SCYCA Minutes
Subscribe to our Newsletter2024 SCYCA Minutes
April 15th, 2024
In Attendance: Bayport Blue-Point – Brittney Parrott, Lisa Nicholsen, Bay Shore - Grace Voges, Cheryl Devine, McKenzie Devine, Bellport – Jacque Vandekieft, Jaime Ferro, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Connetquot – Cheryl Towle, Christine McKevitt, Katrina Sevenoaks, Deer Park – Kara Sonos, Taneka Jones, East Islip – Shawnette Costarelli, Kristy Bunton, Melissa Gartland, Franklin Square – Paula Koch, Karen Heinimann, Hampton Bays – Keeley Lennon, Cassie Simmons, Hauppauge - Kathleen Alfonso, Laura Alonzo, Joli Tucci, Levittown Pride – AnneMarie Guerra, Kim Magnfelt, Jessica Crowley, Valerie Gonpers, Lindenhurst – Shannon Malagreco, Danielle Gelman, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Denise Gebhart, LYSA – Patti Steiner, Kim VanHelmond, Heather Cipully, Middle Country – Breanna Cheverino, Northport - Lindsay Schlesinger, North Shore – Angela Frascinella, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Joanna Esposito, Nicole Roggemann, Jamie D’Andrea, Sayville – Kristin O’Connell, Sharks - Kristen Todd-Wurm, Kristina Savino, Colleen Miller, Smithtown - Millie Rivera, Tara Durando, Tracy Fields, Tiffany Rudnicki, West Islip – Elizabeth Schlitt, Michele Musalo, Comsewogue – Kristin Witt, Chris Witt, Pat Med – Kristi Rossy, Founding Members – Lucille Mankowich, Board Member – Jaime Cholden
- Meeting Started 7:10pm. Thank you Hauppauge for hosting!
- Welcome new potential members – Comsewogue and Patchogue Medford
- Board Introductions
- Jaime went over league membership qualifications. SCYCA’s membership runs from June 1st to June 1st.
- Colleen went over membership form and how it needs to be filled out.
- Jaime went over Good/Bad Standing rules.
- Colleen read Good/Bad Standings as of 4/15/24
- Discussed that all board positions are up for election this year.
· Jaime went over the criteria to be a board member.
Treasurer’s report
- Checking Balance as of 4/15/24 - $25,271.24
- Barbara will be filing the 2023 taxes.
President’s Report
· The Executive Board discussed how we could utilize some of the money and are asking for suggestions from the members. In the next week or so you will receive a google form asking your ideas.
· Discussed mandatory meetings. May and September are mandatory meetings, at least 1 representative from each league must attend May and September.
Parliamentarian’s Report
· Jaime went over Qualifications to be a member, Good/Bad Standing, criteria to sit on the board, criteria to sit on a committee, the job of the Nominating Committee.
o If members would like to see the jobs of each board position. It can be found in our constitution on the website.
Committee Reports-
o Nominating Committee
· This committee will be overseen by Lucille and needs members.
· The committee members will need to start working immediately as the vote is held in May.
- Game Day Committee
· All SCYCA member leagues that have a Game Day team, sit on the Game Day committee.
· If you are having a Game Day team in 2024, we are asking that you please let SCYCA know the age range of your team as soon as possible.
· If you are going to have crossover cheerleaders from Traditional to Game Day, no more than 1/3 of a team can compete as a crossover.
- Finals Committee
- Committee needs to discuss criteria to qualify for finals.
- Judges must be trained.
- Finals possibly 11/17 or 11/24.
- Rules/Rubric Committee – Nothing to report.
- Safety Committee
- Cheryl discussed the importance of having everything set before the safety clinics.
- Judges Committee
- Nothing to report
New Business
- Discussed warm up room time. As of right now SCYCA doesn’t have any rule pertaining to how much time a competition host needs to give in the warm up room. If you would like to see this changed please write a proposal, so it can be further discussed.
- Jaime went over writing a proposal. A proposal is not a thought or an opinion. It must be clearly outlined what your proposal is. A proposal must be submitted, emailed out, discussed and voted on. Please make sure you submit your proposal in a timely manner.
- Discussed how we could possibly make divisions within traditional cheer.
- Went over rosters and the rule for a special situation.
- We will have an email vote about google meets. If we are going to continue to offer an online option, we will need to upgrade so we have more than 1 hour of use at a time.
- Competition Dates for 2024
All these dates are very tentative.
SCYCA Competitions:
Bay Shore - 10/27
Lindenhurst - 11/3
Levittown Pride – 11/3
Brentwood - 11/9
West Islip – 11/10
Deer Park – 11/10
Sachem – SCYCA Finals could affect if Sachem will be hosting
SCYCA Finals - 11/17 or 11/24
Other Competition Dates:
Walt Whitman Varsity - 10/13
Hauppauge Varsity - 10/20
Hofstra – 10/26
Longwood Varsity - 10/26
Smithtown East Varsity - 11/9
Rocky Point Varsity – 11/16
Riverhead Varsity – 11/23
- Meeting adjourned by Phyllis at 8:45pm… Second by Jaime
Executive Board Meeting 3/1/24
- In Attendance: Phyllis Hill – President, Cheryl Towle – Vice President, Colleen Mastroddi – Secretary, Jaime Cholden – Parliamentarian, Millie Rivera (Zoom) - Treasurer
- Meeting started at 7:22pm
- 2024 SCYCA membership will run from June to June. Membership Forms and Dues should be turned in by the May SCYCA meeting.
- Possible 2024 new members – Pat/Med and Comsewogue
- All seats will be up for election in 2024.
· Phyllis, Millie and Jaime will be running in 2024. Cheryl and Colleen will not be running.
- Treasurers Report as of 3/1/24 - $25,495.24
· 2023 expenses – SCYCA Plaques, Federation books, Scholarships, Badges, T-shirts, Safety Pins, 2nd set of judges at Finals, Audio Judge at Bay Shore.
· For 2024
o Possibly 4 safety books or getting the app for each league.
o More training
o SCYCA Apparel for coordinators
o A get together for members.
- Barbara will be doing the 2023 taxes and Millie will mail her the paperwork.
- 2024 SCYCA General Membership Meetings
· Our first meeting will be on Monday, April 15th.
· Future meetings - Monday - 5/20, Monday – 6/17 at Phyllis’ House, July and August will be Safety Clinics, September – TBA at Bay Shore
o We need leagues to volunteer to host the April and May meetings. The June meeting will be hosted by Phyllis and September is usually hosted by Bay Shore.
o The July Safety Clinic will be at Gravity and the August Safety Clinic will be at PAC.
Please remember it is mandatory for each SCYCA member to attend at least 3 in person meetings. We no longer have Zoom. Google meets will be an option for April’s meeting. We will then vote on if we will continue with the online option for 2024.
o It is also mandatory that at least 1 representative per league attend in person at the May meeting (when membership is due) and the September meeting (when rosters are due and badges are handed out). It does not need to be a SCYCA member, it can be a representative for your league. If you choose to send a representative, you must email SCYCA at least 1 week prior to the meeting date with the individual’s name and your league.
- New Business –
- Game Day
· There are 7 to 8 leagues interested in Game Day for the 2024 season.
o Should it be an official division or remail a pilot program for 2024?
o 2023’s Game Day ages were based off UCA 14 and under.
o If you are planning on having a Game Day team in 2024, please email SCYCA what you think your age range will be. We are trying to figure out if we can implement age divisions into Game Day.
- Warm up times
· SCYCA doesn’t designate an amount of time for the warm up room. That is up to each host league.
· Possibly have a SCYCA Host Committee for discussing any concerns or questions that a host may have.
- Jump Score sheet needs to go to the Rules Committee.
- Discussed how and if it would be possible to break up some of the age divisions. For example small and large. This is something that needs to be discussed when we have more information about how many teams are going to be in each division for 2024.
- SCYCA Finals
· Tentative date 11/17/24
· Committee needs to further discuss the Finals. Is there going to be a qualifying criteria for 2024?
· Possibly more rules for disqualification from finals. This would be for the Finals and Ethics Committees.
· If necessary and there are no changes to the Finals qualifications for 2024. The Committee needs to discuss a grey area in current SCYCA Finals qualification. Wording needs to be changed from participate to compete.
· We need to try and get judges for SCYCA Finals as soon as possible.
- The proposals that were revoted on in 2023 need to be added to the constitution.
· How to write a proper proposal needs to be discussed.
- The SCYCA email address will be changing soon. Please watch your emails for the new address.
- meeting adjourned at 11:02pm
2023 SCYCA Minutes
September 18, 2023
In Attendance: Bayport Blue-Point – none, Bay Shore - Grace Voges, Cheryl Devine, Bellport – Jacque Vandekieft, Jaime Ferro, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Connetquot – Cheryl Towle, Christine McKevitt, Katrina Sevenoaks, Deer Park – Kara Sonos, East Islip – Shawnette Costarelli, Franklin Square – Paula Koch, Karen Heinimann, Hampton Bays – Keeley Lennon, Cassie Simmons, Hauppauge - Nina Laurennzano, Kathleen Alfonso, Levittown Pride – AnneMarie Guerra, Kim Magnfelt, Jessica Crowley, Lindenhurst – Shannon Malagreco, Danielle Gelman, Shannon Philbin, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Denise Gebhart, LYSA – Patti Steiner, Kim Van Helmond, Heather Cipully, Middle Country – Chloe Carpenter, Carilynn Marrero, Eileen Longo, North Shore – Angela Frascinella, Carmen Fells, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Joanna Esposito, Nicole Roggemen, Sayville – Victoria Herrmann, Sharks - Kristen Todd-Wurm, Kristina Savino, Colleen Miller, Smithtown - Millie Rivera, Tiffany Rudnicki, West Islip – Elizabeth Schlitt, Jaclyn Borgia, Founding Members – Lucille Mankowich, Board Member – Jaime Cholden
- Jaime read June’s Meeting Minutes – Accepted by Phyllis, seconded by Patti
- Colleen read Good/Bad Standing as of 9/18/23.
Treasurer’s report
- Checking Balance as of 9/18/23 - $17,701.98
- 3 membership checks not deposited yet.
President’s Report
· Discussed making a new proposal right after a proposal is voted in. There is no timeline for making a proposal, even if it pertains to a recently excepted proposal.
Parliamentarian’s Report
· Jaime read from the Operational Guidelines page 4.
o Clarified what a Junior Coach is.
Committee Reports-
- Game Day Committee
- The committee met in the end of July. All leagues that have a Game Day team are represented on the Game Day committee.
- Discussed being judged on the entire routine right out of the box.
- Overall time limit is 3:30
- Competitions that will be hosting Game Day are Bay Shore, Lindenhurst, West Islip, Brentwood, Sachem and Finals.
- Finals Committee
- Discussed criteria for finals.
- Bay Shore Varsity will be hosting SCYCA finals.
- SCYCA will be choosing the judges.
- SCYCA will be doing t-shirt sales and 50/50.
- Rules/Rubric Committee – Nothing to report.
- Safety Committee
- Make sure you are checking to see if things are legal/illegal in your routines. Please send video of the stunt that you are questioning from different angles. This way the safety committee gets a full picture of the question at hand.
- Judges Committee
- Jaime discussed what was done at the meeting.
- Possibly add a judge’s section to our website.
- All judges must attend judges training.
- All judges were asked to attend a safety clinic.
- All judges were given a questionnaire to fill out.
- Discussed judges’ conflict of interest.
- 32 judges filled out the questionnaire.
New Business
- Need to vote if we are going to have Audio Critique at Bay Shore or Levittown or both for 2023.
- Went over Cheerleader Award and Scholarships. The scholarship is now $200 with a trophy. You will receive an email soon explaining the Cheerleader award and Scholarship.
- SCYCA meetings will now be Ad Hoc meetings at each SCYCA competition. Meetings usually take place a few minutes before each session starts in the coordinator/judges room.
- Discussed the proposals that were submitted over the past few months. Proposals will be emailed and voted on in a separate email.
- Competition Dates for 2023
SCYCA Competitions:
Levittown Pride – 10/22
Bay Shore - 10/29
Lindenhurst - 11/5
West Islip – 11/5
Brentwood - 11/11
Sachem - 11/12
SCYCA Finals - 11/19
Other Competition Dates:
Hauppauge Varsity - 10/15
Rocky Point Varsity - 10/21
PacFest – 10/21
Walt Whitman Varsity - 10/22
Longwood Varsity - 10/28
Comsewogue Varsity – 11/4
Smithtown East Varsity - 11/11
- Meeting adjourned by Phyllis at 8:45pm… Second by Colleen
June 19, 2023
June SCYCA Minutes:
In Attendance: Bayport Blue-Point – none, Bay Shore - Grace Voges, Cheryl Devine, Bellport – Jacque Vandekieft, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Jill Wolynetz, Connetquot – Cheryl Towle, Christine McKevitt, Deer Park – Taneka Jones, Julia Matera, East Islip – Kristy Bunton, Melissa Gartland, Franklin Square – Nicole Pichardo, Paula Koch, Karen Heinimann, Hampton Bays – Keeley Lennon, Cassie Simmons, Julia Hartmann, Hauppauge - Nina Laurennzano, Kathleen Alfonso, Levittown Pride – AnneMarie Guerra, Kim Magnfelt, Jessica Crowley, Stephanie Hellemeyer, Lindenhurst – Shannon Malagreco, Danielle Gelman, Lynvet - Colleen Mastroddi, Barbara Mastroddi, LYSA – Patti Steiner, Kim Van Helmond, Tess Soto, Middle Country – Chloe Carpenter, Carilynn Marrero, Eileen Longo, North Shore – Angela Frascinella, Carmen Fells, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Jamie D’Andrea, Joanna Esposito, Nicole Roggemen, Sayville – none, Sharks - Kristen Todd-Wurm, Kristina Savino, Colleen Miller, Smithtown - Millie Rivera, Tracy Fields, Tiffany Rudnicki, West Islip – Elizabeth Schlitt, Jaclyn Borgia, Founding Members – Lucille Mankowich, Board Member – Jaime Cholden
- Meeting called to order at 7:10pm
- All leagues and Board members introduced themselves.
- Paid SCYCA members as of 6/19/23 (Any league joining after 6/19, dues will now be $150)
· Bay Shore, Bellport, Brentwood, Connetquot, Deer Park, East Islip, Franklin Square, Hampton Bays, Hauppauge, Levittown, Lindenhurst, Lynvet, LYSA, Middle Country, North Shore, Riverhead, Sachem, Sharks, Smithtown and West Islip.
- Jaime read May’s Meeting Minutes – Approved by AnneMarie, seconded by Cheryl
- Colleen read Good/Bad Standing as of 6/19/23.
Treasurer’s report
- Checking Balance as of 6/19/23 - $17,925.98
- 3 membership checks not deposited yet.
President’s Report
· Jaime read all the proposals that were voted on, Phyllis discussed the outcome of some of the proposals.
· Phyllis discussed varsity/gym competitions.
o Phyllis makes a list for outside SCYCA hosts with some important points that should be followed.
· Phyllis will be updating the members of the SCYCA Members Only Facebook page. Only the coordinators listed on your membership form will be allowed to join this page. This page is not for coaches and team moms.
Parliamentarian’s Report
· Jaime read rules about membership dues and how it works.
o Dues are due by the June Meeting, after the June meeting date late dues are $150, after August 1st no membership dues will be accepted.
Committee Reports- (If you would like to sit on a committee, please email SCYCA.)
- Committees for the 2023 season
- Game Day Committee
- Jaime went over what was discussed at the Game Day Zoom meeting. The Game Day meeting minutes will be posted online.
- Went over and discussed the submitted proposal.
- Members voiced their opinions and concerns about the proposal.
- An email vote was sent out.
- Finals Committee
- Will come up with ideas for Finals.
- Start working on coming up with dates.
- The Future of SCYCA Committee
- Rules/Rubric Committee
- Phyllis looked over the NFHS updates for 2023. There were no updates that pertain to SCYCA.
- Millie will be ordering the 2023 NFHS safety books.
- Phyllis discussed a bit about “dance” becoming less important in a routine and on the score sheets.
- Safety Committee –
- Safety Clinics:
- Gravity Friday, 7/28, Times TBA
- PAC Friday, 8/18. Times TBA
- Lindenhurst Thursday, 8/10 at 6pm at Venetian Shores. Lindy has graciously invited SCYCA members to attend their safety clinic. If you will be attending, we ask that you please email SCYCA in advance with the number of people from your league that will be in attendance.
- Judges Committee
- Updated and looked over all judges paperwork. Made a list of things that need to be done.
New Business
- Need to vote if we are going to have Audio Critique at Bay Shore again this season.
- Discussed a bit about possibly criteria to attend SCYCA Finals.
- When emailing SCYCA always put your name and the name of your league somewhere in the email. We have a lot of members and don’t know who you are just by your email address.
- Please watch your emails for the League/Team age division email. It will be sent out soon. This email is very important as it lets SCYCA know what age divisions your league will be competing in this season.
- Competition Dates for 2023
C-Confirmed
T-Tentative
SCYCA Competitions:
Bay Shore - 10/29 - C
Lindenhurst - 11/5 - C
Brentwood - 11/11 - C
Sachem - 11/12 – C
West Islip - Date TBA
SCYCA Finals - 11/19
Other Competition Dates:
Hauppauge Varsity - 10/15 - C
Rocky Point Varsity - 10/21 – C
DIVISION/MACARTHUR Varsity – 10/22 - C
Walt Whitman Varsity - 10/22 – C
Island Extreme – 10/28 - C
Longwood Varsity - 10/28 – T
Comsewogue Varsity – 11/4 - C
Sachem East Varsity - 11/5 - T
Smithtown East Varsity - 11/11 - C
- The next SCYCA meeting will be September 18th at 7pm, hosted by Bay Shore. For the September meeting, at least 1 person from each league MUST ATTEND IN PERSON to hand in your leagues rosters and get your leagues ID badges. Rosters MUST be printed out and handed in and ID badges MUST be picked up at the September meeting.
- We will not be having a July or August meeting, as there will be safety clinics in July and August.
- Meeting adjourned by Jaime at 8:25pm… Second by Millie
Game Day Minutes 6/11/23
June 11, 2023, Initial Game Day Committee Zoom Meeting
In attendance:
Brentwood - Antoinette Smith
West Islip - Jenn
Sachem – Phyllis Hill, Clarianna Buratti
Deer Park – Julia Matera
Sharks – Kristen Wurm
Levittown – AnneMarie Guerra
Founding Members: Lucille Mankowhich
Board Member: Jaime Cholden
Meeting called to order at 5:30 pm
· Lucille went over background information of Game Day
· Discussed Game Day format
o The format is inspired to demonstrate the Game Day environment at youth/ high school football games.
o 3:30 minute time limit – including entrance/ exit and time between parts.
o Band Chant – 45 seconds or less
o Sideline – 45 seconds or less
o Crowd cheer – 60 seconds or less
o Fight song – 60 seconds or less
· Band Chant
o Cheer along with pep band music
· Situational Sideline
o Focus on crowd effectiveness, motion technique, and skills relevant to game day environment
· Crowd leading
o Inciting a response and encouraging the crowd to yell along
· Fight song
o Schools traditional fight song (limited to 3 consecutive 8 counts of stunts and/or tumbling)
o For teams that do not have an official fight song, refer to a popular college fight song to use
· Age of participation on a team shall be determined by an individual town. A declaration of ages must be determined prior to first competition. Game day divisions will be categorized as 14 and under.
o Each town determined their age of participation during this meeting
· For 2023 season, Game Day division will be judged accordingly
o 1st competition- Parts 1-2 will be judged and receive score
o 2nd competition- Parts 1-3 will be judged and receive score
o 3rd competition- Parts 1-4 will be judged and receive score
o 4th competition- Parts 1-4 will be judged and receive score
o Teams may opt to perform additional section(s) in each competition, but those will not receive a score, only comments
· Teams will be ranked in reach category on each score sheet. Rank reflects how the team does in relation to the other teams. The score itself reflects how the judge represents the idea of what a game day should look like to effectively lead the crowd.
· Skill Restrictions and Qualifications (taken directly from UCA website)
o No tosses are allowed
o No inversions are allowed
o No twisting release dismounts are allowed
o No running tumbling is allowed
o Single leg stunts are limited to liberties / liberty hitches
o Standing tumbling is limited to one tumbling skill and a back tuck is the most elite tumbling skill allowed
Game Day Competition Dates:
· 1ST competition: October 29th, 2023 @ Bayshore
· 2nd competition: November 5, 2023 @ Lindenhurst
· 3rd competition: November 11th, 2023 @ Brentwood
· 4th competition: November 12th, 2023 @ Sachem
· Finals: November 19th, 2023, location TBD
· Additional Notes:
o Just like in traditional, all game day competition cheerleaders must be scheduled for a minimum of three games, regardless of cheerleaders age. This does not have to be games, can be parade, pep rally, etc. (note to update how this is written)
o Discussed roster for kids being on traditional and game day in same season, proposal will be sent to the board.
May 24, 2023
In Attendance: Bayport Blue-Point – none, Bay Shore - Grace Voges, Cheryl Devine, Bellport – Jaime Ferro, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Jill Wolynetz, Connetquot - Christine McKevitt, Katarina Sevenoaks, Deer Park – Taneka Jones, East Islip – Shawnette Costarelli, Franklin Square – Nicole Pichardo, Paula Koch, Karen Heinimann, Hampton Bays – Keeley Lennon, Cassie Simmons, Julia Hartmann, Hauppauge - Nina Laurennzano, Kathleen Alfonso, Levittown Pride – AnneMarie Guerra, Kim Magnfelt, Jessica Crowley, Stephanie Hellemeyer, Lindenhurst – Shannon Philbin, Shannon Malagreco, Danielle Gelman, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Denise Gebhart, LYSA – Patti Steiner, Heather Cipully, Kim Van Helmond, Tess Soto, Middle Country – Chloe Carpenter, North Shore – Angela Frascinella, Carmen Fells, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Joanna Esposito, Nicole Roggemen, Sayville – Victoria Herrmann, Sharks - Kristen Todd-Wurm, Kristina Savino, Colleen Miller, Smithtown - Millie Rivera, Tracy Fields, Tiffany Rudnicki, West Islip – Jaclyn Borgia, Founding Members – none, Board Member – Jaime Cholden
- Meeting called to order at 7:18pm
- All leagues and Board members introduced themselves.
- Paid SCYCA members as of 5/24/23 – Bay Shore, Brentwood, Connetquot, East Islip, Franklin Square, Hampton Bays, Hauppauge, Levittown, Lindenhurst, Lynvet, LYSA, Middle Country, North Shore, Riverhead, Sachem, Sharks, Smithtown and West Islip.
- Jaime read April’s Meeting Minutes
Treasurer’s report
- Checking Balance as of 5/24/23 - $16,225.98
President’s Report
· Phyllis and Jaime read all the proposals (Donation from Varsity teams, Scholarship amount, Registration costs, Operational Guideline for Day to Day Instruction)
o Discussed all the submitted proposals. We were unable to hold a vote at the May meeting due to the amount of new membership and the many questions surrounding the proposals.
o The proposals will be written up and voted on via email before the June meeting.
o Must vote on the 3 year age rule. Remember, there are very specific guidelines that will allow a league to utilize this rule. And always remember, no matter what, all teams MUST cheer in the age division of the oldest child on the team.
o Must vote to put safety and coaches clinic together.
· Lucille proposed to invite Madea. SCYCA would have to pay her.
o Maybe SCYCA Pay for the Most Dedicated Cheerleader Award?
Parliamentarian’s Report
- Jaime went over Good and Bad Standing rule.
Committee Reports- (If you would like to sit on a committee, please email SCYCA.)
- Committees for the 2023 season
- Game Day Committee – Lucille, Taneka (DP), Katrina (Conn), Christine (Conn), Kristen (Sharks)
- Finals Committee – Kara (DP), Taneka (DP), Joanna (Sachem), Kristen (Sharks)
- Will come up with ideas for Finals.
- The Future of SCYCA Committee
- Rules/Rubric Committee – Phyllis (Sachem), AnneMarie (Levi), Kara (DP), Julia (DP)
- Safety Committee – Safety Clinic at Gravity Friday, 7/28. Possible dates for a PAC Safety Clinic, 8/11 or 8/18.
- Judges Committee
- Will deal with proposals about Judges.
New Business
- Possibly waive membership fee for 2024?
- Possibly host a SCYCA Holiday Party at seasons end?
- SCYCA will be spending money on the coaches clinic, rule books, badges.
- Zero deduction pins needs to be voted on. Will be an email vote.
- Discussed the proposals that Grace submitted.
o Only Varsity teams with an affiliation to SCYCA being allowed to host youth competitions for SCYCA teams.
o Only allowing 2 competition on any given day.
- AnneMarie voiced some concerns about competition “conditions”.
o Mats and Velcro must be in good condition. This is for the safety of the athletes.
o For teams with more than 28 cheerleaders, instead of adding 1 mat and competing on 8 mats, could the host add 2 mats for a total of 9 panels, not changing the center of the mat?
o EMT/Medical Professional MUST be at every competition, in the gym.
o There will be SCYCA representatives at Varsity Competitions checking for safety.
- Need to further discuss mat times in the practice room. Possibly make them longer.
- Competition Dates for 2023
C-Confirmed
T-Tentative
SCYCA Competitions:
Bay Shore - 10/29 - C
Lindenhurst - 11/5 - C
Brentwood - 11/11 - C
Sachem - 11/12 - C
SCYCA Finals - 11/19
Other Competition Dates:
Hauppauge Varsity - 10/15 - C
Rocky Point Varsity - 10/21 – C
DIVISION/MACARTHUR Varsity – 10/22 - C
Walt Whitman Varsity - 10/22 – C
Longwood Varsity - 10/28 - T
Sachem East Varsity - 11/5 - C
Smithtown East Varsity - 11/11 - C
- The next SCYCA meeting will be June 19th at 7pm, hosted by Sachem.
- Meeting adjourned by Phyllis at 9:04pm… Second by Colleen
April 24, 2023
In Attendance: Bayport Blue-Point – none, Bay Shore - Grace Voges, Cheryl Devine, Bellport – none, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Jill Wolynetz, Connetquot - Christine McKevitt, Katarina Sevenoaks, Cheryl Towle, Deer Park – Taneka Jones, Kara Sonos, East Islip – Shawnette Costarelli, Franklin Square – Nicole Pichardo, Paula Koch, Hampton Bays – Keeley Lennon, Cassie Simmons, Hauppauge - Nina Laurennzano, Kathleen Alfonso, Levittown Pride – Kim Magnfelt, Lindenhurst – Shannon Philbin, Shannon Malagreco, Lynvet - Colleen Mastroddi, Barbara Mastroddi, LYSA – Patti Steiner, Heather Cipully, Kim Van Helmond, Tess Soto, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Joanna Esposito, Nicole Roggerman, Jamie D’Andrea, Sayville – none, Sharks - Kristen Todd-Wurm, Kristina Savino, Jamie Sabella, Smithtown - Millie Rivera, Tracy Fields, Tara Durando, Tiffany Rudnicki, West Islip – Jaclyn Borgia, Founding Members – Lucille Mankowich, Board Member – Jaime Cholden
- Meeting called to order at 7:10pm
- Phyllis Discussed membership
· Cheryl Discussed those leagues interested in becoming SCYCA members – Hampton Bays, Garden City, Deer Park, Harborfields
- Paid SCYCA members as of 4/24/23 – Brentwood, Franklin Square, Lynvet, LYSA and Smithtown
- Executive Board introduced themselves
· President – Phyllis Hill, Vice President – Cheryl Towle, Secretary – Colleen Mastroddi, Treasurer – Millie Rivera, Parliamentarian – Jaime Cholden
· Discussed the reason there are no board positions to be voted on this season.
- Went over Good/Bad standing
· New Rule put in place for 2023 – If you miss 2 meetings in a row, you will be in bad standing. You must attend 2 consecutive meetings to get back in good standing.
- Discussed the 3 mandatory in person meeting you must attend for the 2023 SCYCA season.
- Discussed making the Safety Clinic a Safety/Coaches Clinic
· Gravity Tentative Dates – Friday, 7/28 or Friday, 8/18
· Levittown will reach out to a gym closer to Nassau to host a Safety/Coaches clinic
- Discussed having a Facebook page for coaches where they could get information and ask questions.
- Just a reminder for when the time comes, if you have any safety questions, please send a video to the SCYCA email address and allow 2 weeks for an answer.
Treasurer’s report
- Checking Balance as of 3/31/23 - $16,225.98
- Finals Profit – T-shirts $5,447 and 50/50 $2,200
President’s Report
· Phyllis reviewed SCYCA guidelines.
o Registration Cost per cheerleader – Discussed possibly taking out the monetary amount or rewording it to not include superficial things. (Uniforms for example)
o Discussed removing the amount of time (hours) that a team can receive outside professional training and making the guideline more clearly state that day to day instruction MUST be from a volunteer source.
o Discussed guidelines for judges- Judges committee will work on rewording the guideline.
o Must revisit the 3 year age vote and vote on it in May.
Parliamentarian’s Report
- Jaime went over who can sit on committees – Need to be a member in good standing to sit on a committee.
- Committees for the 2023 season
- Game Day Committee
- Finals Committee
- The Future of SCYCA Committee
- Rules/Rubric Committee
- Safety Committee
Committee Reports- None at this time
New Business
- If Varsity teams, hosting a competition, want to benefit from SCYCA teams attending. It was discussed that Varsity teams should make a donation to SCYCA to support our scholarship fund.
· Maybe make a minimum donation amount?
· Maybe use a sliding scale, depending on how many SCYCA teams are in attending?
- At this point there are many varsity cheer teams looking to host competitions.
· A SCYCA competition should always be first choice to attend by SCYCA members. But as SCYCA has grown, some competitions can’t host all SCYCA leagues.
o Possibly cap SCYCA competitions and give the overflow to a varsity team competition on the same day.
- Discussed reminding all SCYCA leagues the rules about sitting on the floor in front of and around the competition mat. Sitting/standing at or too close to the judges table and standing behind the judges table.
· The rule is NO ONE except coordinators, coaches and team moms from the performing league are permitted to sit at the front of the mat. NO ONE is to sit or stand at the judges table and NO ONE is to stand behind the judges table.
- Discussed Game Day – Leagues looking to have Game Day teams this season are: Brentwood, Sharks, West Islip, Connetquot and Deer Park
· Rules for Game Day need to be updated/revised.
· We will be making a section on the website specifically for Game Day.
- Competition Dates for 2023
C- Confirmed
T- Tentative
Oct 15th- Hauppauge Varsity-C
Oct 21st- Rocky Point Varsity- C
Oct 22nd- Walt Whitman Varsity- C
Oct 28th- Longwood Varsity-T
Oct 29th- Bayshore SCYCA- T
Nov 5th- Lindenhurst SCYCA – T
McArthur/Division Varsity – C
Sachem East Varsity-C
Nov 11th- Brentwood SCYCA - C
Smithtown East Varsity- C
Nov 12th- Sachem Sports Club SCYCA - C
Nov 19th- SCYCA Finals
- Meeting on adjourned by Phyllis at 9:10pm… Second by Colleen
Executive Board Meeting 2/20/23
- In Attendance: Phyllis Hill – President, Cheryl Towle – Vice President, Colleen Mastroddi – Secretary, Jaime Cholden – Parliamentarian, Millie Rivera - Treasurer
- Meeting started at 7:35pm
- Discussed what direction to go in with SCYCA for the future.
- 2023 SCYCA membership will run from June to June. Membership Form and Dues should be turned in at the May SCYCA meeting.
- There are no board elections this year. All seats will be up for election in 2024.
- Treasurers Report as of 2/20/23 - $16,231.98
- 2022 expenses – SCYCA Plaques, Federation books, Scholarships, yearly Zoom fee
-Barbara will be doing the 2022 taxes and Millie will mail her the paperwork.
- There are 3 new leagues interested in joining SCYCA for 2023. Harborfields, Hampton Bays and Deer Park (new people took over)
- 2023 SCYCA General Membership Meetings
· Our first meeting will be on Monday, April 24th.
· Future meetings - Monday - 5/24, Monday – 6/19, July will be Safety Clinic/Coaches Clinic, Monday – 8/7, Monday – 9/18
o We would like to combine the safety clinic and coaches clinic into 1 clinic this season.
· We need leagues to volunteer to host meetings. The June meeting will be hosted by Phyllis and September is usually hosted by Bay Shore.
· An Executive Board decision has been made regarding meetings. For the 2023 season it will be mandatory for each SCYCA member to attend at least 3 in person meetings. Zoom will still be offered but will not take place of the 3 in person meetings.
o For the 2023 season it will also be mandatory that at least 1 representative per league attend in person at the May meeting (when membership is due) and the September meeting (when rosters are due and badges are handed out). It does not need to be a SCYCA member, it can be a representative for your league. If you choose to send a representative, you must email SCYCA at least 1 week prior to the meeting date with the individual’s name and your league.
- Need to revisit Good/Bad standing rules. The way the rule stands right now a league can attend just a safety clinic or 1 meeting per season and be in good standing with the right to vote and/or host a SCYCA competition. We don’t feel this is fair to the leagues that put in the time to attend meetings and be an active participant in our association.
· All SCYCA members will be receiving an email proposal/vote regarding this.
o Proposal #1 will be to leave Good/Bad Standing as is – You are in Bad standing after 2 consecutive meetings/safety clinic are missed. Your Good Standing is reinstated at the next meeting/safety clinic you attend.
o Proposal #2 - You are in Bad standing after 2 consecutive meetings/safety clinic are missed. Your Good Standing is reinstated at the 2nd consecutive meeting/safety clinic you attend.
o Only leagues in Good Standing are eligible to vote and host SCYCA competitions.
- We will be creating a SCYCA Coaches Facebook page. This will be a place for coaches/team moms to go and directly ask questions and get information.
- As a membership we need to reevaluate the 3 year age rule. This rule was put into play for the 2021 season, due to the pandemic and struggling leagues.
- The Rules/Score Sheet committee will be meeting soon. They will be consulting with Laura Alonzo, Gina Caputo and Stephanie Hellemeyer.
- The SCYCA Finals Committee needs to further discuss the Finals. Is there going to be a qualifying criteria for 2023? Are all ages going to be allowed to attend the finals this season?
- We do have a few competition dates for 2023.
· Non-SCYCA Competitions: Hauppauge – 10/15, Walt Whitman – 10/22, Smithtown East – 11/11
o Discussed having all Non-SCYCA competition hosts make a $350 donation to our SCYCA Scholarship Fund. SCYCA is providing these teams/gyms access to all of our SCYCA youth teams which is giving them the means to make their fundraiser successful. In return, we would like to receive the donation.
o For the 2023 season, SCYCA will send out Non-SCYCA Competitions initial information and registration forms and they will be posted on the SCYCA website as in the past. But all competition correspondence beyond that will be made through the competition host, not SCYCA.
· SCYCA Competitions: Sachem – 11/12?, SCYCA Finals – 11/19
o If you are hosting a SCYCA Competition in 2023 please prepare your league with all the paperwork, scheduling, computer programs, rules for running a SCYCA competition etc. that you will need to run a successful competition.
- meeting adjourned at 11:03pm
2022 SCYCA Minutes
September 19th, 2022
In Attendance: Bayport Blue-Point – Brittney Parrott, Bay Shore - Grace Voges, Cheryl Devine, Bellport – none, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Connetquot - Christine McKevitt, Katarina Sevenoaks, Cheryl Towle East Islip – Ariel Abesamis, Shawnette Costarelli, Franklin Square – Karen Heinimann, Melanie Ras, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Lindenhurst – Jackie Streffacio, Shannon Philbin, Tanya Holden, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, LYSA – Patti Steiner, Heather Cipully, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Joanna Esposito, Nicole Roggerman, Sayville – Victoria Herrmann, Kaytie Ferremi, Sharks - Kristen Todd-Wurm, Kristina Savino, Jamie Sabella, Smithtown - Millie Rivera, Tracy Fields, Tara Durando, West Islip – Jaclyn Borgia, Elizabeth Schlitt, Founding Members – Lucille Mankowich, Board Member – Jaime Cholden
- Meeting called to order at 7:18pm
- Members in attendance handed in their Official 2022 SCYCA Rosters and insurance certificates.
- Went over the competition invitations that had been received thus far.
-Jaime read the minutes from the August meeting. Excepted by Colleen, second by Phyllis.
- Went over Good/Bad standing
Treasurer’s report
- Checking Balance as of 9/19/22 - $10,256.18
Parliamentarian’s Report
- Jaime read from the SCYCA Competition Operational guidelines, page 4, section i
- Please note that the team registration fees have been updated and are as follows: $100 per team for your leagues first 5 teams competing, if you have more than 5 competing teams, teams 6+ are $50 per team. It will be $100 for exhibiting teams.
Committee Reports-
- Nominating Committee – Will reconvene in 2023
- Judges Committee
- Lucille has been posting the judges information on Facebook.
- Some new judges were added to the list.
- Judges that were recommended by hosts were contacted but not many responded.
- A date will be picked for the judges training. The judges training will be on Facebook for all to members to see.
- Judges committee will pick the audio judge for Bay Shore Competition.
- Discussed judges/choreographers/varsity coaches being a conflict of interest as far as judging at SCYCA competitions.
- Hosts – get to know your judges, do your research and ask them questions before you hire them.
- Safety/Rules Committee
o All the rules and rubrics have been updated on the website.
o If you have a safety question, take a video and email it to the safety committee for review. Make sure you take video from different angles. You must give the safety committee a week or 2 to review your video and get back to you.
