football Commissioner will conduct a yearly survey with the football parents, compile the results and report back to the MYA Board with the results, ensuring that the Secretary receives a copy to maintain in the official MYA files.

 

· The Football Commissioner is to be available on all home games. In case of an absence they must appoint an Assistant to be available for parent concerns, concession stand and gate duty. 

 

· The Football Commissioner will work in conjunction with the Directors of Cheerleading and all team parents on Homecoming & Fundraiser activities.   

 

· The Football Commissioner with the President and the Vice-President will preside over the player draft and team placement unless he/she is a coach in any age division, then which the President will assume the responsibilities of the football commissioner.

 

· The Football commissioner will coordinate all team photograph times and dates and ensure that the Secretary, and all Football Coaches are aware of the dates and times appointed in partnership with the. · The Football Commissioner is responsible for organizing and directing any football camps.

 

· The Football Commissioner is responsible for organizing and directing any coaches camp.

 

·The Football Commissioner is responsible to attend ALL TCF meetings and report any necessary information to the board.

 

·The Football Commissioner Will Create a budget per season by collecting competitive bids from quality vendors and accounting for all expected expenses (i.e. Officials, field fees, insurance, association fees, etc.) All bids should be jointly worked on with the Equipment Manager.

 

· The Football Commissioner Maintains official team records.

 

· The Football commissioner is to help obtain sponsors and help with any fundraising with MYA 

 

· The Football Commissioner Maintains individual player files.

 

·The Football Commissioner is responsible for conducting League sign-ups and distributing all jerseys, helmets, practice jerseys, and mouth guards,

 

· The Football Commissioner is responsible for obtaining officials for game days at Millsap.

 

· The Football Commissioner Create a positive, sportsmanlike attitude for all players and coaches under his/her jurisdiction.

 

·The Football Commissioner is responsible for obtaining facility request forms per campus 

 

· The Football Commissioner Will Deliver sign up fees to the President or Treasure for deposit.

 

 

 

 

 

 

 

BASKETBALL COMMISSIONER

 

The purpose of MYA Basketball League shall be to encourage the play of competitive basketball at all levels for those members of MYA.  MYA shall be responsible for all fund raising, establishing rules and guidelines, organizing boys and girl’s teams and assisting all coaches in providing a positive basketball program. 

 

 · The Basketball Commissioner is responsible for organizing and directing all outside team’s information to play in the MYA League.

 

·The basketball commissioner will create a budget per season by collection bids from vendors, and accounting for all expected expenses. (i.e. Officials, insurance, association fees, equipment, etc.)

 

 · The Basketball Commissioner is responsible for Obtaining approval from the President on registration costs before registration is held.

 

·The Basketball Commissioner is responsible for Conducting the registration.

 

· The Basketball Commissioner is representing the MYA at any league meetings.

 

·The Basketball Commissioner is responsible for Securing and supervising coaches at every level.

 

·The Basketball commissioner to ensure that all volunteers comply with the Background Check Policy.

 

·The Basketball Commissioner will Coordinate meetings to inform coaches of pertinent information.

 

·The Basketball Commissioner is responsible for mentoring new coaches and offering a coach’s clinic for ALL coaches

 

· The Basketball Commissioner is responsible for Coordinating the distribution and collection of all uniforms, equipment and supplies if applicable.

 

·The Basketball commissioner is responsible for all player drafts.

 

·The Basketball Commissioner is responsible for obtaining facility request forms per campus 

 

· The Basketball commissioner is responsible for creating game schedules times, facilities, and officials to designated gyms.

 

·The Basketball commissioner is responsible for any formal team/individual pictures.

 

·The Basketball Commissioner Maintains official team records.

 

· The Basketball Commissioner Maintains individual player files.

 

· The Basketball Commissioner Create a positive, sportsmanlike attitude for all players and coaches under his/her jurisdiction.

 

· The Basketball Commissioner Will Deliver sign up fees to the President or Treasure for deposit.

 

· The Basketball commissioner is responsible for organizing concessions.

 

·The Basketball commissioner is to help obtain sponsors and help with any fundraising with MYA 

 

VOLLEYBALL COMMISSIONER

 

· The Volleyball Commissioner is responsible for obtaining facility request forms per campus 

 

·The volleyball commissioner is responsible for any formal team/individual pictures.

 

·The Volleyball Commissioner Maintains official team records.

 

· The volleyball Commissioner Maintains individual player files.

 

· The Volleyball Commissioner Create a positive, sportsmanlike attitude for all players and coaches under his/her jurisdiction.

 

· The Volleyball Commissioner Will Deliver sign up fees to the President or Treasure for deposit.

 

·The volleyball Commissioner is responsible for organizing sign ups and obtaining and coaches back ground checks for EVERY coach.

 

· The Volleyball Commissioner is responsible for organizing practice schedules and facilities per campus. 

 

· The Volleyball Commissioner is responsible for Coordinating the distribution and collection of all equipment and supplies if applicable.

 

·The volleyball commissioner is to help obtain sponsors and help with any fundraising with MYA 

 

·The volleyball commissioner is responsible for mentoring new coaches and offering a coach’s clinic for ALL coaches

 

 

 

BASEBALL/SOFTBALL COMMISSIONER

 

·The BASEBALL/SOFTBALL COMMISSIONERS is responsible for mentoring new coaches and offering a coach’s clinic for ALL coaches.

 

·The BASEBALL/SOFTBALL COMMISSIONERS shall conduct sign-ups prior to the season

 

·The BASEBALL/SOFTBALL COMMISSIONERS will create a budget per season by collection bids from vendors, and accounting for all expected expenses. (i.e. Officials, insurance, association fees, equipment, etc.)

 

·The BASEBALL/SOFTBALL COMMISSIONERS are responsible for Coordinating the distribution and collection of all uniforms, equipment and supplies if applicable.

 

·The BASEBALL/SOFTBALL COMMISSIONERS will work in conjunction with the Director of Equipment to ensure that all equipment is up to safety standards, maintained, fitted to each player and returned at the end of the season.

 

·The BASEBALL/SOFTBALL COMMISSIONERS is responsible for Obtaining approval from the President on registration costs before registration is held.

 

·The BASEBALL/SOFTBALL COMMISSIONERS will represent the MYA at any league meetings.

 

·The BASEBALL/SOFTBALL COMMISSIONERS Maintain official team records.

 

·The BASEBALL/SOFTBALL COMMISSIONERS Maintains individual player files.

 

·The BASEBALL/SOFTBALL COMMISSIONERS are responsible that EVERY coach has conducted a background check EVERY year that he/she coaches.

 

·The BASEBALL/SOFTBALL COMMISSIONERS will coordinate all team photograph times and dates.

 

·The BASEBALL/SOFTBALL COMMISSIONERS will coordinate with the field director to ensure all fields are up to code and maintained properly.

