Attendance:
1. Mineral Wells - Mike Barton
2. Godbey- Bryan Lockhart and Dick Keadle
3. Warren- Scott Rhodes, David Chech
4. Richie- Todd Weekley
5. Stockport- Michelle Kincaid, Randy Shook
6. Beverly- Brian Duskey
7. Lowell- Kim Dowler
8. Churchtown- Kristin Pottmeyer
9. Newport- Jon Mendenhal, Byron J. Sunderland, John Berentz
10. St. Marys- Chris Masters
11. Caldwell- Dave Hesson
12. Waterford/Wolfcreek- Abigail Spung
13. Vienna- Eddie Atkinson
14. Marietta- Taylor Huffman, Smitty Vandals and Duffy Sprague, Anthony Belin
15. New Matamoras- not represented
16. Williamstown- Amy Hanson
17. Tuppers Plains- not represented


New Business:
1. Approval of Probationary Leagues for 2018:
    1. Caldwell
    2. Ritchie County
    3. Doddridge County
    4. Tyler County
    5. Wetzel County and Ferndale

2. Approval of ruling leagues that have failed to attend any meeting as sign ineligible for 2018 and requiring them to re-apply:
- obsolete / mute point — all attended as required

3. League Fees for 2018:
- will be $35/team

4. Mandatory coaches meeting will be April 14 @ 6:00 p.m.
— each team is to have a coach present
— you MAY NOT send a league representative.
Required paperwork: Team Registration / roster, PVGSO waiver form (available on website), team fees, copy of insurance for each league.
NOTE: waiver must be signed in order for players to be listed on the website rosters.

5. Mandatory Make up Dates: intended as a catch all for rain and other make up games that have not been scheduled
Do we want to have them?
Majority agreed — there will be 2 (June 2nd and June 16th)
on June 2:
@Godbey 8u
@Warren 10u
@Godbey 12u
on June 16:
@ Stockport 8u
@ Warren 10u
@ Ritchie Co. 12u

6. Required information to be turned in at coaches meeting:
• Team information sheet including rosters,
• PVGSO waiver form for each player,
• copy of league insurance and
• team fees for each team in the league.

7. Constitution and By-Laws approval.
Will be signed by league commissioners at Mandatory Coaches Meeting.
(Please take time to review updated copy on website in advance of Coaches Meeting, pay particular attention to requirements for league attendance at each PVGSO meeting)

Old Business:
1. Trophy and Medal prices:
- No new vendors offered or provided so we will continue to use Sideline Sports out of Waterford.
- Will request that Doug Baldwin of Wolf Creek will take care of ordering again for this year.

2. League Insurance Updates

3. Year End Tournament to be hosted by St. Marys on June 30th—
Times TBD by St. Marys and will be announced at Mandatory Coaches Meeting
(They will have concessions- tournaments will begin at noon)

4. 8U overthrow rule:
Proposed solution 1: ground ball stopped by infielder - runners only get 1 base if there’s a play. Ball hit to outfield no hold on runners.
Proposed solution 2: leave overthrow rule as but better define what an overthrow/ dead ball area is is and ensure umpires for 8u understand the umpire discretion.
Motion made to accept proposal #2.
Motion Accepted.

5. What will definition of “Attempt” when referring to pitcher’s- when does the look back rule take effect:
If the pitcher has their hand up or lunges toward the runner that is an attempt.

6. 8U Strike Zone Description:
Chin to Chins

7. Teams forfeiting points for failure to attempt to make up games. 
Proposal that we make it required:
• You must play all 12 games to qualify for the tournament. 
• A forfeit is a gamed played, therefore if you forfeit your game is posted as a 7-0 loss And other team rewarded 3 points and a 7-0 win.
• If there is not a reasonable attempt to reschedule the game the league reserves the right to penalize the forfeiting team. 

8. Any other items?
None.

1. Mineral Wells - Mike Barton
2. Godbey- Dick Keadle
3. Warren- Scott Rhodes, David Chech
4. Richie- Matt Bush, Rhonda Ireland
5. Stockport- Luke Green
6. Stockport- Michelle Kincaid, Matthew Kincaid
7. Beverly- not represented
8. Lowell- Fred Heldman
9. Churchtown- not represented
10. Newport- Jon Mendenhall
11. St. Marys- Chris Masters
12. Caldwell- Dave Hesson
13. Waterford/Wolfcreek- Abigail Spung
14. Vienna- Eddie Atkinson
15. Marietta- not represented
16. New Matamoras- not represented
17. Newport- not represented
18. Williamstown- not represented
19. Tuppers Plains- not represented

January 7, 2018

New officers installed:

Mark Erb disclosed the officers positions:

Mark Erb - President

David Chech - At Large

Abby Spung - Secretary PVGSO Meeting Minutes

Scott Rhodes - Treasurer

Topic: Ledger

David needs to get Ledger to Scott R. Prior to next scheduled meeting

• David acknowledged there were no new transactions

• Balance still at 667 (and change)

   

  Rule Changes:

  8U Pitching Rule-

  ? Return to 100% coach pitch or not

  : cons :

  coaches are coaching kids not to swing

  : pros :

  rule as it is keeps the game moving

  helps promote pitching skill

  Get more kids to try pitching

  : motion:

  Keep the rule as is- establishing a strike zone

  : voted : passed

   

  8U overthrow rule-

  ? 1 base on overthrow - does that only apply to 1st base

  — no circle?

  — hold to 1 base

  — apply to all runners

  : discussion tabled :

  U10

  ? Stealing home

  : request for clarification on what defines the “attempt” on the 3rd base runner

  ? Limit to walked batters or hit batters

  : general discussion - results in leave as is

   

  Stockport To join:

  David motion to accept

  Kim second

  : vote : passed- Stockport accepted to league

   

  Mark announced new website would be forthcoming

   

  Scheduling:

  : coaches will have schedules at night of coaches meeting

  ? Still set by area- yes

  ? Still pod scheduling (play each team twice)- likely yes

  : table discussion on pod scheduling : revisit next meeting

  ? Will teams within a single organization have to play each other-possibly

  ? When will coaches meeting be- typically coaches meeting is tax time

  ? Forfeit situation- penalized for forfeit - will enforce rules as they are

  : table discussion on the forfeit : revisit next meeting

   

   

  Bylaw Changes:

  2nd reading of the bylaw changes

  A: change regarding the enforcement of attendance and penalties (in effect 2019) / make sure someone from your league shows director / coach parent etc.

  B: membership / dues change need to add end of second sentence what the fees cover tell people where money goes

  C: directors of each league are responsible for all scheduling games and umpires

  D: year end tournament will have host team: and be held if approved each year (each year we will vote on tournament)

  E: need to be a member of the league for at least 2 years and have all teams from their league in the PVGSO to host a tournament

  F: delete that league president cancels umpires

  G: coaches now responsible for game rescheduling

  H: add that teams must have registration forms available to everyone plus : league cannot turn players away: girls will be accepted and placed on limited spots first come first serve: girls can be organized all older on one team younger on the other

   

  Next meeting set for: Feb. 11 2018

  4:00 pm

   

  Action Item:

1.     David to get Ledger to Scott prior to next meeting

2.     Revisit the 8U overthrow rules

3.     David to clarify in the rules what “attempt” is

4.     Revisit the forfeit point for or against which team discussion

5.     Revisit each Director to offer consensus (pod or not)

Each league needs to determine how they want to set up teams and submit a copy of the registration to the PVGSO before registrations go out