- Coaches Training Committee
- On hold until 2023
- Final Competition Committee
- We did a live drawing to see who would host the SCYCA Finals. Shannon Philbin from Lindenhurst picked the winner.
- Congratulations to Connetquot Varsity, they will be our 2022 host for the SCYCA Finals. If they are unable to fulfill their duties, it will then go to Levittown and then Bay Shore.
- Fundraising Committee
- SCYCA Finals tee shirts. Direct sales that day.
- 50/50 for SCYCA Finals
- Shout outs for SCYCA Finals
- All coordinators must help out at SCYCA Finals with the fundraising.
- UCA Committee
- Rosters and Badges
- At this point SCYCA should have all rosters for the 2022 season.
- Just a reminder – All leagues must have a copy of every cheerleaders birth certificate. These must be accessible at every SCYCA competition you attend. You can have them in a file on a laptop, a phone, etc… or you can have them on paper in a binder.
- Went over SCYCA Scholarship, 5/10/15 year SCYCA service award and SCYCA Cheerleader Award ($25 cost to league). An email will go out for the scholarship and cheerleader award, explaining what they are and who is eligible for them.
New Business
- Competition hosts – See if the DJ you are using will take the music in advance.
- Kristen from Hauppauge asked that Colleen email the parent letter from 2019 out again for leagues to distribute. It was emailed out to all members.
- Discussed with Brentwood concerns about a practice room. They will have a separate gym for warmups in 2022.
- Competition Dates for 2022 – Some of these are tentative
Hauppauge Varsity – 10/16
PAC Fest – 10/22 (held at Copiague HS)
Bay Shore Varsity – 10/23
Rocky Point Varsity – 10/23
Smithtown Varsity – 10/29
Bay Shore SCYCA – 10/30
Island Extreme – 11/5
Lindenhurst SCYCA – 11/6
Walt Whitman Varsity – 11/6
Brentwood SCYCA – 11/12
Sachem SCYCA – 11/13
SCYCA Final – 11/20
- Meeting Adjourned by Phyllis at 8:20pm... Second by Colleen
August 15th, 2022
In Attendance: Bayport Blue-Point – none, Bay Shore - Grace Voges, Cheryl Devine, Bellport – none, Brentwood – Ursala Rivera, Antionette Smith, Jeannie Reyes, Connetquot - Christine McKevitt, Katarina Sevenoaks, East Islip – Ariel Abesamis, Franklin Square – Karen Heinimann, Paula Koch, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Lindenhurst – Jackie Streffacio, Tanya Holden, Shannon Malagreco, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, Denise Gebhart, LYSA – Patti Steiner, Heather Cipully, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Jamie D’Andrea, Joanna Esposito, Nicole Roggerman, Sayville – none, Sharks - Kristen Todd-Wurm, Kristina Savino, Jamie Sabella, Smithtown - Millie Rivera, Tracy Fields, Tara Durando, West Islip – Jaclyn Borgia, Founding Members – Lucille Mankowich, Board Member – Jaime Cholden
- Meeting called to order at 7:18pm
- 2022 SCYCA Members
· Bayport Blue-Point, Bay Shore, Bellport, Brentwood, Connetquot, East Islip, Franklin Square, Hauppauge, Levittown, Lindenhurst, Lynvet, L.Y.S.A, Riverhead PAL, Sachem, Sayville, Sharks, Smithtown and West Islip
o All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured
§ Suffolk County Youth Cheerleading Association, P.O. Box 128, Mastic Beach, NY 11951
-Jaime read the minutes from the May meeting. Joanna accepted them, second by Colleen.
- Went over Good/Bad standing
Treasurer’s report
· Checking Balance as of 6/20/22 - $10,256.18
o Millie and Phyllis will be going to the bank to set up the account.
Parliamentarian’s Report
· Jaime read from the SCYCA Operational guidelines pg. 1
o Section V which goes over Day to Day instruction
Committee Reports-
· Nominating Committee – Will reconvene in 2023
· Judges Committee
o All potential judges filled out a document. A list of potential judges is posted on the Facebook page.
o A motion was made and passed to have an Audio Judge at the first SCYCA competition (Bay Shore).
§ Phyllis explained what an audio judge is and what they do.
§ Judges committee will find which judges are interested in doing audio and then decide who the judge will be.
· Safety/Rules Committee
o The Gravity and LYSA safety clinics were a success
o Lynvet (8/16), Lindenhurst (8/18) and PAC (8/25) will still be hosting safety clinics. For more info please see the Facebook page.
· Coaches Training Committee
o On hold until 2023
· Final Competition Committee
o Letters of intent were to be submitted by 8/15. Now we are waiting on those Varsity teams that submitted letters of intent to get approved building usage permits submitted.
· Fundraising Committee
o Working on getting tee shirts for SCYCA Finals
o 50/50 for SCYCA Finals
o Shout outs for SCYCA Finals
o All coordinators must help out at SCYCA Finals with the fund raising.
· UCA Committee
· SCYCA Competition Host Meeting Committee
o A host meeting is not necessary this season, as all hosts have held many competitions. If at any time a host has any questions feel free to reach out to the SCYCA board for help.
· Rosters and Badges
o Official SCYCA rosters are due at the September meeting. If you are attending the meeting via Zoom, you MUST email your rosters to SCYCA prior to the start of the meeting. In person attendees, please do not email your rosters. If you are attending in person, please bring a printed copy of your rosters to the meeting.
o All rosters MUST include the following
§ League Name and Year
§ Age Division
§ Coaches, Team Mom and Junior Coaches names
§ Team members first and last name, birth date and town they reside in.
§ ALL ROSTERS MUST BE IN BIRTH DATE ORDER FROM YOUNGEST TO OLDEST TEAM MEMBER.
§ A template will be emailed out
o All leagues will receive their SCYCA ID Badges at the September meeting. SCYCA will provide the badge and the badge holder, leagues must provide a lanyard. It is important that at least 1 member per league try and attend the September meeting in person to get your leagues ID Badges. You will not be able to enter a competition without them.
o Just a reminder – All leagues must have a copy of every cheerleaders birth certificate. These must be accessible at every SCYCA competition you attend. You can have them in a file on a laptop, a phone, etc… or you can have them on paper in a binder.
- Went over SCYCA Scholarship, 5/10/15 year SCYCA service award and SCYCA Cheerleader Award ($25 cost to league).
- Please familiarize yourself with the SCYCA competition criteria (Fees, Medals, Trophies).
New Business
- Jaime Cholden our SCYCA Parliamentarian, made the SCYCA board aware on 7/31 that she had resigned from LYSA cheer. Our Constitution states that as long as you are a board member with 2 years of good standing in SCYCA, you may remain a SCYCA member if not affiliated directly with a league. So Jaime will remain in her position of Parliamentarian.
- Non SCYCA Competition hosts should make all aware of what rules and score sheets they will be using for competition.
- SCYCA competition host please put on our Facebook page who you need additionally insured certificates made out too for your competition.
- Competition Dates for 2022 – Some of these are tentative
Hauppauge Varsity – 10/16
PAC Fest – 10/22 (held at Copiague HS)
Rocky Point Varsity – 10/23
Smithtown Varsity – 10/29
Bay Shore SCYCA – 10/30
Island Extreme – 11/5
Lindenhurst SCYCA – 11/6
Walt Whitman Varsity – 11/6
Brentwood SCYCA – 11/12
Sachem SCYCA – 11/13
SCYCA Final – 11/20
- SCYCA safety Clinic and last meeting. After September’s meeting, all meetings will be held at competitions.
· PAC Safety Clinic – August 25th
· SCYCA General Membership Meeting - Monday, September 19th hosted by Bay Shore
- Meeting Adjourned by Phyllis at 8:27pm... Second by AnneMarie
June 20th, 2022
In Attendance: Bayport Blue-Ponit – none, Bay Shore - Grace Voges, Brentwood – Ursala Rivera, Antionette Smith, Connetquot - Cheryl Towle, Christine McKevitt, Katarina Sevenoaks, East Islip – Shawnette Costarelli, Franklin Square – Karen Heinimann, Paula Koch, Hauppauge - Kristen Bagley, Levittown Pride – none, Lindenhurst – Jackie Streffacio, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, Denise Gebhart, LYSA – Jaime Cholden, Patti Steiner, Heather Cipully, Riverhead – Melissa Haupt, Sachem - Phyllis Hill, Jamie D’Andrea, Joanna Esposito, Nicole Roggerman, Sharks - Kristen Wurm, Kristina Savino, Jamie Sabella, Smithtown - Millie Rivera, West Islip – Elizabeth Schlitt, Jaclyn Borgia, Founding Members – none, Sayville – Victoria Hermann
- Meeting called to order at 7:03pm
- 2022 SCYCA Members (SCYCA members are those leagues that handed in their membership form and dues)
· Bayport Blue-Point, Bay Shore, Brentwood, Connetquot, East Islip, Franklin Square, Hauppauge, Levittown, Lindenhurst, Lynvet, L.Y.S.A, Riverhead PAL, Sachem, Sharks, Smithtown and West Islip
· If you know of a league that is still interested in joining, membership form can be found on the SCYCA website, www.leaguelineup.com/scyca.
o Membership runs from June to June. Since the June meeting has already taken place, late dues will be $150. After August 1st no new members will be accepted. Please email your form to SCYCA@optimum.net and I will tell you where to send your payment.
o All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured
§ Suffolk County Youth Cheerleading Association, P.O. Box 128, Mastic Beach, NY 11951
-Jaime read the minutes from the May meeting. Colleen accepted them, second by Grace.
- Went over Good/Bad standing.
Treasurer’s report
· Checking Balance as of 6/20/22 - $10,448.98
o 2 membership dues still waiting to be deposited
o Millie and Cheryl will meet to transfer all banking over to Millie.
Parliamentarian’s Report
· Jaime read from the SCYCA Constitution
o Section IV which goes over the SCYCA Calendar
o If you have any concerns with any of the dates, please email SCYCA.
Committee Reports-
· Nominating Committee – Will reconvene in 2023
· Judges Committee (Lucille, Jamie, Christine, Brittany, Annemarie)
o The committee has gotten in touch with section VIII and XI to get a current list of certified judges for the 2022 season. Meeting might be done via Zoom or at the coaches training workshop.
· Safety/Rules Committee (Phyllis, Cheryl, Annemarie)
o Cheryl set up a Safety Clinic at Gravity Cheer on the evening of Friday, July 29th. 5-8yr old teams will be the 1st session, followed by 9-13/14yr olds teams.
o Follow up with AnneMarie about PAC hosting a Safety Clinic.
· Coaches Training Committee (Phyllis and Lucille)
o SCYCA will be doing this again in 2022.
o Topics will include: Stretching, Conditioning, Tumble Progression, etc., Stunting, Cheer-o-graphy, Score sheet/Skill sheet usage, Key Note Speaker, Q & A… If there is anything else you feel should be a topic please email SCYCA.
o Dates will be set after the Safety Clinic dates are set.
· Final Competition Committee (Phyllis, Kristen, Grace, Jeannie, Millie)
o Will meet to discuss how to proceed for 2022.
· Fundraising Committee – Paused
· UCA Committee (Jamie, Althea, Grace, Annemarie)
o Tabled until our next SCYCA meeting
· SCYCA Competition Host Meeting Committee
o SCYCA competition hosts will meet to discuss all the different aspects of running a successful youth cheer competition.
o Need to set meeting date, place and time.
Proposals -
Proposal on 3 year age spread – An email will be sent in the beginning of July to see if there are any leagues that will need to implement a 3 year age spread. Following that email will be an email vote on the proposal.
New Business
- If anyone is ordering uniforms from Varsity, they are at about an 8 to 10 week turn around time.
- Connetquot has a Game Day team with 12 girls.
- Discussed a bit about the Rules Committee (Phyllis and Cheryl). They will be going over everything and making sure nothing needs to be updated, etc.
- Competition Dates for 2022 – Some of these are tentative
Hauppauge Varsity – 10/16
PAC Fest – 10/22 (held at Copiague HS)
Franklin Square SCYCA – 10/23
Smithtown Varsity – 10/29
Bay Shore SCYCA – 10/30
Lindenhurst SCYCA – 11/6
Walt Whitman Varsity – 11/6
Brentwood SCYCA – 11/12
Sachem SCYCA – 11/13
SCYCA Final – 11/20
- Future Meetings and Safety Clinics – We need a league to host the August meeting. If you are interested, please email SCYCA. We would like to try and get back to in person meetings, as much as possible.
· Gravity Cheer Safety Clinic – Friday, 7/29
· SCYCA General Membership Meeting - Monday, August 15th
· PAC Safety Clinic – August???
· SCYCA General Membership Meeting - Monday, September 19th (tentatively hosted by Bay Shore)
- Meeting Adjourned by Phyllis at 8:00pm... Second by Grace
May 16th, 2022
In Attendance: Bayport Blue-Point – Brittney Parrott, Bay Shore - Grace Voges, Cheryl DeVine, Brentwood – Jeannie Reyes, Ursala Rivera, Connetquot - Cheryl Towle, Christine McKevitt, Katarina Sevenoaks, East Islip – Shawnette Costarelli Franklin Square – Karen Heinimann, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Lindenhurst – Shannon Philbin, Jackie Streffacio, Kathy Tavormina, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Denise Gebhart, LYSA – Jaime Cholden, Patti Steiner, Heather Cipully, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Nicole Roggerman, Sharks - Kristen Wurm, Kristina Savino, Jamie Sabella, Smithtown - Millie Rivera, Althea Radelicki, Founding Member – Lucille Mankowich, West Islip – Elizabeth Schlitt, Jaclyn Borgia, Riverhead – Melissa Haupt, Sayville – Kaytie Ferremi, Victoria Hermann
- Meeting called to order at 7:10pm
- Went over the benefits of being a SCYCA member.
· 2022 SCYCA Members (SCYCA members are those leagues that handed in their membership form and dues)
o Bayport Blue-Point, Bay Shore, Brentwood, Connetquot, Hauppauge, Lindenhurst, Lynvet, L.Y.S.A, West Islip, Sharks and Smithtown
· Membership form can be found on the SCYCA website, www.leaguelineup.com/scyca.
o Membership runs from June to June. Membership forms and dues are due by the June meeting (please email your form to SCYCA@optimum.net and I will tell you where to send your payment.). After the June meeting, late dues will be $150. After August 1st no new members will be accepted.
o All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured
§ Suffolk County Youth Cheerleading Association, P.O. Box 128, Mastic Beach, NY 11951
- Went over Good/Bad standing.
Treasurer’s report – May 2022 –
· Checking Balance as of 5/16/22 - $9,178.08
Committee Reports-
· Nominating Committee
o Conducted the Board Elections – The winners of the 2022 election are as follows:
§ Vice President – Cheryl Towle
§ Parliamentarian – Jaime Cholden
§ Secretary – Colleen Mastroddi
· Safety/Rules Committee (Phyllis, Cheryl, Annemarie)
o Cheryl will set up a safety clinic at gravity in July and Annemarie will set up a safety clinic at PAC in August.
· Judges Committee (Lucille, Jamie, Christine, Brittany, Annemarie)
o to meet with potential SCYCA judges.
· Final Competition Committee
o Will discuss further in the future.
· Fundraising Committee – Paused
· SCYCA Finals Committee (Kristen, Grace, Phyllis, Jeanne, Millie)
· UCA Committee (Jamie, Althea, Grace Annemarie)
Proposals
Proposal for Away Competitions – This proposal was voted on at the May meeting and unanimously passed.
It reads:
Competition teams may be allowed to compete in, in or out of season, competitions as long as the following criteria is met:
1. No more than 1/3 of a participating team may be from any one rostered SCYCA team who will be competing in the upcoming season.
2. For all teams who attend out of season competitions under the coaching, guidance and/or insurance of a SCYCA member league, a roster shall be provided to the SCYCA board which includes: the name and date of birth of each cheerleader and the team that the cheerleader participates on during the SCYCA season. Failure to provide this roster may result in the league being expelled from SCYCA.
This is in an effort to avoid any majority of a rostered team from practicing out of season.
- In regard to Away Competitions
· All members that are thinking of doing an away competition should read through the constitution and make sure you understand it. If you don’t please ask.
Proposal on 3 year age spread – This has been put on hold for now.
New Business
- SCYCA Competition Dates for 2022 – Some of these are tentative
Hauppauge – 10/16
Franklin Square – 10/23
Bay Shore – 10/30
Lindenhurst – 11/6
Brentwood – 11/12
Sachem – 11/13
SCYCA Final – 11/20?
- Future Meetings – We need leagues to host meetings. If you are interested, please email SCYCA. We would like to try and get back to in person meetings, as much as possible.
· Monday, June 20th Zoom Meeting (All membership due)
· Monday, July 11th
· Monday, August 15th
· Monday, September 19th
- Meeting Adjourned by Phyllis at 8:55pm... Second by Kerri
April 11th, 2022
In Attendance: Bay Shore - Grace Voges, Cheryl DeVine, Brentwood – Jeannie Reyes, Ursala Rivera, Antoinette Smith, Connetquot - Cheryl Towle, Christine McKevitt, Katarina Sevenoaks, East Islip – Shawnette Costarelli, Franklin Square – Karen Heinimann, Paula Koch, Melanie Ras, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Lindenhurst – Shannon Philbin, Jackie Streffacio, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Denise Gebhart, LYSA – Jaime Cholden, Patti Steiner, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Kristen Wurm, Kristina Savino, Jamie Sabella, Smithtown - Millie Rivera, Althea Radelicki, Founding Member – Lucille Mankowich, West Islip – Elizabeth Schlitt, Brittany Stigliano, Jaclyn Borgia, Hempstead – Jazmine Jones, Riverhead – Melissa Haupt, Sayville – Kaytie Ferremi, Maria, Victoria Hermann
- Meeting called to order at 7:05pm
- Welcome potential new SCYCA members.
- Our last meeting was held in September 2021.
· We did have a SCYCA season in 2021. We still conducted business, we just didn’t have any SCYCA competitions due to the restrictions.
- Went over the benefits of being a SCYCA member.
· All members, new and old, please look over the rules, rubrics, competition guidelines and constitution.
· Membership form can be found on the SCYCA website, www.leaguelineup.com/scyca.
o Membership runs from June to June. Membership forms and dues are due at the June meeting. After the June meeting, late dues will be $150. After August 1st no new members will be accepted.
o All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured
Suffolk County Youth Cheerleading Association
P.O. Box 128
Mastic Beach, NY 11951
- Went over Good/Bad standing. Explained what Good/Bad standing is.
Treasurer’s report – April 2022 –
· Checking Balance as of 4/11/22 - $9,170.08
o Expenses were – Safety Books, Zoom Membership, 2021 SCYCA member plaques
Committee Reports-
· Nominating Committee
o Discussed what is expected of the Nominating Committee
o We need people to sit on the Nominating Committee ASAP. We are scheduled to vote in May. If you are interested in sitting on the Nominating Committee, please email SCYCA.
· Safety/Rules Committee
o Looking for people that want to investigate different outlets for guidance on rules. If you are interested in joining this committee, please email SCYCA.
· Judges Committee
o to meet with potential SCYCA judges.
· Final Competition Committee
o Will discuss further in the future.
· Fundraising Committee – Paused
· President’s Report –
o Discussed what board positions are up for election this season.
· Vice President – Grace will be resigning from the SCYCA Board but not from SCYCA
· Parliamentarian – Kerri will be resigning from the SCYCA Board and SCYCA
· Secretary – Colleen will be running for reelection in 2022
o If you would like to nominate an individual for one of these board positions, please email your nomination to SCYCA as soon as possible.
Proposals
Proposal #1 – This proposal was voted on at the April meeting. The vote was unanimous in favor of the changes to the constitution.
Recommendation for an addition to the Constitution
Article III
OFFICERS AND THEIR ELECTIONS
SUBSECTION E
Currently reads:
A ballot of nomination will be decided by a nominating committee of 3 at the March/April meeting and be presented/sent to the membership in the e-mail that precedes the May Meeting.
Proposed addition:
All current board members must state their intention to run for re-election by the April meeting.
All nominations for election must be submitted by 1 week after the April meeting.
Once the nominating committee presents/sends the email to the membership, no new names will be considered for the May election.
There will be no write in nominations for election.
Since new Board members take over June 1st, the voting must take place in May. A maximum of three persons per office will be presented at the May meeting, where secret balloting will determine who will hold the position. No on-line voting will be allowed for Executive Board positions. Members on the ballot MUST be at the May meeting.
Proposal #2 – This proposal will be voted on at the May meeting.
Since more leagues are becoming involved in out of season competitions, I believe an addition to our Operational guideline bylaws could be followed more transparently with the below addition.
Operational Guideline Bylaws
Section H.
Competition teams may be allowed to compete at one regional competition in or out of season. Leagues and/or teams whose philosophies progress to where they want to attend more regional or National competitions in or out of season are no longer considered Youth Recreation. The Board has the right to determine membership for a team or league on a year-to-year basis. Consultation with the members’ Board may need to occur. i.e. If a Nationals bid is attained at a regional, even though you do not attend the Nationals, this would be a reason for the Board to review your membership for the coming year. No more than 1/3 of a participating team may be from any one rostered team who will be participating in the upcoming season.
For all leagues who attend out of season competitions under the coaching or guidance or insurance of the SCYCA league, a roster shall be provided to the SCYCA Board which includes the name of each cheerleader, her date of birth, and the team that the cheerleader participates on during the SCYCA season. Failure to provide this roster may result in the league being expelled from SCYCA.
This is in an effort to avoid any majority of a rostered team from practicing out of season.
- In regard to Away Competitions
· All members that are thinking of doing an away competition should read through the constitution and make sure you understand it. If you don’t please ask.
Jamie’s Proposal – If you are interested in being on the committee that will research and hash out this proposal, please email SCYCA.
SCYCA would consider opening up traditional affiliates rec divisions that utilize UCA score sheets similar to how they have done the same for game day.
I know other leagues would consider this option in addition to having SCYCA teams in their programs and I would be happy to spear head educating other on this with a committee . I could even advertise to tristate teams who welcome us into their gyms to travel to us that would love the opportunity to compete against us too!
New Business
- Discussed the 3 year age rule that was put in place for the 2021 season. This was a rule for 2021 that must be revisited and voted on for the 2022 season.
- Smithtown has a boy on their 9year old team. We discussed that all are welcome to cheer on SCYCA teams.
- Competition Dates for 2022 – At this point most leagues do not have Competition dates. Brentwood is planning 11/12 and Franklin Square is looking at 10/22 or 10/23.
- Future Meetings – We need leagues to host meetings. If you are interested, please email SCYCA. We would like to try and get back to in person meetings, as much as possible.
· Tuesday, May 10th
· Monday, June 6th (membership due)
· Monday, July 11th
· Monday, August 15th
· Monday, September 19th
- Meeting Adjourned by Kerri at 9:10pm... Second by Grace
Executive Board Meeting 2/22/22
- In Attendance: Phyllis Hill – President, Grace Voges – Vice President, Colleen Mastroddi – Secretary, Kerri Smithers – Parliamentarian, Cheryl Towle - Treasurer
- Meeting started at 8:05pm
- We had no board meeting in 2021, due to the pause. We did have general meetings in 2021, September 2021 was the final meeting.
- 2022 SCYCA General Membership Meetings
- Our first meeting will be via Zoom on Monday, April 11th (Zoom meeting info to follow).
- Future meetings - Tuesday - 5/10, Monday – 6/6, Monday – 7/11, Monday – 8/15, Monday – 9/19
- There are 6 new leagues interested in joining SCYCA.
- Middle Country, Bayport-Blue Point, West Islip, Riverhead (rejoining), Hempstead Raiders, Eastport South Manor
- Need to revisit Zoom meetings with the membership to see if we want to continue them.
***The April general membership meeting will be done via Zoom.
- 2022 SCYCA membership will run from June to June
- The following board positions are up for election in 2022.
- Vice President, Secretary, Parliamentarian
- Nominations will take place in May and voting will be in June.
- Treasurers Report as of 2/22/22 - $9,278.08
- 2021 expenses – SCYCA Plaques, Federation books, Scholarships and yearly Zoom fee
-Barbara will be doing the 2021 taxes and Cheryl will mail her the paperwork.
- As a membership we need to reevaluate the 3 year age difference we allowed last season. This rule was put into play for the 2021 season only, due to the pandemic and struggling leagues.
- Discussed the future of SCYCA regarding rules, rubrics and score sheets. What can we do to be proactive looking forward to the future of SCYCA?
- Possibly use another organizations rules, rubrics and score sheets. UCA, YCADA, USA Cheer, American Youth Cheerleading, Pop Warner
- We will need a committee to look into options. We would like to form a committee in April, so they can have an in-person meeting before our May general meeting.
- Discussed an email received from Jamie from Sachem. Needs to be further discussed with the membership at the April meeting.
- meeting adjourned at 9:23pm
2021 SCYCA Minutes
September 27th, 2021
In Attendance: Bay Shore - Grace Voges, Cheryl DeVine, Brentwood – Jeannie Reyes, Ursala Rivera, Antoinette Smith, Connetquot - Cheryl Towle, Christine McKevitt, East Islip – Shawnette Costarelli, Franklin Square – Karen Heinimann, Paula Koch, Hauppauge - Kristen Bagley, Nina Laurennzano, Lindenhurst – Kathy Tavormina, Jackie Streffacio, Lynvet - Colleen Mastroddi, Barbara Mastroddi, LYSA – Hather Cipully, Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jeanine Morelli, Kristen Wurm, Jessica Ward, Smithtown - Millie Rivera, Althea Radelicki, Founding Member – Lucille Mankowich
- Meeting called to order at 8:06pm
- This is the last meeting before the competition season starts, unless an emergency meeting is needed at any time.
- Colleen Read the minutes from August’s meeting.
- Went over Good/Bad standing
- SCYCA Members for 2021: Bay Shore, Brentwood, Connetquot, East Islip, Franklin Square, Hauppauge, Levittown Pride, Lindenhurst, Lynvet, LYSA, Sachem, Sharks, Smithtown, Founding member-Lucille Mankowich
· All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured. (missing insurance certificates are the following leagues: Bay Shore, Connetquot, Levittown, Lindenhurst, LYSA, Sachem & Smithtown)
Suffolk County Youth Cheerleading Association
P.O. Box 128
Mastic Beach, NY 11951
Treasurer’s report – September 2021 –
· Checking Balance as of 9/27/21 - $10,105.08
o Only Expense was the post office to mail out NHFS Books - $9.60
Committee Reports-
· Safety/Rules Committee
o Age Division Rules & 9 and up Rubric have been adapted and updated on the website.
· Judges Committee
o Committee will be holding a meeting on 9/29
o The committee will be contacting all those interested in judging for SCYCA this season.
· Final Competition Committee
o No Varsity teams replied to host
o Finals will be tabled for 2021, will be revisited in 2022.
· Fundraising Committee – Paused
· President’s Report –
o Future of SCYCA
o We need some different volunteers. The same people seem to be volunteering for things.
o Possibly join another organization, Pop Warner, YCADA, etc…
· Create a committee to look into the options.
· Possibly Just use another organizations rules and rubrics.
New Business
- This season we will continue with the SCYCA Scholarship, the SCYCA 5, 10, 15 year awards and the SCYCA Cheerleader Award.
· Criteria for the cheerleader award will be emailed to all.
· If any league would like to give a scholarship from 2020, SCYCA will be happy to do that along with the 2021 scholarships. 2020 scholarship must be funded by individual leagues.
- Went over League/Age Divisions
· A final copy will be sent out when the League/Age Divisions from all SCYCA member leagues are official. This will be after all rosters are received and birth dates are checked.
· We are missing Rosters from LYSA.
· ALL rosters must include the following information. (please do not include any other information)
o League Name
o Age Division
o Coaches, Team Mom and Jr. Coaches names
o Team Members First and Last name, Birth Date and Town they reside in.
o ALL ROSTERS MUST BE IN BIRTH DATE ORDER FROM YOUNGEST TEAM MEMBER TO OLDEST TEAM MEMBER.
Proposals
· Medals/Ribbons/Trophies
o After the vote in August in regards to Medals/Ribbons/Trophies, Kristen and Lucille submitted proposals to make some changes to the new rules.
§ Proposal A – No Change to the current rule
§ Proposal B – All age divisions in the first session will get ribbons.
§ Proposal C – Ages 8+ Only the first 3 ranked teams will earn a medal. No ribbons or medals will be earned for 4th and below.
o An email vote was sent out, the deadline to vote was Sunday, 10/3. As soon as the results are tabulated, they will be emailed out to all.
Covid info for Competitions
· We need to find out about Masks.
o Do teams need to wear masks while performing?
o Nassau teams need to wear masks for practice and competition
o We need to find out what the mask protocol is for Suffolk and for those teams hosting competitions.
o Covid protocol must be on competition invitation.
o AnneMarie is clarifying the amount of people that will be allowed with each league for PAC. We want to make sure that we are considerate so that everyone is able to attend.
Possible Competitions for 2021
· PAC Fest – 10/22, 10/23, 10/24
· Walt Whitman – 10/24
· Rocky Point – 10/30
· Island Extreme – 11/6
· Hauppauge Varsity – 11/7 or 11/13
· Sachem – 11/14
- Meeting Adjourned by Phyllis at 9:37pm... Second by Cheryl
August 26th, 2021
In Attendance: Bay Shore - Grace Voges, Cheryl DeVine, Brentwood – Jeannie Reyes, Ursala Rivera, Antoinette Smith, Connetquot - Cheryl Towle, Christine McKevitt, East Islip – Shawnette Costarelli, Franklin Square – Karen Heinimann, Hauppauge - Kristen Bagley, Nina Laurennzano, Lindenhurst – Kathy Tavormina, Shannon Philbin, Jackie Streffacio, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jeanine Morelli, Kristen Wurm, Smithtown - Millie Rivera, Althea Radelicki, Founding Member – Lucille Mankowich
- Meeting called to order at 7:12pm
- Colleen Read the minutes from July’s meeting.
- Went over Good/Bad standing
- SCYCA Members as of 8/26/21: Bay Shore, Brentwood, Connetquot, East Islip, Franklin Square, Hauppauge, Levittown Pride, Lindenhurst, Lynvet, LYSA, Sachem, Sharks, Smithtown, Founding member-Lucille Mankowich
· All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured.
Suffolk County Youth Cheerleading Association
P.O. Box 128
Mastic Beach, NY 11951
Treasurer’s report – August 2021 –
· Checking Balance as of 8/26/21 - $10,114.68
o No new members since the July meeting
o Safety Books were purchased. Any league that as not received theirs please email scyca with an address we can send them.
Committee Reports-
· Safety/Rules Committee
o At this point there are no leagues hosting private safety clinics.
o The age division rules have been updated. Everyone was emailed a copy of the updated rules to go over.
o Cheryl made a motion to except the updated rules, the motion was second by Lucille.
· Judges Committee
o Committee will be holding a meeting
o A letter will be sent out to previous SCYCA judges along with a questionnaire for total transparency of the judges.
o It will be up to the competition host if they would like 2 safety judges.
o The judges committee has asked that you look over your 2019 score sheets, if you have any judging concerns please email SCYCA.
· Final Competition Committee
o Wrote up a proposal letter for the varsity teams.
§ Varsity teams will have until 9/10 to send a letter of intent to the SCYCA email.
o Finals will be held on 11/21/21
o This season you will only need to attend 1 SCYCA competition to be eligible for the Finals.
o Finals will be open to ALL age divisions, 5 through 13/14.
· Fundraising Committee – Paused
· President’s Report
o The cut off date to become a SCYCA member for 2021 is 9/1.
New Business
- Went over League/Age Divisions
· An updated copy, with the information from the meeting, will be sent out to all SCYCA members.
· A final copy will be sent out when the League/Age Divisions from all SCYCA member leagues are official.
Rosters – ALL rosters are due by the September SCYCA meeting. If you are attending the meeting via Zoom, you MUST email your rosters to SCYCA prior to the start of the meeting. If you are attending in person you MUST bring a copy of your roster(s) to hand in.
· ALL rosters must include the following information.
o League Name
o Age Division
o Coaches, Team Mom and Jr. Coaches names
o Team Members First and Last name, Birth Date and Town they reside in.
o ALL ROSTERS MUST BE IN BIRTH DATE ORDER FROM YOUNGEST TEAM MEMBER TO OLDEST TEAM MEMBER.
o A template will be emailed out
Proposals
· Team Entry Fee
o A- $100 per team for 1 through 5 teams and $50 per team for teams 6 and above
o B- Leave as is and revisit next season
o Vote – 20 for Proposal A, 2 for Proposal B. Proposal A wins.
· Spectator Entry Fees
o C- Raise fees to 1 Session- $10 adults/$5 Child, 2 Sessions- $15 adults/$8 Child, 3 or more sessions- $20 adults/$10 child
o D- Leave as is and revisit next season
o Vote- 20 for Proposal A, 2 for Proposal B. Proposal A wins.
· Medals/Ribbons/Trophies
o E- Ribbons Only
o F- Ribbons with Trophies top 3 or 50% of the teams
o G- 1st, 2nd, 3rd place Medals and Trophies only for all age divisions (5-13/14)
o H- Leave as is and revisit next season
o 1st Vote- 0 for Proposal E, 10 for Proposal F, 10 for Proposal G, 2 for Proposal H. Proposal F and G tied, needed a revote.
o 2nd Vote- 9 for Proposal F, 13 for Proposal G. Proposal G wins.
Possible Competitions for 2021
· Rocky Point – 10/3
· East Islip -10/17
· PAC Fest – 10/23
· Walt Whitman – 10/24
· Island Extreme – 10/30
· Bay Shore – 11/7
· Hauppauge Varsity – 11/14
· Sachem – 11/20 (pending change to 11/14)
· SCYCA Finals – 11/21
· Wantagh - ?
· Hofstra - ?
- Our next SCYCA meeting is TBA. Zoom will also be available for meeting attendance.
· Annemarie is looking to get a place in Hauppauge to hold our September meeting. It will be during the week of 9/13-9/24. All rosters will be due at the September meeting.
- If anyone is interested in the Crazy Sock Fundraiser, contact Kristen from Hauppauge. She also posted the information on our Facebook page.
- Meeting Adjourned by Phyllis at 9:10pm... Second by Grace
July 19th, 2021
In Attendance: Bay Shore - Grace Voges, Cheryl DeVine, Bellport – Jacque Vandekieft, Brentwood – Jeannie Reyes, Ursala Rivera, Connetquot - Cheryl Towle, Christine McKevitt, East Islip – Shawnette Costarelli, Kaitlyn Spina, Franklin Square – Karen Heinimann, Paula Koch, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Lindenhurst – Kathy Tavormina, Shannon Philbin, Lynvet - Colleen Mastroddi, LYSA – Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jessica Ward, Jeanine Morelli, Kristen Wurm, Smithtown - Millie Rivera, Althea Radelicki, Founding Member – Lucille Mankowich
- Meeting called to order at 7:18pm
- Said Pledge
- SCYCA Members as of 7/19/21: Brentwood, Connetquot, East Islip, Franklin Square, HYO, Levittown Pride, Lynvet, LYSA, Sachem, Sharks, Smithtown, Founding member-Lucille Mankowich (If you have not yet paid and/or handed in your membership form, your membership is not complete. We MUST have both your form and payment before you are a member.)
· All SCYCA member leagues must submit their annual insurance certificate naming SCYCA as additionally insured.
Suffolk County Youth Cheerleading Association
P.O. Box 128
Mastic Beach, NY 11951
· You can now use Zelle to pay for membership. It’s under Suffolk County Youth Cheer and the email address CYFOcheerleading@yahoo.com. You must have the app to use this service.
- Colleen read the minutes from the June meeting.
- Went over Good/Bad standing
· Explained voting and membership
Treasurer’s report – July 2021 –
· Checking Balance as of 7/19/21 - $9,170.94
o Expenses - Annual Zoom $149
o Membership dues will be deposited after 7/19/21
Committee Reports-
· Nominating Committee
o Jamie spoke about the nominations and how the voting would work. Those using Zoom, submitted their vote via text to Jamie. Those in person submitted a secret ballot. Both president and treasurer seats were running unopposed. Voting closed at 7:49pm.
§ Phyllis will remain SCYCA President with 23 votes
§ Cheryl will remain SCYCA Treasurer with 23 votes
· Safety/Rules Committee
o Gravity Cheer will be holding a safety clinic on Friday, 7/30/21 from 6 to 8pm. 6 to 7pm teams 8yrs and under, 7 to 8pm teams 9yrs and older.
o Trying to put together a second safety clinic. If or when we do we will get the information out to all.
o If your league is hosting a private safety clinic, please get the information to SCYCA so we can put it out to those that couldn’t attend the Gravity clinic.
o There are some grey areas in our rules that need to be addressed. Please read through the rules and if you see any discrepancies, please email SCYCA so they can be discussed.
· Judges Committee
o Committee will be holding a meeting to go over all info and then will be coordinating with the judges.
o If you know anyone that would like to be a judge for SCYCA please have them email SCYCA.
· Final Competition Committee
o Committee members are Kathy, Grace, Kerri, Cheryl, Jeanine, Phyllis, Tracy and chairperson – Jessica
o Do we want to open the SCYCA finals to younger teams? As it stands the finals are for 8 through 13/14.
o The committee is working to put together a meeting.
· Fundraising Committee - Paused
President’s report –
· Phyllis is meeting with PAC to discuss competition. She will be talking to Island Extreme to discuss competition and Long Island Cheer is also interested in doing a competition. Gravity is not interested.