 

·The BASEBALL/SOFTBALL COMMISSIONERS are responsible for scheduling and paying umpires.

 

·The BASEBALL/SOFTBALL COMMISSIONERS are responsible for scheduling field practice times and making sure all coaches are given a copy of their play schedule.

 

 

 

 

 

 

 

 

 

WEBMASTER

 

·Webmaster is responsible for maintaining websites and Facebook page. Job Description: The WEBMASTER shall update and maintain the Millsap Youth Athletics Website; maintain the league email distribution list; send league notification out to the League distribution list; post notices to the Website regarding important League information.

 

·Webmaster is responsible for getting all sign up information on website and Facebook.

 

·Webmaster is responsible for setting up online registration for every sport.

 

·Webmaster is responsible for updating the commissioners list of contact information on website and Facebook page.

 

·Webmaster is responsible for monitoring the face book page by updating profile pictures and keeping the page clean and informed.

 

·Webmaster must be available to help work concessions and gates at any games hosted by the MYA.

 

·Webmaster must participate in obtaining sponsors and help organize any fundraisers by the MYA.

 

·Webmaster must have the website presentable at all times and updated.

 

 

 

Insurance

 

Asset Insurance The MYA is a nonprofit organization and as such is not eligible to obtain theft/liability insurance for any assets owned by the league. MYA will obtain insurance for all participants in every sport every year.

 

 

 

Financial Section

 

Refund Policy Refund requests will be processed according to the following guidelines:

 

Any uniform/extras costs will be deducted from refund amount

 

Fees for background checks and coach’s shirts are non-refundable

 

Payment plans will be arranged through the Treasurer and Secretary. Final payment for cheerleading, football, baseball, softball and volleyball must be paid in full no later than the last sign-up date;

 

Absolutely no refunds will be given for payment plans that are not completed.

 

All participants will be required to pay last year’s balance in full in addition to current registration in full before they will be registered or receive any equipment.

 

Any partial funds will not be refunded to the participant and any leftover money as of the last registration date will become a donation to the MYA scholarship fund or can be transferred to another family, upon Board approval.

 

Scholarships: The organization will sponsor any player who desires to participate in MYA and cannot afford the registration fees, depending upon the availability of funds and Committee approval. The Scholarship Committee will consist of President, Vice President, Secretary, Commissioner

 

Scholarships will be issued in accordance with the following guidelines:

 

c. Scholarships will be on a year to year basis.

 

d. The following criteria are required

 

e. Application completed with the Secretary.

 

f. All scholarship recipients will be required to participate in the following year’s Fundraiser Assistance program to be eligible for scholarship the next playing season.

 

g. Families receiving a scholarship will be required to donate their time at the fields on Saturdays during that season working in Concessions, Gate and assisting with other duties for a minimum of 8 hours.

 

Returned Checks All returned checks will incur a non-refundable $30 fee per presentation. All fees will then be required to be paid in cash or money order for the remainder of the season. If during subsequent seasons any check is returned, cash or money order will be the only acceptable form of payment each year that you participate with the MYA.

 

 

 

 

 

Coaches Section

 

 Requesting a Team New coaches must do the following:

 

· A letter of intent to coach must be postmarked/emailed by the date specified by the MYA. This must include a complete history of their coaching experience in any sport and at least two references.

 

· Show basic knowledge of the game.

 

· Attend coach’s training/meetings as scheduled by the MYA and TCF every year.

 

· Pay Background check fee (subject to rate increase by TCF and MYA), complete required paperwork including a copy of driver’s license in a timely manner and pass the background check process as required by TCF.

 

· Must wear designated coach’s shirt.

 

 

 

Returning Coaches (Only) will additionally be evaluated in the following areas

 

· Past behavior as a Coach will also include any complaints received from any previous year(s) which will be considered by the Board.

 

· Dedication to the Mission Statement of the MYA

 

· Willingness to relay accurate information to their team.

 

· Be in good standing with the MYA, including payment of all fees and/or return of all equipment in previous years. No one is guaranteed a team at any time under any circumstances. All Head Coaches must go through certification/training provided by MYA.

 

·Coaches Interviews- ALL MYA Head Coaches are required to go through the interview process as set forth by the MYA. Any Coach that does not attend his scheduled interview session will not be eligible to coach for that season. The interview panel will consist of the Director of Coaches, another board member, and at least one other non-football Coach Board member. Must be at least a 3-member panel.

 

Head Coach is held responsible for the conduct of their spouse, assistant coaches, team, parents, and spectators.

 

a.       All Coaches will be evaluated in part on his/her ability to maintain appropriate behavior during practice, games, tournament situations, and the off season.

 

b.       1st Offense: Suspension from all MYA activities for one full week.

 

c.       2nd Offense: Season Suspension from coaching.

 

d.       Any parent, assistant or head coach that is removed from a game will not be allowed on the practice field during the designated suspension time. In severe cases that are found to jeopardize the MYA of playing within the TCF AND SANTO LEAGUE, Coaches may be barred from coaching within the MYA for future seasons.

 

e.       Practice Requirements Will adhere to TCF AND SANTO LEAGUE rules regarding the beginning of practice and the amount of practice time allowed per week. Practices shall be held at a MYA preapproved location unless the Coach has notified (via email) and received approval by the Director of Coaches and/or the MYA Board or the MYA has informed the coaches that they are required to relocate practice from the designated facility for a preset amount of time.

 

 

 

Team Assignments – Coaches

 

· Coaches with children playing will be given priority when assigning coaches to any division.

 

· Coaches without children playing will then be assessed and teams allotted as available.

 

· The Board will encourage coaches to join forces if there are not enough teams in any division for all the coaches that have requested teams.

 

 

 

 

 

 

 

Coach Rules and Regulations

 

 

 

All Coaches will abide by the rules as set forth by MYA as well as those set forth by TCF AND SANTO LEAGUE.

 

· Age Requirements:

 

·The Head Coach must be at least 21 years of age.

 

·Assistant coaches must be at least 18 years of age.

 

· Student coaches are the responsibility of the Head Coach.

 

· The volunteer hours of each student coach must be reported to the sport commissioner and Vice President at the end of each season. A volunteer letter will be sent to the MISD Administration, Coaches and Parents for each volunteer.

 

· The Head Coach will nominate assistants for board approval. 

 

· The Head Coach will pick his/her team parent from the parents on his/her team for the current season. It is required that each team have a designated team parent and the Head Coach is responsible for appointing this person, ensuring that they complete their background check in a timely manner and reporting the name of this person and contact information to the MYA board.