· NSCA will be doing only showcase this season.
· We will be continuing safety buttons this season.
· SSC 10’s and 12’s will not be competing in SCYCA. They will be trying for Nationals in Disney.
New Business
- Colleen will be emailing about what age divisions your league will be competing in.
· If you have a special situation with your team(s) please email the board as soon as possible but no later than 8/19. The board will need time to look it over and make a decision before the August meeting.
Possible Competitions for 2021
· Rocky Point – 10/3
· PAC Fest – 10/23
· Walt Whitman – 10/24
· Island Extreme – 10/30
· Bay Shore – 11/7
· Hauppauge Varsity – 11/14
· Sachem – 11/20
· East Islip -?
· Long Island Cheer -?
- Our next SCYCA meeting will be on Thursday, 8/26 at 7pm at Phyllis’s house. Zoom will also be available for meeting attendance.
- Annemarie is looking to get a place in Hauppauge to hold our September meeting. It will be during the week of 9/13-9/24. All rosters will be due at the September meeting.
- Meeting Adjourned by Phyllis at 8:52pm... Second by Grace
June 28th, 2021
In Attendance: Bay Shore - Grace Voges, Tracey Kubik, Bellport – Jaque Vandekieft, Brentwood – Jeannie Reyes, Connetquot - Cheryl Towle, Christine McKevitt, East Islip – Wendy Massaro, Kristen Moriaty, Franklin Square – Karen Heinimann, Paula Koch, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra,, Lindenhurst – Jackie Streffacio, Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi, LYSA – Heather Cipully, Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jessica Ward, Jeanine Morelli, Kristen Wurm, Smithtown - Millie Rivera, Althea Radelicki, Founding Member – Lucille Mankowich
- Meeting called to order at 7:21pm
- Said Pledge
- Collected 2021 SCYCA membership forms.
Members as of 7/1/21: Connetquot, Franklin Square, HYO, Lynvet, LYSA, Sharks, Smithtown, Founding member-Lucille Mankowich
- Colleen read the minutes from the May Zoom meeting.
- Went over Good/Bad standing
· Colleen read from the SCYCA Constitution, Good/Bad Standings
Treasurer’s report – June 2021 –
· Checking Balance as of 6/28/21 - $9,428.19
o Expenses - Monthly Zoom
o Barbara – SCYCA Taxes are filed.
o Cheryl is looking into another way, besides cash or check, to pay SCYCA dues.
Committee Reports- If anyone would like to join a committee, please email scyca
· Nominating Committee
o The Nominating Committee sent out an email asking for nominations for President and Treasurer. As of 6/28/21 no nominations were submitted. If an individual is nominated, said person must attend the voting meeting in person. Nominations may also be made from the floor. Voting for President and Treasurer will take place at the July meeting.
· Safety Committee
o Gravity Cheer will be holding a safety clinic on Friday, 7/30/21 from 6 to 8pm. 6 to 7pm teams 8yrs and under, 7 to 8pm teams 9yrs and older. (The date of this clinic was changed from 7/23 to 7/30)
o Possibly trying to get 2 dates at Gravity and possibly a safety clinic held west further.
· Judges Committee
o Committee will get a date together for SCYCA judging recertification.
· Final Competition Committee - Pending
o If we are able to have a final competition, Bay Shore Varsity and Hauppauge Varsity are interested in hosting.
· Fundraising Committee - Paused
President’s report –
· Discussed with each league what their plans are looking like for the 2021 season. Most leagues are looking to have some form of a season. Enrollment seems to be down for many of the leagues.
- Kerri read from the SCYCA Constitution, Rights & Privileges
New Business
- Lindenhurst discussed NSCA for the 2021 season.
· NSCA enrollment is down for 2021 and most leagues do not have gym space.
· They are looking at downing 3 competition/showcases. PAC/Island Extreme/Tanner Park (outside)
- AnneMarie from Levittown discussed availability at Copiague HS for an actual competition. She also discussed PAC Fest, a rotating door type competition. This would be free for every athlete. There would be a spectator admission fee of approximately $15 per person.
- Discussed how SCYCA members feel about doing a showcase verses a competition. SCYCA would like to lean toward competitions.
Proposal Votes
- Voted on Zoom Proposal
· 1st – Voted to keep Zoom meeting option for SCYCA – Proposal passed unanimously.
· 2nd – Voted on a monthly ($14.99per month) or yearly ($149 a year) Zoom subscription – Yearly subscription was voted unanimously.
- Voted on Age Accommodations Proposal
· After much discussion on the original proposal, a new proposal was made and voted on.
· The new proposal – If a league is in crisis (low enrollment or they will need to turn a child away due to no team in that age division) they may have a team(s) with a 3-year age spread. Said league MUST bring their situation to the SCYCA Executive Board, where a decision will be made. These decisions will be on a league-by-league basis, and after a decision is made for said league, all SCYCA members will be made aware of that decision. This proposal is only for the 2021 season, if necessary, it will be revisited on a yearly basis.
o The Age Accommodations Proposal passed with a vote of:
14 – In Favor
1 – Against
· The Judges Committee will have to make all SCYCA judges aware of this new rule for 2021. And make them aware that the number of kids on the mat doesn’t matter, all teams should be judged the same whether there are 5 kids or 25 kids.
Possible Competitions for 2021
· PAC Fest – 10/23 or 10/24
· Bay Shore – 11/7
· Hauppauge Varsity – 11/14
· Sachem – 11/20
· East Islip -?
· Rocky Point Varsity -?
- Our next SCYCA meeting will be on Monday, 7/19 at 7pm at Phyllis’s house. Zoom will also be available for meeting attendance.
- Grace from Bay Shore said that Bay Shore is looking for a JV coach. If anyone is interested or knows anyone that’s interested, contact Grace directly.
- Meeting Adjourned by Phyllis at 8:55pm... Second by Kerri
May 20th, 2021 Zoom
(Attendance was done by league, not individuals)
In Attendance: Bay Shore, Bellport, Brentwood, Connetquot, East Islip, Franklin Square, Hauppauge, Levittown Pride, Lindenhurst, Lynvet, LYSA, Sachem, Shark, Smithtown, Three Village
- Meeting called to order at 8:07pm
- Colleen read the results from 3/30/21.
Treasurer’s report – May 2021 –
· Checking Balance as of 5/20/21 - $9,443.18
o Expenses - Monthly Zoom
o Barbara – Filing SCYCA’s Taxes
President’s report –
· Phyllis welcomed everyone back to a SCYCA general membership meeting.
· Discussed a bit about who can use indoor space in the fall, possible capacity limits, etc…
- Discussed with each league what their plans are looking like for the 2021 season.
- An email vote was set up to unpause SCYCA. The vote was unanimous to unpause SCYCA.
New Business
- Kathy from Lindenhurst attended an NSCA meeting to discuss the 2021 season.
· An NSCA town proposed an NSCA finals at PAC. Each team/league would go in, be judged and leave, this would rotate until each league was finished. It would be a price per athlete to attend. Judging costs could be potentially high due to the amount of time a competition like this could take.
· Would be open to inviting SCYCA teams.
- SCYCA could also host a competition like NSCA on our own. Gravity is interested in possibly hosting something. We could put the word out to other gyms and possibly some of the colleges.
· If we were to have gyms/colleges host youth competitions, we would need to make it clear that this is only for 2021/2022 until we are possibly able to use our schools’ facilities again.
· There was concern that if the gyms start hosting youth competition, it will take away from the youth leagues.
· Then there is the concern that if the gyms don’t host youth competitions, the youth leagues will lose members because there will be nowhere for the youth teams to compete.
o At this point it doesn’t look like many schools are going to let youth leagues host competitions in 2021 in their buildings.
- We need 2 more volunteers for the Nominating Committee.
· We need to vote on President and Treasurer. We would like to do this by July.
o SCYCA is very open to new people running for positions on the board. New blood brings new perspective and ideas!
- Jackie from Lindenhurst discussed possibly making Zoom meetings a permanent thing. This way if an individual cannot attend the in-person meeting, they could attend via Zoom. Jackie is writing up a proposal for this.
- June SCYCA meeting
· Hold it toward the end of June. As soon as we have more details, we will email everyone.
· Possibly have an in-person meeting.
o Outside on a field, in a diner or possibly a room in a restaurant? If anyone has a place in mind, please email it to me.
· What is our transition to return to play for 2021?
o Indoor and outdoor usage and capacity?
- Meeting Adjourned by Phyllis at 9:30pm... Second by Cheryl
2020 SCYCA Minutes
July 13th, 2020 Zoom
In Attendance: Bay Shore - Grace Voges, Tracey Kubik, Brentwood – Jeannie Reyes, Antoinette Smith, Connetquot - Cheryl Towle, Christine McKevitt, Jenny Dixon, East Islip - Shawnette Costarelli, Nicole Casserly, Franklin Square – Karen Heinimann, Melanie Ras, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Lindenhurst - Shannon Philbin, Kathy Tavormina, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, LYSA – Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jessica Ward, Jeanine Morelli, Smithtown - Millie Rivera, Althea Radelichci, Three Village - Ellie DePaul, Founding Member - Lucille Mankowich
- Meeting called to order at 7:09pm
- Colleen read the minutes from the June Zoom meeting.
- Went over Good/Bad standing
Treasurers report – July 2020 –
· Checking Balance as of 7/13/20 - $9,683.08
o Expenses - Scholarships and Monthly Zoom
Vice Presidents report –
· Grace Discussed insurance – If possible your league should try and insure at least 1 team so you don’t lose your coverage for the year.
Presidents report –
· Waiting to see what happens with the school districts. Cuomo says all districts must have a plan submitted by 8/1, a decision for schools will be made the week of August 1st.
· Competition Cheer is a high risk sport
- Went league by league and discussed what their plans are. Most have decided not to do competition cheer this season but were still holding out hope to be able to do sideline or something else.
- NSCA has decided to not have a competition season this year.
- Pausing SCYCA was discussed by the membership. Proposals will be written, emailed and voted on.
· Update 7/28/20 – The membership voted to PAUSE SCYCA until 12/31/20. The vote results were sent out in an email last week.
- Meeting Adjourned by Phyllis at 8:27pm... Second by Colleen
June 18th, 2020 Zoom
In Attendance: Bay Shore - Grace Voges, Tracey Kubik, Cheryl Devine, Brentwood – Jeannie Reyes, Ursula Rivera, Antoinette Smith, Jill W., Connetquot - Cheryl Towle, Christine McKevitt, Jenny Dixon, East Islip - Shawnette Costarelli, Nicole Casserly, Kim Murphy, Franklin Square – Karen Heinimann, Paula Koch, Hauppauge - Kristen Bagley, Nina Laurennzano, Levittown Pride – AnneMarie Guerra, Kristi Slater, Kim Magnnfelt, Lindenhurst - Shannon Philbin, Kathy Tavormina, Jackie Streffacio, Lynvet - Colleen Mastroddi, Barbara Mastroddi, Denise Gebhart, LYSA – Heather Cipully, Jaime Cholden, Patti Steiner, Sachem - Phyllis Hill, Kerri Smithers, Sharks - Jessica Ward, Jeanine Morelli, kara Sonos, Smithtown - Millie Rivera, Althea Radelichci, Christine Nuzzi,Three Village - Ellie DePaul, Founding Member - Lucille Mankowich
- Meeting called to order at 7:08pm
- Colleen read the minutes from the September 2019 meeting.
- Went over Good/Bad standing
Treasurers report – June 2020 –
· Checking Balance as of 6/18/20 - $9,798.07
o Expenses - Scholarships and Monthly Zoom
· SCYCA Finals was a huge success brought in approximately $10,000. The tee shirt sale was a huge success.
Presidents report –
· Discussed all the things that SCYCA would have done up to this point and how far behind we will be if we should be able to have a season.
· We have not done or planned...
o The following committees- Safety/Rules, Fundraising, Constitution, Judges, Coaches Workshop, Nominating.
o Or Safety Clinics, Coaches Workshop, Competition Host Meeting
- Cuomo has discussed what sports will be able to open on July 6th. This information is a bit confusing because some moderate risk sports were on the low risk sports list. Possibly all low and moderate sports will be able to open on July 6th. Not sure what that means for cheer.
- If Phase 4 opens on July 8th, all high risk sports should be able to start on July 20th.
- Went league by league and discussed what their plans are. Most are still unsure what the season will look like as there are so many unknowns still. Most agreed that their leagues would not be ready for October Competitions if the season can’t start until 8/1.
- Uniforms – Varsity will not be doing in person uniform sizing. Everything will be done on a website.
- Don’t know when PAL is meeting to discuss their season. We do not know if there will be PAL football this year.
· If there is PAL football, they may not want cheerleaders at the games as that is more people and they may be limited to people/spectators that are allowed to attend each event.
- NSCA to meet and discuss if they will/will not have a season this year.
- Discussed possibly seeing if Varsity teams would be interested in hosting youth competitions if it is possible.
- The members of SCYCA need to make the decision regarding the 2020 season. This is not a decision that will be made by the SCYCA board only.
· We will wait until we enter Phase 3 to make any decisions. We will then have an email vote after the July general membership meeting is held.
- PAC has discussed offering some options to youth leagues should there be no SCYCA this season.
New Business
- Attendance Proposal – Submitted by Kathy from Lindenhurst
· When in bad standing from missing two consecutive meetings, good standing can be reinstated by attending one meeting rather than having to attend two meetings in a row to get back in good standing.
o The membership voted: 1- NO, 28- Yes
o The proposal has passed and will be updated in the constitution
- Next General Membership meeting will be held via Zoom on July 13th, 2020 at 7pm. An email will be sent with the Zoom meeting ID and Password.
- Meeting Adjourned by Phyllis at 9:03pm... Second by Colleen
Executive Board Zoom Meeting 5/29/20
In Attendance – Phyllis Hill, Grace Voges, Colleen Mastroddi, Cheryl Towle, Kerri Smithers and Lucille Mankowich
- Meeting Started at 7:30pm
- Went over results from email Questionnaire
· Didn’t get responses from Smithtown, LYSA and Deer Park
· Question #1 – Has your organization made a decision regarding the fall 2020 season? Yes 2, No 11
#2 – If No to #1, when do you anticipate your league will make a decision regarding the fall season? 6 June, 3 July, 1 August and 1 yes?
#3 – If No to #1, is your league waiting for either section 8 or 11 to make the decision regarding the fall season? Yes 8, No 3
#4 – If Yes to #1, has your league opened cheer registration for the 2020 season? Yes 2, No 0
#5 – Since sideline cheer is considered a "low risk sport" and is allowd in phase 1, will you start that program on July 1st? Yes 4, No 8
- NSCA will be having a meeting on 6/10 to vote whether to go forward with a 2020 season or not.
- We did discuss possibly being able to hold outdoor practices, instead of indoor. But again, this is all based on the current situation at that time.
- It was discussed to possibly do a modified season this year.
- If possible maybe shoot for an August 3rd start of the 2020 season.
- Look into Covid 19 Liability Insurance and have a Covid 19 waiver that needs to be signed for your league.
- No in person uniform sizing through Varsity. It will all be done online through a website.
- If possible maybe see if any high school varsity teams would be able to host competitions in November. These competitions would obviously have to follow the states rules at the time.
- You can check out the NY State website - Recreational Sports
- Bottom line is we are all going to have to be very patient and flexible and just wait to see what happens. We really can’t make any decisions until we know what the government and the school districts are going to do.
- We will be rescheduling the 6/4 SCYCA general membership meeting to Thursday, June 18 on Zoom. As soon as we have a set time, we will let all members know.
- Meeting adjourned at 8:49pm.
Everyone, Stay Safe and Healthy!
Executive Board Zoom Meeting 5/1/20
In Attendance – Phyllis Hill, Grace Voges, Colleen Mastroddi, Cheryl Towle, Kerri Smithers and Lucille Mankowich
- Meeting Started at 7:30pm
- Went over results from email Questionnaire
· Didn’t get responses from East Islip, LYSA, Three Village or Deer Park.
· Question #1 – Yes 10, No 2, Unknown 3
#2 – Yes 6, No 6, Unknown 1
#3 – July, August 4, September 0, All 3 months 6, Unknown 1
#4 – Yes 9, Maybe 4
#5 – Yes 7, Maybe 5, N/A 1
#6 – Yes 5, No 5, Maybe 3
#7 – Yes 6, No 5, Unknown 2
#8 – Yes 6, No 5, Unknown 2
#9 – Yes 5, No 6, 1 Plans Change, 1 Unknown
- At this point in time SCYCA would, under normal circumstances, be discussing rules, safety clinics, nominations, judges, competitions, etc… to get our 2020 season set up. But none of this stuff has been discussed as we feel it would be premature given the situation.
- We did discuss possibly being able to hold outdoor practices, instead of indoor, over the summer and possibly into September. But again, this is all based on the current situation at that time.
- It was discussed to possibly do only sideline cheer this season or let each league decide what they wanted to do. Possibly hold camps, clinics, attend regionals in April/May if things like that are possible at that time.
- Bottom line is we are all going to have to be very patient and flexible and just wait to see what happens. We really can’t make any decisions until we know what the government and the school districts are going to do.
- At this point, we decided to have another Executive Board meeting on May 29th. There will be no decisions about anything made until then.
- We will be resending a questionnaire at the end of May, to see where all the leagues stand.
- We will be scheduling a SCYCA general membership meeting in the beginning of June on Zoom. As soon as we have a set date and time, we will let all members know.
- Meeting adjourned at 9:00pm.
Everyone, Stay Safe and Healthy!
Executive Board Meeting 2/16/20
In Attendance:
President - Phyllis Hill, Vice President – Grace Voges, Secretary - Colleen Mastroddi, Treasurer - Cheryl Towle, Parliamentarian – Kerri Smithers, Founding Member - Lucille Mankowich
- Meeting started 9:48am
General:
- Membership Meeting dates for 2020 - Connetquot, Bay Shore and Sachem offered to host a meeting in 2020. Since we now have leagues from all over the island, we would like to keep the meetings as centrally located as possible. We will need a few more leagues to host meetings. If your league would like to host please email SCYCA.
- 4/13 hosted by Connetquot
- week of 5/11 hosted by TBA
- week of 6/8 possibly hosted by Sachem
- At this time there will be no July meeting, July will be for safety and coaches clinics
- August meeting place and date TBA
- 9/? hosted by Bay Shore
- Treasury report - Balance as of 2/16/20 - $9,928.05. The SCYCA Finals was a success, we made $10,009.
- We will be addressing the concerns with Good/Bad standing. The Executive Board has discussed this and we feel that the best plan of action is to email out the SCYCA membership form prior to the April meeting and make the 2020 membership form and dues, due at the April meeting. This way every SCYCA member can start fresh at the beginning of the season in Good Standing rather than using the standing from the season before. An email with the 2020 SCYCA Membership Form and more information regarding Good/Bad Standing will be sent soon.
- Discussed Game Day – we have a few more leagues that have shown interest in doing game day. At this point in time the game day ages are 7 – 11 years old. Age limits will be further discussed with the membership.
- Discussed possibly getting professional training session for coaches and coordinator. Possibly Varsity University.
- Board Positions up for election in 2020 are... President and Treasurer.
Competition:
- The rubrics and score sheets need to be looked over and updated. We are going to include some of the judges that have worked with SCYCA in making these updates. We will be holding a meeting with the SCYCA Executive Board, the SCYCA Judges Committee and those judges that are interested in offering assistance with our rubrics and score sheets in the beginning of March. We will bring our findings to the membership at the April meeting.
- Judges that are going to judge at SCYCA Competitions will have to go through some form of SCYCA training/meeting with the SCYCA Judges Committee.
- Zero deduction buttons will continue this season.
- Revisited medals at competitions in an attempt to keep cost down. Only 1st, 2nd and 3rd place medals for all divisions.
- Discussed the possibility of doing small (16 members or less) and large (17 or more members) divisions at SCYCA competitions.
- Discussed possibly making the competition registration fee a bit more for team that would compete in the large division to help balance the cost out for the competition host.
- Meeting adjourned 12:00pm
2019 SCYCA Minutes
September 23rd, 2019
In Attendance: Bay Shore - Grace Voges, Tracey Kubik, Cheryl Devine, Bellport – Tianna Kietsock, Brentwood – Jeannie Reyes, Ursula Rivera, Connetquot - Cheryl Towle, Christine McKevitt, East Islip - Kaitlyn Spina, Nicole Casserly, Franklin Square – Melanie Ras, Karen Heinimann, Hauppauge - Kristen Bagley, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Kathy Tavormina, Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi, LYSA – Heather Cipully, Jaime Cholden, Patti Steiner, Sachem - Phyllis Hill, Kerri Smithers, Sharks - Jessica Ward, Jeanine Morelli, Smithtown - Millie Rivera, Althea Radelichci, Three Village - Ellie DePaul
- Meeting called to order at 7:16pm
- Pledge
- Kerri read the minutes from the August meeting.
- Went over Good/Bad standing
Treasurers report – September 2019 –
· Checking Balance as of 9/23/19 - $5,452.67
· Ordered more safety buttons
Presidents report –
· Discussed possibly changing the requirements for Good/Bad Standing. This was brought up by Kathy from Lindy. If you have any ideas or proposals for this please email them to SCYCA.
Safety/Rules Committee Report –
· Rules have been updated – there were a few things that were repeated in the rules and a few things that needed to be clarified with the formatting.
· If you are sending in videos to the safety committee, please do it as soon as possible. It may take a bit of time for them to review and get back to you with an answer. And be sure to take the video from at least 2 angles where all members of the group are visible. Please make videos as short as possible, if they are too long they can’t be sent.
Constitution Committee -
Judges Committee –
· We received a list of potential new SCYCA judges. The list is in the process of being updated and will be emailed out as soon as it is available.
· We need to find a person to do Audio Critique.
o We need to come up with a checks and balances for the audio critique.
Game Day Committee –
· All rules and score sheets for Game Day have been put on the website.
Final Competition Committee –
· Rocky Point Varsity will be holding the SCYCA Finals Competition this season on Sunday, 11/24.
o We would like to invite any Varsity coaches that may be interested in hosting it in the future to come this year to see how things are run, etc…
o SCYCA needs to look into tee shirts, flowers and 50/50 for the SCYCA Finals. How many of each we need and the cost.
o Next year we may have to change the SCYCA Finals date, due to other cheerleading commitments that Varsity teams may have.
Fundraising Committee -
· Nothing to report
Nominating Committee -
· Nothing to report
Competition –
- Tentative Competition Schedule
- Hauppauge 10/13
- Levittown 10/20
- Bay Shore 10/27
- Lynvet 11/2
- Lindenhurst 11/3
- Connetquot 11/9
- Brentwood 11/10
- Sachem 11/17
- SCYCA Finals 11/24
New Business
- Judges Committee will send out an email to the judges and see if anyone would be interested in doing audio critique. Make sure it is explained what is expected of them when doing audio critique.
- Grace- Bay Shore 7’s will not be in uniforms until at least November. They will be wearing shorts and tee shirts.
- When the DJ at the competition asks for everyone’s music, the file must be an .mp3 file. All teams MUST have a person standing at the DJ booth.
- Bay Shores DJ is Rob Drago his email is DAVENGER24@YAHOO.COM.
- 5 and 6 year old divisions – Coaches can go out on the floor and fix the girls before they start.
- Remind your leagues teams about exiting the mat after their performance. DO NOT rush the coaches sitting in front of the judges table. It causes an unsafe situation.
- Discussed bow safety.
- Discussed sneakers for competition. No one cares if your whole team matches or not.
- Each Competition host should announce that sitting at the front of, the sides of the mat is prohibited and sitting at or around the judges table is prohibited.
- It was unanimously decided that league banners will go on the cheerleader side, not the spectator side.
- An official email will be sent to each league explaining certain rules to the parents.
- You can always email SCYCA about anything.
- Meeting Adjourned by Kerri at 8:25pm... Second by Colleen
August 12th, 2019
In Attendance: Bay Shore - Grace Voges, Cheryl Devine, Brentwood - Ursala Rivera, Jeannie Reyes, Connetquot - Cheryl Towle, Christine McKevitt, East Islip - Nicole Casserly, Franklin Square -Angela Seegel, Karen Heinimann, Hauppauge - Kristen Bagley, Nina Laurenzano, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Lynvet - Kim Libby, Barbara Mastroddi, Denise Gebhart, LYSA – Patti Steiner, Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jessica Ward, Jeanine Morelli, Kara Sonos, Smithtown - Millie Rivera, Three Village - Heather Riddle, Founding Member - Lucille Mankowich
- Pledge of Allegiance
- Read 2019 Minutes
- Went over SCYCA good/bad standing
COACHES WORKSHOP COMMITTEE:
Members were all very happy with the workshop. Approximately 75 people attended.
We decided that not splitting workshops was a better way to go than last year.
-Phyllis advised that the demonstrations that Rich Heaton gave are uploaded to the
SCYCA FB page.
-Discussed that Laura Alonzo may need more input as to what we need exhibited next year.
-Members found the workshops by Angela and Medea excellent.
-Cheryl will email leagues the certificate.
COMPETITION HOST MEETING:
-Discussed AUDIO CRITIQUES at the Bay Shore Competition.
-Discussed cost of the audio critique.
-Suggestions were made to:
-Add a disclaimer that all recordings may not be possible due to
technical difficulties.
-Create a check list to assist audio critic
-Add an assistant for critic
-Phyllis made a motion to add a Checks and Balances Sheet to include TOWN/TEAM AND CELLPHONE NUMBERS to be created by the Judges Committee, to aid in audio critique
Cheryl seconded the motion. A vote was taken with a majority Yea vote of 19.
-Discussed Safety Pins
-Discussion about the integrity of not accepting a safety pin if you know that your team had a safety error that was not seen by the safety judge. Members felt this is at the discretion of the
coordinator.
-Discussed the decision of those at the Host Meeting to pay judges a flat fee of $350
-Discussed that no one should be at the judges table during competition except coordinators that are requested to approach by the judges.
-Discussed that no one should approach the scoring table.
-Decided that no changes will be made this season to eliminate spotters, or to opt out of spotters.
-Policy of giving out medals will remain the same.
-Suggestion was made to use the same DJ for all competitions.
-Discussed that all hosts must have proper equipment in the practice rooms.
Hosts must advise what equipment they will have in practice room.
-Gyms need to be cleared between sessions. Grace suggested that those spectators who pay for more than one session should have the option to return to the gym first.
SAFETY/RULES COMMITTEE/CLINICS
-Discussed that Nicole from Gravity Cheer did an excellent job on the Safety Clinic held at Gravity Cheer. Nicole complimented SCYCA on the clarity of rules and rubrics.
-Levittown Hosting next safety clinic on 8/14 with Gina Caputo explaining safety.
Address 150 Abbey Lane Levittown.
-Request made for any other leagues hosting a safety clinic to advise SCYCA
-Members were advised that the Safety Committee made changes to rules and glossary, and that they have been updated on the SCYCA website.
FUNDRAISING COMMITTEE
-Suggestions were made for selling flowers and Coordinators Winery date.
CONSTITUTION COMMITTEE
-Kerri advised that updates have been made to Operational Guidelines ref previous votes
Including: Elimination of Aug 1 start date for full practices
Addition of Game Day Guidelines indicated in the color red.
GAME DAY COMMITTEE
-The leagues participating in Game Day Competitions are deciding which competitions to compete in and which sections of Game Day routine will be done at each competition.
JUDGES COMMITTEE
-Instead of a mandatory judges meeting this year, an email will be drafted advising current judges to review any changes made to the Operational Guidelines with the 2019 date.
This email will also advise the addition of Game Day Competition teams and that all Game Day
score sheets should be reviewed.
-Any new judges must meet with at least one member of the Judges Committee.
FINAL COMPETITION COMMITTEE
-This committee has been expanded to include additional members.
-Suggestions were made to:
-Compare to what NSCA does for their final competition
-Hosts must pay for competition and in return receives the door fees
-Check conflicting dates
-A suggestion for 11/24 as the competition date was made.
NEW BUSINESS
-Smithtown advised that they are having difficulty securing a gym for their competition.
-Members were advised that Team Rosters are due at the September meeting.
They must include:
LEAGUE NAME, COACHES, TEAM MOM, JUNIOR COACHES,
TEAM MEMBERS IN ORDER OF AGE, YOUNGEST TO OLDEST AND TOWN THEY
RESIDE IN.
- MEETING ADJOURNED BY KERRI AT 8:44 SECOND BY CHERYL
Competition Host Meeting 7/26/19
Competition Host Meeting Minutes, 7/26/19:
In Attendance: Brentwood – Antoinette Smith, Connetquot - Cheryl Towle, Jenny Dixon, Levittown Pride – Kristi Slater, Lindenhurst – Kathy Tavormina, Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi, Sachem - Phyllis Hill, Smithtown - Millie Rivera
- Discuss again having the audio critique at Bay Shore and safety judges in the practice room at the first competition of the season. Needs to be further discussed with General Membership as it is SCYCA’s money paying for this.
- Discuss having 2 safety judges on the competition mat. One on either side. Decided to leave it as is with 1 but host must make sure that the safety judge is positioned in a spot that the entire mat is visible and after each routine the safety judge should check with table judges to see if maybe they missed something that a table judge saw. And we will ask that table judges make a note of safety infractions if they should see any.
- All SCYCA teams should pay their judges the same. If you feel your day was longer than average and would like to give more that is fine.
- $350 each for table judges
- $350 for 1 safety judge
- NO ONE except the judges are allowed at the judges table. Hosts it is your responsibility to keep everyone away from that table. All coaches, team moms and coordinators should find a spot in front of the judges table. The only SCYCA members that may approach the judges table, if their assistance at the table is requested by the judges, is the SCYCA Executive Board and the SCYCA Safety Committee.
- The same will go for the scoring table. NO ONE except the host leagues scoring people are allowed to be at the scoring table.
- Discuss spotters and if they are needed on the competition mat. It was decided that we would continue to use spotters. Hosting coordinators, it is up to you to get spotters that are adequate for the teams that are competing at your competition. Spotters shouldn’t be inexperienced or young cheerleaders. They should be cheerleaders that have an experience level that allows them to go onto a mat with a team they have never seen before and efficiently spot without getting in the way. Please remember, being on an all star team or even a varsity or college team doesn’t mean they will be a good spotter. Please choose your spotters wisely.
- If a team from your league would like to NOT use spotters on the competition mat, they may opt out of spotters. This is done by a team adult (someone over 21) going to the safety judge while your team is waiting to take the mat and letting the safety judge know you are opting out of spotters. You will then have to check the opt out box and initial it.
- Zero deduction buttons will continue this season.
- Discuss not giving medals at competitions to keep cost down or possibly raising the competition registration fee. Medals and fees will remain unchanged for 2019.
- Discuss possibly having the same DJ at all SCYCA competitions. A lot of the SCYCA leagues will be using Nick (from Connetquots competition) those that would like to use the same one, here is his information. Nick – 631-278-9158 or PickNickParties on facebook.
- Discuss cost of a competition for all those that are new.
- Costs need to be the same for certain things…
- Judges – See above
- Spectator Fees – 1 session $6 Adult, $3 Child
2 sessions $10 Adult, $5 Child
3 sessions $15 Adult, $8 Child
4 sessions $18 Adult, $10 Child
- Mats – A practice room needs to have adequate mats for practice time.
The competition floor MUST be as follows:
7 Panels – up to 28 cheerleaders
8 Panels – 29 to 32 cheerleaders
9 Panels – 33 to 36 Cheerleaders
- All hosts must make it clear in their competition letter what will be in their practice room in regards to the sound system.
- Clearing the gym – All competitions should stay consistent about clearing the gym after each session. If we all clear the gym of all spectators and their belongings after each session, no exceptions, there will be no confusion for the spectators.
June 10th, 2019
In Attendance: Bay Shore - Grace Voges, Bellport - Jacque Vendekieft, Connetquot - Cheryl Towle, Jenny Dixon, Christine McKevitt, East Islip - Kaitlyn Spina, Nicole Casserly, Hauppauge - Kristen Bagley, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Jackie Streffacio, Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi, LYSA – Heather Cipully, Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jessica Ward, Jeanine Morelli, Kara Sonos, Smithtown - Millie Rivera, Althea Radelichci, Three Village - Ellie DePaul, Kristina Arizmendi, Founding Member - Lucille Mankowich
- Meeting called to order at 7:12pm
- Went over Good/Bad standing
- 2019 Paid SCYCA Members as of June 10th, 2019 – Bay Shore, Bellport, Brentwood, Connetquot, Deer Park, East Islip, Franklin Square, Hauppauge, Levittown, Lindenhurst, Lynvet, LYSA, Sachem, Sharks, Smithtown, Three Village
· Just a reminder… Any league that has not yet paid their dues, the membership fee will now be $150 per league and members will only be accepted until August 1st, 2019.
Treasurers report – June 2019 –
· Checking Balance as of 6/10/19 - $5,928.50
- 2019 Board introduced themselves
Presidents report –
· Phyllis discussed how a meeting should be run.
· Kerri went over how to actually be heard at a meeting.
· How to be recognized to speak.
· Only 1 person speaks at a time.
· Phyllis will recognize you, you ask your question or make your statement and anybody further that would like to speak, must first be recognized by Phyllis. Phyllis will keep the conversation flowing in a productive manner. We want every member to feel comfortable with speaking and being heard.
· We will always stick to one subject at a time to avoid confusion.
· We want Pros and Cons of a subject to be spoken about.
· There will be no verbal assaults on anybody.
· Matters that need a vote will be a majority vote with the subject being voted on made clear.
· A quoram to hold a vote is 8 leagues, board members and/or founding members that are in good standing.
· All votes are binding.
· Parliamentarian will regain order if necessary.
Safety/Rules Committee Report –
· Met on May 25th
o Made 2 changes to the glossary. They will be updated.
o All signs MUST be handed down from a stunt.
o No walking boots allowed on mat.
· Safety Committee reached out to a few safety consultants. Denise Sheriffs – NSCA, Laura Candela – HS, Nicole, Gravity – All-Star, Gina Caputo – College.
o Discussed a few different thing concerning stunts. The safety committee will further discuss and share their finding with the membership.
· Please make sure when looking at rules you are reading the age division rules and not just the rubrics. Just cause something is on the rubric doesn’t mean it is legal for all ages.
· Changes that were made to the rubrics are highlighted in yellow and can be found on the SCYCA members facebook page.
· Please send any safety/legality questions to the scyca email. Please send a video taken from more than 1 angle and make sure you make the video as short as possible.
· Gravity Safety Clinic will be on July 30th from 7 to 9pm. 5 through 8 yr olds will be from 7 to 8pm. 9 and up will be from 8 to 9pm.
· Looking for an August date at LI Cheer..
Constitution Committee -
· Nothing to report
Judges Committee –
· Need to wait until rules are finalized.
Game Day Committee –
· Leagues interested in Game Day – Sachem, Smithtown. Levittown will get back to the committee in August.
Game Day Operational Guideline Committee –
· Kerri made a motion to make as addition to the SCYCA Operational Guidelines for Game Day. Using a different color font to make it clear. If it is necessary in, in the future we can make a separate document but right now that is not necessary. Cheryl Second the motion. A member vote was taken and majority agreed with the motion.
Final Competition Committee –
· Need to meet. The November date is a problem.
Fundraising Committee -
· Nothing to report
Nominating Committee -
· Nothing to report
Competition Hosts – Discussed things for Competition Host Meeting
- If you are (or may be) hosting a competition, please take the survey on Facebook for a meeting date. We would like to have the meeting in July.
- Things that need to be discussed
· 2 Safety Judges on the Competition mat.
· Signs – Need to be discussed
· Spotters – Do we want them or not? If we have, them do they need to be a certain age, ability level, etc..?
· Zero Deduction Pins – Membership would like to continue this
· Insurance for Spectators
· Medals/Ribbons???
· D.J.
· Adequate Practice Room mats and sound system.
· Each host should send an email with details about their practice room mats and sound system.
Competition –
- Discussed making ALL SCYCA competition fees due at the September SCYCA meeting. Need to discuss further with the membership.
- Tentative Competition Schedule
- Hauppauge 10/13
- Levittown 10/20
- Bay Shore 10/27
- Lynvet 11/2
- Lindenhurst 11/3
- Connetquot 11/9
- Brentwood 11/10
- Smithtown??? 11/16
- Sachem 11/17
- SCYCA Finals 11/24 – This is VERY TENTATIVE
- Discussed the coaches clinic. We are looking to have it on 7/22 at Hauppauge HS.
o Laura Candela – Stunts, Rich Heaton – Tumbling, Angela Wakefield – Cheer Technique, Mary Donelly – Skill Sheets and Madea as a guest speaker.
- Cheryl made a motion to pay Madea, Annemarie second it. The membership voted and majority agreed to pay Madea.
- The Age Divisions your league will be competing in will be due at the July SCYCA meeting. All Rosters will be due at the September SCYCA meeting.
New Business
- If you have questions about music or anything, or you have a good place you get music or anything… Please share it on the SCYCA Members facebook page.
- East Islip will not be hosting a competition this season. They have had many changes since last season and they are going to use 2019 as a rebuilding year.
- Grace discussed a Special Needs team that anyone can join. She will email the info so it can be posted on Facebook.
- LYSA also let all members know that the LYSA Challenger team is also open to all.
- Jamie asked about the ethics committee and it was explained by Phyllis that the Ethics committee only comes into play when it is needed.
- Jamie made a motion to review and revise section D of the Operational Guidelines. Heather second it.
· Kerri read the portion of the guidelines she was referring too.
- Annemarie made a motion to take the 8/1 date out of the Operational Guidelines as it is contradictory to the previous sentences. Jaque Second it. It was voted on and a majority voted in favor of taking the 8/1 date out.
Future SCYCA Meetings and Clinics
o 7/17 hosted by Levittown in Commack
o 7/22 Coaches Clinic
o 7/30 Gravity Safety Clinic
o 9/? hosted by Bay Shore
- Meeting Adjourned by Kerri at 9:10pm... Second by Colleen
May 15th, 2019
In Attendance: Bay Shore - Grace Voges, Tracey Kubik, Cheryl Devine, Bellport - Jacque Vendekieft, Katelyn Ford-Morris, Brentwood - Jeannie Reyes, Ursula Rivera, Antoinette Smith, Connetquot - Cheryl Towle, Jenny Dixon, Christine McKevitt, East Islip - Kaitlyn Spina, Nicole Casserly, Franklin Square - Angela Seegel, Melanie Ras, Hauppauge - Kristen Bagley, Dawn Scarfo, Levittown Pride – AnneMarie Guerra, Kim Magnfelt, Kristi Slater, Lindenhurst - Shannon Philbin, Kathy Tavormine, Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi, Denise Gebhart, LYSA – Patti Steiner, Heather Cipully, Jaime Cholden, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jeanine Morelli, Smithtown - Millie Rivera, Althea Radelichci, Three Village - Ellie Paul
- Meeting called to order at 7:09pm
- Pledge of Allegiance
- Handed out 2019 SCYCA membership forms
- 2019 Paid SCYCA Members as of May 15th, 2019 – Bay Shore, Bellport, Brentwood, Connetquot, East Islip, Franklin Square, Levittown, Lindenhurst, Lynvet, LYSA, Sachem, Sharks, Smithtown, Three Village
· Just a reminder… All Membership forms and dues are due by the June 2019 meeting. After the June meeting late dues will be $150 per league and members will only be accepted until August 1st, 2019.
- Phyllis read April 2019’s Minutes
- Went over good and bad standing. Please remember, Good/Bad standing will have 2018 members on it until you complete and hand in your 2019 membership form and dues.
Presidents report –
· Discussed all the different committees we will need this season.
o Safety/Rules Committee – Jessica, AnneMarie, Cheryl T., Lucille
§ Safety Committee will also have safety consultants. They held a meeting on May 25th.
o Fundraising Committee – Ellie, Grace, AnneMarie, Melanie, Angela
§ Fundraising Ideas… Ducks Game, Selling Flowers at the competitions, John Edwards
o Constitution Committee – Kerri, Lucille, Phyllis, Colleen
o Game Day – Lucille, Phyllis, Millie, AnneMarie, Cheryl T.
o Game Day Operational Guidelines – Kerri, Lucille
o Final Competition Committee – Grace, Kathy, Jamie D., Phyllis
o Judges Committee – Jessica, Kerri, Grace, Antoinette, AnneMarie
o Nominating Committee – Millie, Kim L., Jamie D.
Treasurers report – May 2019 –
· Checking Balance as of 5/15/19 - $4,856.38
Nominating Committee –
· The slate for 2019 was read and voting took place by secret ballot.
· The SCYCA Board as of June 2019 is:
- President – Phyllis Hill
- Vice President – Grace Voges
- Secretary – Colleen Mastroddi
- Treasurer – Cheryl Towle
- Parliamentarian – Kerri Smithers
· The nominating committee will work on different ideas to make the nominating and voting process go smoothly. Please email any ideas you may have to the SCYCA email address so they can be forwarded to the nominating committee.
Fundraising/Scholarship Committee Report –
· We need members for this committee and we need fundraising ideas.
Safety/Rules Committee Report –
· Gravity Safety Clinic will be on July 30th
· AnneMarie is looking into seeing if PAC will also host a safety clinic.
· Age Divisions will be separated again this year.
Constitution Committee -
· Nothing to report
Judges Committee –
· Nothing to report
Game Day Committee –
· Leagues interested in Game Day – Connetquot, Smithtown, Levittown, Sachem
o Sachem has a team, Smithtown has 6 girls, Connetquot has 5 girls, AnneMarie said its going ok, she may use her sideline team.
Game Day Operational Guideline Committee –
· The writing of the Game Day Operational Guidelines will be on hold until we see how many Game Day teams SCYCA will have.
Final Competition Committee –
· Possible venues for competition – Bay Shore or Rocky Point
Competition Hosts – Discussed things for Competition Host Meeting
- If you are (or may be) hosting a competition, please take the survey on Facebook for a meeting date. We would like to have the meeting in July.
- Things that need to be discussed
· 2 Safety Judges on the Competition mat.
· Signs – Need to be discussed
· Spotters – Do we want them or not? If we have, them do they need to be a certain age, ability level, etc..?
· Zero Deduction Pins – Membership would like to continue this
· Insurance for Spectators
· Medals/Ribbons???
· D.J.
· Adequate Practice Room mats and sound system.
· Each host should send an email with details about their practice room mats and sound system.
Competition –
- Discussed making ALL SCYCA competition fees due at the September SCYCA meeting. Need to discuss further with the membership.
- Tentative Competition Schedule
- Hauppauge 10/13
- East Islip 10/20
- Levittown 10/20
- Bay Shore 10/27
- Lynvet 11/2
- Lindenhurst 11/3
- Connetquot 11/9
- Brentwood 11/10
- Smithtown??? 11/16
- Sachem 11/17
- SCYCA Finals 11/24 – This is VERY TENTATIVE
- Discussed UCA Coaches training, looking to do for our SCYCA members. It will be a 10 person per league maximum allowed to attend.
· Lucille spoke to Madea about doing a UCA training or maybe she could be a keynote speaker at our coaches’ clinic? Possibly invite outside people to attend and charge them $20 each.
- Discussed the coaches clinic. Possibly having Angela Wakefield for cheer, Rich Heaton for tumbling, Laura Alonzo for stunting. Email SCYCA with what you would like to see at the coaches clinic.
- Kristen Perri from Cheer 360 would like to be more involved with the youth cheer programs. All SCYCA members received the Cheer 360 flyer via email with information on the Cheer 360 coaches and coordinator training they will be offering. This is not a SCYCA training. This training is available if your league would like to utilize it. Kristen will be at our May or June SCYCA meeting to discuss this further.
New Business
- The Age Divisions your league will be competing in will be due at the July SCYCA meeting. All Rosters will be due at the September SCYCA meeting.
- Grace read and discussed the Newsday Article she was in.
Future SCYCA Meetings
o 6/10 hosted by Sachem
o 7/17 hosted by Levittown
o 7/30 Gravity Safety Clinic
o August 2nd Safety Clinics
o 9/? hosted by Bay Shore
- Meeting Adjourned by Patti at 8:47pm... Second by Colleen
April 10th, 2019
In Attendance: Bay Shore - Grace Voges, Tracey Kubik, Cheryl Devine, Bellport - Jacque Vendekieft, Brentwood - Jeannie Reyes, Ursula Rivera, Connetquot - Cheryl Towle, Christine McKevitt, Deer Park - Tami Hernandez, East Islip - Kimberly Murphy, Shawnette Costarelli, Kaitlyn Spina, Franklin Square - Angela Seegel, Melanie Ras, Hauppauge - Kristen Bagley, Levittown Pride - Kim Magnfelt, Kristi Slater, Lindenhurst - Shannon Philbin, Kathy Tavormine, Lynvet - Colleen Mastroddi, Kim Libby, LYSA - Heather Cipully, Jaime Cholden, Riverhead - Joselyn Smith, Sachem - Phyllis Hill, Kerri Smithers, Jamie D’Andrea, Sharks - Jessica Ward, Jeanine Morelli, Kara Sonos, Smithtown - Millie Rivera, Christine Nuzzi, Althea Radelichci, Three Village - Ellie Paul, Kristina Arizmendi
- Meeting called to order at 7:09pm
- Pledge of Allegiance
- Handed out 2019 SCYCA membership forms
- Welcomed potential new member Three Village Patriots
- 2019 Paid SCYCA Members as of April 10th 2019 – Franklin Square & LI Sound Sharks
· Just a reminder… All Membership forms and dues are due by the June 2019 meeting. After the June meeting late dues will be $150 per league and members will only be accepted until August 1st, 2019.
- Colleen read September 2018’s Minutes
- Went over good and bad standing. Please remember, Good/Bad standing will have 2018 members on it until you complete and hand in your 2019 membership form and dues.
Presidents report –
· Discussed all the different committees we will need this season.
o Safety/Rules Committee – Jessica, AnneMarie, Cheryl T., Lucille
o Fundraising Committee –
o Constitution Committee – Kerri, Lucille
o Game Day – Lucille, Phyllis, Millie, AnneMarie, Cheryl T.
o Game Day Operational Guidelines – Kerri, Lucille
o Final Competition Committee – Grace, Kathy, Jamie D.
o Judges Committee – Jessica, Kerri, AnneMarie, Grace
o Nominating Committee – Millie, Kim L., Jamie D.
· If you would like to volunteer for a committee, please email SCYCA. The only committee that is full at this point is the Nominating Committee cause it is only allowed to have 3 members as per the SCYCA Constitution.
Treasurers report – April 2019 –
· Checking Balance as of 4/10/19 - $4,531.38
· Cheryl went over the 2018 year end Treasury Statement.
Nominating Committee –
· Grace read from the SCYCA Constitution about the Nominating Committee and making nominations.
· A discussion of opinions was had about more than 1 person from any given league being allowed to sit on the board at the same time. This was just a discussion, there is NO SCYCA rule regarding this. The SCYCA board MAY consists of more than 1 member of any given league, at any given time. We want the best person for the task at hand, it doesn’t matter what league they are a member of.
Fundraising/Scholarship Committee Report –
· We need members for this committee and we need fundraising ideas.
Safety/Rules Committee Report –
· Nothing to report
Constitution Committee -
· There were a few minor changes that needed to be made to the constitution regarding errors that occurred when transferring information from the old constitution (2015) to the new one (2017). Everything has been updated and the updated revision is on the website.
Judges Committee –
· Nothing to report
Game Day Committee –
· Leagues interested in Game Day – Connetquot, Smithtown, Levittown, Sachem
Game Day Operational Guideline Committee –
· The writing of the Game Day Operational Guidelines will be on hold until we see how many Game Day teams SCYCA will have.
Final Competition Committee –
· Committee members – Grace, Kathy, Jamie
· Possible venues for competition – Bay Shore or Rocky Point
Competition Hosts – Discussed things for Competition Host Meeting
- Would like to make host meeting earlier in the season. Possibly July or beginning of August. This way all leagues can utilize the information from the meeting in the planning of their competitions.
- 2 Safety Judges on the Competition mat.
- Signs – Need to be discussed
- Spotters – Do we want them or not? If we have, them do they need to be a certain age, ability level, etc..?
- Zero Deduction Pins – Membership would like to continue this
- Insurance for Spectators
- Medals/Ribbons???
- D.J.
- Adequate Practice Room mats and sound system.
- Each host should send an email with details about their practice room mats and sound system.
Competition –
- Discussed making ALL SCYCA competition fees due at the September SCYCA meeting.
- Discussed having Audio Critique at 1 SCYCA competition, paid for by SCYCA. All members agreed we should continue this in 2019. For 2019 we need to address that some leagues didn’t receive audio critique for their teams.
- Tentative Competition Schedule
- Hauppauge 10/13
- East Islip 10/20
- Levittown 10/19 or 10/20
- Bay Shore 10/27
- Lynvet 11/2
- Lindenhurst 11/3
- Connetquot 11/9
- Brentwood 11/10
- Sachem 11/17
- SCYCA Finals 11/24 – This is VERY TENTATIVE
New Business
- Discussed UCA Coaches training, looking to do for our SCYCA members. It will be a 10 person per league maximum allowed to attend.
- Kristen Perri from Cheer 360 would like to be more involved with the youth cheer programs. All SCYCA members received the Cheer 360 flyer via email with information on the Cheer 360 coaches and coordinator training they will be offering. This is not a SCYCA training. This training is available if your league would like to utilize it. Kristen will be at our May or June SCYCA meeting to discuss this further.
- Sachem is looking into having a Senior Cheer Team for girls ages 15 through 18 (seniors in H.S.). This team will be for girls that have aged out of their youth program and do not have another outlet to continue cheering.
- Discussed the possibilities of having different Varsity teams hosting Youth Competitions.
Future SCYCA Meetings
o 5/15 hosted by Hauppauge at Bretton Woods Elementary School
o 6/10 hosted by Sachem
o 7/17 hosted by Levittown
o August will be Safety Clinics
o 9/? hosted by Bay Shore
- Meeting Adjourned by Patti at 8:37pm... Second by Colleen
Executive Board Meeting 3/6/19
In Attendance:
President - Phyllis Hill, Secretary - Colleen Mastroddi, Treasurer - Cheryl Towle, Founding Member - Lucille Mankowich
- Meeting started 6:15pm
General:
- Membership Meeting dates for 2019 - Connetquot, Levittown Pride, Sharks, Lucille, Bay Shore, Sachem and Hauppauge offered to host a meeting in 2019. We would like the following leagues to plan meetings on the date given. If you are unable to plan a meeting on the date given to your league please email SCYCA as soon as possible. Since we now have leagues from all over the island, we are trying to keep the meetings as centrally located as possible. We may ask your league to host but at a centrally located venue. If you offered to host and did not get a meeting date, thank you, we greatly appreciate your league offering!
- 4/10 hosted by Connetquot
- 5/15 hosted by Hauppauge
- 6/10 hosted by Sachem
- 7/17 hosted by Levittown (if you could use a more central location, The Main Event in Plainview was suggested.)
- As of right now we will not have an August meeting, Safety Clinics will be in August
- 9/? hosted by Bay Shore
- Safety Clinics will be in August... Possibly one at Gravity and we are looking into options for the second one.
- Cheryl will have a Yearly Expense Report at the April Meeting.
- Discussed possibly getting a professional to do a training session for Judges, coaches and coordinator. Attendance will be limited to 10 people per league.
- Board Positions up for election in 2019 are... Vice-President and Parliamentarian.
- We need a Nominating Committee... If you are interested please email SCYCA
- Need the Rules and Safety Committee to go over score sheets and make some corrections.
- We need a Judges Committee... If you are interested please email SCYCA
Competition:
- Discussed again having the audio critique and safety judges in the practice room at the first competitions of the season.
- Discussed having 2 safety judges on the competition mat. One on either side.
- Discussed the safety of transferring a sign from a cheerleaders hands to the floor. Doing this in an unsafe manner will fall under "other" on the safety infractions sheet.
- Discussed spotters and if they are needed on the competition mat. Discussed possibly eliminating them, setting an age limit of 14 and over to spot, giving each team the choice if they want the spotters on the mat or not, just leaving it the way it is.
- Zero deduction buttons will continue this season.
- Revisited not giving medals at competitions in an attempt to keep cost down or possibly raising the competition registration fee to help balance things out.
- Revisited possibly having the same DJ at all SCYCA competitions.
- Need to discuss a Final Competition... Laura from Hauppauge is interested.
Game Day:
- Game Day is holding a preliminary meeting on Friday, 3/8 at 7pm at Panera in Lake Ronkonkoma.
- So far, Sachem, Connetquot, Smithtown and Levittown Pride are interested in learning more about Game Day for their leagues.
- Game Day will need Operational Guidelines and Rules separate from the SCYCA Competition Operational Guidelines and Rules.
- We will need a committee for this.
- In regards to Game Day, SCYCA will need a plan in the event that there is only 1 Game day team that wants to compete. May have to allow that team to attend regional competitions. This would only apply to the Game Day team.
- Meeting adjourned 10:30pm
2018 SCYCA Minutes
September 24th, 2018
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem – Phyllis Hill, Kerri Smithers, Jamie D'Andrea, Bay Shore - Tracey Kubik, Kelly Campo, East Islip - Angela Trager, Kim Murphy, Connetquot - Cheryl Towle, Jenny Dixon, Sara Dionne, Riverhead – Joselyn Smith, Casey Backofen, Smithtown - Millie Rivera, Sharks – Jessica Ward, Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Kathy Tavormine, Franklin Square – Karen Heinimann, Paula Koch(not a SCYCA member), Hauppauge – Dawn Scarfo, Brentwood - Jeannie Reyes, Antionette Smith, Ursala Rivera, Deer Park - Tami Hernandez
- Meeting called to order at 7:19pm
- Pledge of Allegiance.
- Handed out SCYCA ID Badges... If you were not at the meeting to receive yours, please email SCYCA.
- Turned all SCYCA official rosters in.
- Colleen read July’s Minutes
- Went over good and bad standing
- SCYCA now has an official logo.
Presidents report -
- ALL Official Rosters were due at the September meeting... Each teams roster MUST be on it's own page, typed out. It MUST have your league name and age division at the top, all coaches and team moms must be on it and all team participants must have their first & last name, birth date and town of residence listed. They MUST be in birth date order from YOUNGEST to OLDEST.
- If you have not yet submitted your original rosters or you needed to make changes to your original rosters and resubmit them. You MUST do so by FRIDAY, 10/12/18. The rosters need to be checked before the first SCYCA competitions.
- It is now required of all SCYCA members to get SCYCA an insurance certificate naming SCYCA additionally insured. This certificate was due at the September SCYCA meeting along with your official rosters. If you have not yet submitted this, you MUST do so immediately.
- The address for SCYCA is: Suffolk County Youth Cheerleading Association, P.O. Box 128, Mastic Beach, NY 11951
Treasurers report - September 2018 –
· Checking Balance as of 9/24/18 - $7,512.07
Fundraising/Scholarship Committee Report –
· Please submit Scholarship recipient from your league to the scyca email.
Constitution Committee -
· Nothing to report
Judges Committee –
- Held 2 large meetings and a few 1 on 1's. Judges liked having the meeting. It better informed them of what SCYCA is looking for and it allowed them to address some issues/ideas that they had to make things possible work more smoothly.
- Judges asked that if your teams are using the skill sheets, they be collected by your leagues coordinator and turned in at the coordinator meeting before each session. Also make sure all coaches use the correct terminology from the SCYCA glossary.
Safety Committee -
- Safety Clinics went well
- Gravity has a facebook page for stunts... Gravity Stunts.
- If you have a stunt safety question please email it to the SCYCA email address. Make it labeled with your league and the age group that will be performing the stunt. Take a video from the front and another from the back of the stunt so the safety committee can see it from all angles.
- Please send them in a timely manner. It takes a few days for the safety committee to review and discuss the stunt and give you an answer.
- we will be doing safety buttons again this year.
New Business
- Final Competition... Possibly Hofstra, the original date they gave was 12/14 and 12/15, that's way to late. They are looking at possibly, 11/30. Also asked Gina from SCCC Cheer if she may be interested in hosting it, she wasn't sure if that was something she wanted to or would be able to take on.
Competition -
- SCYCA Competition Schedule
- East Islip 10/21
- Levittown 10/21
- Bay Shore 10/28
- Lynvet 11/3
- Lindenhurst 11/4
- Connetquot 11/10
- Deer Park 11/17
- Sachem 11/18 - Sachem is being held in a small school school this year, they will be doing no more than 15 teams per session and they will hold 4 sessions. If this should change and they are able to get a larger school, all will be welcome.
Future SCYCA Meetings
- Will be held at coordinator meetings at each SCYCA competition.
- Meeting Adjourned by Phyllis at 7:47pm... Second by Colleen
Competition Host Meeting 9/24/18
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem – Phyllis Hill, Kerri Smithers, Jamie D'Andrea, Bay Shore - Tracey Kubik, Kelly Campo, East Islip - Angela Trager, Kim Murphy, Connetquot - Cheryl Towle, Jenny Dixon, Sara Dionne, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Kathy Tavormine, Deer Park - Tami Hernandez
- Meeting started at 8:11pm
- Addressed judging issues - Score Sheets, Consistency, etc...
- Judges suggested - maybe let them know if they seem to be taking too long, possible the safety judge. Also have a member of the host league standing by the DJ to keep things moving along.
- Send the judges that will be working your competition to the SCYCA email address
- Every Judge that is at your competition should receive a copy of the rules, score sheets, rubric, etc...
- Every competition should have extra people checking score sheets to make sure there are no missed scores or mistakes.
- Extended Music time on the score sheets. Every competition MUST have a separate person (an Adult) keeping the timing.
- Practice room must be kept as private as possible. There should not be random people from any league go in and out. It's very distracting and unfair to the team in the practice room at that time.
- Competitions will not all use the same DJ
- Make sure you have your music on your phone, on a cd and make sure you bring any cords/adaptors that may be needed to use your phone.
- Every team must have a representative at the DJ booth while your team is on the mat.
- SCYCA competitions will give medals for 1st, 2nd and 3rd place in all divisions... In your first session (no matter the ages) ALL participants will receive medals. Just a thought, medals are expensive so give out one type of medal for 1st, 2nd and 3rd and maybe use a cheaper one for participation in the 1st session or any places beyond 3rd.
- SCYCA competitions will give trophies to half the division. For example... you have 14 teams in your 10 year old division, you give out 7 trophies.
- If you know you have a larger competition, try going to 4 sessions.
- Last season SCYCA paid for 1 audio critique at Bay Shore... We will be doing this again this season.
- Meeting adjourned at 8:46pm
July 19th, 2018
In Attendance: Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi, Sachem – Phyllis Hill, Bellport – Kiara Torres, LYSA – Patti Steiner, Jaime Cholden, East Islip - Angela Trager, Connetquot - Cheryl Towle, Jenny Dixon, Smithtown - Millie Rivera, Christine Nuzzi, Sharks – Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Kristi Slater, Kim Magnfelt, Lindenhurst - Shannon Philbin, Jackie Streffacio, Brentwood - Ursala Rivera,
- Meeting called to order at 7:17pm
- Gave out Safety Books and completed Age Division Sheet for those leagues that were there.
- Pledge of Allegiance
- 2018 Paid SCYCA Members – Bay Shore, Bellport, Brentwood, Connetquot, Deer Park, East Islip, Franklin Square, Hauppauge (HYO), Levittown Pride, Lindenhurst, Lynvet, LYSA, Riverhead, Sachem, Sharks and Smithtown.
- Colleen read June’s Minutes
- Went over good and bad standing
- Added a Calendar to the SCYCA Website... It can be found under schedules on the main page.
Presidents report -
- The Calendar, Score Sheets and Rules have been updated on the web site.
- Official Rosters are due at the September meeting... Each teams roster MUST be on it's own page, typed out. It MUST have your league name and age division at the top, all coaches and team moms must be on it and all team participants must have their first & last name, birth date and town of residence listed. They MUST be in birth date order from YOUNGEST to OLDEST.
- It is now required that all SCYCA members to get SCYCA an insurance certificate naming SCYCA additionally insured. Membership voted unanimously in favor of this. This certificate will be due at the September SCYCA meeting along with your official rosters. The address for SCYCA is:
- Suffolk County Youth Cheerleading Association, P.O. Box 128, Mastic Beach, NY 11951
- We are still working on the SCYCA logo.
- Fans in the stands - We still need ideas...
· Final 4 – Reached out to NSCA, never received an answer as to if they are interested or not.
· End of season PAL Competition at SCCC Brentwood still a work in progress.
· Discussed Grey areas in our SCYCA Operational Guidelines. All members have been emailed the proposed changes and asked to vote on them via email. The vote closes at 3pm on Friday, 8/3.
Treasurers report - July 2018 –
· Checking Balance as of 7/19/18 - $7,829.54
Fundraising/Scholarship Committee Report –
· Ducks Game has been canceled this season. We didn't have enough leagues participating.
Constitution Committee -
· Nothing to report
Judges Committee –
- We will be offer 2 dates for Potential SCYCA Judges to attend a meeting where we go over rules, what is expected of them, how they should score, etc... An email will be sent to all potential judges that SCYCA has email addresses for. If there is someone you think should attend one of the Judges workshops, please forward the information to them.
Safety Committee -
- The Safety Committee met on 7/22 to get on the same page. They then met on 7/27 at Gravity for a preview of the safety clinic.
- Safety Clinics are - Gravity on 8/7 and Premier on 8/13. See the SCYCA Members face book page for times and locations.
New Business
Competition -
- Tentative Competition Schedule
- Hauppauge 10/7
- East Islip 10/21
- Levittown 10/20, 10/21 or 11/3
- Brentwood 10/27 or 11/17
- LYSA 10/27 or 11/3
- Bay Shore 10/28
- Lynvet 11/3
- Lindenhurst 11/4
- Connetquot 11/10
- Deer Park 11/17 or 11/18
- Sachem 11/18
- Competition Hosts- We need to set a date for the Competition Host meeting. We are looking to hold it on Monday, 9/17 or Monday, 9/24. If you are hosting a competition please email SCYCA and let me know if either date or which date works best for you.
Future SCYCA Meetings
- As of right now there will not be an August meeting
- 9/? hosted by Bay Shore
- Meeting Adjourned by Phyllis at 8:15pm... Second by Colleen
June 11th, 2018
In Attendance: Lynvet - Colleen Mastroddi, Kim Libby, Sachem – Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Bellport – Jacque Vendekieft, Katelyn Morris, LYSA – Patti Steiner, Heather Cipully, Jaime Cholden, East Islip - Angela Trager, Kimberly Murphy, Connetquot - Cheryl Towle, Jenny Dixon, Sara Dionne, Riverhead – Joselyn Smith, Smithtown - Millie Rivera, Christine Nuzzi, Sharks – Jessica Ward, Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Kathy Tavormine, Franklin Square – Angela Seegel, Karen Heinimann, Hauppauge – Dawn Scarfo, Brentwood - Jeannie Reyes, Antionette Smith, ESM - Jackie Thornton, 3 Village/Port Jeff - Ellie Paul, Sharon Philbrick, Founding Member - Lucille Mankowich
- Meeting called to order at 7:18pm
- Welcomed potential new member 3 Village/Port Jeff and Eastport South Manor
- 2018 Paid SCYCA Members – Bay Shore, Bellport, Brentwood, Connetquot, East Islip, Franklin Square, Hauppauge (HYO), Levittown Pride, Lindenhurst, Lynvet, LYSA, Riverhead, Sachem, Sharks and Smithtown.
· Just a reminder… All Membership forms and dues were due by the June meeting. If you are still interested in becoming a member of SCYCA the late dues will be $150 and members will only be accepted until August 1st, 2018.
- Colleen read May’s Minutes
- Went over good and bad standing
- Voted on name change… The vote was 22 for SCYCA and 4 for CALI. Our name will remain Suffolk County Youth Cheerleading Association (SCYCA)
· We will now file our paperwork with NY State.
Presidents report -
- It is now required that all SCYCA members to get SCYCA an insurance certificate naming SCYCA additionally insured. Membership voted unanimously in favor of this. This certificate will be due at the September SCYCA meeting along with your official rosters. The address for SCYCA is:
- Suffolk County Youth Cheerleading Association, P.O. Box 128, Mastic Beach, NY 11951
-
- We would like to have a SCYCA logo... Cheryl has a graphic Designer working on this.
- Fans in the stands - We still need ideas...
· Game Day Cheer – Sachem will have a Game Day Cheer Team as a pilot program for 2018. Lucille will be helping Sachem out with this. If you think your league would like to have a Game Day Team, please let us know.
· Final 4 – Reached out to NSCA, never received an answer as to if they are interested or not.
· End of season PAL Competition at SCCC Brentwood still a work in progress.
· Went over new score sheets
· Discussed Grey areas in our SCYCA by laws, Rules and Guidelines. We asked that members write up proposals to address the issues. Please, if you were going to write a proposal do so and email it to SCYCA. We haven’t received any yet.
o Define the SCYCA season clearly (July 1st to November 30th)
o Definition of Day to Day Coaching
o How often should any team be receiving professional coaching and a definition of Professional coaching
o Things you can and can’t do as a league in the off season (December-June)
Treasurers report - June 2018 –
· Checking Balance as of 6/11/18 - $7,258.54
Fundraising/Scholarship Committee Report –
· Discussed the Ducks game
o The date is 8/28/18
o Phyllis put in a call to find out more information on adding a fixed price per person BBQ, for those that are interested.
o Ducks Game t-shirts- Each league can purchase a t-shirt for the girls participating. This way we all have the same shirt. AnneMarie is looking into this.
o We will be holding a Ducks game practice the week of 8/20/18
o Coaches will be taught the Ducks game choreography at the coach’s clinic
Safety Committee Report –
· Safety Clinic – Gravity, August 7th
Premier, August 13th
Constitution Committee -
· Constitution has been updated on the web site.
Judges Committee –
· The Judges Committee will meet on 6/25 and 6/30 to get on the same page. We will then offer 2 dates for Potential SCYCA Judges to attend a meeting where we go over rules, what is expected of them, how they should score, etc…
Competition -
- Tentative Competition Schedule
- Hauppauge 10/7
- Lynvet 10/13
- East Islip 10/21
- Levittown 10/20, 10/21 or 11/3
- Bay Shore 10/28
- LYSA 11/3
- Lindenhurst 11/4
- Connetquot 11/10
- Brentwood 11/11
- Deer Park 11/17 or 11/18
- Sachem 11/17 or 11/18
- Competition Hosts- We need to set a date for the Competion Host meeting.
Coaches Clinic - 7/31
- We need Ideas for the Coaches Clinic. Go over the SCYCA Glossary, Things that the Judges look for, Tumbling, Stunting, Choreography, How to Maximize your score sheets. These are all ideas. If you have anymore or have specific people in mind that you think are experts in any of these areas, please let us know.
New Business
- Discussed leagues having All Star girls on their youth teams… We do not have a rule against this. It is up to each individual league how they handle All Star cheerleaders and their league..
Future SCYCA Meetings
o 7/19 hosted by Sharks (please note we moved this meeting back to its original date)
- As of right now there will not be an August meeting
- 9/? hosted by Bay Shore
- Meeting Adjourned by Patti at 8:42pm... Second by Colleen
May 16th, 2018
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, Sachem – Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, Bellport – Jacque Vendekieft, LYSA – Patti Steiner, Heather Cipully, East Islip - Angela Trager, Kimberly Murphy, Connetquot - Cheryl Towle, Jenny Dixon, Riverhead – Joselyn Smith, Smithtown - Dawn Sullivan, Christine Nuzzi, Sharks – Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Kristi Slater, Lindenhurst - Shannon Philbin, Jackie Streffacio, Franklin Square – Angela Seegel, Melanie Ras, Hauppauge – Kristin Bagley
- Meeting called to order at 7:15pm
- Welcomed potential new member Hauppauge Youth
- 2018 Paid SCYCA Members – Bellport, Connetquot, Franklin Square, Lindenhurst, Lynvet, Riverhead, Sharks and Smithtown.
· Just a reminder… All Membership forms and dues must be received by the June meeting or you will be issued a late fee.
- Colleen read April’s Minutes
- Went over good and bad standing
- We are now a 501c3, still need to file the NY State paperwork.
Presidents report -
- It is now required that all SCYCA members to get SCYCA an insurance certificate naming SCYCA additionally insured. Membership voted unanimously in favor of this.
- Lucille would like to get signs made up for the Ducks Game. The approximate cost will be $200. Membership voted unanimously in favor of this.
- We would like to have a SCYCA logo... Cheryl has a graphic Designer working on this.
- Many members at the May meeting discussed their concern about changing the SCYCA name. Most felt like we are an established organization that is well known as SCYCA. The membership was asked to write up proposals in favor or against the name change and email them to SCYCA. After we receive some proposals we will take it from there.
o Kerri then explained to the membership how making an amendment works. Write a proposal, send it via email to SCYCA, put it on the agenda for the following months meeting and vote on it.
- Fans in the stands - We still need ideas... Some ideas we discussed in April were... The league that wins gets an award or gets a section blocked off in the stands for them
· We further discussed league banners and where we should put them. Membership voted unanimously to leave the banners as is at competitions for 2018.
· Game Day Cheer – Sachem will have a Game Day Cheer Team as a pilot program for 2018. Lucille will be helping Sachem out with this. If you think your league would like to have a Game Day Team, please let us know.
· Final 4 – Reached out to NSCA, never received an answer as to if they are interested or not.
· PAL approached us about holding a PAL Competition at SCCC Brentwood. PAL will supply the venue and the trophies. SCYCA would need to decide if we are on board with this and what we would like our position in this competition to be. Running the concession, t-shirt sales, possibly having PAL supply us with training??? We are looking for ideas. If anyone has any, please email.
Treasurers report - May 2018 –
· Checking Balance as of 5/16/18 - $6,383.54
o Took in membership dues of $775.00 at the meeting on 5/16/18
Fundraising/Scholarship Committee Report –
· Discussed the Ducks game
o The date is 8/28/18
o We will find out more information on adding a fixed price per person BBQ, for those that are interested.
o Ducks Game t-shirts- Each league can purchase a t-shirt for the girls participating. This way we all have the same shirt. AnneMarie is looking into this.
o We will be holding a Ducks game practice at the PAL field the week of 8/20/18
o Coaches will be taught the Ducks game choreography at the coaches clinic
Safety Committee Report –
· If anyone is interested in sitting on the safety committee, please let us know. You must be a member in good standing to sit on a committee.
· Discussed keeping the safety rules the same as they were in 2017 to give everyone a chance to really learn the rules. Will discuss further in June.
- SCYCA will be continuing with the Safety Buttons for those teams with 0 safety deductions for 2018. Membership voted unanimously in favor of this.
- All SCYCA members received a copy of the UCA type score sheets, Percentage sheets and the skill sheets. We further discussed them at the meeting. These sheets will be voted on in an email vote. Voting will take place soon.
- Ask Judges if they prefer having skill sheets or not? The skill sheets will not be mandatory, they will be optional.
Constitution Committee -
· Update the constitution on the web site – remove red writing from 2017 and make the constitution uniform. Has been updated on the web site as of 5/17/18.
· Update the Operational Guidelines to reflect the new rule for games. Has been updated on the web site as of 5/17/18
· The new rule reads:
All competition teams, ages 5 through 11, must be scheduled for sideline activities/cheering at 3 games. All girls on the 12 or 13/14 year old competition teams will be exempt from sideline cheer, since the point is for youth recreational cheerleaders to learn composure, expectations, and etiquette on the sidelines at games, and these girls will be doing that for their school teams. If for any reason, you cannot be scheduled to cheer at 3 games at home or away, you can cheer at community events that occur within your designated boundaries. (i.e. homecoming, high school football games, parades, runs, breast cancer events.)
Cheering at SCYCA approved events will also be allowed even though they are not within your designated community (i.e. Long Island Duck Game, NY Mets, NY Giants, College/University) If your event is not listed, please contact the SCYCA Board for review.
All events must occur during the SCYCA cheer season, July 1st through November 30th, to satisfy the requirement. All cheering must be done under the guidance of the league
Competition News -
- General
o Discussed having a Judges Meeting for all potential SCYCA Judges to go over rules and score sheets and what is expected of them at SCYCA youth cheer competitions. The meeting will consist of the SCYCA Executive Board, the Safety Committee, The Judges Committee and any potential 2018 SCYCA Judges.
§ The Judges Committee members are:
§ Grace - Bay Shore
§ Heather – LYSA
§ Kerri – Sachem
§ Cheryl – Connetquot
§ Jessica – Sharks
§ Tracey – Bay Shore
§ After we set a date for this meeting, all potential judges will be notified.
o Audio Critique at one of the first SCYCA competitions
- Tentative Competition Schedule
- Hauppauge 10/7
- Lynvet 10/14
- East Islip 10/21
- Levittown 10/20, 10/21 or 11/3
- Bay Shore 10/28
- LYSA 11/3
- Lindenhurst 11/4
- Connetquot 11/10
- Brentwood 11/11
- Deer Park 11/17 or 11/18
- Sachem 11/17 or 11/18
- Competition Hosts- The below things will be discussed at the Competition Host Meeting.
- Discussed competition hosts reading a sportsmanship clause at the beginning of Competitions
- Discussed session/venue size
- Consistency of Judges
- same DJ for all competitions
- safety judge in the practice room for all SCYCA competitions
Coaches Clinic - 7/31
- We need Ideas for the Coaches Clinic. Go over the SCYCA Glossary, Things that the Judges look for, Tumbling, Stunting, Choreography, How to Maximize your score sheets. These are all ideas. If you have anymore or have specific people in mind that you think are experts in any of these areas, please let us know.
Safety Clinics
- Gravity - week of 8/6
- Premier - week of 8/13
New Business
- All Star Cheerleading is starting to eliminate ½ year teams. In the future this change may effect our youth leagues enrollment.
- Grace can get information on cheering at the Mets game for any league that is interested.
Future SCYCA Meetings
- 6/11 hosted by LYSA
- 7/19 hosted by Sharks (please note we moved this meeting back to its original date)
- As of right now there will not be an August meeting
- 9/? hosted by Bay Shore
- Meeting Adjourned by Patti at 8:45pm... Second by Colleen
April 10th, 2018
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem – Phyllis Hill, Bay Shore - Grace Voges, Bellport – Katelyn Ford-Morris, Jacque Vendekieft, LYSA – Patti Steiner, Heather Cipully, Jaime Cholden, East Islip - Angela Trager, Connetquot - Cheryl Towle, Jenny Dixon, Brentwood - Jeannie Reyes, Ursala Rivera, Nancy Figueroa, Riverhead – Joselyn Smith, Deer Park – Tami Hernandez, Smithtown - Millie Rivera, Dawn Sullivan, Sharks – Jessica Ward, Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Lindenhurst - Kathy Tavormina, Shannon Philbin, Franklin Square – Angela Seegel, Karen Heinimann, ESM - Barbara Lassen, Founding Member - Lucille Mankowich
- Meeting called to order at 6:55pm
- Welcomed potential new member Eastport-South Manor
- Went over good and bad standing
- We filed for our 501c3 status
- Discussed the Ducks game
- The date we are looking at is 8/28/18
- Talked about adding a fixed price per person BBQ, for those that are interested
- We will be holding a Ducks game practice at the PAL field the week of 8/20/18
- Coaches will be taught the Ducks game choreography at the coaches clinic
- Lucille Discussed cheerleading at the state level and how Section 8 and 11 cheerleading fit into that.