 

· All Coaches will sign and adhere to the MYA Code of Conduct at all times. If any Coach is found to be in violation of the code of conduct, any of the rules in this document, or the TCF bylaws, that Coach is subject to removal from his/her position as a coach. If removed that person will not be eligible to coach for the remainder of the current season and the next two (2) consecutive seasons The Coach’s Code of Conduct will be signed and two copies kept by the MYA Secretary and the sport commissioner.

 

· Coaches will be expected to be at each equipment pick-up and drop offs.

 

 

 

Complaints against Coaches

 

All complaints against coaches must be in writing and delivered no more than one (1) week after said incident to the sport commissioner for it to be considered.

 

· Discuss the issue calmly and rationally with your Coach first, but never during a game or practice session. Do not contact your coach at his place of employment.  The 24-hour rule should apply in most circumstances. If it is of a strong concern even after 24 hours have passed, then it obviously needs addressing.

 

· If the issue is not resolved by talking to your Coach, a letter should be written and emailed or delivered to the sport commissioners, 

 

· Not all complaints require immediate action, but the Board will convene as soon as possible to discuss any complaint against a Coach. This may take place at the next regularly scheduled meeting. · Complaints regarding violence or injury to a child will call for an emergency meeting and the Coach in question will be suspended immediately from all   MYA activities until an investigation can be completed.

 

· In some cases, both the Coach and the parent(s) involved will be suspended from all MYA activities pending investigation. The child will still be allowed to practice and/or play.

 

· The Coach will be informed that a complaint has been filed and have the opportunity to address the Board in writing stating his/her side of the incident.

 

· No letter of complaint will be read by anyone who is not a Board Member, including the Coach in question.

 

· Involvement of children in any issue will be grounds for immediate suspension from all MYA activities.

 

 · In cases where the Coach is a Board Member this person will not be allowed in on any discussions involving the complaint nor be allowed to read the letter.

 

· These complaints will be placed in the Coach’s file with the MYA and be used in considering whether said Coach receives a team in future seasons.

 

· TCF or SANTO LEAGUE should only be contacted as a last resort. They do not police local organizations.

 

The Board will then immediately vote to replace the Coach. Grounds for dismissal of a Head Coach are as follows but not limited to:

 

· A Head Coach who habitually fails to conduct practice sessions.

 

· A Coach who after receiving a warning from the Board involves him/herself in a second incident or violation.

 

· Any Coach that is ejected by a TCF OR SANTO LEAGUE official for two games during the season.

 

· Any Coach that is found to be a detriment to the MYA and/or the children.

 

· Will not be eligible to coach for at least the current and next two (2) seasons.

 

· The Head Coach, at the end of the season or when a child quits, will be responsible for ensuring that all equipment is collected and returned to the MYA Director of Equipment. If the required equipment is not returned the Coach may be required to pay a replacement fee (at the current replacement cost including shipping charges, if applicable) to the MYA. If the fee is not paid or the equipment returned the Coach will not be eligible to coach for the next season. Equipment includes but is not limited to the following: Water Bottles and Caddies, Tackle Dummies (while supplies last) Training Equipment, Equipment Bags, Kicking Tees, First Aid Kits, Team Books, and any other items that are provided by MYA

 

· All coaches are to be present during equipment pick up and drop off at the approved information.

 

 

 

 

 

Players Section

 

Player Rules and Regulations All players must follow the rules and meet the requirements as set forth by TCF, SANTO LEAGUE and MYA.

 

Ability to Play MYA reserves the right to refuse participation to anyone for any reason.

 

 

 

·Supervision All participants MUST be accompanied at all MYA events by a parent/legal guardian.

 

 

 

·Disciplinary Action Is at the discretion of the Head Coach and may include sidelining that player in question during the next scheduled game or practice. In the case of disciplinary action against a player, the Head Coach must email his/her decision to the SPORT COMMISSIONER within 24 hours of the incident prior to the action being taken.

 

 

 

·Grade Review Coaches have the ability to review grades and discipline accordingly.

 

 

 

·Equipment is available on a first come, first served basis and must be turned in to the MYA at the last scheduled game. If equipment is lost, stolen, or damaged beyond normal wear and tear, the parent is responsible for replacement of the equipment and will be billed $150. Next season registration will not be allowed until the equipment is returned or the payment is received. Parents of players will sign a consent of receiving equipment and will be made aware that they will need to bring equipment back to the head coach on the day designated by the Director of Equipment.

 

 

 

·Assignment Parents/legal guardians may request in writing that a player not be placed under a specific Coach and/or with another player. Letters must be submitted in writing or electronically to the Secretary MILLSAP YOUTH ATHLETICS no later than 5-7 days prior to the draft. There are no guarantees that the request will be honored (for example, if there is only one team in the age bracket). All requests will be individually voted on by the MYA Board. Requests will be voted on one time only and the decision of the Board is final.

 

 

 

·Minimum Play Rule All tackle football players will play a minimum of 6 plays a game, including special teams plays. All flag football players will play at least 1 quarter per game. Any coach that fails to give a player minimum amount of playing time will result in the following:

 

a. First offense – Warning to the coach; player receives double the minimum in the following game b. Second offense –Formal written reprimand; player receives double the minimum in the following game

 

c. Third Offense – 1 game suspension for coach; player receives double the minimum in the following game

 

d. Forth Offense – Coach will be removed from head coaching position in the MYA for the remainder of the season; player receives double the minimum in the following game

 

 

 

·Player Conduct If a player demonstrates conduct detrimental to the team the head coach reserves the right to keep the player out of the next scheduled game but must notify the SPORT COMMISSIONER in writing (email) before the game. This behavior includes but is not limited to: unexcused practice absences, disrespectful behavior toward coaches, fighting, not participating in team functions or fear.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

QUAD COUNTY

 

 

 

PEE WEE FOOTBALL

 

 

 

ASSOCIATION

 

 

 

LEAGUE

 

 

 

BYLAWS

 

 

 

 

LEAGUE OBJECTIVE:

 

 

 

To provide fair and competitive play between teams from smaller towns ad communities while making sportsmanship a top priority.

 

 

 

QUAD COUNTY MEMBERSHIP

 

 

 

1.         Associations whose school division ranking is higher than 3A status will not be eligible to

 

            become a member of quad county.

 

2.         Current participating associations whose status rises above 3A will no longer be considered eligible for membership.

 

3.          If an association is removed because their status is changed to 4A, but returns to 3A, that association will be eligible again to join quad county.

 

4.          Only teams that are members of the Quad County Pee Wee Football Association (QCFA) are allowed to participate in league games.

 

5.          Unless approved by vote by QCFA, all associations are required to field one team in each age division.

 

6.          Single teams belonging to associations outside QCFA are not eligible.

 

7.          All teams belonging to that association outside of QCFA must become full members of QCFA.

 

8.          All participating associations within QCFA must approve new memberships.

 

9.         All new associations will be put on a trial period of one season. After the trial season, all

 

            original QCFA members will vote to allow full membership.