- During the discussion it was suggested that we open up our SCYCA coaches clinic to MS, JV and Varsity coaches and charge a fee per person.
Presidents report -
- Discussed Insurance for SCYCA. Will vote in May and possibly require all SCYCA members to get SCYCA an insurance certificate naming SCYCA additionally insured.
- Discussed 2017 Game Rules - Need written proposals with ideas for game rules. Please email them to SCYCA.
- We would like to have a SCYCA logo... If anyone is interested in doing this please email SCYCA.
- Need to discuss SCYCA name change and how it will affect the associaition
- Fans in the stands - We need ideas... Some we discussed were... The league that wins gets an award or gets a section blocked off in the stands for them
- Need to further discuss banners and where we should put them. If you have any ideas please email them to SCYCA.
Treasurers report - April 2018 - $6,789.38
Fundraising/Scholarship Committee Report -
- Nothing to report
Safety Committee Report –
- Safety Buttons for those teams with 0 safety deductions. Do we continue this? We will vote in May.
- All SCYCA members received a copy of the UCA type score sheets and the skill sheets. Please look them over. We will be further discussing them in May. The skill sheets will not be mandatory, they will be optional.
Constitution Committee -
- Nothing to report
New Business For Competition
- General
- Grace Period for music
- Audio Critique at one of the first SCYCA competitions
- Tentative Competition Schedule
- Hauppauge 10/7
- Lynvet 10/14
- East Islip 10/21
- Levittown 10/20, 10/21 or 11/3
- Bay Shore 10/28
- LYSA 11/3
- Lindenhurst 11/4
- Connetquot 11/10
- Brentwood 11/11
- Deer Park 11/17 or 11/18
- Sachem 11/17 or 11/18
- Discussed doing the Final 4 Competition this season. We need to see if NSCA is on board for something like this.
- Hosts
- Discussed competition hosts reading a sportsmanship clause at the beginning of Competitions
- Discussed session/venue size
- Consistency of Judges
- same DJ for all competitions
- safety judge in the practice room for all SCYCA competititons
New Business
- Coaches Clinic - 7/31
- Any ideas on what you and your league would like to see at the coaches clininc...Tumbling, Choreography, Judging, Effective Practices, etc...
- Safety Clinics
- Gravity - week of 8/6
- Premier - week of 8/13
- Future SCYCA Meetings
- 5/16 hosted by Levittown Pride at the Levittown Public Library
- 6/11 hosted by LYSA
- 7/19 hosted by Sharks (please note we moved this meeting back to its original date)
- As of right now there will not be an August meeting
- 9/? hosted by Bay Shore
- Meeting Adjourned by Phyllis at 8:12pm... Second by Colleen
Executive Board Meeting 1/31/18
In Attendance:
President - Phyllis Hill, Vice President - Grace Voges, Secretary - Colleen Mastroddi, Parlimantarian - Patti Steiner, Treasurer - Cheryl Towle, Founding Member - Lucille Mankowich
- Meeting started 6:45pm
- Lucille will be reinstating her position as Founding Member after taking a leave of absence in 2017.
- SCYCA's bank account at Bethpage Federal was closed by Grace on 12/29/18. Cheryl and Phyllis will be opening a new account. Account balance will be $6704.88
- SCYCA is now incorporated and we will be getting our 501c3 (not for profit status)
- Discussed SCYCA making a donation to the SCOA scholarship in 2018
- SCOA will also be doing their individual competition again at Connetquot HS.
- Discussed doing the Ducks game again in 2018 and possibly adding the option to prepay for a BBQ. Possible date for Ducks game Tuesday, August 28th. Possible practice at the PAL field the week of August 20th.
- Looking at having the Coaches Clinic on Tuesday, July 31st and having the Safety Clinics the week of August 6th at Gravity and the week of August 13th at Premier.
- Discussed consistency of judges. Will further discuss with competition hosts concerning picking judges and making sure that everyone understands what is expected of the judging panel.
- Discussed heading toward UCA type score sheets for the future and possibly adding skill sheets.
- The executive board made a decision to increase the grace period on music and/or total routine time to 5 seconds. All hosts must have a separate person for timing routines at competition.
- Zero deduction buttons will continue this season
- Would again like to do Audio Critique at one of the first SCYCA competitions.
- The Executive Board recommends that SCYCA competition hosts get a safety judge for the practice room. It would be the hosts responsibility to pay for the extra safety judge. Hosts need to discuss this further.
- Would like to have a Competition Hosts meeting earlier in the season.
- Discussed not giving medals at competitions in an attempt to keep cost down.
- Discussed possibly having the same DJ at all SCYCA competitions.
- Need to further discuss the below with the membership
- The game policy put in place in 2017 and how we can make it better
- The SCYCA name change that is supposed to take effect in 2018. What this change will mean for SCYCA.
- Coming up with a logo for SCYCA
- Flag rules and the use of them
- Fans in the Stands - A concept to get the fans more positively involved at competitions. Some friendly competition in the stands.
- Lastly, Membership Meeting dates for 2018 - Connetquot, Levittown Pride, Sharks, Lucille, Bay Shore, Sachem and LYSA offered to host a meeting in 2018. We would like the following leagues to plan meetings on the date given. If you are unable to plan a meeting on the date given to your league please email SCYCA at least 1 month before the meeting date.
- 4/10 hosted by Connetquot
- 5/16 hosted by Levittown Pride
- 6/11 hosted by LYSA
- 7/19 hosted by Sharks
- As of right now we will not have an August meeting, Safety Clinics and the Ducks Game will be in August.
- 9/? hosted by Bay Shore
- Meeting adjourned 9:30pm
2017 SCYCA Minutes
September 25th, 2017
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, Sachem – Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracy Kubik, Kelly Campo, Bellport – Katelyn Ford-Morris, LYSA – Patti Steiner, Heather Cipully, East Islip - Angela Trager, Denise Stubbmann, Tiffany Haase, Connetquot - Cheryl Towle, Jenny Dixon, Karin Tringali, Brentwood - Jeannie Reyes, Ursala Rivera, Nancy Figueroa, Riverhead – Casey Backofen, Deer Park – Tami Hernandez, Smithtown - Millie Rivera, Christine Nuzzi, Dawn Sullivan, Sharks – Jessica Ward, Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Lindenhurst - Kathy Tavormina, Franklin Square – Angela Seegel, Melanie Ras, Karen Heinimann, Guest - Lucille Mankowich
- Meeting called to order at 7:00pm
- SCOA Scholarship presentation
- Introduced the new SCYCA board (Lucille resigned as President, Phyllis Hill took over the Presidents seat. Cheryl Towle was added to the board as Treasurer, Grace Voges moved to Vice President. Secretary and Parliamentarian remained the same.)
- Colleen read the Julys minutes... Accepted by Phyllis, second by Patti
- Went over good and bad standing
- Lucille spoke about her standing in SCYCA. She has resigned as President and taken a leave of absence from SCYCA.
- Discussed Final 4 Competition. Voted to revisit the Final 4 Competition in January for the 2018 season.
- Discussed the Ducks game – It was a huge success and we are looking forward to doing it again in 2018.
- SCYCA will be doing the 5 and 10 year plaques for coordinators again this year.
- Discussed new game rule – Is it working out or not for your league. Most are in favor of the the new game rule but it will need to be adjusted a bit for the 2018 season.
- Collected 2017 Official SCYCA rosters
Presidents report –
- Discussed Insurance and liability of SCYCA
o All SCYCA members must get an Insurance Certificate naming SCYCA as additionally insured: SCYCA, PO Box 128, Mastic Beach, New York 11951
o Patti is looking into a waiver for all SCYCA member leagues participants to sign
o Colleen and Barbara are in the process of Incorporating SCYCA. The paperwork has been filed just waiting now.
o All competition hosts should get Tournament Insurance.
o All SCYCA members should go to their leagues and have them accept the SCYCA rules and regulation.
o Cheryl has a lawyer looking at the constitution to check on the wording
- Grace is now the new member liason
Treasurers report - July - $5,374.34, September - $9395.69 (Ducks game took in $15,210.00, Paid Ducks $11,190.60, made profit of $4019.40)
Fundraising/Scholarship Committee Report -
- Phyllis proposed SCYCA give the $100 for the Scholarship this year – Membership agreed
Safety Committee Report –
- Safety Buttons for those teams with 0 safety deductions.
- Discussed the use of flags – Kerri spoke on flags and the research that has been done. They are still working on guidelines. Membership voted to revisit this for 2018.
- Safety Videos – Tape things that you are unsure of and send them to the safety committee so they can be forwarded and reviewed.
Constitution Committee -
- The constitution has been updated and put on the web site.
New Business
- Can Non SCYCA members compete at SCYCA competitions and should they be charged differently than SCYCA members? It was discussed and decided for this season the cost would remain the same as SCYCA members but you must invite SCYCA members first and then branch out if you still have room. All non SCYCA member leagues MUST follow our rules and must fall into our guidelines with rosters. If you have a non SCYCA team attending your event you MUST get that teams roster and make sure they fall under our guidelines.
- Tami proposed that we make a date for our rules and regulations to be finalized, so there isn’t confusion. It was discussed and will be revisited at our next membership meeting for the 2018 season.
- 2017 SCYCA competition dates. All competition dates are subject to change. You must be a SCYCA member for at least 2 years to host a competition. You must be in good standing at the September meeting to host a competition.
Hauppauge - 10/8 (not a SCYCA competition)
Lynvet - 10/14
East Islip - 10/22
Hofstra – 10/27 (not a SCYCA competition)
Bay Shore - 10/29
Lindenhurst - 11/5
Connetquot - 11/11
Deer Park – 11/18
Sachem - 11/19
- Meeting Adjourned by Phyllis at 8:42pm... Second by Colleen
July 17th, 2017
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi Sachem – Phyllis Hill, Diane Colonna, Kerri Smithers, Bay Shore - Grace Voges, East Islip - Angela Trager, Denise Stubbmann, Connetquot - Cheryl Towle, Jenny Dixon, Brentwood - Jeannie Reyes, Ursala Rivera, Nancy Figueroa, Smithtown - Millie Rivera, Christine Nuzzi, Sharks - Kelly Russell, Jeanine Morelli, Levittown Pride – AnneMarie Guerra, Barbara Cullen, Lindenhurst - Kathy Tavormina, Dominique Lemieux, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:12pm
- The Pledge of Allegiance was said
- Handed out rule books
- Colleen read the Junes minutes... Accepted by Cheryl, second by Kelly
- Ducks checks due at or by the Gravity Safety Clinic
- Kerri read from the constitution - Section F: Rosters
- Coaches and Team moms must be on Team rosters due in Septemeber
- If you are a league that is eligible for a 4th competition coordinator (you must have 5 or more teams competing in SCYCA) you must email SCYCA the 4th coordinators name before September 1st of that given season.
Presidents report –
- The SCYCA facebook page is up and running it is called SCYCA Members
- Lucille proposed that SCYCA purchase Ducks tickets for the girls that helped create the Ducks routine and made the video for us. All SCYCA members agreed. Lucille will invite them.
- Coach & Team Mom workshop hosted by Hauppauge on 8/1
- Levittown Red Devils are no longer SCYCA members. Which means they are no longer granfathered in to the rule regarding Dual membership. Lindy is the only league grandfathered in.
- Talked a bit about Section 11 and Section 8 cheerleading. Section 11 coaches decided to they may start using the Varsity/UCA score sheet. May separate from using NY State score sheets. Section 8 is unsure what they want to do at this point.
Treasurers report - June - $5,792.00, July - $5,793.80
Fundraising/Scholarship Committee Report -
- We will continue to work on the Final 4 Competition - possibly a Friday night.
Safety Committee Report –
- SCYCA will be making updates to the rules throughout July and August. The rules will not be finalized until September.
- Update rules for Flags
Constitution Committee -
- Will make changes to the section about Rosters. Changes will be emailed.
- Went over Good/Bad standing, league and individual, as of 7/17/17.
- VOTES:
- Junior Badges: Proposal #3 won with 13 votes. Each league will get 3 Jr. Coaches badges per age division their league has competing. You can use Jr. Coaches badges as you see fit for your league. They will not be assigned to any age division, but assigned to a league. For example if you have 9 teams competing you get 27 Jr. coaches badges to use as you wish.
- Kelly proposed that SCYCA have a Safety Judge in the practice gym and Lucille do audio at the Bay Shore Competition. Second by Jeannie. SCYCA members unanimously agreed.
New Business
- Competition host meeting will immediately following the SCYCA General Membership meeting at Bay Shore in September. All SCYCA competition hosts are welcome to attend.
- Went over safety clinic sign in sheet.
- 2017 SCYCA competition dates. All competition dates are subject to change. You must be a SCYCA member for at least 2 years to host a competition. You must be in good standing at the September meeting to host a competition.
LYSA - No date yet
Hauppauge - 10/8 (not a SCYCA competition)
Lynvet - 10/14
East Islip - 10/22
Deer Park - 10/28
Bay Shore - 10/29
Lindenhurst - 11/5
Levittown Pride - possibly 11/11
Connetquot - 11/12
Sachem - 11/19
Final 4 Showdown???
- Important SCYCA dates for 2017
7/26 Gravity Safety Clinic
8/1 Coaches Clinic at Whiporwil School, Hauppauge
8/7 Premier Safety Clinic
8/22 Lindenhurst Safety Clinic
8/29 Ducks Game
9/25 Membership Meeting hosted by Bay Shore
- Meeting Adjourned by Lucille at 8:14pm... Second by Colleen
June 5th, 2017
In Attendance: Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi Sachem – Diane Colonna, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubic, East Islip - Angela Trager, Denise Stubbmann, Connetquot - Cheryl Towle, Karin Tringali,Jenny Dixon, Bellport - Katelyn Morris, Jacque Vanderkieft, Franklin Square - Pamela Cini, Melanie Ras, Karen Heinimann, Smithtown - Millie Rivera, Christine Nuzzi, LYSA - Patti Steiner, Laura Dinis, Heather Cipully, Sharks - Kelly Russell, Jessica Ward, Jeanine Morelli, Levittown Red Devils - Sue Moran, Deer Park - Tami Hernandez, Brentwood – Edeliz Sotomayor, Levittown Pride – AnneMarie Guerra, Lindenhurst - Dominique Lemieux, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:04pm
- The Pledge of Allegiance was said
- Colleen read the May minutes... Accepted by Pamela, second by Cheryl
- Paid SCYCA members as of June 5th… Bay Shore, Bellport, Brentwood, Connetquot, Deer Park, East Islip, Franklin Square, Levittown Pride, Lindenhurst, Lynvet, LYSA, Moriches, Riverhead PAL, Sachem, Sharks and Smithtown. Levittown Red Devils are paid, no membership form.
Presidents report –
- Tracey is working on the SCYCA facebook page
- Talked a bit about the Coach & Team Mom workshop hosted by Hauppauge.
- Section 8 & 11 will be holding safety clinics:
Middle School – 9/27 at Wantagh
High School – 9/28 at Hauppauge
Treasurers report -
Fundraising/Scholarship Committee Report -
- We will continue to work on the Final 4 Competition.
Safety Committee Report –
- NSCA was made aware that SCYCA will follow our updated rules.
Constitution Committee -
- Constitution will be voted on tonight.
- Went over Good/Bad standing, league and individual, as of 6/5/17.
- VOTES: If you are not a paid SCYCA member, in good standing at the time of a vote, you may not take part in voting.
Kerri proposed the Operational Guidelines, second by Colleen – Membership voted Yes unanimously
AnneMarie proposed the Rubrics, second by Jessica – Membership voted Yes unanimously
Cheryl proposed the safety infraction sheet, second by Kerri - Membership voted Yes unanimously
Kerri Proposed the Constitution, Second by Patti - Membership voted Yes unanimously
The SCYCA Constitution was Ratified on 6/5/2017.
Lucille proposed For Profit Youth Leagues becoming members of SCYCA ($200 membership fee and $150 Exhibition fee), second by Colleen – 3 No’s, 18 Yes’s. For Profit Leagues will be able to become members of SCYCA for the 2017 season.
Flags – Proposal #1 (no flags) - 9 votes
Proposal #2 (flags 9-13/14) - 8 votes
Proposal #3 (flags all divisions) - 7 votes
Having flags won, we then voted for proposal #2 or #3.
Proposal #2 - 13 votes
Proposal #3 - 11 votes
Proposal # 2 won – Flags will be allowed for age divisions 9 through 13/14
Name Change – Proposal #1 LIYCRA - 0 votes
Proposal #2 LIRYCA - 0 votes
Proposal #3 CALI - 13 votes
Proposal #4 CASAN – 0 votes
Proposal #5 No Change – 11 votes
Starting with the 2018 season Cheer Association of Long Island (CALI) will be our new name
Picking Competition Dates – Proposal #1 – Membership voted unanimously
SCYCA members in good standing can hold multiple competitions on the same date, and the membership can choose whichever one they want to go to.
Dual Membership – Proposal #1 Leave it as is – 1 vote
Proposal #2 Grandfather in Lindenhurst and Levittown Red Devils, all leagues going forward would have to choose SCYCA or NSCA – 19 votes
Proposal #3 All leagues have to choose SCYCA or NSCA, No dual membership – 4 votes
Proposal #2 won, Lindenhurst and Levittown Red Devils may be dual members but must make SCYCA members aware, if they host a competition, which rules and score sheets they will be using before the September SCYCA meeting. No other leagues will be permitted to be dual members.
New Business
- Brentwood has separated from BYA, Ursala has stepped down. They are in the process of starting up a new league, Brentwood Cheerleading and Football, Inc.
- Ducks game is a go for Tuesday, August 29th. Flyer with the order form will be emailed separately. All those that attend should wear red, white and blue. Each league can decide what their cheerleaders wear. Lucille will be doing choreography to a Hanson song. All members received the song via email.
- Proposal for SCYCA pilot program – Safety Judge in the practice gym at one SCYCA competition. Members discussed good and bad with this proposal. SCYCA would pay for the safety judge at the decided competition.
- Discussed Junior Coach Badges – Colleen will write up proposals to be voted on at the July meeting. They will be emailed separately.
- 2017 SCYCA competition dates. All competition dates are subject to change. You must be a SCYCA member for at least 2 years to host a competition. You must be in good standing at the September meeting to host a competition.
East Islip - 10/22
Deer Park and Brentwood - 10/28
Bay Shore - 10/29
LYSA - 11/?
Lindenhurst - 11/5
Lynvet - 11/11
Connetquot - 11/12
Levittown Pride - 11/18
Sachem - 11/19
Final 4 Showdown???
- Important SCYCA dates for 2017
7/17 Membership Meeting hosted by East Islip (East Islip is unable to host, Levittown Pride will now be hosting.)
7/26 Gravity Safety Clinic
8/1 Coaches Clinic at Whiporwil School, Hauppauge
8/7 Premier Safety Clinic
9/? Membership Meeting hosted by Bay Shore
- Went around the membership to see how many teams you may have and if registration is over.
Lynvet – 8 or 9 teams, 1 more registration
Bay Shore – 4 or 5 teams, 2 more registrations
LYSA – 3 more registrations
Sachem – 9 teams, registration closed
Brentwood – still developing the new league
Franklin Square – 2 to 4 teams, registration through June
Lindenhurst – not sure of teams, registration through June 10th
Sharks – 3 teams, registration through July 15th
Bellport – 4 teams
East Islip – 4 teams
Connetquot – 6 teams, registration closed
Smithtown – 3 teams
Levittown Pride – 5+ teams, registration through July 28th
Deer Park – not sure
Levittown Red Devils – not sure of teams, 4 more registrations
- Meeting Adjourned by Lucille at 8:44pm... Second by Colleen
May 15th, 2017
In Attendance: Lynvet - Colleen Mastroddi, Kim Libby, Barbara Mastroddi Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubic, East Islip - Angela Trager, Tiffany Haase, Connetquot - Cheryl Towle, Karin Tringali,Jenny Dixon, Bellport - Katelyn Morris, Tianna Kietstock Franklin Square - Pamela Cini, Melanie Ras, Karen Heinimann, Smithtown - Millie Rivera, Dawn Sullivan, LYSA - Patti Steiner, Laura Dinis, Heather Cipully, Sharks - Kelly Russell, Jessica Ward, Jeanne Morelli, Levittown Red Devils - Sue Moran, Deer Park - Tami Hernandez, Brentwood - Ursula Rivera, Jeannie?, Riverhead - Tracy Polak, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:04pm
- The Pledge of Allegiance was said
- Colleen read the May minutes... Accepted by Cheryl, second by Kelly
- Went over Good/Bad standing, league and individual, as of 5/15/17.
Presidents report -
Phyllis Hill is the member liaison
SCYCA will have 2 safety clinics this season. One at Gravity and one at Premier.
Discussed Safety Clinic Rosters... Cheryl will be making a template, all leagues will receive it in an email.
SCYCA facebook page, Tracy will be creating it
Coaches clinic hosted by Hauppauge, Tuesday, 8/1. Free to all SCYCA coaches and Team Moms. Anyone else that wishes to attend will have to pay a fee, TBA.
There will be a Section 8 clinic on 9/27 and a Section 11 clinic on 9/28
Discussed putting something together to cheer at the Ducks game. Lucille is working on putting this together.
Please think about being on a committee. You must be and stay in good standing to sit on a committee and your duties would start in June.
Treasurers report -
The balance as of 5/15/17 is $4570.41
Fundraising/Scholarship Committee Report -
Trying to get a final 4 showdown between SCYCA/NSCA - this is in the very early stages. Possibly held the beginning of December. Points would be averaged. possible pre-ticket sale. Have to come up with a budget.
Safety Committee Report -
Have met 4 times since Aprils SCYCA meeting
Meeting at Gravity on 5/24 to go over all the new stuff
Phyllis did an overview on safety - went over SCYCA and NSCA rules. Went over SCYCA competition rules. Went over Stunt Rubric - none of the other rubrics changed.
Kerri discussed the constitution and the operational guidelines
Discussed use of flags in routines - we can vote in June, proposals will be emailed.
Constitution Committee -
The constitution will be two separate documents. Constitution and Operational Guidelines will be emailed to membership and voted on and ratified at the June meeting.
Regional Competition wording - SCYCA official rostered teams can't obtain a national bid. If a national bid is obtained said league will be reviewed by SCYCA Board.
- Discussed NSCA and SCYCA duel membership. Possibly grandfathering in Lindenhurst and Levittown Red Devils. If a grandfathered league hosts a competition, they must let us know what rules and score sheets they will be using at their competition prior to the September meeting. Need to vote in June.
- Discussed possibly adding members that are not non profit leagues but youth leagues that are for profit.
Pay higher membership dues and competition entry fees
Have their own division, but on do exhibition
This would be a pilot program, if it doesn't work out in 2017, we don't have to continue it.
Needs to be voted on in June
- Picking of Competition Host dates and which competitions to attend must be voted on in June. You will receive the proposals in a separate email.
- Discussed possible 2017 competition dates. All competition dates are subject to change. You must be a SCYCA member for at least 2 years to host a competition. You must be in good standing at the September meeting to host a competition.
East Islip - 10/22
Deer Park and Brentwood - 10/28
Bay Shore - 10/29
LYSA - 11/?
Lindenhurst - 11/5
Lynvet - 11/11
Connetquot - 11/12
Levittown Pride - 11/18
Sachem - 11/19
Final 4 Showdown???
NEW BUSINESS:
- Need to vote if we would like to change the SCYCA name to represent all of Long Island, not just Suffolk County. Proposals will be sent in a separate email.
- If you have a "Special Situation" with a child on one of your rosters, please email the SCYCA board.
- SCYCA membership dues are due by the June meeting. If you need a membership form you can find it online on the SCYCA members page.
- Membership Meeting dates for 2017 -
- 5/15 hosted by the Sharks at Rocky Point Middle School
- 6/5 hosted by Sachem at the Sachem Library
- 7/? possibly hosted by East Islip
- 8/? possibly hosted by Levittown Pride
- 9/? Hosted by Bay Shore
- Meeting Adjourned by Lucille at 8:42pm... Second by Colleen
April 10th, 2017
In Attendance: Lynvet - Colleen Mastroddi, Kim Libby, Sachem - Diane Colonna, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubic, East Islip - Angela Trager, Denise Stubbmann, Connetquot - Cheryl Towle, Karin Tringali,Jenny Dixon, Bellport - Jacque Vanderkeift, Franklin Square - Pamela Cini, Melanie Ras, Smithtown - Christine Nuzzi, Dawn Sullivan, LYSA - Patti Steiner, Laura Carfora, Heather Cipully, Sharks - Kelly Russell, Jessica Ward, Lindenhurst - Kathy Tavormina, Jackie Streffacio, Dominique Lemieux, Levittown Pride - Barbara Cullen, AnneMarie Guerra, Deer Park - Tami Hernandez, Brentwood - Ursula Rivera, Moriches - Jessica Caracappa, Sarah Baldock, Peconic Youth - Kate Panetta, Rebecca Manwaring, Riverhead - Casey Backofen, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:00pm
- The Pledge of Allegiance was said
- Lucille discussed what SCYCA is all about, how our season starts and our plans for the future.
- Introductions - The board was introduced and all leagues introduced themselves.
- We have some new leagues that joined us at the meeting. Center Moriches, Peconic and Riverhead. Phyllis is the liason between SCYCA and new members.
- Colleen read the September minutes... Accepted by Patti, second by AnneMarie
Patti read from the constitution - Page 2 Defenition of membership. Kerri discussed what changes would be made to the new constitution.
- Went over Good/Bad standing, league and individual, as of 4/10/17.
- You must be and stay in good standing to sit on a committee. Cheryl from Connetquot and Sue from Levittown Red Devils volunteered in August to sit on the nomination committee. The third member, decided in September will be AnneMarie Guerra from Levittown Pride.
Presidents report -
Safety Committee will meet in May at Gravity
SCYCA will have 2 safety clinics this season. One at Gravity and one at Premier.
SCYCA will be hosting safety clinics separately from NSCA this season. Too crowded with both in attendance.
Suggested splitting the safety clinics into 2 sessions. One for 5 to 8 and one for 9 to 13/14.
Lucille discussed the possibility of competitions, the likes of Hauppauge and Hofstra, doing some form of clinic for us in return for our support at their competitions. Possibly a stunt, tumbling or coaching clinic.
Discussed possibly adding members that are not non profit leagues but youth leagues that are for profit. If we are to add these types of leagues they would come to competitions as exhibition teams that would receive scoring. They would have to become members of SCYCA at a fee high than non profits pay per league, would have to have proper insurance, fit into our rules regarding divisions and their competition/exhibition fee would be higher a team than our non profit teams. They would have membership privileges such as attending meetings and voting. There were mixed feeling about this, some felt it would be good and make SCYCA and those hosting competitions a bit more money. Some felt that it had the potential of getting out of control, how could the line be drawn of who is actually recreational cheer for profit and who is an all star gym training girls for all star cheer calling them rec teams. This matter needs to be further discussed.
Treasurers report -
The balance as of 4/10/17 is $4269.01
Fundraising/Scholarship Committee Report -
Nothing new to report
Planning on continuing with the scholarship for a high school senior
Safety Committee Report -
Made a glossary, everyone received it via email before the meeting
In the process of revising the rules to make them clearer/using different termanology
Discussed adding a flag to props - vote May/June
Discussed progressions - maybe adding a progression sheet - must be voted on by June
Bobble has been added to the safety sheet
Bows - NO jewelry on hair bows
Constitution Committee -
The constitution will be two separate documents. Constitution and Operational Guidelines
Nominating Committee -
The entire board is up for re-election in 2017
Cheryl listed current positions and who they are held by. All current positions are running unopposed
There were no floor nominations
2017 slate was presented - President- Lucille Mankowich, Vice-President- Phyllis Hill, Secretary- Colleen Mastroddi, Treasurer- Grace Voges, Parlimentarian- Patti Steiner
Board positions will remain as they currently are. Accepted by Laura, second by Melanie
- Discussed NSCA and SCYCA duel membership
Safety Committee between NSCA and SCYCA has not taken off as expected. Not sure if the rules for NSCA and SCYCA will be able to be shared. Seem to be getting further apart with rules. If you are a duel member hosting a competition you must decide which rules and score sheets you will use at your competition by the September meeting.
- Discussed possible 2017 competition dates. All competition dates are subject to change. You must a SCYCA member for at least 2 years to host a competition. You must be in good standing to host a competition.
East Islip - 10/22
Deer Park - 10/28
Bay Shore - 10/29
LYSA - 11/?
Lindenhurst - 11/5
Lynvet - 11/11
Connetquot - 11/12
Levittown Pride - 11/18
Sachem - 11/19
- For the 2017 season Lucille will not be involved in the competition hosts picking their judges. Each host will receive a list of judges and pick for themselves. All rules for judging panel will still apply.
- We discussed having an Audio Critique at an early season SCYCA competition, possibly Bay Shore, and having SCYCA pay for that.
- Just a reminder... SCYCA is not following the music rule.
NEW BUSINESS:
- Uniforms - Traditional uniforms only. No boy shorts.
- If a child from another town/league wants to join a league outside their area. If local town doesn't have a competition league, it is fine. The child should join the league that is geographically closest to them. If the child's town has a league that competes, it should be discussed and a decision made between the town town/league coordinators. For no reason should any league go out and recruit children from other towns/leagues.
- All teams have a 2 year age spread, must cheer in a division according to their oldest member, birth date cut off is 12/1. If you have a child that turns 10 on 12/1 she can cheer in the 9 year old division, if you have a child that turns 10 on 11/30 she MUST cheer in the 10 year old division.
- It was asked if Birth Certificates could be put on an external drive rather than carrying paper copies around. Needs to be further discussed.
- Starting this season all SCYCA members must email a roster with all their team moms and coaches names to the SCYCA email address before July 15th. This roster will be used for sign in at the Safety Clinics. PLease keep that in mind when creating the roster.
- SCYCA membership dues are due by the June meeting. If you need a membership form you can find it online on the SCYCA members page.
- Membership Meeting dates for 2017 -
- 5/15 hosted by the Sharks at Rocky Point Middle School
- 6/5 hosted by Sachem at the Sachem Library
- 7/? possibly hosted by East Islip
- 8/? possibly hosted by Levittown Pride
- 9/? Hosted by Bay Shore
- Meeting Adjourned by Lucille at 8:40pm... Second by Patti
Executive Board Meeting, 1/30/17
In Attendance:
President - Lucille Mankowich, Vice President - Phyllis Hill, Secretary - Colleen Mastroddi, Parlimantarian - Patti Steiner, Treasurer - Grace Voges
- Discussed 2016 competition dates and possible 2017 competition dates.
-If your league is considering hosting a competition this season, please email SCYCA and let us know.
- Discussed new members - Moriches Seahawks
- Discussed possibly adding members that are not non profit leagues but youth leagues that are for profit. If we are to add these types of leagues they would come to competitions as exhibition teams that would receive scoring. They would have to become members of SCYCA at a fee of $150 per league, would have to have proper insurance, fit into our rules regarding divisions and their competition/exhibition fee would be $125 a team. They would have membership privileges such as attending meetings and voting. - Northfork Cheer and Garden City Cheer
- Discussed Duel Membership with SCYCA and NSCA. This must be addressed as it is possible SCYCA and NSCA will go in different directions with rules and such in 2017.
- Discussed the 2016 score sheets - worked out great - need to be updated a bit
- In 2017 the entire board is up for reelection. The nominating committee is Cheryl from Connetquot, Kerri from Sachem and AnneMarie from Pride
- We discussed having an Audio Critique at an early season SCYCA competition, possibly Bay Shore, and having SCYCA pay for that.
- For the 2017 season Lucille will not be involved in the competition hosts picking their judges. Each host will receive a list of judges and pick for themselves. All rules for judging panel will still apply.
- Need members to sit on the Safety Committee that can commit to being at every safety committee meeting.
- Need to discuss Safety Clinic Dates and how we would like them to be run this year.
- Lastly, Membership Meeting dates for 2017 - Connetquot, Levittown Pride, Sharks, Sachem, Bay Shore offered to host a meeting in 2017
- 4/10 possibly hosted by Connetquot
- 5/15
- 6/5 hosted by Sachem
- 7/?
- 8/?
- 9/? hosted by Bay Shore
2016 SCYCA Minutes
September 20th, 2016
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby, Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubic, East Islip - Angela Trager, Lisa Holmes, Connetquot - Cheryl Towle, Karin Tringali,Jenny Dixon, Bellport - Jacque Vanderkeift, Stacy Notartomaso, Levittown Red Devils - Lisa Buckley, Lori Pereira, Franklin Square - Pamela Cini, Melanie Ras, Smithtown - Millie Rivera, LYSA - Patti Steiner, Sharks - Adrienne Russo, Jessica Ward, Lindenhurst - Robyn Dipietrantonio, Kathy Tavormina, Jackie Streffacio, Northport - Dorian Caccamo, Lori Lerner, Levittown Pride - Barbara Cullen, AnneMarie Guerra, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:00pm
- The Pledge of Allegiance was said
- Cheryl read the August minutes
- Went over Good/Bad standing, league and individual, as of 9/20/16.
- You must be and stay in good standing to sit on a committee. Cheryl from Connetquot and Sue from Levittown Red Devils volunteered in August to sit on the nomination committee. The third member, decided in September will be AnneMarie Guerra from Levittown Pride.
Presidents report -
Lucille discussed the possibility of competitions, the likes of Hauppauge and Hofstra, doing some form of clinic for us in return for our support at their competitions.
Treasurers report - Grace
We have 1 bank account now. The balance as of 9/1/16 is $5281.78
Fundraising/Scholarship Committee Report - Kerri/Phyllis/Grace
The proposal for the scholarship to be funded by each individual league passed. You will receive a seperate email with the exact terms of the proposal.
Safety Committee Report - Phyllis/AnneMarie/Cheryl/Katie
If submitting a video for review please allow AT LEAST 36 hours for the committee to review your video. A please send 2 different views of the stunt.
Updated 2016 rules can be found on the web site.
Constitution Committee -
Kerri read through the changes to the constitution and operational guidelines. As soon as a final copy of them is available, it will be emailed to the membership.
Nominating Committee - Cheryl/Sue/AnneMarie
The entire board is up for re-election in 2017
- Official SCYCA rosters were collected.
- Males and Females are equal members of any given SCYCA team, and will be treated accordingly.
- Discussed NSCA and SCYCA duel membership
Lucille gave a bit of history behind NSCA and SCYCA
Kathy of Lindenhurst, a duel member, discussed a bit about the differences between NSCA and SCYCA.
- It was decided by the membership that Boy Shorts would not be allowed, traditional cheer uniforms only.
New Business:
- The membership decided that at SCYCA competitions 50% of the division should receive a trophy. For example, if you have 10 teams in a division you need to give 5 places with a trophy.
- Adding SCYCA junior coach badges for leagues that need them was discussed and voted on. It was voted on that for the 2016 season Junior coach badges would be made as necessary per league.
SCYCA Competition Schedule:
East Islip - 10/23/16
Bay Shore - 10/30/16
Lindenhurst - 11/6/16
Lynvet - 11/12/16
LYSA - 11/13/16 (this is very tentative)
Sachem - 11/20/16
Non SCYCA Competitions:
Hauppauge - 10/9/16 (follows SCYCA rules)
Hofstra - 11/4/16
- Please try and stay peanut free with the snacks you provide for your cheerleaders. Some leagues do have children with peanut allergies.
- Just a reminder... SCYCA is not following the music rule.
- Meeting Adjourned by Lucille at 8:23pm... Second by Colleen
August 1st, 2016
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby Sachem - Phyllis Hill, Bay Shore - Grace Voges, East Islip - Angela Trager, Lisa Holmes, Connetquot - Cheryl Towle, Karin Tringali, Bellport - Katelyn Ford Morris, Jacque Vanderkeift, Stacy Notartomaso, Levittown Red Devils - Sue Moran, Franklin Square - Pamela Cini, Debbie Skijus, Smithtown - Millie Rivera, Christine Nuzzi, LYSA - Patti Steiner, Laura Dinis Sharks - Adrienne Russo, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:01pm
- Pledge - Lucille made a motion the Pledge of Allegiance be said at the beginning of every SCYCA meeting...Second by Katie from Bellport
- The Pledge of Allegiance was said
- Paid SCYCA members as of 8/1/16 - Bellport, Levittown Red Devils, Levittown Pride, Smithtown, Brentwood, Connetquot, Bay Shore, Lynvet, Franklin Square, Sachem, Sharks, Northport, LYSA, East Islip, Deer Park, Lindenhurst
As of 8/1/16 SCYCA is no longer excepting members for 2016.
- We will be holding the Competition Hosts meeting immediately following the general SCYCA meeting on 9/20/16. Please remember you MUST be in good standing with SCYCA to host a SCYCA competition.
- Talked about the Gravity Safety Clinic... It went well, suggestion for next year - possibly breaking it into 2 sessions 5-8 divisions in one session and 9-13/14 in a second session.
- Lucille handed out cards for each league, hosting a competition or not, to fill out with Judges they would either like to use if hosting or judges they would like to see at competitions if not hosting. If you were not at the August meeting, an email was sent out and you were to send your picks to Lucille. If you haven't done so yet please do so.
- Discussed Music - SCYCA will not be following the UCA music rule. With that, if you don't make your own music it may be a bit difficult to find cheer mixes to buy. Most companies that do cheer mixes will be following the UCA rules.
- Went over Good/Bad standing, league and individual, as of 8/1/16. If you are in Bad standing with SCYCA at this point you, the only way to get back into good standing is to attend the August Safety clinic and the September meeting.
- Patti read from the constitution - page 6 - Nominating Committee
You must be and stay in good standing to sit on a committee. Cheryl from Connetquot and Sue from Levittown Red Devils volunteered to sit on the nomination committee. We still need a third member, if you are interested please email the scyca email.
Presidents report -
Lucille discussed adding an ethics committee- possibly the contsitution committee or the vice president and the parlimentarian could make up the committee. Will further discuss at the September meeting.
Treasurers report - Grace
$3,928.20 in TD Bank and $1359.00 in Bethpage Federal as of 7/30/2016. We are in the process of switching banks.
Fundraising/Scholarship Committee Report - Kerri/Phyllis/Grace
Further discussed possibility of leagues funding their own scholarship for SCYCA. Proposals will be emailed in a separate email and voted on.
Need to come up with scholarship criteria... individual that cheered in the program, went on to coach, maintains a certain GPA, etc...
Safety Committee Report - Phyllis/AnneMarie/Cheryl/Katie
There is still some clarifications that need to be made with the rules.
Discussed quick toss for 9 and up or 12 and up.
Discussed basket grip is OK to use in certain stunts but a basket toss is illegal.
The Rubrics and Score Sheets will be emailed to the SCYCA membership as soon as they are finalized.
If submitting a video for review please allow AT LEAST 36 hours for the committee to review your video.
Constitution Committee -
The Constitution is in it's final stages.
The section about regional competitions stll needs to be reworded.
The Operational Guidelines are also almost finished.
Nominating Committee - Cheryl from Connetquot and Sue from Levittown Red Devils volunteered to sit on the nomination committee. We still need a third member, if you are interested please email the scyca email.
The entire board is up for re-election in 2017
- Discussed the rule about "Special Situations" on your leagues rosters. The rule will change from 1 year to no more than 2 years of an age gap. For example, if you have a child with a special situation and said child belongs on the 9 yr old team by birth date, they could cheer down to the 7 yr old if necessary. Please remember you can only have 3 "Special Situations" per league and they MUST be starred on your roster that gets handed in at the September SCYCA meeting.
- ALL FINALIZED OFFICIAL SCYCA ROSTERS ARE DUE BY THE SEPTEMBER SCYCA MEETING, 9/20/16. IF YOU WILL BE UNABLE TO ATTEND THE MEETING YOU MUST EMAIL YOUR OFFICIAL ROSTERS TO THE SCYCA EMAIL BEFORE THE MEETING ON 9/20. Rosters must have the league name and age division at the top and must contain team members first and last name, town they reside in and their birth date. All rosters must be in birth date order from youngest member to oldest member.
- Discussed boys on SCYCA teams. We do have a few leagues this season that have males on the league. We will be discussing this further for future seasons.
- Discussed NSCA and SCYCA duel membership and how it effects SCYCA.
- Please remember if you are a duel SCYCA/NSCA member and you are hosting a competition, it was voted on that you must put if you are following SCYCA or NSCA rules on your Competition Invitation in September.
New Business:
- Please remember... League Banner size should not be any larger than 3 feet by 5 feet and a rule was passed in April stating each SCYCA league will only have 1 banner representing their entire league.
- Possible SCYCA Competition Hosts for 2016: Your league must be in good standing to host a SCYCA competition.
Please remember some of these dates have been confirmed, others are still awaiting confirmation from their school district.
East Islip - 10/23/16
Bay Shore - 10/30/16
Brentwood - 11/6/16
Lindenhurst - 11/6/16
Lynvet - 11/12/16
Deer Park - 11/13/16
Sachem - 11/20/16
Non SCYCA Competitions:
Hauppauge - 10/9/16 (follows SCYCA rules)
Hofstra - 11/4/16
- Future SCYCA Meetings and Safety Clinics:
Please remember as a SCYCA member you MUST attend a safety clinic. Attendance will be taken at all safety clinics.
Wednesday, August 17th - Premier Safety Clinic (confirmed)
Monday, August 22nd - LYSA will be having a private safety clinic at Gravity Cheer. Patti has offered to allow SCYCA members that couldn't make one of the SCYCA clinics to attend. Please email SCYCA if you need to attend the LYSA clinic.
Tuesday, September 20th - General membership meeting at 7pm Bay Shore, place TBA
Tuesday, September 20th - Competition Host meeting immediately following the general membership meeting.
Your league must be and stay in good standing to host a meeting.
- Meeting Adjourned by Lucille at 8:29pm... Second by Cheryl
June 13th, 2016
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Kim Libby Sachem - Phyllis Hill, Kerri Smithers, Diane Colona, Bay Shore - Grace Voges, Kelly Campo, Brentwood - Jeannie Reyes, Ursala Rivera, East Islip - Angela Trager, Lisa Holmes, Connetquot - Cheryl Towle, Jenny Dixon, Karin Tringali, Bellport - Katelyn Ford Morris, Levittown Red Devils - Sue Moran, Franklin Square - Pamela Cini, Debbie Skijus, Smithtown - Millie Rivera, Deer Park - Tami Hernandez, LYSA - Patti Steiner, Heather Cipully, Sharks - Adrienne Russo, Jessica Ward, Northport - Dorian Caccamo, Lori Lerner, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:02pm
- Paid SCYCA members as of 6/13/16 - Bellport, Levittown Red Devils, Levittown Pride, Smithtown, Brentwood, Connetquot, Bay Shore, Lynvet, Franklin Square, Sachem, Sharks, Northport, LYSA, East Islip, Deer Park
From this point on SCYCA membership dues are considered late and will be $150. We will not be excepting any members after August 1st, 2016.
- Colleen Read May's Minutes. Minutes accepted by Cheryl, second by Patti
- Patti read from the constitution - page 6 - Executive Board Members
- Went over Good/Bad standing, league and individual, as of 6/13/16.
- Committee Reports: You must be and stay in good standing to sit on a committee. We will need volunteers for the nominating committee.
Presidents report -
Lucille discussed a little bit about what is going on with the music industry and cheer music. As more information becomes available we will pass it along.
Lucille went over the Safety Shore Sheet and the difference between a major infraction (5pts) when a stunt is legal but performed illegally and an Illegal stunt (10pts first offense, 25pts second offense, possible disqualification third offense) when an illegal stunt is performed. Example - If an 11 yr old team has a bracer in a pyramid drop her chest below her waist, that is a legal stunt performed illegally and would receive 5pts off. If an 11 yr old team does an inversion, that is illegal and will receive 10pts off.
Treasurers report - Grace
$3,928.00 in TD Bank and $940.12 in Bethpage Federal as of 5/30/2016. We are in the process of switching banks.
Fundraising/Scholarship Committee Report - Kerri/Phyllis/Grace
Discussed possibility of leagues funding their own scholarship for SCYCA. The committee will meet and come up with proposals.
Need to come up with scholarship criteria... individual that cheered in the program, went on to coach, maintains a certain GPA, etc...
Safety Committee Report - Phyllis/AnneMarie/Cheryl/Katie
Safety Committee met on 4/25/16 and went over Score sheets and Rubrics. The Safety Committee will be meeting on 6/23/2016 at Premier, to go over safety rules and changes. The Rubrics and Score Sheets will be updated and emailed to the SCYCA membership. We are still working on getting both NSCA and SCYCA on the same page.
Constitution Committee -
The Constitution Committee is revising the constitution to make it easier to read and understand.
Kerri went over the revised constitution - It will now be in two documents - The SCYCA Constitution and the SCYCA Operational Guidelines. Copies of both documents are attached to this email. Blue writing means it is being added to the revised constitution. Red means it is being removed from the constitution.
The section about regional competitions needs to be reworded.
After you read through the document, if you have any suggestions, changes, etc... please email them to the SCYCA email address and I will forward them to Kerri.
Nominating Committee - We need members for this committee.
The entire board is up for re-election in 2017
- Discussed NSCA and SCYCA duel membership and how it effects SCYCA.
Voted on when a duel member competition host needs to let those attending their competition know if they will be following SCYCA or NSCA rules
Proposal A: Must put if you are following SCYCA or NSCA rules on your Competition Invitation in September
Proposal B: Can change if you are following SCYCA or NSCA rules up to 2 weeks before your competition date.
Voting results - 22 in favor of Proposal A
1 in favor of Proposal B
Going forward ALL duel SCYCA/NSCA members must put on their competition invitation in September which rules they will be following.
New Business:
- Discussed having your teams choreographed - Each team in your league can have up to 4 choreography classes to learn the choreography. After that your coaches should take over cleaning up the choreography. If your team does a routine clean-up before competition that is not considered choreography and rules for clean-ups will remain the same.
- Discussed children with special needs pertaining to the uniform and cheer accessories. The children are not really being judged on their clothing and accessories, so as long as what they are wearing is appropriate and safe it should be fine. To play it safe you may want to email the SCYCA board if you have a child that you need to make special concessions for.
- When doing your rosters for SCYCA, if you have a child with special needs please just put a star next to their name. These rosters are not seen by anyone except the SCYCA board and it is important when determining if a child is in the correct age division to have them noted.
- Question was raised about allowing teams to wear boy shorts instead of a skirt. Most thought it was more of an all star look than a youth rec look.
- Please remember... League Banner size should not be any larger than 3 feet by 5 feet and a rule was passed in April stating each SCYCA league will only have 1 banner representing their entire league.
- Possible SCYCA Competition Hosts for 2016: Your league must be in god standing to host a SCYCA competition.
Please remember some of these dates have been confirmed, others are still awaiting confirmation from their school district.
East Islip - 10/23/16
Bay Shore - 10/30/16
Brentwood - 11/6/16
Lynvet - 11/12/16
Deer Park - 11/13/16
Sachem - 11/20/16
Non SCYCA Competitions:
Hauppauge - 10/9/16 (follows SCYCA rules)
We also have Lindenhurst and Levittown Pride on the list of possible hosts but have not yet received dates from them.
- If all SCYCA competition hosts could email your list of judges to the SCYCA email as soon as you narrow it down. Please try and do this before the August SCYCA meeting. This way Lucille can take a look at them and we can try and not have the same judges at all the competitions.
- SCYCA competition hosts - We need a league to host the competition host meeting in the beginning of September. Please email SCYCA if you would like to host. Being how busy the beginning of September is fr everyone, if we could have the meeting somewhere that is centrally located that would be the best.
- Future SCYCA Meetings and Safety Clinics:
Please remember as a SCYCA member you MUST attend a safety clinic. Attendance will be taken at all safety clinics.
Tuesday, July 26th - Gravity Safety Clinic (confirmed)
Monday, August 1st - East Islip
Wednesday, August 17th - Premier Safety Clinic (confirmed)
Tuesday, September 20th - Bay Shore
Your league must be and stay in good standing to host a meeting.
- Meeting Adjourned by Lucille at 8:50pm... Second by Colleen
May 16th, 2016
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Brentwood - Juliette Hackett, Jeannie Reyes, East Islip - Angela Trager, Levittown Pride - AnneMarie Guerra, Barbara Cullen, Connetquot - Cheryl Towle, Jenny Dixon, Karin Tringali, Bellport - Jacque Vandekieff, Katelyn Ford Morris, Levittown Red Devils - Lisa Buckley, Lori Pereira, Sue Moran, Franklin Square - Pamela Cini, Camille Montante, Smithtown - Dawn Sullivan, Christine Nuzzi, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:09pm
- Grace discussed Insurance presentation. The company that was going to do the presentation can't beat the price we already pay for insurance. Most SCYCA leagues use Sadler Sports Insurance.
- Paid SCYCA members as of 5/16/16 - Bellport, Levittown Red Devils, Levittown Pride, Smithtown, Brentwood, Connetquot, Bay Shore, Lynvet, Franklin Square
- Colleen Read April's Minutes. Minutes accepted by Cheryl, second by Sue
- Clarified amounts and dates for regular and late dues. Regular dues, $100 must be paid by or before the June SCYCA meeting date. Late dues, $150 are any dues paid after the June SCYCA meeting date. SCYCA will not accept any members after the August meeting date.
- Went over Good/Bad standing, league and individual, as of 5/16/16.
- Committee Reports: Each Committee needs to have a Chair Member and an Assistant Chair Member. You must be and stay in good standing to sit on a committee. We still need members for the Constitution Committee and the Scholarship/Fundraising Committee.
Presidents report -
Lucille discussed officials. NSCA suggests a mandatory meeting for all judges planning on judging a youth event, SCYCA or NSCA, to go over rules and procedures.
Treasurers report - Grace
$3,932.20 in TD Bank and $105 in Bethpage Federal as of 4/30/2016. We are in the process of switching banks.
Fundraising/Scholarship Committee Report - Kerri/Phyllis/Grace
We need more members on the Fundraising/Scholarship Committee. If you are interested please email SCYCA.
We need some fundraising ideas.
Need to come up with scholarship criteria... individual that cheered in the program, went on to coach, maintains a certain GPA, etc...
NSCA does there final competition as a scholarship fundraiser. They charge $10 per team member and they give a $500 per league scholarship each year.
Safety Committee Report - Phyllis/AnneMarie/Cheryl/Katie
Safety Committee met on 4/25/16 and went over Score sheets and Rubrics. The Safety Committee will be meeting again, they are still trying to get everyone on the same page concerning the rubrics. They will report back to SCYCA at the June meeting.
SCYCA score sheets - Tumbling will be updated and emailed to the membership. Score sheets will be voted on in June.
Constitution Committee - We will be creating a Constitution Committee, if interested please email SCYCA as soon as possible.
The job of the Constitution Committee will be to meet and go over the constitution to make it evolve with the sport of youth recreational cheerleading.
- Discussed and voted on proposals for having NY state certified judges on each SCYCA competitions judging panel and adding a safety judge into the practice room.
NY State Certified Judge:
0 NY State Certified Judges on the panel - 0 votes
1 NY State Certified Judges on the panel - 12 votes
2 NY State Certified Judges on the panel - 4 votes
Starting with the 2016 season all SCYCA competition hosts must pick 1 state certified judge to sit on their judging panel.
2nd Safety Judge in the practice room:
Yes - 6 votes
No - 11 votes
For the 2016 season SCYCA competition hosts will not be required to have a 2nd saetey judge to be in the practice room.
- Discussed practice room conditions at SCYCA competitions.
New Business:
- League Banner size should not be any larger than 3 feet by 5 feet. Please remember a rule was passed in April stating each SCYCA league will only have 1 banner representing their entire league.
- Discussed having SCYCA board members on a SCYCA competition judging panel.
- Possible SCYCA Competition Hosts for 2016: Your league must be in god standing to host a SCYCA competition.
Lynvet, Bay Shore (confirmed competition date 10/30/16), East Islip, Lindenhurst, Sachem, Levittown Pride, Deer Park
- Future SCYCA Meetings and Safety Clinics:
Monday, June 13th - LYSA
Tuesday, July 26th - Gravity Safety Clinic (confirmed)
Monday, August 1st - East Islip
Wednesday, August 17th - Premier Safety Clinic (confirmed)
Tuesday, September 20th - Bay Shore
Your league must be and stay in good standing to host a meeting.
- NY Mets Cheer Day, September 24th, 2016. Grace will be sending SCYCA the flier to be passed on to our membership.
- Meeting Adjourned by Lucille at 8:19pm... Second by Colleen
April 18th, 2016
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, LYSA - Patti Steiner, Heather Cipully, Brentwood - Ursula Rivera, Jeannie Reyes, East Islip - Lisa Holmes, Angela Trager, Levittown Pride - AnneMarie Guerra, Barbara Cullen, Connetquot - Cheryl Towle, Jenny Dixon, Karin Tringali, Sharks - Kelly Russell, Adrienne Russo, Bellport - Jacque Vandekieff, Levittown Red Devils - Lisa Buckley, Lori Pereira, Sue Moran, Franklin Square - Debbie Skijus, Camille Montante, Northport - Lori Lerner, Dorian Caccamo, Smithtown - Millie Rivera, Dawn Sullivan, Christine Nuzzi, Deer Park - Tami Hernandez, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:11pm
- Insurance presentation had to cancel, trying to reschedule for May.
- Colleen Read March's Minutes. Minutes accepted by Patti, second by Kerri
- Phyllis read from the SCYCA Constitution - Page 8, H and also Page 7, D
- Went over Good/Bad standing, league and individual, as of 4/18/16.
- Committee Reports: Each Committee needs to have a Chair Member and an Assistant Chair Member. You must be and stay in good standing to sit on a committee. We still need members for the Constitution Committee and the Scholarship/Fundraising Committee.
Presidents report -
There was no presidents report.
Treasurers report - Grace
$4,032.66 as of 3/31/2016
Fundraising/Scholarship Committee Report - Kerri/Phyllis/Grace
We need more members on the Fundraising/Scholarship Committee. If you are interested please email SCYCA.
Safety Committee Report - Phyllis/AnneMarie/Cheryl/Katie
Safety Committee met on 4/25/16 and went over Score sheets and Rubrics. Will report back to SCYCA at May's meeting.
Constitution Committee - We will be creating a Constitution Committee, if interested please email SCYCA as soon as possible.
The job of the Constitution Committee will be to meet and go over the constitution to make it evolve with the sport of youth recreational cheerleading.
- Discussed having 2 NY state certified judges on each SCYCA competitions judging panel and adding a safety judge into the practice room. Will discuss further at May's Meeting.
- Clarified about cheering at games. All SCYCA member teams must cheer at 4 to 5 games in season. It can be for any sport at any level.
- Results of voting that took place at April's Meeting:
Membership Fee - The rule will be as follows:
SCYCA Membership dues will now be $100 per year/per league due by the May membership meeting. Membership runs from June to June. Late membership, any league joining SCYCA at or after the June SCYCA meeting date, dues will be $150. SCYCA will not accept any membership after August 1st.
League Banners - Proposal B won with 22 votes. The rule will be as follows:
Proposal B - 1 banner per league. You can represent ALL your teams on one banner. A coordinator or league representative will hang the banner when they arrive for competition.
Extra (4th) Coordinator for COMPETITIONS ONLY - Proposal B won with 22 votes. The rule will be as follows:
Proposal B - Add a 4th Coordinator badge for COMPETITION ONLY for leagues that have MORE THAN 4 teams (5+ teams). This badge would be for attending SCYCA competitions only. It would not affect the 3 members/coordinators on the SCYCA membership form in regards to attending meetings, voting, etc...
New Business:
- Clarified how many cheerleaders are allowed per mat at competition. 4 cheerleaders per mat. 7 strips = 28 cheerleaders, 8 strips = 32 cheerleaders, 9 strips = 36 cheerleaders. If you have a team that requires more than the standard 7 strips please check with the competition host to be sure they have the amount of mats you need to compete.
- Discussed the quality and size of the mats in the practice rooms at competition. Also discussed ceiling clearance as it pertains to practicing stunts.
- Possible SCYCA Competition Hosts for 2016: Your league must be in god standing to host a SCYCA competition.
Lynvet, Bay Shore, East Islip, Lindenhurst, Sachem, Levittown Pride, Deer Park
- Future SCYCA Meetings and Safety Clinics:
Monday, May 16th - Levittown Pride at Jonas E Salk Middle School, 3359 Jerusalem Rd, Levittown, NY 11756
Monday, June 13th - LYSA
Tuesday, July 26th - Gravity Safety Clinic (confirmed)
Monday, August 1st - East Islip
Wednesday, August 17th - Premier Safety Clinic (confirmed)
Tuesday, September 20th - Bay Shore
Your league must be in good standing to host a meeting.
- NY Mets Cheer Day, September 24th, 2016. Grace will be sending the SCYCA email list to the person in charge of NY Mets cheer day. You will receive information directly from them.
- Meeting Adjourned by Patti at 8:05pm... Second by Phyllis
March 14th, 2016
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, Kelly Campo, LYSA - Patti Steiner, Heather Cipully, Brentwood - Ursula Rivera, East Islip - Lisa Holmes, Angela Trager, Levittown Pride - AnneMarie Guerra, Barbara Cullen, Connetquot - Cheryl Towle, Jenny Dixon, Sharks - Stephanie Susskraut, Kelly Russell, Bellport - Katie Ford-Morris, Jacque Vandekieff, Levittown Red Devils - JoAnn Koelling, Lisa Buckley, Lindenhurst - Robyn Dipietrantonio, Kathy Tavormine, Franklin Square - Debbie Skijus, Camille Montante, Port Jefferson - Pauline Spiller, Jen Tocci, Northport - Lori Lerner, Smithtown - Millie Rivera, Dawn Sullivan, Founding Member/President - Lucille Mankowich
- Meeting called to order at 7:20pm
- Board Introductions
- Phyllis Read September's Minutes. Minutes accepted by AnneMarie, second by Colleen
- Patti read from the SCYCA Constitution - Page 2, League Membership
- Discussed protocol if you have a question regarding your league or another member league in regards to the constitution.
- Went over Good/Bad standing, league and individual, as of 3/14/16.
- Committee Reports: Each Committee needs to have a Chair Member and an Assistant Chair Member. You must be and stay in good standing to sit on a committee.
Presidents report - Lucille
Discussed High School Cheerleading... State Championship, National Championship and how the high school teams attribute their success to successful youth programs
Treasurers report - Grace
$4,032.66 as of 2/29/2016
Fundraising/Scholarship Committee Report - Kerri/Phyllis/Grace
Scholarship/fundraising profit in 2015 - $2088.00
This past year was a building year for the Scholarship.
We need to come up with more fundraising ideas for 2016.
We need to come up with criteria for scholarship eligibility.
We need more members on the Fundraising/Scholarship Committee. If you are interested please email SCYCA.
Safety Committee Report - Phyllis/Diane/AnneMarie
Phyllis sent over proposed SCYCA score sheets and Rubrics to Denise (NSCA President) for further discussion.
We need more members on the Safety Committee. An email was sent out on 3/17, with a deadline of 3/30. If you are interested and haven't already done so, please email SCYCA.
Constitution Committee - We will be creating a Constitution Committee, if interested please email SCYCA.
The job of the Constitution Committee will be to meet and go over the constitution to make it evolve with the sport of youth recreational cheerleading.
- Introductions of those in attendance at the meeting
- Went over proposed 2016 SCYCA score sheets and rubrics.
Proposed score sheets are skill based and much more detailed
Rubrics are at the judges discretion. They can awards points as they feel fit depending on their feeling on the skill and how many groups/individuals perform the skill simultaneously.
Discussed possible 2nd safety judge in the warm up area
Please come back with suggestions/changes regarding these matters
All of this is in the first stages, will most likely be further discussed in April and voted on in May.
- Lucille suggests that 2 members of a SCYCA competition judging panel by NY State Certified. We will vote on this at a later date.
- League Banners - We will be voting on having/not having/ how many and what size the league banners that hang on the spectator side should be. Proposals will be discussed in April and voted on in May.
Proposal A - Stays the way it is. Each team from your league can have their own banner and 1 league representative can hang the banner before the start of said teams session.
Proposal B - 1 banner per league. You can represent ALL your teams on one banner. A coordinator or league representative will hang the banner when they arrive for competition.
Proposal C - No banners
- Discussed adding an extra (4th) Coordinator for COMPETITIONS ONLY. Proposals will be discussed in April and voted on in May.
Proposal A - Stays the way it is. 3 Coordinator badges per league
Proposal B - Add a 4th Coordinator badge for COMPETITION ONLY for leagues that have MORE THAN 4 teams. This badge would be for attending SCYCA competitions only. It would not affect the 3 members/coordinators on the SCYCA membership form in regards to attending meetings, voting, etc...
- Patti read from the constitution, page 8, Games/Attendance
All SCYCA members teams must cheer for 4 to 5 in season games. These games can be any sport.
- Phyllis read from the constitution, page 9, letter J, Regional Competitions. Discuss further in April and come up with proposals to clarify this rule.
- Discussed raising the SCYCA membership to $100 and late membership to $150. Membership runs from June to June. The late membership will be charged to any league that doesn't pay membership dues on or before the June meeting date. SCYCA will no longer except membership after August 1st of the given year. This must be voted on at the April meeting. If you planned on paying your dues at the April meeting, please be prepared to pay $100 should this proposal pass.
New Business:
- Possible SCYCA Competition Hosts for 2016: Your league must be in good standing to host a SCYCA competition.
Lynvet, Bay Shore, East Islip, Lindenhurst, Sachem, Levittown Pride
- Future SCYCA Meetings and Safety Clinics:
Monday, April 18th - Connetquot
Monday, May 16th - TBA
Monday, June 13th - LYSA
Tuesday, July 26th - Gravity Safety Clinic (confirmed)
Monday, August 1st - TBA
Wednesday, August 17th or August 24th - Premier Safety Clinic (not confirmed)
Tuesday, September 20th - Bay Shore
If your league would like to host one of the available SCYCA meeting dates, please email SCYCA. Your league must be in good standing to host a meeting.
- Grace will be inviting an insurance provider to come to our April meeting at Connetquot to discuss youth cheer insurance.
- NY Mets Cheer Day, September 24th, 2016. Grace will be emailing SCYCA the information and then we will pass it along to our members.
- Meeting Adjourned by Patti at 8:50pm... Second by Colleen
2015 SCYCA Minutes
September 22nd, 2015
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, Kelly Campo, Trisha Miranda, LYSA - Patti Steiner, Brentwood - Ursula Rivera, Jeannie Reyes, Juliette Hackett, East Islip - Lisa Holmes, Levittown Pride - Danielle Chirillo, Barbara Cullen, Connetquot - Cheryl Towle, Sharks - Adrienne Russo, Kelly Russell, Bellport - Katie Ford, Jacque Vandekieff, Levittown Red Devils - JoAnn Koelling, Sue Moran, Lindenhurst - Robyn Dipietrantonio, Founding Member - Lucille Mankowich
- Meeting called to order at 7:13pm
- Drone Presentation by Michelle
- Kerri Read August's Minutes. Minutes accepted by Colleen, second by Barbara
- Lucille read from the SCYCA Constitution - Page 2, League Membership
- Committee Reports:
Presidents report -
Competition host meeting went well - will do again next season
Ad Hoc SCYCA meetings at SCYCA competitions - should have one before each session.
Please go over the SCYCA rules and regulations on the web site. They can be found at, www.leaguelineup.com/scyca
Treasurers report -
$2328.83 as of 9/22/2015
Treasury will now be turned over to Grace Voges.
Fundraising/Scholarship Committee -
SCYCA is 2/3 of the way to breaking even on the merchandise.
Spent to date on Merchandise - $2200.65, Sales - $1460.00, we are negative $1740.65
SCYCA Merchandise will be sold at the 1st (East Islip) and last (Sachem) SCYCA competitions
- Went over members/leagues in Good and Bad standing
- Voted on Proposals for Spectator Entry Fees:
Proposal A - 1 session - $6 Adult, $3 Child, children 3 & under free
2 sessions - $10 Adult, $5 Child, children 3 & under free
3 sessions - $15 Adult, $8 Child, children 3 & under free
Proposal B - 1 session - $6 Adult, $3 Child, children 3 & under free
2 sessions - $10 Adult, $5 Child, children 3 & under free
3 sessions - $12 Adult, $8 Child, children 3 & under free
Proposal C - $8 Adult, $5 Child, children 6 & under free, One price across the board per session
1st VOTE - Proposal A - 6, Proposal B - 8, Proposal C - 4
Deciding VOTE - Proposal A - 6, Proposal B -12
PROPOSAL B WINS THE VOTE AND WILL BE PUT IN PLACE FOR THE 2015 SEASON
-Voted on Medals Age/Session:
Proposal A - All SCYCA competitions will give medals to ALL teams 8 and under
Proposal B - All SCYCA competitions will give medals to ONLY the FIRST session on their competition, regardless of the ages in that session.
VOTE - Proposal A - 0, Proposal B - 18
PROPOSAL B WINS THE VOTE AND WILL BE PUT IN PLACE FOR THE 2015 SEASON
- Collected official rosters and handed out Id Badges. There are some leagues that didn't hand their Rosters in at the meeting. YOU MUST EMAIL THEM TO ME.
- Signed the rules/regulation/constitution contract. ALL LEAGUES DID NOT SIGN THIS CONTRACT AT THE MEETING. You MUST see Colleen and sign it at East Islip's Competition, or the first SCYCA competition you will be attending.
- Please remember you must have a copy of each cheerleader on your leagues birth certificate with you at all SCYCA competitions.
New Business:
- We had a few inquiries about joining SCYCA - These all came toward the middle of September. At that point it is too late for a league to join. In order to be a viable member of SCYCA you must attend meetings and be well informed, be a not for profit and be associated with YOUTH sports in your community.
- Going forward leagues will have to prove their not for profit status.
- SCYCA competition hosts/dates for 2015:
East Islip - 10/18/15
Bay Shore - 10/25/15
Lindenhurst - 11/1/15
Brentwood - 11/8/15
Lynvet - 11/14/15
Deer Park - 11/15/15
Sachem - 11/22/15
Non SCYCA hosts:
Hauppauge Varsity - 10/11/15
West Babylon - 11/1/15
Babylon Varsity- 11/7/15
- SCYCA will be doing a December gathering again this season. More information to follow.
- Meeting Adjourned by Lucille Mankowich at 8:13pm... Second by Colleen
August 3rd, 2015
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Diane Colonna, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, LYSA - Patti Steiner, Heather Cipully, Brentwood - Ursula Rivera, Jeannie Reyes, Juliette Hackett, East Islip - Angela Trager, Felicia Lenox, Lisa Holmes, Deer Park - Tami Hernandez, Levittown Pride - Danielle Chirillo, Barbara Cullen, Connetquot - Cheryl Towle, Sharks - Adrienne Russo, Kelly Russell, Bellport - Katie Ford, Monica Reyes, Michelle Pagliuca, Founding Member - Lucille Mankowich, Past Board Member - Jessica Perrone
- Meeting called to order at 7:13pm
- Colleen Read June's Minutes. Minutes accepted by Grace, second by Kerri
- Patti read from the SCYCA Constitution - Page 7 & 8, E through G
- 2015 SCYCA members as of 8/3/2015 are: Levittown RD, LYSA, Sachem, Bay Shore, Deer Park, Lynvet, Connetquot, Lindenhurst, Port Jeff Youth, Sharks Elite, Levittown Pride, Northport, Brentwood, East Islip and Bellport
- Membership dues are now $100
- Went over members/leagues in Good and Bad standing
- All leagues filled out what age divisions they would be cheering in this season. If you haven't done this yet please do so ASAP. I can't make badges until I know your divisions.
- Committee Reports:
Presidents report -
Lucille will get the NSCA competition schedule as soon as it is available
Competition host meeting... All hosts are able to attend. Thanks to Deer Park for hosting.
Treasurers report -
$1288.48 as of 8/3/2015
Discussed bounced check procedure... Make good on check/pay all fees. League will be in bad standing until all fees are paid in full.
Fundraising/Scholarship Committee -
SCYCA spent $1000 on tee shirts, $190 on Diane's bows and $310 on Christine's bows and made $800 selling the merchandise at the Gravity safety clinic.
Please send out the information to your league about the sale of SCYCA tees and bows. All SCYCA coordinators will be receiving a separate email, with in the next week, with the merchandise flyer and two order forms and instructions on how they will work.
Safety Report -
Gravity Clinic went well, good turn out.
Discussed braces - All SCYCA members agree to allow braces, NO CASTS. All braces should be accompanied by a doctors note stating the child is cleared to cheer with the brace. If you have a question about a brace, or any other medical devises please email SCYCA.
Lucille read page 12 article 16 from the NFHS Spirit book regarding special needs
New Business:
- ALL SCYCA ROSTERS WILL BE DUE AT THE SEPTEMBER MEETING. Each roster must have your league name and age division at the top. It must also include: Cheerleaders first and last name, Date of birth, town they reside in. ALL ROSTERS MUST BE IN BIRTH DATE ORDER, preferably youngest to oldest. If you have any questions about the rosters, please email SCYCA and ask.
- Please remember you must have a copy of each cheerleader on your leagues birth certificate with you at all SCYCA competitions.
- At the September meeting all SCYCA members will sign the contract in regards to the constitution, rules and regulations. Please go on the web site and review the rules & regulations and the constitution.
- Possible SCYCA competition hosts/dates for 2015:
East Islip - 10/18/15
Bay Shore - 10/25/15
Lindenhurst - 11/1/15
Brentwood - 11/8/15
Lynvet - 11/14/15
Deer Park - 11/15/15
Sachem - 11/22/15
Non SCYCA hosts:
Hauppauge Varsity - 10/11/15
Babylon Varsity- 11/7/15
- Lucille will ask each Competition host league to supply her with a list of 6 judges you would like to use. She provided us with an updated list of potential judges. Your 6 judges were due to Lucille by Friday, 8/21.
- 2015 SCYCA meetings/safety clinics:
Competition Host Meeting - Monday, September 14th, 2015 at 7pm. Deer Park is hosting at Panera Bread in West Babylon.
SCYCA General Meeting - Tuesday, September 22nd, 2015 - Bay Shore hosting at 7pm, place TBA
- Meeting Adjourned by Lucille Mankowich at 8:13pm... Second by Colleen
June 15th, 2015
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Diane Colonna, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, LYSA - Patti Steiner, Heather Cipully, Brentwood - Ursula Rivera, Jeannie Reyes, Juliette Hackett, East Islip - Angela Trager, Deer Park - Tami Hernandez, Levittown Pride - Danielle Chirillo, Barbara Cullen, Port Jeff - Pauline Spiller, Connetquot - Cheryl Towle, Northport - Dorian Caccamo, Sharks - Adrienne Russo, Kelly Russell, Lindenhurst - Robin DiPietrantonio, Founding Member - Lucille Mankowich
- Meeting called to order at 7:10pm
- Colleen Read April's Minutes. Minutes accepted by Patti Steiner, second by Kerri Smithers
- Patti read from the SCYCA Constitution - Page 3, Ethical Standards
- 2015 SCYCA members as of 6/15/2015 are: Levittown RD, LYSA, Sachem, Bay Shore, Deer Park, Lynvet, Connetquot, Lindenhurst, Port Jeff Youth, Sharks Elite, Levittown Pride, Northport, Brentwood and East Islip
- Membership dues are now $100
- Went over members/leagues in Good and Bad standing
- Discussed and went over the contract that will be signed by all SCYCA members in regards to the constitution, rules and regulations.
- Presidents report -
Discussed some changes that need t be made to the constitution. Update, fix spelling errors, LICCA no longer exists.
Competiton Hosts - Have a meeting time and place during your competition
Congratulations to Phyllis our new Vice President and Grace our new Treasurer
Lucille ordered the plaques for Premier, Gravity and Denise Sheriffs
- Treasurers report -
$2650.73 as of 6/15/2015
- Fundraising/Scholarship Committee -
Going to use all bows - 10 of each
We need to figure out how to sell them... order forms?? At competition SCYCA will man the table with our merchandise.
- Safety Report -
Discussed all the proposed rule changes for 2015.
We will take disqualification off the score sheet... SCYCA voted for a 25 point deduction instead
Updated rules will be emailed and put on the website as soon as they are available.
New Business:
- Discussed transparency and full disclosure
- Must be non-profit with ALL volunteers to be a member of SCYCA
- Can't cheer at Nationals. You are allowed to take part in one regional competition.
- Possible competition hosts/dates for 2015:
East Islip - 10/18/15
Bay Shore - 10/25/15
Lindenhurst - 11/1/15
Brentwood - 11/8/15
Lynvet - 11/14/15
Deer Park - 11/15/15
Sachem - 11/22/15
- Lucille will ask each Competition host league to supply her with a list of 6 judges you would like to use. She will provide us with an updated list of potential judges.
- 2015 SCYCA meetings/safety clinics:
Safety Clinic, Gravity - Tuesday, July 21st, 2015 from 7 to 9pm
Monday, August 3rd, 2015 - Brentwood hosting at 7pm, place TBA
Safety Clinic, Premier - Wednesday, August 12th, 2015 from 7 to 9pm
Competition Host Meeting - Monday, September 14th, 2015 at 7pm Deer Park is hosting, place TBA
Tuesday, September 22nd, 2015 - Bay Shore hosting at 7pm, place TBA
- Grace - NY Mets cheer day, 10/4/15 at Citifield. For more information please contact Grace, grace.voges@exelisinc.com
- Meeting Adjourned by Lucille Mankowich at 8:15pm... Second by Patti Steiner
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Diane Colonna, Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, LYSA - Patti Steiner, Heather Cipully, Brentwood - Tanisha Pessea, Jeannie Reyes, Juliette Hackett, East Islip - Felicia Lenox, Deer Park - Tami Hernandez, Levittown R.D. - AnneMarie Guerra, Port Jeff - Pauline Spiller, Connetquot - Cheryl Towle, Northport, Vice President - Jesica Perrone, Founding Member - Lucille Mankowich
- Meeting called to order at 7:10pm
- Videographer presentation: Ben Turchin, President of Varsity Media
Fundraising/Scholarship Committee will be handling the details of this.