 

10.       QCFA meetings will be held monthly January through August. Meetings during the season will be on an a needed basis.

 

11.        Each association will have a town representative that votes on all items that require a vote.

 

12.       Member town representatives are required to attend or have an alternate representative attend more than 50% of regular scheduled meetings.

 

13.        Associations not meeting this attendance requirement will have game stats removed making their teams ineligible to compete in playoffs or super bowl games.

 

14.        Each member association is required to perform criminal background checks on all coaches, assistant coaches, and cheer coaches. No coach will be allowed on the field without a criminal background check.

 

15.        All member associations will keep registrations open until July 15. At that time, they may close them or leave them open until final weigh-in. After the July 15 deadline, if a team reaches 32 players, they must close registration and are not allowed a second team.

 

16.        Adding players after the final weigh in date set by QCFA can only be done on a case by case basis to be voted on by the member association representatives. Any member association has the right to petition the board for such a request.

 

17.        If a team needs more players, it must email or text all town representatives for approval on a case by case basis. Move ins and transfer students are allowed to be added until the first game. They must be approved by QCFA and show proof of transfer or move in from the schools ISD office.

 

18.        Each association must report the number of teams it plans to field in each division by July 16.

 

19.        Any violation of QCFA bylaws will bear a penalty decided on by the QCFA board.

 

20.        Rules and bylaw changes will be presented and placed on next month meeting agenda for a vote. This will allow each town representative time to discuss proposed changed with their local association.

 

21.        Meeting responsibilities will be rotated among town representatives. This will include documenting meeting minutes and chairing discussions.

 

22.        League administration costs including championship trophies for each division, website administration, restricted player decals, and any other costs that may arise will be divided equally between member associations.

 

23.        Each association will also be responsible for their share of referee fees.

 

24.        Each visiting association will bring their referee payment for that day and give to the hosting representative. The hosting town is responsible for paying the referees directly.

 

25.        Associations hosting games are permitted to charge a gate fee up to $2 per person.

 

26.        Current rates for officiating staff are:

 

$150 for a crew of 3 referees per game. ($50 per referee)

 

$150 for a crew of 2 referees per game ($75 per referee)

 

$150 for a single referee per game

 

27.       A normal game typically will run $75 per team.

 

 

 

ZERO TOLERANCE

 

 

 

Sportsmanship is not only encouraged in QCFA, it is required!

 

 

 

1.          Any athlete removed from a game for unsportsman like conduct will miss the next game half. If it is in the first half, they sit out the second half. If it is a second half, they set out the first half of the next game. During the half they sit out, they may be on the sideline, but not in shoulder pads.

 

2.         Any coach removed from a game by a referee will not coach or be on the sideline for the next game.

 

3.         Any spectator removed from a game two games in a row by a representative or a referee or a police officer will not be allowed to attend the next game.

 

4.         A hosting town representative will have the right to stop a game or call the police or both if he/she feels someone is out of hand. The hosting and visiting representatives are encouraged to work together.

 

5.          QCFA member associations may decide the fate of any coaches that are repeat offenders.

 

6.          Profanity on or around the field will not be tolerated.

 

7.          Tobacco and alcohol products are not allowed at QCFA events.

 

 

 

   COACHES ALLOWED ON FIELD

 

 

 

Each member association will be allowed up to five coaches on the sideline at any given time during the game. Anyone that is not designated head coach or assistant coach should be behind players and outside the coaches box. Town representatives are allowed on the field during games to oversee the game and insure proper protocol and safety measures are being followed.

 

 

 

 

 

 

 

HOSTING TEAM RESPONSIBILITIES

 

 

 

Every effort should be made to provide announcers for all games. Announcers will remain unbiased and control their comments during the game. In the event the announcers do not meet these requirements, the game can be delayed to remove or reprimand said announcer.

 

 

 

Home team will be responsible for all 3 members of the chain crew. The chain crew will stay on the home side. Chain crew members will not coach or use cell phones.

 

 

 

The game clock must be operated by an adult that knows how. Any clock issues must be addressed by the coaching staff to the referees on the field.

 

 

 

RESIDENCY REQUIREMENTS

 

 

 

A player must reside and/or attend the school district of the member association that he/she is playing for.

 

 

 

Home school students can play with the QCFA as long as they provide proof of residency showing the parent/guardian resides within the school district of the team they play for.

 

 

 

If a student transfers into the district, the player will be required to show documentation and/or copy of transfer papers.

 

 

 

If a player lives in a school district that is not a member of QCFA and offers an organized pee wee football program, they are ineligible to play in a QCFA membership association.

 

 

 

REQUIRED DOCUMENTATION

 

 

 

1.          Each head coach will have in there possession at every game a binder which will contain the following for each player on his roster:

 

                        -official quad county player form

 

                        -a typed roster

 

                        -copy of birth certificate

 

                        -recent photograph attached to said birth certificate

 

                        -jersey number written on the upper right hand corner of birth certificate

 

 

 

2.         Certificate of insurance will be required by each association showing proof of general liability insurance and excess accidental medical insurance. Minimum liability requirements of $1 million in coverage and $2 million aggregate. Coverage shall include all teams and players for each member association. This policy must be in affect prior to the first game of the season.

 

 

 

3.          Each association is required to provide the other associations with a roster listing all players with corresponding numbers and weight for each team.

 

 

 

4.          Roster forms will need to be typed with all names in numerical jersey order.

 

 

 

5.          Each town is required to use a QCFA player form for each player which must be filled out completely.

 

 

 

6.         If a player form is incomplete at a weigh in, the player will not be allowed to weigh in until the form is completed. If completion of the form is after final weigh in, then that player will be a restricted player.

 

 

 

7.         Final copy of rosters will need to be submitted after final weigh in to the QCFA league secretary.

 

 

 

WEIGH IN REQUIREMENTS

 

 

 

1.         There will be two weigh ins per season-the dates, locations, and times of these weigh ins to be determined by the QCFA member associations.

 

 

 

2.         If a player misses both dates, that player will be restricted-ineligible to carry the ball.

 

 

 

3.         A player that moves in and is added to a roster after final weigh in is a restricted player for that season.

 

 

 

4.         Players are not required to weigh in. If a player decides not to weigh in, that player will be restricted.

 

 

 

5.         Town representatives shall insure that each teams binder is present at weigh ins with a typed roster and completed player form, photo, and copy of birth certificate for each player on the roster.

 

 

 

  6.         Forms and rosters shall be completed prior to weigh in. Anything incomplete will have to wait until next weigh in or be restricted. Representatives shall verify each form before a player goes across the scales for:

 

                        -town

 

                        -division

 

                        -player name

 

                        -age

 

                        -jersey number

 

                        -completed player form

 

                        -birth certificate

 

                        -photo

 

 7.          Players may only make ONE trip across the scales. No pre-weighing on official scales. Players must were socks and shorts or slides and shorts.