- Colleen Read April's Minutes
- Patti read from the SCYCA Constitution - Page 7, Operational Guidelines, By laws A through E
- 2015 SCYCA members as of 5/19/2015 are: Levittown RD, LYSA, Sachem, Bay Shore, Deer Park, Lynvet and Connetquot
- Voted on constitution Amendments regarding good/bad standing and quorum. After the vote:
Good/Bad standing will read as follows :
However, for voting purposes, each league will be allowed 2 votes. If only one representative attends their vote counts twice. If there is no representation, you do not get a vote. A league is in good standing and enjoys benefits of membership when dues are paid on time. A town forfeits its good standing and therefore loses voting privileges when its noted representative fails to attend two membership meetings/and or safety clinics in a row. Good standing is reinstated after the league representatives attend two consecutive meetings/and or safety clinics and ends when the voting privileges are reinstated at the SECOND consecutive meeting. A LEAGUE must also remain in good standing to be considered to host a SCYCA endorsed competition. A good standing LEAGUE is any member League that has at least ONE of said leagues representatives in good standing. The majority of the Executive Board reserves the right to revoke league membership.
Quorum will read as follows:
The presiding officer shall open the meeting after determining that a quorum is present. A Quorum shall be considered by 8-12 LEAGUES/BOARD MEMBERS/FOUNDING MEMBERS that are in good standing. A good standing league is any member league that has at least one of said leagues representatives in good standing.
- Discussed and went over the contract that will be signed by all SCYCA members in regards to the constitution, rules and regulations. Will be signed when dues are paid.
- Treasurers report -
$2351.78 as of 5/19/2015
- Fundraising/Scholarship Committee -
Presented tee shirts and bows. They will be sold at both safety clinics.
- Safety Report -
Discussed all the proposed rule changes for 2015.
Updated rules will be emailed and put on the website as soon as they are available.
- Elections for Vice President, Secretary and Treasurer took place. Starting on June 1st, 2015 those board offices will be held by:
Vice President - Phyllis Hill
Secretary - Colleen Mastroddi
Treasurer - Grace Voges
Congratulations to all.
- SCYCA will have a competition host meeting possibly on Monday, September 14th.
New Business:
Possible competition hosts for 2015:
Sharks, Lynvet, Bay Shore, Lindenhurst, East Islip, Brentwood, Comsewogue
- You should know by the June meeting if you are going to be hosting a SCYCA competition and what date(s) you are interested in hosting on.
- Membership forms and $50 dues to become a 2015 SCYCA member are due no later than the June meeting. After the June meeting Dues go from $50 to $100. If you would like you may pay the fee for the 2015 SCYCA most dedicated cheerleader plaque with the dues, for those leagues participating. A 2015 membership form is attached to this email.
- 2015 membership form can be found on the web site and Colleen will have forms at the May meeting.
- 2015 SCYCA meetings:
Monday, June 15th, 2015 - Lynvet hosting at the Mastics, Moriches, Shirley Community Library
Safety Clinic, Gravity - Tuesday, July 21st, 2015
Monday, August 3rd, 2015 - Brentwood hosting
Safety Clinic, Premier - Wednesday, August 12th, 2015
Competition Host Meeting, place TBA - tentatively Monday, September 14th, 2015
Tuesday, September 22nd, 2015 - Bay Shore hosting
- Meeting Adjourned by Lucille Mankowich at 8:59pm... Second by Colleen Mastroddi
April 27th, 2015
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Diane Colonna,Kerri Smithers, Bay Shore - Grace Voges, Tracey Kubik, Kelly Campo, LYSA - Patti Steiner, Heather Cipully, Lindenhurst - Robyn DiPietrantonio, East Islip - Lisa Holmes, Angela Trager, Founding Member - Lucille Mankowich
- Meeting called to order at 7:10pm
- Discussed constitution Amendments regarding good/bad standing and quorum, will be voted on at the May meeting.
The proposals are as follows:
Here are the three proposals for Good/Bad standing :
1. Stays as is:
·However, for voting purposes, each league will be allowed 2 votes. If only one representative attends their vote counts twice. If there is no representation, you do not get a vote. A league is in good standing and enjoys benefits of membership when dues are paid on time. A town forfeits its good standing and therefore loses voting privileges when its noted representative fails to attend two membership meetings/and or safety clinics in a row. Good standing is reinstated after the league representatives attend two consecutive meetings/and or safety clinics and ends when the voting privileges are reinstated at the THIRD consecutive meeting. The majority of the Executive Board reserves the right to revoke league membership.
2. Change the amount of meetings needed to get back into good standing:
·However, for voting purposes, each league will be allowed 2 votes. If only one representative attends their vote counts twice. If there is no representation, you do not get a vote. A league is in good standing and enjoys benefits of membership when dues are paid on time. A town forfeits its good standing and therefore loses voting privileges when its noted representative fails to attend two membership meetings/and or safety clinics in a row. Good standing is reinstated after the league representatives attend two consecutive meetings/and or safety clinics and ends when the voting privileges are reinstated at the SECOND consecutive meeting. The majority of the Executive Board reserves the right to revoke league membership.
3. Change the amount of meetings needed to get back into good standing and add competition host:
·However, for voting purposes, each league will be allowed 2 votes. If only one representative attends their vote counts twice. If there is no representation, you do not get a vote. A league is in good standing and enjoys benefits of membership when dues are paid on time. A town forfeits its good standing and therefore loses voting privileges when its noted representative fails to attend two membership meetings/and or safety clinics in a row. Good standing is reinstated after the league representatives attend two consecutive meetings/and or safety clinics and ends when the voting privileges are reinstated at the SECOND consecutive meeting. A LEAGUE must also remain in good standing to be considered to host a SCYCA endorsed competition. A good standing LEAGUE is any member League that has at least ONE of said leagues representatives in good standing. The majority of the Executive Board reserves the right to revoke league membership.
Here are two proposals for the Quorum:
1. Stays as is:
The presiding officer shall open the meeting after determining that a quorum is present. The number of possible VOTERS, not necessarily the number of representatives attending, shall consider quorum. A Quorum is 8-12 members that are in good standing.
2. So that a quorum can more easily be achieved.
The presiding officer shall open the meeting after determining that a quorum is present. A Quorum shall be considered by 8-12 LEAGUES/BOARD MEMBERS/FOUNDING MEMBERS that are in good standing. A good standing league is any member league that has at least one of said leagues representatives in good standing.
- Discussed and went over the contract that will be signed by all SCYCA members in regards to the constitution, rules and regulations. Will be signed when dues are paid.
- Treasurers report - 2015 dues were paid by Sachem and LYSA
$2351.78 as of 4/27/2015
- Safety Report -
Discussed some changes that could come to the rules for the 2015 season.
Safety committee will be made up of 3 NSCA members and 3 SCYCA members with 1 moderator-Denise Sheriffs.
Lucille went over proposed rubrics and score sheets. We will go over them again at May's meeting after the safety committee meets. The updated proposed rubrics and score sheet are attached to this email.
- Presidents Report -
Add to Vice Presidents duties - Member Liason - Reach out to new towns ans see if they fit with in our constitution and guidelines. Patti Steiner made a motion to have Member Liason, second by Barbara Mastroddi
Lucille discussed what is happening with NYS officials and cheer
- Nominating Committee Report -
Board postitions up for election in 2015 are Vice President and Secretary
Tracey Kubik reported, All eligible members were contacted.
Jeannie Reyes, Lisa Holmes - declined to run
Jessica Perrone - declined to run and will be stepping down from Vice President
With Jessica stepping down the Vice President seat is open and Colleen Mastroddi nominated Phyllis Hill for Vice President, Kerri Smithers second and Phyllis Hill Accepted the nomination.
Floor nominations can be taken from the floor at May's meeting.
- Plaques for the hosts of our safety clinics are a go. Crown Trophy will be making them.
- Decision about having a competition host meeting will be made at May's meeting.
New Business:
Fundraising - Created a Fundraising Committee - Kerri Smithers, Grace Voges and Phyllis Hill
We will be doing tee shirts and bows. Samples of each were presented at the meeting. The fundraising committee will get prices from a few different vendor and present them at the May meeting and the membership will vote.
Lucille has a videographer coming to the May meeting to see if this is something that SCYCA members will be interested in having.
Fundraising is to support a SCYCA scholarship - member towns in good standing will be able to nominate for the scholarship. Scholarship criteria to be determined.
Possible competition hosts for 2015:
Sharks, Lynvet, Bay Shore, Lindenhurst, East Islip, Brentwood, Comsewogue
- You should know by the June meeting if you are going to be hosting a SCYCA competition and what date(s) you are interested in hosting on.
- Membership forms and $50 dues to become a 2015 SCYCA member are due no later than the June meeting. After the June meeting Dues go from $50 to $100. If you would like you may pay the fee for the 2015 SCYCA most dedicated cheerleader plaque with the dues, for those leagues participating. A 2015 membership form is attached to this email.
- 2015 membership form can be found on the web site and Colleen will have forms at the May meeting.
- Discussed SCYCA competition Judges... Should All Star Gym coaches/choreographers/owners or SCYCA Board members be allowed to be a table judge at SCYCA competitions due to a conflict of interest?
- 2015 proposed SCYCA meetings:
Tuesday, May 19th, 2015 Jessica hosting Place TBA.
Wednesday, June 10th, 2015, Lynvet hosting
Safety Clinic, Gravity - Tuesday, July 21st, 2015, 7 to 9pm
Safety Clinic, Premier - Wednesday, August 12th, 2015, 7 to 9pm
August meeting date TBA, possibly hosted by Bay Shore
Competition Host Meeting, place TBA - Monday, September 14th, 2015 (vote yes/no for this meeting in May)
Tuesday, September 22nd, 2015 (we would like someone centrally located to host this meeting)
- Meeting Adjourned by Lucille Mankowich at 8:14pm... Second by Patti Steiner
March 11th, 2015
Nominating committee:
We are still in need of 1 or 2 people to sit on the nominating committee, if you are interested please email me. If we do not get any volunteers the board will appoint 1 or 2 people to sit on the committee.
Safety Committee:
We are still in need of members to sit on the safety committee, if you are interested please email me. Again if we do not get any volunteers the board will appoint people to sit on the committee.
*** In order to sit on a committee you need to be a bonefide SCYCA member in good standing. This means if you are a new member you must attend 3 consecutive meetings to be in good standing and pay your 2015 dues by June. If you are a new member interested in sitting on a committee and have not yet attended your 3 consecutive meetings, you may sit on the committee on a probationary basis until your a bonefide SCYCA member.
March 2015 Minutes:
In Attendance: Lynvet - Colleen Mastroddi, Barbara Mastroddi, Sachem - Phyllis Hill, Diane Colonna Bay Shore - Cheryl Divine, Tracey Kubik, Brentwood - Ursala Rivera, Jeannie Reyes, Tanisha Pessoa, LYSA - Patti Steiner, Heather Cipully, Lindenhurst - Robyn DiPietrantonio, Kathy Travormine, Sharks - Adrienne Russo, Kelly Russell, East Islip - Lisa Holmes, Angela Trager, Felicia Lenox, Levittown Red Devils - Andrea Dempsey, Port Jefferson - Pauline Spiller, Comsewogue - Heather Llorca-Kropp, Founding Member - Lucille Mankowich, Vice President - Jessica Perrone
- Meeting called to order at 7:03pm
- Introductions
** Can invite people, other than your 3 coordinators, to SCYCA meetings but you must get Board approval first and the guest can only observe the meeting.
-Discussed getting plaques made for the hosts of our safety clinics, just as a thank you. Will vote at April's meeting.
- Treasurers report - $2261.78 as of 3/11/2015
If anyone has any ideas to generate revenue for SCYCA?
Possibly a corporate sponsor for a scholarship?
A SCYCA tee shirt to sell at all SCYCA competitions?
- Safety Report -
Discussed some changes that could come to the rules for the 2015 season. Please see attached judging/safety/rubrics for changes.
- Presidents Report -
Lucille read from the Constitution - Article 1 - Resolved, what youth cheer should be...
- Board postitions up for election in 2015 are Vice President and Secretary
New Business:
Possible competition hosts for 2015:
Sharks, Lynvet, Bay Shore, Lindenhurst, East Islip, Brentwood, Comsewogue
- Discussed having a Competition Hosts meeting.
- You should know by the June meeting if you are going to be hosting a SCYCA competition and what date(s) you are interested in hosting on.
- Membership forms and $50 dues to become a 2015 SCYCA member are due no later than the June meeting. After the June meeting Dues go from $50 to $100. At the April meeting, discuss putting the fee for the 2015 SCYCA most dedicated cheerleader plaque into the dues, for those leagues participating.
- Attached is a 2015 membership.
- 2015 SCYCA meetings:
April's SCYCA meeting will be held on Monday, April 20th at 7pm. We are waiting on confirmation from the Sharks to host.
Proposed future meetings:
Monday, May 18th, 2015 (we would like someone west to host this meeting)
Tuesday, June 9th, 2015 (possible hosted by Lynvet)
Safety Clinic, Gravity - Wednesday, July 22nd, 2015
Safety Clinic, Premier - Thursday, August 2nd, 2015
Wednesday, August 12th, 2015 (we would like someone west to host this meeting)
Competition Host Meeting, place TBA - Monday, September 14th, 2015 (vote yes/no for this meeting in April)
Tuesday, September 22nd, 2015 (we would like someone centrally located to host this meeting)
- Possible meeting hosts - Farmingdale, Lynvet, Longwood, Sharks... If you would like to host a meeting please email me and let me know which meeting.
- Meeting Adjourned by Patti Steiner at 8:05pm... Second by Colleen Mastroddi
2014 SCYCA Minutes
September 23rd, 2014
In Attendance: Lynvet - Colleen Mastroddi, Toni Genna, Sachem - Phyllis Hill, Bay Shore - Grace Voges, Tracey Kubik, Brentwood - Jeannie Reyes, Edeliz Sotomayor, LYSA - Patti Steiner, Laura Dinis, Heather Cipully, Lindenhurst - Robyn DiPietrantonio, Kathy Travormine, Sharks - Adrienne Russo, East Islip - Shawnette Costarelli, Lisa Holmes, East Islip PAL - Jaycee Angelo, Northport - Laura Symons, Franklin Square - Felicia Goodridge, Debbie, Levittown Red Devils - Andrea Dempsey, AnneMarie Guera, Levittown Pride - Christina Naslonski, Riverhead - Stephanie Founding Member - Lucille Mankowich (If you were in attendance and are not on the list, please let me know. Several people that I know were there didn't sign in)
- Meeting called to order at 7:15pm
- Went over August 2014 minutes. Aprroved by Toni Genna, Second by Patti Steiner
- For 2014 SCYCA members as of September 23rd, 2014 - Lindenhurst, Huntington, Sachem, Port Jeff Youth, Lynvet, East Islip, Sharks Elite, Northport, Deer Park, East Islip PAL, Brentwood, LYSA, Bay Shore, Levittown Red Devils, Levittown Pride and Franklin Square
- Treasurers report - $2193.76 as of 9/23/2014
- Safety Report -
Glasses - Children with glasses must wear glasses strap on the competition floor. Lucille recommends that the routine be stopped if a child's glasses fall off.
- Presidents Report -
New Members introduced themselves
Boys on Youth Cheer teams - you could have one or two boys and still be considered a girls team. More than two boys the team would need to be coed
Private safety clinics - set it up and email Colleen. We will open it up to all SCYCA members
- Went over ages... All teams must cheer in the division of the oldest girl on the team.
- Teams can come to SCYCA Competitions and exhibit rather than compete. Contact the competition host for more details.
- Try and support SCYCA competitions over others if possible.
- Birth Certificates must be brought by your leagues coordinator/league official to every competition your teams are competing in and they must be available for judges to see upon request. If there is a question of age, judge will go to host, host will go to a SCYCA board member(s) and the board member(s) will go to the league in questions coordinator.
- SCYCA Competition hosts - Prior to your competition, please make your judges aware of the rules and regulations and the manner in which a birth certificate question will be handled.
- All SCYCA Rosters were handed in.
- Lucille went over potential competition judges with those hosting
- SCYCA Competitions
East Islip - 10/19
Bay Shore - 10/26
Lindenhurst - 11/2
Brentwood - 11/9
Deer Park - 11/16
Lynvet - 11/22
NSCA Competition Dates:
New Business:
- The next SCYCA meeting will be an informal meeting at East Islips competition on 10/19
- We are trying to get a date to host a December 2014 general membership meeting
There will be no meeting in January 2015
Tentative meeting date - February 3rd, 2015
- Meeting Adjourned by Patti Steiner at 8:14pm... Second by Colleen Mastroddi
August Minutes
June 16th, 2014
In Attendance: Lynvet - Colleen Mastroddi, Toni Genna, Sachem - Phyllis Hill, Kerri Smithers, Bay Shore - Grace Voges, Lora Fortunato, Brentwood - Jeannie Reyes, Edeliz Sotomayor, Ursala Rivera, LYSA - Patti Steiner, Laura Dinis, Heather Cipully, Lindenhurst - Robyn DiPietrantonio, Kathy Travormine, Sharks - Adrienne Russo, Vice President - Jessica Perrone, Founding Member - Lucille Mankowich
- Meeting called to order at 7:14pm
- Went over May 2014 minutes. Aprroved by Jessica Perrone, Second by Patti Steiner
- For 2014 SCYCA members as of May 29th, 2014 - Lindenhurst, Huntington, Sachem, Port Jeff Youth, Lynvet, East Islip, Sharks Elite, Northport, Deer Park, East Islip PAL, Brentwood, LYSA and Bay Shore
- Had some new members interested in joining - Franklin Square and Levittown
- Treasurers report - $2527.77 as of 5/29/2014
- Safety Committee - Kim Gallagher has joined the safety committee as a SCYCA representitive.
- Jessica Perrone reported from the safety meeting:
- NSCA and SCYCA are both allowing inversions for 13/14 year old age division.
- Discussed age limitations on teams. Keeping the girls on the team age appropriate, for example; if an 8yr old were to cheer on a 9 year old team, that child could only stunt at an 8 year old level.
- Went over the Pyramid Rubric - Laura from LYSA presented an updated pyramid rubric and will be updating it further after discussion at the meeting.
- Points will now be:
Intermediate Pyramid (0-2)
Advanced Pyramid (0-3.5)
Elite Pyramid (0-5)
- Bullets will be added to better clarify
- The SCYCA Constitution was ratified
- Presidents Report:
- Continuity of Competitions
- Discussed having a host meeting before or after the August SCYCA meeting
- Laura Dinis accepted the position on the score sheet committee.
- Any other members that would like to sit on that committee please email SCYCA as soon as possible
- Safety Clinic dates:
-The July safety clinic will be at Gravity Cheer on Wednesday, 7/23 from 7 to 9pm.
-The August Safety clinic will be at Premier on Thursday, 8/21 from 7 to 9pm.
- Please remember Safety clinics are benificial to ALL that work directly with youth rec cheerleading teams (Coaches, Coordinators, Team Moms). You must attend a SCYCA safety clinic but the more you attend the more information you will get.
- Competitions so far... Please remember this is a very tentative schedule.
Hauppauge - 10/12
East Islip and Freeport - 10/19
Bay Shore - 10/26
Lindenhurst - 11/2
Lynvet - 11/8, 11/15 or 11/22 (we are trying to confirm a date)
Brentwood - 11/9
Deer Park and Gravity - 11/16
New Business:
- Everyone received an updated list of potential judges.
- Updated the Judging Score Sheet. It can be found on the web site.
- Discussed releasing an athlete from one league to another. This subject will be revisited in the future.
- Official Rosters are due at the September meeting. Rosters must have League name and age division at the top, ALL cheerleaders on that teams first and last name, date of birth, town the cheerleader lives in and you can put their age if you would like. Team members MUST be arranged in birthdate order (youngest to oldest or oldest to youngest).
- Discussed helping new members.
- The next SCYCA meeting will be on Wednesday, August 13th at 7pm. East Islip will be hosting. Place TBA.
- There will be no official meeting in July
- Meeting Adjourned by Lucille Mankowich at 7:55pm... Second by Patti Steiner
May 29th, 2014
In Attendance: Lynvet - Colleen Mastroddi, Toni Genna, East Islip - Lisa Holmes, Sachem - Phyllis Hill, Diane Colonna, Kerri Smithers, East Islip PAL - Jaycee Angello, Bay Shore - Tracey Kubik, Keri Boneparte, Brentwood - Jeannie Reyes, Edeliz Sotomayor, Ursala Rivera, LYSA - Patti Steiner, Laura Dinis, Deer Park - Alicia Libraro, Tami Hernandez, Lindenhurst - Kim Gallagher, Robyn DiPietrantonio, Kathy Travormine, Northport - Laura Symons, Founding Member - Lucille Mankowich
- Meeting called to order at 7:15pm
- For 2014 SCYCA members as of May 29th, 2014 - Lindenhurst, Huntington, Sachem, Port Jeff Youth, Lynvet, East Islip, Sharks Elite, Northport, Deer Park, East Islip PAL, Brentwood, LYSA and Bay Shore
- Went over April 2014 minutes. Aprroved by Laura Dinis, Second by Patti Steiner
- Treasurers report - $2317.77 as of 5/29/2014
- Nominating committee announced their nominations:
There were no other nominations.
The slate was accepted by Toni Genna, Second by Colleen Mastroddi
President - Lucille Mankowich
Parlimentarian - Patti Steiner
Treasurer - Phyllis Hill
These postitions will officially take office in June 2014.
- Discussed term limits for officers. It will remain the same as per the constitution.
-Patti from LYSA further discusses PAL doing rosters for SCYCA teams. Not sure of the cost yet and it was discussed that we may be able to do this ourselves. There will be no changes for the 2014 season as all SCYCA members agreed there is not enough time to put something like this into play for 2014. We will continue to look into this for the start of the 2015 season.
- Went over new Judges Score Sheets.
- Went over the Pyramid Rubric - Laura from LYSA presented a pyramid rubric and is updating it further after discussion at the meeting. It will be emailed as soon as she is finished with it.
- Lucille made a motion to have the point be as follows...
Intermediate Pyramid (0-2)
Advanced Pyramid (0-3.5)
Elite Pyramid (0-5)
Motion was accepted by Jaycee Angello, Second by Tami Hernandez
- A motion was made by Toni Genna to Ratify the Constitution at the June meeting when the new SCYCA board takes office.
It was accepted by Phyllis Hill, Second by Colleen Mastroddi
- Safety Committee - Lucille stepped down from the safety committee. The safety committee meeting will be June 10th at the restaurant The Library in Farmingdale.
- Discussed safety clinic dates -
-The July safety clinic will be at Gravity Cheer possibly on Wednesday, 7/23 from 7 to 9pm. We didn't get confirmation on that date from Nicole yet.
-The August Safety clinic will be at Premier on Thursday, 8/21 from 7 to 9pm.
- Please remember Safety clinics are benificial to ALL that work directly with youth rec cheerleading teams. You must attend a SCYCA safety clinic but the more you attend the more information you will get.
- Lucille discussed cheerleading as a sport in New York State. If you are interested in more information about this you received a webinar that further discusses it.
- Competitions so far... Please remember this is a very tentative schedule.
Hauppauge - 10/12
East Islip and Freeport - 10/19
Bay Shore - 10/26
Lindenhurst - 11/1 or 11/2
Lynvet - 11/8, 11/15 or 11/22 (we are trying to confirm a date)
Deer Park, Brentwood and Gravity - 11/16
- Everyone received a list of potential judges.
- Discussed releasing an athlete from one town to another... Will discuss further at the June meeting.
- ALL MEMBERSHIP FORMS AND DUES MUST BE HANDED IN AT THE JUNE MEETING
- The next SCYCA meeting will be on Monday, June 16th at 7pm at Phyllis's House.
- There will be no meeting in July at this point.
- August's meeting will be hosted by East Islip on Wednesday, 8/13. Place TBA.
- Meeting Adjourned at 8:45pm... Accepted by Tami Hernandez, Second by Patti Steiner
April 28th, 2014
In Attendance: Lynvet - Colleen Mastroddi, East Islip - Lisa Holmes, Shawnette Costarelli , Sachem - Phyllis Hill, Diane Colonna, kerri smithers, East Islip PAL - Jaycee Angello, Sharks Elite - Adrienne Russo, Huntington - Sheila Flythe, Patricia Sales, Port Jeff Royals - Pauline Spiller, Bay Shore - Grace Voges, Tracey Kubik, Kelly Campo, Brentwood - Jeannie Reyes, Edeliz Sotomayor, Ursala Rivera, Juliette Hackett, LYSA- Patti Steiner, Heather Cipully, Laura Dinis, Founding Member - Lucille Mankowich and Vice President - Jessica Brandi
- Meeting started 7:05pm
- For 2014 SCYCA members as of April 28th, 2014 - Lindenhurst, Huntington, Sachem, Port Jeff Youth, Lynvet, East Islip, Sharks Elite
- Went over March 2014 minutes. Aprroved by Laura Dinis, Second by Edeliz Sotomayor
- Treasurers report - $2167.77 as of 4/28/2014
- Safety Committee will meet in June before the safety clinics take place.
- Discussed safety clinic dates - The dates that were discussed, 7/30 and 8/21, will most likely change. The July safety clinic will remain at Gravity Cheer but the date will probably be different as Gravity cheer is holding their own safety clinic the night of 7/30. The August Safety clinic will most likely be at Premier. We will let everyone know exact dates as soon as we know. Please remember Safety clinics are benificial to ALL that work directly with youth rec cheerleading teams. You must attend a SCYCA safety clinic but the more you attend the more information you will get.
- Lucille created a facebook page for Nassau and Suffolk youth rec cheerleading.
- Nominating committee announced the nominations:
President - No nominees accepted
Vice President - Jessica Brandi
Parlimentarian - No nominees accepted
Secretary - Colleen Mastroddi
Treasurer - Phyllis Hill
- Pauline read the duties of the President and Parlimentarian
- Floor Nominations:
President - Tracey Kubik - didn't accept or decline
Jaycee Angello - declined
Lucille Mankowich - accepted
Parlimentarian - Kelly Campo - didn't accept or decline
Lucille Mankowich - accepted
PLEASE REMEMBER ALL OF THESE NOMINATIONS TOOK PLACE BEFORE THE NOMINATING COMMITTEE AND MEMBERS OF THE BOARD MET. ALL SCYCA MEMBERS SHOULD HAVE RECEIVED AN EMAIL EXPLAINING HOW NOMINATING FROM THIS POINT FORWARD WOULD TAKE PLACE.
- Went over results of the email vote - A past Executive Board member will be able to remain part of the SCYCA membership with all privileges (voting, running for board position, etc...) as long as they remain in good standing.
-Discussed PAL doing rosters for SCYCA teams. The rosters would have the childs name, birthdate and picture. Need to get more information and find out how much it will cost. Discussed possibly incorporating the cost into the yearly SCYCA dues.
- Discussed what to do with our extra SCYCA funds...
- Possibly an end of year competition. Maybe with a varsity team??
- Maybe a Scholarship??
- Went over the Pyramid Rubric - Heather and Laura from LYSA are going to revise and present it at the May meeting.
- Constitution will be ratified at the May meeting. Please read through the constitution, you received a copy by email and it can be found on the website.
- discussed when practices should start and what should be allowed during the off season. If a child is cheering or taking some form of a cheer class (stunting, tumbling, etc..) during the off season that isn't covered under the youth leagues insurance, should that be allowed? Don't we want the children to better their cheer skills?
- Discussed how many members per league are allowed at the SCYCA meetings. Allowed is 3 coordinators. All others that wish to attend a SCYCA meeting must first get approval from the board.
- We need 2 people to volunteer to come up with proposals pertaining too what is or isn't allowed during the off season. If you would like to do this please email me and I will put those that wish to do it in contact with each other.
- Grace from Bay Shore read her Age Rule proposals. All members received them in an email before the April meeting.
- The discussion concerning the proposals was started but must be discussed further as we ran out of time in the meeting.
- The next SCYCA meeting will be on Thursday, May 29th at 7pm at:
It will be held in the meeting room.
Thanks to Deer Park for hosting!
- Meeting Adjourned at 8:45pm
March 24th, 2014
In Attendance: Lynvet - Toni Genna, Colleen Mastroddi, East Islip - Lisa Holmes, Shawnette Costarelli , Sachem - Phyllis Hill, East Islip PAL - Jaycee Angello, Deer Park - Alicia Libraro, Tami Hernandez, Sharks Elite - Kristine Weiss, Adrienne Russo, Huntington - Sheila Flythe, Port Jeff Royals - Pauline Spiller, Connie Fleischman, Bay Shore - Grace Voges, Tracey Kubik, Kelly Campo, Keri Boneparte Brentwood - Jeannie Reyes, Antoinette Smith, Edeliz Sotomayor, Lindenhurst - Kim Gallagher, Kathy Tavormine, Half Hollow Hills - Jenn Brule, Founding Member - Lucille Mankowich and Vice President - Jessica Brandi
- Meeting started 7:13pm
- 2013 end of season plaques have been paid for by Brentwood, Sachem, East Islip and Lynvet. All other leagues that ordered an end of season plaque for 2013 need to pay the $20 at the April meeting.
- For 2014 when membership dues of $50 are paid please also pay the $20 end of season plaque fee if your league plans to participate.
- Went over September 2013 minutes
- Treasurers report - $2077.77 as of 3/24/2014
- Review of 2013:
- Discussed possibly having a meeting the week after the final competition so things are fresh in everyones minds.
- Competition hosts should use a bigger variety of judges. At September 2014 meeting hosts could bring a list of judges they would like to use and compare so we are not seeing the same few judges at all the competitions.
- Rosters will be due at the September meeting and will be available at that meeting for all leagues to look over. Discussed putting pictures with birth certificates. (leagues would be responsible for obtaining pictures of their members)
- Discussed age rules for the teams - Right now you are allowed a 2 year age difference on all teams with the exception of the 13/14's which are allowed a 3 year difference due to the mixed age. This rule was voted on in 2013. Some leagues expressed concern about the 2 year age difference. The concern was that some leagues may be mixing ages with in the 2 years to make their teams better. So they felt that if a league has a 9 year old team, then a 9 year old should not be allowed to cheer on an 11 year old team, they should cheer on the 9 yr old team no matter what. The opposing side of that is having a 9 year old on an 11 year old team is with in the rules and we can't have a rule that is only for some leagues and not others. For example if Lynvet has a 9 yr old team and an 11 yr old team they would not be allowed to have any 9 yr olds on the 11 yr old team, even though it is well with in the rules and it is possible that that 9 yr old child has been cheering with that 11 yr old team for many seasons. But if Sachem had no 9 year old team they would be allowed to put that 9 yr old on the 11 yr old team... Which then would give Sachem an unfair advantage over Lynvet due to the fact that Sachem can mix ages with in the 2 yrs but Lynvet could not. So the opposing side felt it had to be all or nothing... Either all leagues follow the 2 yr age difference or we make all teams age appropriate across the board. With that you also have to consider, how many girls make a cheer team? The number most go by is 8 girls can make a team, so if you had 8 9 yr olds and 10 11 yr olds you could actually make 2 teams a 9 and an 11 yr old team. If it is age appropriate across the board you would not be able to combine those 9's and 11's to make one team of 18. It's alot to consider. Grace from Bay Shore is making up proposals that will be emailed before the April meeting.
- The SCYCA nominating committee is:
Pauline Spiller - Port Jeff Royals
Jenn Brule - Half Hollow Hills
Kim Gallagher - Lindenhurst
- We need to vote on whether or not past Executive Board members would be able to remain part of the SCYCA membership with all privileges (voting, running for board position, etc...) as long as they remain in good standing.
- We will be doing this vote via email, as it needs to be voted on before the April meeting when we will be announcing the nominees for the different board positions. You will receive a seperate email to place your vote.
- Everyone should have received a copy of the latest update of the Constitution. It was attached in a previous email. Please read through it carefully, it must be ratified in May 2014.
- Handed out 2014 SCYCA membership forms
- Huntington paid 2014 dues
- The next SCYCA meeting will be on Monday, 4/28/14 at 7pm at:
South Huntington Public Library
145 Pigeon Hill Rd, Hunt Sta, NY.
It will be in the meeting room behind the theater.
- The May meeting will be at the Panera Bread in West Islip. We are still finilizing a date.
- Meeting Adjourned at 8:43
Board Meeting, January 7th, 2014
- In attendance - Lucille Mankowich, founding member
Toni Genna - President
Phyllis Hill - Treasurer
Colleen Mastroddi - Secretary
- All leagues that have not done so MUST pay for their 2013 end of season trophy. The cost is $20 and checks should be made out to Suffolk County Youth Cheerleading Association and mailed to Phyllis.
- We would like to hold our first SCYCA meeting for the 2014 season on either Monday, March 24th or Monday, March 30th. Please email and let us know which date is better for your league. If anyone is interested in hosting the March meeting please email and let us know.
- We would like to add a nominating committee of 3 people, if interested please email us.
- If anyone would like to make nominations for President and Treasurer and possibly Vice President. Nominees must meet the criteria in our constitution. When making nominations please remember we need individuals that are looking out for the global good of cheerleading on Long Island, not individuals that only have their leagues benefit in mind.
- When rosters are submitted for 2014 all leagues will be able to view them. This will take place at the September 2014 meeting.
- SCYCA Score Sheets -
The Safety sheet will remain the same for 2014
The Judges sheet will have the following changes:
* A seperate score for pyramids will be added. It will be 0-5 points for difficulty and 0-5 points for execution. Points for difficulty will be awarded according to the following rubric:
Basic connecting pyramids - 0-2 points
Transitional pyramids - 0-4 points
Inverted pyramids - 0-5 points
* Crowd leading will be added to the cheer section of the judging sheet.
Crowd Leading - use of crowd effective material, ability to prompt crowd. 0-10 points
- Our constitution that we have been using as a guideline must be ratified in 2014. Please read over the constitution and bring anything that you feel needs to be looked at to the March meeting.
- We would like to allow past board members to remain part of the association with voting privileges.
- Please make sure that you are reading and responding to SCYCA emails in a timely manner. Minutes will be sent once. Meeting information will be sent once and then a reminder will be sent a few days prior to the meeting date. All other emails (about voting, nominating, special awards, etc..) will be sent twice and then we will move on.
- As always if you have anything that you would like to discuss at the March 2014 meeting and would like it put on the agenda, please email it to SCYCA.
2013 SCYCA Minutes
September 27th, 2013
In Attendance: Lynvet - Toni Genna, Colleen Mastroddi, East Islip - Lisa Holmes , Sachem - Phyllis Hill, East Islip PAL - Jaycee Angello, Deer Park - Alicia Libraro, Tami Hernandez, Sharks Elite - Kathi Heggers, Huntington - Sheila Flythe, Tyaisha Harvey, Franklin Square - Felicia Goodridge, Debbie Skijus and Founding Member - Lucille Mankowich
- Started Meeting at 7:40pm
- Turned in SCYCA rosters
- Gave out SCYCA ID Badges
- Turned in SCYCA Competition registration forms and payments to hosting leagues
- Went over last months minutes. Colleen Mastroddi made a motion to approve the minutes. It was second by Kathi Heggers.
- Treasury Report - We have 2,237.72 in the bank as of 9/27/2013
- Discussed getting cheerleader plaques again this season. We will collect all orders and Lucille will order the plaques. Each league will pay $20 and SCYCA will cover the rest of the cost.
- Discussed what to do if you have a child on your league with a medical issue that requires some form of special attention. We decided that it is something that will odviously be worked with but the coordinator(s) for that childs league should make the competiton host as well as the judges aware of the situation.
-Discussed peanut allergies...PLEASE DO NOT ALLOW YOUR TEAMS TO BRING FOOD THAT HAS PEANUTS INTO COMPETITIONS. After a discussion we have come to find their are many children with peanut allergies of all different severities. It is easiest if we just say please no peanut products across the board.
- 2013 SCYCA competition dates:
East Islip - 10/20
Bay Shore - 10/27
Lindy - 11/3 (follows NSCA rules & score sheets)
Lynvet - 11/9
Deer Park - 11/10
- Sachem will not be hosting a competition on Saturday, 11/2
- 2013 other Competition dates:
Hauppauge - 10/13
Farmingdale (NSCA) - 10/19
Freeport - 10/26
Plainedge (NSCA) - 10/27
North Babylon (NSCA) - 11/3
- An East Islip cheerleader lost her mom recently and the league is asking if each league that attends their competition could bring a basket to raffle off. All proceeds from the raffle will go to the child's family.
- We will be holding a quick meeting before each session at all SCYCA competitions. Competition hosts please make sure you have a meeting room where coordinators can meet with the judges. This must be done before each session, as all leagues do not attend all sessions of a competition.
NEW BUSINESS:
- Our next full SCYCA meeting will be in 2014. The tentative date is March 10th, 2014 and we are going to try and get the meeting room at the Panera Bread in the South Bay Shopping Center in West Babylon. A meeting confirmation email will be sent when the date gets closer.
- We wish everyone a wonderful and successful competition season :)
- Meeting adjourned at 8:20pm
August 20th, 2013
In Attendance: Lynvet - Toni Genna- Bay Shore, Tracey Kubik, Kelly Campo, Shawnette Costarelli -East Islip,- Farmingdale- Jessica Brandi, Brentwood – Jeannie Reyes, Jeannie Reyes, Sachem - Phyllis Hill, Northport - Tracie Bormann, Laura Symons, East Islip PAL - Jaycee Angello, Smithtown Youth - Karen Wontrobski, Krista Geiser, Rosemarie Hembury, Lindenhurst - Kim Gallagher Port Jefferson, Pauline Spiller and Founding Member - Lucille Mankowich
Meeting was called to order at 7:10 pm
Minutes from July meeting were read by Toni and a motion was made to approve by Jess, and a 2nd was made to adopt by Jayce.