 

8.         Only town representatives allowed in weighing area. No parents. Teams will line up in numerical number and a player will come to the scales when called. Representatives must maintain order at all times.

 

 

 

TEAM SPLIT

 

 

 

Any town that has 32 or more players on a team must split into two teams. There will be no more than 31 players on one team.

 

 

 

DRAFT REQUIREMENTS

 

 

 

Towns that have a team splitting will implement a snake draft. Each team will have 3 protected players (head coach and two assistants). Each grade level will be drafted one at a time. Every attempt should be made to have the same number of a grade on both teams. Players should be drafted from appropriate grades first to account for the grade levels of the protected players on each team.

 

 

 

CAMPS AND PRACTICES

 

 

 

1. Teams will not officially begin organized practices until a date set by QCFA.

 

 

 

2. Member associations may hold camps for players prior to this date; however, they will not

 

        line up and run any offensive or defensive formations.

 

 

 

3. Players will not wear pads until the first official day of practice set by QCFA.

 

 

 

DIVISIONS & WEIGHTS

 

 

 

SENIOR DIVISION

 

 

 

1.         Each layer must be in the 5^th or 6^th grades and not 13 years old before September 1^st of the year in the current season. NO SEVENTH GRADE PLAYERS ALLOWED.

 

 

 

2.         Players in the 4^th grade may play in the senior division, if there is not a junior team and with coaches and parents permission. This must be submitted for approval by the representatives from the member associations.

 

 

 

3.         No ball carriers over 115 pounds.

 

 

 

JUNIOR DIVISION 

 

 

 

1.         Each player must be in the 3^rd or 4^th grade and not 11 years old before September 1^st of the year in the current season. NO FIFTH GRADERS ALLOWED.

 

 

 

2.          Players in the second grade may play in the junior division, if there is not a freshman team and with parents and coaches permission. This must be submitted for approval by the representatives from the member associations.

 

 

 

3.         No ball carriers over 95 pounds.

 

 

 

FRESHMAN DIVISION

 

 

 

1.         Each player must be in the 1^st and 2^nd grades and not 9 years old before September 1^st of the year in the current season. NO THIRD GRADE PLAYERS ALLOWED.

 

 

 

2.         Kindergartners may play in the freshman division with parents and coaches permission.

 

 

 

3.         No ball carriers over 75 pounds.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PLAYING RULES

 

 

 

Current year NCAA football rules will be followed with the following exceptions.

 

 

 

OFFENSE AND KICK OFFS

 

 

 

Players over the weight limit are ineligible to advance the ball.while on offense. However, they are eligible to line up in the back field as a blocking back. Ineligible players may recover a turnover on offense but cannot advance the ball. The ball should be blown dead at the turnover. Intentional attempts to advance the ball by an ineligible player will result in a 10 yard penalty from the original line of scrimmage and loss of down. If an ineligible player fields a kick off, the play will be blown dead and the offense will take over at that spot.

 

 

 

RESTRICTED PLAYERS PUNTING THE BALL

 

 

 

Restricted players cannot fake a punt, pass or lateral the ball to another player in order to advance the ball. If the player loses control of the ball and attempts to advance their position other than a punt, the play will be blown dead at the spot where the punter received the snap.

 

 

 

DEFENSE AND PUNTS

 

 

 

Ineligible players may advance the ball on any turnover or interception while on defense. Ineligible players may not line up at a position normally associated with the fielding of the punt. Ineligible players may advance a blocked punt or a short punt that is within 5 yards of the line of scrimmage.

 

 

 

COACHES ON THE FIELD

 

 

 

Only one coach per team will be allowed on the field for offense and defense in the freshman division. This coach must be 10 yards from the deepest player. After the quarterback has gone under center or started the snap count, there will no coaching verbal or nonverbal. If coaching occurs on the field, it results in the penalty listed below.

 

 

 

FRESHMAN DEFENSIVE FORMATION

 

 

 

There will be no more that three defensive lineman from guard to guard on the line of scrimmage. See below for infractions.

 

 

 

INFRACTIONS FOR VIOLATION OF ABOVE RULES

 

 

 

            1. First infraction-warning.

 

            2. 15 yard penalty

 

            3. Third infraction-coach removed from the field to the sideline.

 

 

 

 

 

 

 

LENGTH OF GAMES

 

 

 

            Freshman games-4-6 minute quarter; 12 minute halftime

 

            Junior division- 4-8 minute quarters, 12 minute halftime

 

            Senior division- 4-8 minute quarters, 12 minute halftime

 

 

 

MERCY RULE

 

 

 

If a team is leading by 30 points, the officials or representatives have the option to request a running clock (do not stop the clock for anything other than time outs) during the third quarter and MUST have a running clock during the 4^th quarter.

 

 

 

Also the team ahead by 30 points will not be allowed to onside kick after scoring in the second half of the game.

 

 

 

GAME TIED AT END OF REGULATION PLAY

 

 

 

1.         Coin toss to see which team plays offense first. That team starts on the 15 yard line for freshman division and 20 yard line for junior and senior division. Each team gets four downs to score. If a team scores, they will not try for an extra point. The other town will also get a chance to score from the 20 yard line. During regular season games, if neither team scores, the game ends in a tie. This is due to the heat on the field during the early season. If it is during playoffs, the teams will continue to try until one team scores.

 

 

 

2.         If the defense recovers a fumble or intercepts a pass, they can return it for a touchdown. If this occurs, the game is over. If they recover a fumble or intercept a pass but not score, that team starts their offensive turn.

 

 

 

INCLEMENT WEATHER

 

 

 

1.         In the event there is severe weather moving in that is producing lightening and unsafe conditions for both players and spectators, the games will be delayed. Everyone should leave the field and the stands. A game cannot resume until a minimum of 30 minutes after the last lightening strike.

 

 

 

2.Adverse heat conditions-If a game is being played during extreme heat, there will be a mandatory water break in the middle of each quarter. During this break and any time outs that occur, teams will be allowed to use additional staff to get water to all players on the field. During time outs and water breaks, players must remove their helmets. During half time, players must remove their shoulder pads to improve cooling.

 

 

 

3.         Game postponement-In the event that officials and member association representatives deem the weather is too severe to resume play safely (heat or storms), the game will be called. If the game has been called after the start of the 4^th quarter, the leading team will be deemed the winner. If it is prior to the 4^th quarter, the representatives will agree to reschedule the game or declare a winner based on the score. For example- if a team is winning by 20 points in the third, they can be declared the winner.

 

 

 

4.         Make up games-If QCFA schedules an extra week in the schedule for make up games, the games will be made up at that time. Otherwise they may have to be played during the week to ensure they are done by playoffs.

 

 

 

PLAYOFFS

 

 

 

1.         If there are less than 10 membership towns in QCFA, the top 6 teams will advance to playoffs. They will use the following schedule.

 

 

 

            A.        The third place team will play the sixth place team. The fourth place team will play the fifth place team the first week. The top two teams will have a bye the first week.

 

 

 

            B.        The second round of playoffs will occur the second week. The highest seeded winner from the first week will play the second place team and the lowest seeded winner from the first week will play the first place team.

 

 

 

            C.        The winner of those two games will be in the super bowl or championship game the final week.

 

 

 

            D.        Playoff locations will be determined by QCFA representatives. Super bowl locations are predetermined and rotate through the membership towns.

 

 

 

2.         If there are 10 or more membership towns in QCFA, the teams will be divided into two groups of five and use the following schedule.

 

 

 

            A.        The top 4 teams from each group advance to the playoffs.

 

 

 

            B.        The first place team will play the fourth place team and the second place team will play the third place team in each group the first week.

 

 

 

            C.        The second week, the winners in each group from the first week of playoffs will play each other. This gives us a winner from each half of the league.

 

 

 

            D.        The winner from each half of the league will then play each other in the super bowl or championship game the final week.

 

 

 

 

 

 

 

 

 

 

 

 

 

FINAL STANDINGS TIE BREAKER

 

 

 

1.         A forfeit will be considered a loss in the year end standings.

 

 

 

2.         Head to head.

 

 

 

3.         Points allowed by common opponents during the regular season.

 

 

 

4.         If three or more teams are tied after head to head, points allowed will be used. If one team allowed a lot more points than the other two, they will be moved to the bottom of these three. The other two will resort back to head to head.

 

 

 

5.         If this does not work and the teams are still tied and a winner cannot be determined by head to head or points allowed, QCFA will resort to drawing the winner out of a hat. All parties involved must be present for this and a neutral person will draw the winner out of the hat. If a town is not present, they forfeit their chance to be drawn for the standings.

 

 

 

REQUIRED EQUIPMENT

 

 

 

1.A functional score board must be present at all games, unless for some reason a game is being played on a practice field such as a make up game.

 

 

 

2.         Home teams must provide a three member chain crew that will be on the home side of the field.

 

 

 

GAME BALL REQUIREMENTS

 

 

 

Game balls used in this association may be any brand, leather or composite. The ball must be the correct size for each division.

 

 

QUAD COUNTY

 

 

 

PEE WEE FOOTBALL

 

 

 

ASSOCIATION

 

 

 

LEAGUE

 

 

 

BYLAWS

 

 

 

 

LEAGUE OBJECTIVE:

 

 

 

To provide fair and competitive play between teams from smaller towns ad communities while making sportsmanship a top priority.

 

 

 

QUAD COUNTY MEMBERSHIP

 

 

 

1.         Associations whose school division ranking is higher than 3A status will not be eligible to

 

            become a member of quad county.

 

2.         Current participating associations whose status rises above 3A will no longer be considered eligible for membership.

 

3.          If an association is removed because their status is changed to 4A, but returns to 3A, that association will be eligible again to join quad county.

 

4.          Only teams that are members of the Quad County Pee Wee Football Association (QCFA) are allowed to participate in league games.

 

5.          Unless approved by vote by QCFA, all associations are required to field one team in each age division.

 

6.          Single teams belonging to associations outside QCFA are not eligible.

 

7.          All teams belonging to that association outside of QCFA must become full members of QCFA.

 

8.          All participating associations within QCFA must approve new memberships.

 

9.         All new associations will be put on a trial period of one season. After the trial season, all

 

            original QCFA members will vote to allow full membership.

 

10.       QCFA meetings will be held monthly January through August. Meetings during the season will be on an a needed basis.

 

11.        Each association will have a town representative that votes on all items that require a vote.

 

12.       Member town representatives are required to attend or have an alternate representative attend more than 50% of regular scheduled meetings.

 

13.        Associations not meeting this attendance requirement will have game stats removed making their teams ineligible to compete in playoffs or super bowl games.

 

14.        Each member association is required to perform criminal background checks on all coaches, assistant coaches, and cheer coaches. No coach will be allowed on the field without a criminal background check.

 

15.        All member associations will keep registrations open until July 15. At that time, they may close them or leave them open until final weigh-in. After the July 15 deadline, if a team reaches 32 players, they must close registration and are not allowed a second team.

 

16.        Adding players after the final weigh in date set by QCFA can only be done on a case by case basis to be voted on by the member association representatives. Any member association has the right to petition the board for such a request.

 

17.        If a team needs more players, it must email or text all town representatives for approval on a case by case basis. Move ins and transfer students are allowed to be added until the first game. They must be approved by QCFA and show proof of transfer or move in from the schools ISD office.

 

18.        Each association must report the number of teams it plans to field in each division by July 16.

 

19.        Any violation of QCFA bylaws will bear a penalty decided on by the QCFA board.

 

20.        Rules and bylaw changes will be presented and placed on next month meeting agenda for a vote. This will allow each town representative time to discuss proposed changed with their local association.

 

21.        Meeting responsibilities will be rotated among town representatives. This will include documenting meeting minutes and chairing discussions.

 

22.        League administration costs including championship trophies for each division, website administration, restricted player decals, and any other costs that may arise will be divided equally between member associations.

 

23.        Each association will also be responsible for their share of referee fees.

 

24.        Each visiting association will bring their referee payment for that day and give to the hosting representative. The hosting town is responsible for paying the referees directly.

 

25.        Associations hosting games are permitted to charge a gate fee up to $2 per person.

 

26.        Current rates for officiating staff are:

 

$150 for a crew of 3 referees per game. ($50 per referee)

 

$150 for a crew of 2 referees per game ($75 per referee)

 

$150 for a single referee per game

 

27.       A normal game typically will run $75 per team.

 

 

 

ZERO TOLERANCE

 

 

 

Sportsmanship is not only encouraged in QCFA, it is required!

 

 

 

1.          Any athlete removed from a game for unsportsman like conduct will miss the next game half. If it is in the first half, they sit out the second half. If it is a second half, they set out the first half of the next game. During the half they sit out, they may be on the sideline, but not in shoulder pads.

 

2.         Any coach removed from a game by a referee will not coach or be on the sideline for the next game.

 

3.         Any spectator removed from a game two games in a row by a representative or a referee or a police officer will not be allowed to attend the next game.

 

4.         A hosting town representative will have the right to stop a game or call the police or both if he/she feels someone is out of hand. The hosting and visiting representatives are encouraged to work together.

 

5.          QCFA member associations may decide the fate of any coaches that are repeat offenders.

 

6.          Profanity on or around the field will not be tolerated.

 

7.          Tobacco and alcohol products are not allowed at QCFA events.

 

 

 

   COACHES ALLOWED ON FIELD

 

 

 

Each member association will be allowed up to five coaches on the sideline at any given time during the game. Anyone that is not designated head coach or assistant coach should be behind players and outside the coaches box. Town representatives are allowed on the field during games to oversee the game and insure proper protocol and safety measures are being followed.

 

 

 

 

 

 

 

HOSTING TEAM RESPONSIBILITIES

 

 

 

Every effort should be made to provide announcers for all games. Announcers will remain unbiased and control their comments during the game. In the event the announcers do not meet these requirements, the game can be delayed to remove or reprimand said announcer.

 

 

 

Home team will be responsible for all 3 members of the chain crew. The chain crew will stay on the home side. Chain crew members will not coach or use cell phones.

 

 

 

The game clock must be operated by an adult that knows how. Any clock issues must be addressed by the coaching staff to the referees on the field.

 

 

 

RESIDENCY REQUIREMENTS

 

 

 

A player must reside and/or attend the school district of the member association that he/she is playing for.

 

 

 

Home school students can play with the QCFA as long as they provide proof of residency showing the parent/guardian resides within the school district of the team they play for.

 

 

 

If a student transfers into the district, the player will be required to show documentation and/or copy of transfer papers.

 

 

 

If a player lives in a school district that is not a member of QCFA and offers an organized pee wee football program, they are ineligible to play in a QCFA membership association.

 

 

 

REQUIRED DOCUMENTATION

 

 

 

1.          Each head coach will have in there possession at every game a binder which will contain the following for each player on his roster:

 

                        -official quad county player form

 

                        -a typed roster

 

                        -copy of birth certificate

 

                        -recent photograph attached to said birth certificate

 

                        -jersey number written on the upper right hand corner of birth certificate

 

 

 

2.         Certificate of insurance will be required by each association showing proof of general liability insurance and excess accidental medical insurance. Minimum liability requirements of $1 million in coverage and $2 million aggregate. Coverage shall include all teams and players for each member association. This policy must be in affect prior to the first game of the season.

 

 

 

3.          Each association is required to provide the other associations with a roster listing all players with corresponding numbers and weight for each team.

 

 

 

4.          Roster forms will need to be typed with all names in numerical jersey order.

 

 

 

5.          Each town is required to use a QCFA player form for each player which must be filled out completely.

 

 

 

6.         If a player form is incomplete at a weigh in, the player will not be allowed to weigh in until the form is completed. If completion of the form is after final weigh in, then that player will be a restricted player.

 

 

 

7.         Final copy of rosters will need to be submitted after final weigh in to the QCFA league secretary.

 

 

 

WEIGH IN REQUIREMENTS

 

 

 

1.         There will be two weigh ins per season-the dates, locations, and times of these weigh ins to be determined by the QCFA member associations.

 

 

 

2.         If a player misses both dates, that player will be restricted-ineligible to carry the ball.

 

 

 

3.         A player that moves in and is added to a roster after final weigh in is a restricted player for that season.

 

 

 

4.         Players are not required to weigh in. If a player decides not to weigh in, that player will be restricted.

 

 

 

5.         Town representatives shall insure that each teams binder is present at weigh ins with a typed roster and completed player form, photo, and copy of birth certificate for each player on the roster.

 

 

 

  6.         Forms and rosters shall be completed prior to weigh in. Anything incomplete will have to wait until next weigh in or be restricted. Representatives shall verify each form before a player goes across the scales for:

 

                        -town

 

                        -division

 

                        -player name

 

                        -age

 

                        -jersey number

 

                        -completed player form

 

                        -birth certificate

 

                        -photo

 

 7.          Players may only make ONE trip across the scales. No pre-weighing on official scales. Players must were socks and shorts or slides and shorts.

 

8.         Only town representatives allowed in weighing area. No parents. Teams will line up in numerical number and a player will come to the scales when called. Representatives must maintain order at all times.

 

 

 

TEAM SPLIT

 

 

 

Any town that has 32 or more players on a team must split into two teams. There will be no more than 31 players on one team.

 

 

 

DRAFT REQUIREMENTS

 

 

 

Towns that have a team splitting will implement a snake draft. Each team will have 3 protected players (head coach and two assistants). Each grade level will be drafted one at a time. Every attempt should be made to have the same number of a grade on both teams. Players should be drafted from appropriate grades first to account for the grade levels of the protected players on each team.

 

 

 

CAMPS AND PRACTICES

 

 

 

1. Teams will not officially begin organized practices until a date set by QCFA.

 

 

 

2. Member associations may hold camps for players prior to this date; however, they will not

 

        line up and run any offensive or defensive formations.

 

 

 

3. Players will not wear pads until the first official day of practice set by QCFA.

 

 

 

DIVISIONS & WEIGHTS

 

 

 

SENIOR DIVISION

 

 

 

1.         Each layer must be in the 5^th or 6^th grades and not 13 years old before September 1^st of the year in the current season. NO SEVENTH GRADE PLAYERS ALLOWED.

 

 

 

2.         Players in the 4^th grade may play in the senior division, if there is not a junior team and with coaches and parents permission. This must be submitted for approval by the representatives from the member associations.

 

 

 

3.         No ball carriers over 115 pounds.

 

 

 

JUNIOR DIVISION 

 

 

 

1.         Each player must be in the 3^rd or 4^th grade and not 11 years old before September 1^st of the year in the current season. NO FIFTH GRADERS ALLOWED.

 

 

 

2.          Players in the second grade may play in the junior division, if there is not a freshman team and with parents and coaches permission. This must be submitted for approval by the representatives from the member associations.

 

 

 

3.         No ball carriers over 95 pounds.

 

 

 

FRESHMAN DIVISION

 

 

 

1.         Each player must be in the 1^st and 2^nd grades and not 9 years old before September 1^st of the year in the current season. NO THIRD GRADE PLAYERS ALLOWED.

 

 

 

2.         Kindergartners may play in the freshman division with parents and coaches permission.

 

 

 

3.         No ball carriers over 75 pounds.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PLAYING RULES

 

 

 

Current year NCAA football rules will be followed with the following exceptions.

 

 

 

OFFENSE AND KICK OFFS

 

 

 

Players over the weight limit are ineligible to advance the ball.while on offense. However, they are eligible to line up in the back field as a blocking back. Ineligible players may recover a turnover on offense but cannot advance the ball. The ball should be blown dead at the turnover. Intentional attempts to advance the ball by an ineligible player will result in a 10 yard penalty from the original line of scrimmage and loss of down. If an ineligible player fields a kick off, the play will be blown dead and the offense will take over at that spot.

 

 

 

RESTRICTED PLAYERS PUNTING THE BALL

 

 

 

Restricted players cannot fake a punt, pass or lateral the ball to another player in order to advance the ball. If the player loses control of the ball and attempts to advance their position other than a punt, the play will be blown dead at the spot where the punter received the snap.

 

 

 

DEFENSE AND PUNTS

 

 

 

Ineligible players may advance the ball on any turnover or interception while on defense. Ineligible players may not line up at a position normally associated with the fielding of the punt. Ineligible players may advance a blocked punt or a short punt that is within 5 yards of the line of scrimmage.

 

 

 

COACHES ON THE FIELD

 

 

 

Only one coach per team will be allowed on the field for offense and defense in the freshman division. This coach must be 10 yards from the deepest player. After the quarterback has gone under center or started the snap count, there will no coaching verbal or nonverbal. If coaching occurs on the field, it results in the penalty listed below.

 

 

 

FRESHMAN DEFENSIVE FORMATION

 

 

 

There will be no more that three defensive lineman from guard to guard on the line of scrimmage. See below for infractions.

 

 

 

INFRACTIONS FOR VIOLATION OF ABOVE RULES

 

 

 

            1. First infraction-warning.

 

            2. 15 yard penalty

 

            3. Third infraction-coach removed from the field to the sideline.

 

 

 

 

 

 

 

LENGTH OF GAMES

 

 

 

            Freshman games-4-6 minute quarter; 12 minute halftime

 

            Junior division- 4-8 minute quarters, 12 minute halftime

 

            Senior division- 4-8 minute quarters, 12 minute halftime

 

 

 

MERCY RULE

 

 

 

If a team is leading by 30 points, the officials or representatives have the option to request a running clock (do not stop the clock for anything other than time outs) during the third quarter and MUST have a running clock during the 4^th quarter.

 

 

 

Also the team ahead by 30 points will not be allowed to onside kick after scoring in the second half of the game.

 

 

 

GAME TIED AT END OF REGULATION PLAY

 

 

 

1.         Coin toss to see which team plays offense first. That team starts on the 15 yard line for freshman division and 20 yard line for junior and senior division. Each team gets four downs to score. If a team scores, they will not try for an extra point. The other town will also get a chance to score from the 20 yard line. During regular season games, if neither team scores, the game ends in a tie. This is due to the heat on the field during the early season. If it is during playoffs, the teams will continue to try until one team scores.

 

 

 

2.         If the defense recovers a fumble or intercepts a pass, they can return it for a touchdown. If this occurs, the game is over. If they recover a fumble or intercept a pass but not score, that team starts their offensive turn.

 

 

 

INCLEMENT WEATHER

 

 

 

1.         In the event there is severe weather moving in that is producing lightening and unsafe conditions for both players and spectators, the games will be delayed. Everyone should leave the field and the stands. A game cannot resume until a minimum of 30 minutes after the last lightening strike.

 

 

 

2.Adverse heat conditions-If a game is being played during extreme heat, there will be a mandatory water break in the middle of each quarter. During this break and any time outs that occur, teams will be allowed to use additional staff to get water to all players on the field. During time outs and water breaks, players must remove their helmets. During half time, players must remove their shoulder pads to improve cooling.

 

 

 

3.         Game postponement-In the event that officials and member association representatives deem the weather is too severe to resume play safely (heat or storms), the game will be called. If the game has been called after the start of the 4^th quarter, the leading team will be deemed the winner. If it is prior to the 4^th quarter, the representatives will agree to reschedule the game or declare a winner based on the score. For example- if a team is winning by 20 points in the third, they can be declared the winner.

 

 

 

4.         Make up games-If QCFA schedules an extra week in the schedule for make up games, the games will be made up at that time. Otherwise they may have to be played during the week to ensure they are done by playoffs.

 

 

 

PLAYOFFS

 

 

 

1.         If there are less than 10 membership towns in QCFA, the top 6 teams will advance to playoffs. They will use the following schedule.

 

 

 

            A.        The third place team will play the sixth place team. The fourth place team will play the fifth place team the first week. The top two teams will have a bye the first week.

 

 

 

            B.        The second round of playoffs will occur the second week. The highest seeded winner from the first week will play the second place team and the lowest seeded winner from the first week will play the first place team.

 

 

 

            C.        The winner of those two games will be in the super bowl or championship game the final week.

 

 

 

            D.        Playoff locations will be determined by QCFA representatives. Super bowl locations are predetermined and rotate through the membership towns.

 

 

 

2.         If there are 10 or more membership towns in QCFA, the teams will be divided into two groups of five and use the following schedule.

 

 

 

            A.        The top 4 teams from each group advance to the playoffs.

 

 

 

            B.        The first place team will play the fourth place team and the second place team will play the third place team in each group the first week.

 

 

 

            C.        The second week, the winners in each group from the first week of playoffs will play each other. This gives us a winner from each half of the league.

 

 

 

            D.        The winner from each half of the league will then play each other in the super bowl or championship game the final week.

 

 

 

 

 

 

 

 

 

 

 

 

 

FINAL STANDINGS TIE BREAKER

 

 

 

1.         A forfeit will be considered a loss in the year end standings.

 

 

 

2.         Head to head.

 

 

 

3.         Points allowed by common opponents during the regular season.

 

 

 

4.         If three or more teams are tied after head to head, points allowed will be used. If one team allowed a lot more points than the other two, they will be moved to the bottom of these three. The other two will resort back to head to head.

 

 

 

5.         If this does not work and the teams are still tied and a winner cannot be determined by head to head or points allowed, QCFA will resort to drawing the winner out of a hat. All parties involved must be present for this and a neutral person will draw the winner out of the hat. If a town is not present, they forfeit their chance to be drawn for the standings.

 

 

 

REQUIRED EQUIPMENT

 

 

 

1.A functional score board must be present at all games, unless for some reason a game is being played on a practice field such as a make up game.

 

 

 

2.         Home teams must provide a three member chain crew that will be on the home side of the field.

 

 

 

GAME BALL REQUIREMENTS

 

 

 

Game balls used in this association may be any brand, leather or composite. The ball must be the correct size for each division.

 

 

 

            Freshman-K2 or Pee Wee

 

            Junior-TDJ or Junior

 

            Senior-TDY or Youth

 

 

 

                                                            MISCELLANEOUS

 

 

 

1.         All membership association representatives will be required to become USA football certified in 2017.

 

 

 

2.         All players on the field are guaranteed at least 6 plays during a game. This includes kick off and kick off return.

 

 

 

 

 

 

            Freshman-K2 or Pee Wee

 

            Junior-TDJ or Junior

 

            Senior-TDY or Youth

 

 

 

                                                            MISCELLANEOUS

 

 

 

1.         All membership association representatives will be required to become USA football certified in 2017.

 

 

 

2.         All players on the field are guaranteed at least 6 plays during a game. This includes kick off and kick off return.