Lynvet, East Islip, and Bayshore handed invitations for upcoming competitions.
President allowed to vote. A previous discussion as to whether a President can vote was reviewed and discussed. Lucille researched the subject, and it was decided, that as the President, Toni has the power to vote.
Tie Breaker: The membership discussed what to do when a vote ends in a tie. Since SCYCA has never encountered this problem, it was decided to re-discuss and re-vote at another time.
Voting Privileges: Toni re-read the rules regarding voting privileges, and announced what towns where in good standing and would be able to vote on tonight’s topic, Inversions.
Safety Clinics: Jess reviewed the safety clinic held at Premier and handed in the attendance sheet from that night.
LICCA Safety clinic: As per Lucille will be held on Sunday Sept 22nd,at 12:00 pmCommunity College and Monday September 23rd at Macarthur in Levittown at 7:30 pm. This clinicis free to all.
AACCA Safety Clinic: Will be held on September 22nd, after the LICCA safety clinic and is $75.00. Certification will be offered afterwards.
Competitions: Remember if you are hosting any upcoming competitions to please send that information to SCYCA as soon as you know. Lucille reviewed the process of picking judges for your competitions, and that we should try to use varsity or college spotters at the competitions.
Roosters: Are due at the September meeting. Please put the girls in birth date order.
Badges: Each town will receive 3 coordinator badges, 4 coach badges, and 2 team moms.
New Business:
Inversions: The adoption of adding Inversions at the youth level. Lucille stressed the point of aligning ourselves with NSCA and that we should try to keep the rules the same, since they will not be adopting inversion in their league this season. Toni suggested thinking about what ages we would allow inversion and at what team level, since there is a 2-year age difference allowed within the team.
Vote: Was held by ballot, on whether to allow inversion for the 2013 season.
Result: 13 to allow inversions vs. 12 to not allow inversion. Also counted were the absentee ballots.
Vote: was held by hand on which age and team levels to allow inversions. In addition, the membership voted to allow inversion at the level 13/14.
Next Meeting: - Since Long Island Sound Sharks did not attend the meeting, it was decided to move the meeting to another location. Brentwood will be having the next meeting, date, and location to follow.
Meeting adjourned at 8:30pm
Minutes: Phyllis Hill-Sachem Treasurer
July 18th, 2013
In Attendance: Lynvet - Toni Genna, Colleen Mastroddi, Bay Shore - Tracey Kubik, Kelly Campo, Keri Boneparte, Grace Voges, East Islip - Lisa Holmes , Longwood - Patti Steiner, Heather Cipully, Farmingdale - Jessica Brandi, Brentwood - Edeliz Sotomayor, Jeannie Reyes, Sachem - Phyllis Hill, Northport - Tracie Bormann, Monica DeJong, Laura Symons, East Islip PAL - Jaycee Angello, Deer Park - Alicia Libraro, Tami Hernandez, Sharks Elite - Kathi Heggers, Smithtown Youth - Karen Wontrobski, Krista Geiser, Rosemarie Hembury, Huntington - Tricia Sales, Sheila Flythe, Lindenhurst - Kim Gallagher and Founding Member - Lucille Mankowich
- Started Meeting at 7:15pm
- Went over last months minutes
- Went over 2013 membership. If you have not yet filled out your membership form and paid your SCYCA dues please email Colleen, scyca@optimum.net .
- Safety Clinics - Gravity was on Wednesday, July 24th from 6:30 to 8:30pm. Premier will be on Thursday, August 15th from 7 to 9pm. All coordinator, team moms and coaches need to attend a Safety Clinic.
- 2013 SCYCA competition dates:
East Islip - 10/20, Bay Shore - 10/27, Lindy - 11/3 (follows NSCA rules & score sheets), Lynvet - 11/9, Deer Park - 11/10, 11/16 or 11/17, Sachem - 11/2 (tentative)
- Went over the changes to be made to the Safety Sheet. The updated safety sheet will be on the web site in the next few weeks.
- Discussed adding inversions for age divisions 12 and 13/14. No decision on inversions has been made at this point. We are going to let inversions be demonstrated at the safety clinics and we will then make a decision, by email vote, on the legality of inversions for SCYCA. Some things to consider about inversions...
- Middle schools will allow inverted pyramids this season
- NSCA will NOT allow inversions this season
- L3 Stunts–Inversions (these are the all-star rules for level 3 inversions)
-
No inverted stunts above shoulder level. The connection and support of the top person with the base(s) must be at shoulder level or below.
Exception: Multi base suspended forward roll dismounts to a cradle or the performing surface are allowed. Multi base suspended forward rolls must be supported by two hands. Both hands of the top person must be connected to a separate hand of the base(s).
-
Inversions are limited to a 1⁄2 twisting rotation.
Exception: Multi base suspended forward roll may twist up to a full twisting rotation. (see #1. Exception above)Downward inversions are only allowed below prep level and must be assisted by at least two bases positioned at the waist to shoulder region to protect the head and shoulder area. Top person must maintain contact with an original base.Clarification 1: The stunt may not pass through prep level and then become inverted below prep level (the momentum of the top person coming down is the primary safety concern).
Clarification 2: Catchers must make contact with the waist to shoulder region to protect the head and shoulder area.
- For ANY rules clarification you can visit cheerrules.org or you can email a video of your question to Lucille at lulumank@optonline.net please include your league name and age division in the email.
NEW BUSINESS:
- Discussed how to break a tie during a vote.
- If you are hosting a competition please try and have your invitations for the August meeting.
- Next meeting is on Tuesday, 8/20/2013 at 7pm at Rosemarie's House (Smithtown Youth Coordinator). Address and Directions will be emailed.
- Meeting adjourned at 8:35pm
May 14th, 2013
In Attendance: Lynvet - Toni Genna, Colleen Mastroddi, Bay Shore - Tracey Kubik, Kelly Campo, Keri Boneparte, Grace Voges, East Islip - Shawnette Costarelli, Lisa Holmes , Longwood - Patti Steiner, Laura dinis, Farmingdale - Jessica Brandi, Brentwood - Edeliz Sotomayor, Sachem - Phyllis Hill, Sammantha Schade, Northport - Tracie Bormann, Monica DeJong, Port Jefferson - Pauline Spiller, Half Hollow Hills - Jenn Brule, East Islip PAL - Jaycee Angello and Founding Member - Lucille Mankowich
- Started Meeting at 7:05pm
- Went over 2013 membership form. SCYCA dues were due at the May meeting. If you didn't pay your dues or hand in your membership form please email Colleen, scyca@optimum.net . I need membership information before the July meeting.
- Safety Clinics - Gravity will be on Wednesday, July 24th from 6:30 to 8:30pm. Premier will be on Thursday, August 15th from 7 to 9pm. All coordinator, team moms and coaches need to attend a Safety Clinic.
- Went over the changes to be made to the Safety Sheet. Please see last months minutes for proposed changes.
- Discussed adding inversions for age divisions 12 and 13/14. A unanimous yes from the SCYCA membership was given to bring inversions to the safety committee at NSCA.
- Went over some possible constitution changes:
- Quarrems - The SCYCA Quarrem will be 8 to 12 members
- Adding member names, along with league name to the minutes
- Clarified "good standing" - In order to receive your allowed 2 votes, you must have 2 league members in good standing.
- Discussed voting via email
- Adding a Parlamentarium to the Executive Board - Lucille Mankowich
- Discussed possibly changing the SCYCA (Suffolk County Youth Cheerleading Association) name to include all of Long Island. Possibly Long Island Recreational Cheerleading Association. If you have any ideas for a name please email them to SCYCA.
- Further discussed refunds - Each league should come up their own refund policy and make sure that all leagues attending their competition are aware of it.
NEW BUSINESS:
- Discussed Scoring Rubric - Only 12 and 13/14 yr old age divisions can get a perfect 300 score.
- Patti Steiner from LYSA proposed to rescind the age division rule that was voted on and put into place at the April meeting.
- The motion was second by Laura Dinis
- The proposal to rescind was voted on by the membership. It needed 2/3 vote, 8 members to pass.
It received: 7 yes and 6 no. It was not 2/3 vote. The rule stands and it reads as follows:
A max of 2 years age difference on a team. ( ex.) 8 yr old can compete on a 10 yr old team, a 7 yr old would be too young.) There would be an exception to this ruling... A 13/14 year old team would be allowed to have 11 year olds on it due to the mixed age group.
***This ruling does not apply to any special needs teams.
- Tentative 2013 SCYCA competition dates:
East Islip - 10/20, Brentwood - 10/26, Bay Shore - 10/27, Northport - 11/2, Lindy - 11/3, Lynvet - 11/9, Deer Park - 11/10 or 11/17, Sachem - ??
- Next meeting is on Thursday, 7/18/2013 at 7pm tentative place is Northport Library
- Meeting adjourned at 8:35pm
April 15th, 2013
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Commack, Farmingdale, Lindenhurst, Brentwood, Sachem, Harborfields, Northport, Port Jefferson, Deer Park, LI Sound Sharks and Lucille Mankowich
- Started Meeting at 7:00pm
- Went over 2013 membership form
- Membership excepts the board positions that were up for election:
Vice-president - Jessica Brandi
Secretary - Colleen Mastroddi
Treasurer - Phyllis Hill
- Voted on Age division proposals:
Proposal #1 - 11 votes
Proposal #2 - 2 votes
Proposal #3 - 3 votes
Proposal #1 was voted in and reads....
A max of 2 years age difference on a team. ( ex.) 8 yr old can compete on a 10 yr old team, a 7 yr old would be too young.) There would be an exception to this ruling... A 13/14 year old team would be allowed to have 11 year olds on it due to the mixed age group.
***This ruling does not apply to any special needs teams.
- Discussed tentative 2013 SCYCA competition dates:
East Islip - 10/20, Brentwood - 10/26, Bay Shore - 10/27, Northport - 11/2, Lindy - 11/3, Lynvet - 11/9, Deer Park - 11/10 or 11/17, Sachem - ??
- Discussed refunds - Please email me your leagues refund proposals so we can discuss this further at our next meeting. We will only entertain proposals that have been submitted by email prior to the May meeting.
- Discussed the birthdate cut off rule, just to clarify....
The December 1st birthdate cut off is in effect for all teams 10 and under. December 2002 is the December 1st rule cut off. You can turn 11 on December 2nd and cheer on the 10 yr old team. Teams 11 and up use the September 1st cut-off. So the child may turn 12 on September 2nd and cheer on the 11 yr old team.
- Discussed further clarifing Safety infractions on the Safety score sheet: These are all proposals that we need to decide on:
Safety sheet states; Major Infraction 5pts when flyer falls to the floor.
Proposal - Any member of the stunt falls to the floor, not only the flyer.
Safety sheet states; Minor Infraction 3pts fall from a stunt.
Proposal - Fall from a stunt, stunt group safely catching
Safety sheet states; Minor Infraction 1pt Jewelry/Hair/Fingernails/Apparel
Proposal - Bow, glasses, etc... falling off, No deduction
1pt for stepping on apparel
3pts for stunting, jumping or tumbling on apparel
- Discussed inversions - Proposed that they be allowed with age restrictions
- Discussed when practices should start - July 1st for the 2013 season. Please refer to our constitution
- Discussed Safety clinics - They will be in July and August
- Next meeting is on Tuesday, 5/14 at 7pm. Bay Shore will be hosting at Mary G. Clarkson Elementary.
- SCYCA dues of $50 and your leagues membership form are due at the May meeting.
- Meeting adjourned at 8:25pm
2012 SCYCA Minutes
September 26th, 2012
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Brentwood, Sachem, LI Sound Sharks, Northport, Deer Park, East Islip PAL, Lindenhurst, Harborfields, Port Jefferson and Lucille Mankowich
- Started Meeting at 7:10pm
- Went over last meetings minutes
~Went over league standings
- Introduced the Port Jefferson Royals
- Gave out SCYCA ID Badges
- Collected Official SCYCA League rosters. If you have not yet gotten Colleen your rosters you must email them to the SCYCA email as soon as possible. They were due at the meeting on September 26th.
- Handed in Registration forms and payments for the SCYCA competitions your league will be attending
- Host Leagues...please hold a meeting for the coordinators and judges before each session of your competition. This way everyone is on the same page.
- Smithtown Youth cancelled their competition and is no longer a competition league.
- The mat rule of 4 girls per strip will stand for the 2012 season.
- We will be doing the end of season SCYCA plaques. If you have not yet responded to Colleen with the girls name for your league, you need to do so. We will have to place the order soon if we want to receive them in time.
- 2012 Competition dates so far: These are SCYCA and Non-SCYCA Competitions
East Islip (SCYCA) - October 14th
Bay Shore (SCYCA) - October 28th
Wantagh (NSCA) - October 28th
Copiage (NSCA) - November 2nd
Heartland - November 3rd
Hofstra - November 3rd
Lindenhurst(SCYCA) - November 4th - will use NSCA score sheets
North Babylon (NSCA) - November 4th
Lynvet (SCYCA)- November 10th
Deer Park (SCYCA)- November 11th
Farmingdale Hawks (NSCA) - November 17th (tentative)
Battle of the Counties - November 17th (tentative)
Hauppauge - November 17th - will follow SCYCA/NSCA rules
NY Cheer - November 18th
- Please remember Lindenhurst is a member of both SCYCA and NSCA and at their competition they use the NSCA score sheets. The Hauppauge Competition is a Varsity team hosting a youth rec. competition as a fund raiser, they will follow SCYCA/NSCA rules.
- Please make sure you know and refer to the SCYCA rules for any questions you may have. We can not continue to go over the same things time and time again.
- Please make sure you have birth certificates for every cheerleader on your league and you carry them with you to all competitions.
- If you have a question if something is legal or not, Lucille will watch videos and let you know
-Inverting in a braced pyramid is illegal
- Next SCYCA meeting will be held at East Islip's Competition on 10/14
- Meeting adjourned at 8:10pm
August 27th, 2012
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Brentwood, Sachem, LI Sound Sharks, Northport, Half Hollow Hills, Deer Park, Farmingdale, Lindenhurst, Smithtown and Lucille Mankowich
- Started Meeting at 7:10pm
- Went over last meetings minutes
~Went over league standings
- SCYCA members for 2012... Paid members to date are Half Hollow Hills, Deer Park, Northport, East Islip, Brentwood, Lynvet, LI Sound Sharks, Bay Shore, Farmingdale, Lindenhurst, Sachem, Longwood, East Islip PAL and Smithtown
- Discussed how many girls per strip of mat. The SCYCA Executive board will make a decision and either send it by email or present it at the next meeting.
- 2012 Competition dates so far: These are SCYCA and Non-SCYCA Competitions
Farmingdale HAWKS (NSCA) - October 13th
East Islip (SCYCA) - October 14th
Smithtown (SCYCA) - October 21st
Bay Shore (SCYCA) - October 28th
Wantagh (NSCA) - October 28th
Copiage (NSCA) - November 2nd
Heartland - November 3rd
Hofstra - November 3rd
Lindenhurst(SCYCA) - November 4th - will use NSCA score sheets
North Babylon (NSCA) - November 4th
Lynvet (SCYCA)- November 10th
Deer Park (SCYCA)- November 11th (tentative)
Battle of the Counties - November 17th (tentative)
Hauppauge - November 17th - will follow SCYCA/NSCA rules
NY Cheer - November 17th or 18th
- Please remember Lindenhurst is a member of both SCYCA and NSCA and at their competition they use the NSCA score sheets. The Farmingdale Competition is the Hawks (NSCA) not the Titans(SCYCA). And the Hauppauge Competition is a Varsity team hosting a youth rec. competition as a fund raiser, they will follow SCYCA/NSCA rules.
- Please make sure you know and refer to the SCYCA rules for any questions you may have. We can not continue to go over the same things time and time again.
- Registration and payment for the SCYCA competitions you will be attending will be due at the September meeting.
- Official Rosters will be due at the September Meeting. Please refer to the constitution for what needs to be on your rosters. (team age, first and last name, DOB, town of residence for each child)
- Please make sure you have birth certificates for every cheerleader on your league and you carry them with you to all competitions.
- May need to update Rules I & J
- If you have a question if something is legal or not, Lucille will watch videos and let you know
-Inverting in a braced pyramid is illegal
- We voted and will be giving one special award at the last SCYCA competition of the season for a girl aging out of your league. It doesn't have to be a girl on the 13/14 yr old team. It can be a girl from the oldest team your league has that season. The league giving the award will be responsible for the cost of the award.
- Will be handing out SCYCA ID Badges at September meeting
- Next SCYCA meeting will be on Wednesday, Septmeber 26th at 7pm at Northport High school in the commons area. Northport HS is located on Elwood Rd.
- Meeting adjourned at 8:07pm
July 31st, 2012
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Brentwood, Sachem, LI Sound Sharks, Northport, Half Hollow Hills, Deer Park, Harborfields, East Islip PAL, Farmingdale and Lucille Mankowich
- Started Meeting at 7:10pm
- Went over last meetings minutes
~Went over league standings
~Discussed Standing of Commack Youth League
- Safety Clinics -
Gravity will host another SCYCA safety clinic on Thursday, August 23rd at 7pm. This safety clinic is for all coordinators, coaches and team moms.
High School Safety Clinics:
9/19 at Hauppauge HS
9/22 or 9/23 at Kellenburg HS
- SCYCA members for 2012... Paid members to date are Half Hollow Hills, Deer Park, Northport, East Islip, Brentwood, Lynvet, LI Sound Sharks, Bay Shore, Farmingdale, Lindenhurst, Sachem and Longwood
- Went over the constitution... Decided it should be a guideline to work with this 2012 season. It is a work in progress and we will continue to make changes and it will be voted on before the start of the 2013 season.
- Discussed the "special situation" in the grandfather clause for birthdates. Please remember this is ONLY A RULE FOR SCYCA. If you attend any other competitions you will either have to remove the girl from the team or cheer at the age of the oldest girl on any given team.
- 2012 Competition dates so far: These are SCYCA and Non-SCYCA Competitions
East Islip (SCYCA) - October 14th
Bay Shore (SCYCA) - October 21st
Wantagh (NSCA) - October 28th
Copiage (NSCA) - November 2nd
Heartland - November 3rd
Lindenhurst(SCYCA) & North Babylon - November 4th
Lynvet (SCYCA)- November 10th
Deer Park (SCYCA)- November 11th (tentative)
NY Cheer - November 17th or 18th
Hofstra - No date yet, very up in the air
- Please remember Lindenhurst is a member of both SCYCA and NSCA and at their competition they use the NSCA score sheets.
- Discussed SCYCA Competition Judges - Judges should not be affiliated with a competition team unless they are a safety judge. Competition Hosts, please do not get more than one table judge from the same gym, school, etc...
- Went over SCYCA Score Sheets and the safety rulings on the safety sheet.
- If you are hosting a competition you should bring your comeptition invite to the AUGUST MEETING to hand out to all leagues. Registration and payment for the SCYCA competitions you will be attending will be due at the September meeting.
New Business:
- Discussed doing one special award at the last SCYCA competition of the season for a girl aging out of your league. It doesn't have to be a girl on the 13/14 yr old team. It can be a girl from the oldest team your league has that season. We will be voting on this by email.
- Official Rosters will be due at the September Meeting. Please refer to the constitution for what needs to be on your rosters.
- Please make sure you have birth certificates for every cheerleader on your league and you carry them with you to all competitions.
- Started the SCYCA badges, if you missed the July meeting or your teams have changed please email me with all the age divisions your league will be competing in for 2012.
- Next SCYCA meeting will be on Monday, August 27 at Farrell's of Brooklyn, 263 Higbie Lane West Islip, NY 11795, phone number is: 631-482-1951 (Thanks Patti)
- September meeting will be on 9/26. Time and place TBA.
- Meeting adjourned at 8:55pm
June 4th, 2012
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Brentwood, Sachem, LI Sound Sharks, Northport, Half Hollow Hills, Deer Park and Lucille Mankowich
- Started Meeting at 7:15pm
- Talked about the new High School Rules
- Went over last meetings minutes - Phyllis Hill and Grace Voges accepted the minutes.
- Safety Clinics -
Gravity - Wednesday, 7/18 at 7pm
NY Cheer - Monday, 7/30 and Thursday, 8/9 around 7pm
Please email SCYCA and let us know which clinic your league will be attending. The safety clinics are for all coordinators, coaches and team moms.
- Starting excepting SCYCA members for 2012... Paid members to date are Half Hollow Hills, Deer Park, Northport, East Islip, Brentwood, Lynvet, LI Sound Sharks and Bay Shore.
- Went over the constitution... Decided it should be a guideline to work with this 2012 season. It is a work in progress and we will continue to make changes and it will be voted on in the future.
- Discussed and voted on SCYCA's Grandfather clause, regarding brthdates...
The birthdate cut-off will remain 12/1 but each league may have 1 cheerleader per team with a maximum of 3 per league that are considered a "special situation". These cheerleaders will only be allowed to cheer down by one age division and must be made known to the SCYCA Executive Board on your leagues official rosters that are due to SCYCA by the September meeting.
The vote was:
Change Birthdate cut-off to 9/1 - Unanimous No's
Leave birthdate cut-off as 12/1 - Unanimous Yes's
Add the "special situation" to the 12/1 birthdate cutt-off -
Yes's - Bay Shore, LYSA, Half Hollow Hills, Sachem, LI Sound Sharks, Northport, East Islip, Brentwood, Deer Park, Lynvet
No's- Lucille Mankowich
- 2012 Competition dates so far: These are SCYCA and Non-SCYCA Competitions
East Islip (SCYCA) - October 14th
Bay Shore (SCYCA) - October 21st
Hofstra - October 22 or October 29th
Heartland - November 3rd
Lindenhurst(SCYCA) & North Babylon - November 4th
Lynvet (SCYCA)- November 10th
Deer Park (SCYCA)- November 11th (tentative)
NY Cheer - November 18th?
- Discussed SCYCA Competition Judges - Judges should not be affiliated with a competition team unless they are a safety judge.
- Next SCYCA meeting will be on Tuesday, July 31st. Tome and place to be announced.
- Meeting adjourned at 10:05pm
March 5th, 2012
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Commack, Farmingdale, Lindenhurst, Brentwood, Sachem and Lucille Mankowich
- Started Meeting at 6:50pm
- This meeting was to go over the 2011 season
- Safety Rules - 2011 merged SCYCA and NSCA. Overall worked out well. Maybe work on getting the score sheets and safety sheets the same.
- Based on the 2011 season, this coming season 2012 - Do a judges score sheet with each individual judges score.
- Discussed doing a SCYCA finals competition - maybe rotate the venue around to all the different SCYCA leagues.
- Bay Shore has a competition date for the 2012 season - October 21st, 2012
- The December 1st birthdate cut off is in effect for all teams 9 and under. December 2002 is the December 1st rule cut off. You can turn 10 on December 2nd and cheer on the 9 yr old team.
- We conversed about the philosophies of the different leagues and SCYCA.
- The executive board will be meeting with prospective new members. If you know of any leagues interested in getting involved with SCYCA please email us their information.
- Meeting adjourned at 9:20pm
2011 SCYCA Minutes
September 21st, 2011
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Commack, Smithtown, Farmingdale, Lindenhurst, Brentwood, Sachem, Deer Park and Lucille Mankowich
- Started Meeting at 7:22pm
- Paid SCYCA Dues - Central Islip, Commack, Farmingdale Titans, Brentwood, Lynvet, Smithtown, Sachem, Longwood, East Islip, Deer Park, Lindenhurst and Bay Shore (If you mailed them to Liz since our last meeting, you will not be on the list)
- Went over last months minutes - competition dates, rules, etc...
- Competition dates for the 2011 season:
SCYCA Competitions-
October 16th - East Islip
October 23rd - Bay Shore
November 6th - Lindenhurst
November 12th - Lynvet
November 13th - Deer Park
Gym Competitions -
November 5th - Heartland
November 19th - Battle of the Counties
November 20th - NY Cheer Challenge
- Discussed use of hair pieces... Fine to use if your league wants too.
- Registered & Paid for different SCYCA Competitions
- SCYCA Badges will be in the mail within the next few days.
- If all SCYCA Comeptition host leagues could send out emails with... Where their comp is being held, directions, sessions and times that would be great.
- Meeting adjourned at 8:30pm
August 4th, 2011
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Commack, Smithtown, Farmingdale and Deer Park
- Started Meeting at 7:13pm
- Both Safety clinics for the 2011 season have been held.
Just to remind everyone... you must be 21 years of age to take responsibilty for a team so make sure that your team moms, as the responsible adults, attended a safety clinic.
- The 2011 Spirit books have been handed out. Paid SCYCA members will receive one spirit book per league. If you haven't received your yet please see Colleen at the September meeting.
- Paid SCYCA Dues - Central Islip, Commack, Farmingdale Titans, Brentwood, Lynvet, Smithtown, Sachem, Longwood, East Islip, Deer Park and Bay Shore (If you mailed them to Liz since our last meeting, you will not be on the list)
- NSCA and SCYCA formed a committee to get both organizations on the same page and try to streamline the rules. At the SCYCA meeting we went over and discussed all the rules, those that changed and those that would remain the same. Everyone should have received a copy of the new rules by email. If you did not please let me know and I will send them to you. I will also be posting them on the web site.
- Competition dates for the 2011 season: Dates without (definite) are tentative still
October 16th - East Islip (definite)
October 23rd - Bay Shore (definite)
October 29th - Farmingdale Titans
November 5th - Heartland
November 6th - Lindenhurst
November 12th - Lynvet (definite)
November 13th - Deer Park
November 19th - Battle of the Counties
November 20th - NY Cheer Challenge
- An 8th mat can be added if you have a large team but it will only be added fro your team and then it will be removed.
- Signs must be no bigger than 2ft X 3ft (No Banners)
- No casts of any kind are allowed (hard cast, air cast). No braces with metal or plastic parts exposed. Neoprin braces are recommended.
- If a child can not participart in gym class or physical activities, they should not be participating in cheerleading.
- If competition routine is stopped early for any reason, you may restart but you must use previous points.
-Judges may only be approached in the coordinators room and your leagues coordinator MUST be present.
- At the next meeting, please try and have an idea what judges you will be using for your competition.
- I will be giving out the SCYCA ID Badges at the September meeting. If you are a SCYCA member and you have not yet gotten me the information, please do so as soon as possible. I need your league and what ages your competing teams are.
- Debbie from Smithtown wanted to let everyone know that she makes competition hair bows.
- Our next meeting will be on Wednesday, 9/21 at 7pm at Panera Bread in Bohemia.
5191 Sunrise Highway
Bohemia, NY 11716
(631) 589-1988 - Phone
Please RSVP so I know how many people will be attending.
- Meeting adjourned at 8:34pm
June 13, 2011
In Attendance: Lynvet, Bay Shore, East Islip, Longwood, Sachem, Central Islip, Commack, Brentwood, Smithtown and Lucille Mankowich
- Started Meeting at 7:15pm
- Safety clinic dates for the 2011 season.
LI Cheer Safety Clinic is Tuesday July 19th from 6:30 to 8:30pm
Gravity Safety Clinic is Wednesday August 10th from 6:30 to 8:30pm
- Just to remind everyone... you must be 21 years of age to take responsibilty for a team so make sure that your team moms, as the responsible adults, attend a safety clinic.
- The 2011 Spirit books have been ordered. Paid SCYCA members will receive one spirit book per league. They will be distributed at the Safety clinic in July and at the August 4th SCYCA meeting.
- Paid SCYCA Dues - Central Islip, Commack, Farmingdale Titans, Brentwood, Lynvet, Smithtown, Sachem, Longwood, East Islip, and Bay Shore
(If you mailed them to Liz since our last meeting, you will not be on the list)
- NSCA and SCYCA formed a committee to get both organizations on the same page and try to streamline the rules. They met for the first time and went over the rules and the score sheets. At the SCYCA meeting we went over and discussed all the rules, those that changed and those that would remain the same.
- Competition dates for the 2011 season: Dates without (definite) are tentative still
October 16th - East Islip (definite)
October 23rd - Bay Shore (definite)
October 29th - Farmingdale Titans
November 6th - Lindenhurst
November 12th - Lynvet
November 19th - Longwood
Deer Park is also interested in holding a competition but we do not have a date yet
- Debbie from Smithtown wanted to let everyone know that she makes competition hair bows.
- Our next meeting will be on Thursday, August 4th at 7pm. Place to be determined.(I believe it will be at Farrell's East of Brooklyn in West Islip but I have to confirm it with Patti from LYSA.)
- Meeting adjourned at 8:20pm
May 19th, 2011
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Central Islip, Commack, Lindenhurst, Brentwood and Lucille Mankowich
- Started Meeting at 7:20pm
- Working on Safety clinic dates for the 2011 season.
As of right now Gravity will be holding the safety clinic in August.
We are still waiting to hear from LI Cheer about one in July.
-Lisa Wilson/NY Cheer are supposed to be holding 4 safety clinics and possibly a free coaches clinic. More details to follow.
- Just to remind everyone... you must be 21 years of age to take responsibilty for a team so make sure that your team moms, as the responsible adults, attend a safety clinic.
- Discussed seperating 13/14 age division into seperate 13 and 14 age divisions. We can only do this if we have enough teams those ages.
- June 11th Hauppague HS is hosting a UCA Cheer Coaches Conference. The cost is $65 per person. Go to varsity.com for further details.
- Competition dates for the 2011 season: Dates without (definite) are tentative still
October 16th - East Islip (definite)
October 23rd - Bay Shore (definite)
October 29th - Farmingdale Titans
November 6th - Lindenhurst
November 12th - Lynvet
November 19th - Longwood
Deer Park is also interested in holding a competition but we do not have a date yet
- Paid SCYCA Dues - Central Islip, Commack, Farmingdale Titans, Brentwood, Lynvet (if you mailed them to Liz you are not on this list I will add you after Junes meeting)
- Discussed working progressions into the practices for your league. For example - the first 2 weeks of practice is all about cheering and perfecting motions, then move onto stunts but still go in progressions.
- Voted on the SCYCA Board.
The SCYCA board is as follows:
President - Toni Genna
Vice President - Jessica Brandi
Secretary - Colleen Mastroddi
Treasurer - Liz Herzog
- NSCA and SCYCA to form a committee to get both organizations on the same page and try to streamline the rules. Representing SCYCA will be Toni, Lucille, Jessica and Phyllis.
- Discussd the possibility of getting 2 sets of judges to judge at SCYCA competitions to save time. Must be discussed further.
- Our next meeting will be on Monday, June 13th at 7pm at Phyllis Hill's house.
- Our tentative future meeting schedule will be:
July 18 (Patti From LYSA is working on getting us a place to meet)
August 15
- Meeting adjourned at 8:08pm
April 11th, 2011
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Deer Park, Smithtown and Lucille Mankowich
- Started Meeting at 7:15pm
- Working on Safety clinic dates for next season.
We don't want to wait until the last minute to plan the Safety Clinic.
Safety Clinic possiblities.....
For July -
Tuesday, Wednesday or Thursday, July 19, 20, 21 or July 26, 27, 28
For August -
August 2, 3, or 4 or August 9 or 10
The August one would be scheduled on a different day of the week than the July one. As soon as we hear what will work for the gyms we will let everyone know.
- June 11th Hauppague HS is hosting a UCA Cheer Coaches Conference. More details to follow.
- Discussed Competition dates for next season:
October 16th - East Islip
October 23rd - Bay Shore
October 29th - Farmingdale Titans
November 12th - Lynvet
November 19th - Longwood
Deer Park is also interested in holding a competition but we do not have a date yet
these are all tentative as we need to wait for school budgets and official school calendars before we can really pick dates.
- Discussed maybe holding a meeting right after competition season is over, this way everything is still fresh in our minds.
- SCYCA Dues - $50.00 are due at the May Meeting
- Discussed working progressions into the practices for your league. For example - the first 2 weeks of practice is all about cheering and perfecting motions, then move onto stunts but still go in progressions.
- We did nominations for our Board. The nominations to be voted on at the May meeting are as follows:
President - Toni Genna
Vice President - Jessica Brandi & Grace Voges
Secretary - Colleen Mastroddi
Treasurer - Liz Herzog
- Lucille gave us the name of a sign person - Click the above link, Sign Flier. I will also send it in a seperate email.
- Christine Sturges, the new Varsity Rep attended the meeting to discuss uniforms. If you need to contact her you can reach her at csturges@varsityspirit.com
- Our next meeting will be on Thursday, May 19th at 7pm at Liz Herzog's house. PLEASE NOTE IT IS ON A THURSDAY NIGHT, WE WANTED TO HOLD THE MEETING AFTER THE SCHOOL BUDGET VOTES.
- Our tentative future meeting schedule will be:
June 13 (Phylis's house)
July 18
August 15
- Meeting adjourned at 8:50pm
2010 SCYCA Minutes
August 23rd, 2010
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Commack, Deer Park, Brentwood and Lucille Mankowich
- Started Meeting at 6:00pm
- Went over last months SCYCA Minutes
- Talked about making the safety clinic earlier next season.
- Most leagues will not need medical waivers on each child for competitions. You will still need to get a certificate of insurance for each host league and the facility the competition is being held in.
- Got the ages that all the different leagues will have teams for. If you are a SCYCA Member and you didn't give me the ages of your competitng teams please do so as soon as possible as I need to make your ID Badges.
- Discussed judges and who would be the best people to use
- All leagues hosting a competition... We will be giving a spirit/sportsmanship award for every session. The award is to be for $50. (example - $50 gift card for the team to spend, $50 on little bracelets, etc.) Please spend the $50 so each girl will get something out of it, do not go and spend $50 on one big trophy.
- All competition fees will be due at the SCYCA meeting on September 27th. If on that date you are unsure if you will be attending a certain competition please make arrangements with that host league.
- Signed ammended SCYCA constitution
- Voted on Basket Tosses, Multibased Tosses and Double Downs. Scyca Members voted to do away with all three. The vote was:
13 - Yes
0 -no
2 - abstained
- read through the new rules format.
- Competition Dates for 2010:
this is a very tentative schedule
SCYCA Competitions
East Islip - 10/16
Commack - 10/17
Bay Shore - 10/24
Heartland - 11/6
Lindenhurst - 11/7 (will follow NSCA Rules)
Lynvet - 11/13
Gym Competitions
Gravity FCC - 11/14
Battle of the Counties - 11/20
NY Cheer Challange - 11/21
Gravity WCC - 1/23
NSCA Competitions
Bethpage - 10/17
Plainedge - 10/24
Wantagh and West Babylon - 10/30
Copiague?? - 11/5
North Babylon - 11/7
NSCA Finals - 11/14
- Our next SCYCA meeting will be held on September 27th. Place and Time to be announced. If you will not be able to attend this meeting please let Colleen know as soon as possible.
- Meeting adjourned at 7:00pm
July 19th, 2010
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Commack, Deer Park, Smithtown, Lindenhurst, Central Islip and Lucille Mankowich
- Started Meeting at 6:30pm
- Paid SCYCA Dues (to date) - Lynvet, Central Islip, Farmingdale Titans, East Islip, Sachem, Longwood, Commack, Deer Park, Bay Shore, Lindenhurst, Smithtown and Brentwood
- Went over last months SCYCA Minutes
- Safety Clinic: to be held at Gravity on Thursday, 8/19 from 7 to 9pm.
The clinic on 8/9 at LI Cheer had to be canceled. We are trying to reschedule it.
- Leagues holding comeptitions need to find out if your insurance company requires insurance waivers.
- Smithtown will be holding an exhibition on a Friday night during the season. Date still to be determined.
- All leagues hosting a competition please try and have your invitations handed out at or before the August SCYCA meeting.
- All competition fees will be due at the SCYCA meeting on September 27th.
- All leagues hosting a competition... Please find out if your insurance company requires spotters to be on the mat during all team performances.
- Went over judges sheet
- Went over SCYCA constitution
- Please research the trend to follow the new AACCA rule modification for youth leagues.
- Competition Dates for 2010:
this is a very tentative schedule
(please take note Lynvet's Competition date has been changed)
East Islip - 10/16
Commack - 10/17
Bay Shore - 10/24
Heartland - 11/6
Lindenhurst - 11/7
Lynvet - 11/13
Gravity FCC - 11/14
Battle of the Counties - 11/20
NY Cheer Challange - 11/21
Gravity WCC - 1/23
- Our next SCYCA meeting will be held on July 19th. Place and Time to be announced. If you will not be able to attend this meeting please let Colleen know as soon as possible.
- Future SCYCA meeting schedule:
August 23rd, 2010
September 27th, 2010
- Meeting adjourned at 8:00pm
June 21st, 2010
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Commack, Deer Park, Brentwood, Smithtown, Lindenhurst and Lucille Mankowich
- Started Meeting at 6:40pm
- Paid SCYCA Dues (to date) - Lynvet, Central Islip, Farmingdale Titans, East Islip, Sachem, Longwood, Commack, Deer Park, Bay Shore, Lindenhurst, Smithtown and Brentwood
- Went over last months SCYCA Minutes
- Need to come up with a date for the SCYCA safety clinic. It's usually held between the end of July and the middle of August.
- There is no age restriction within SCYCA but SCYCA members must attend the safety clinic (coaches, coordinators and team moms). It will be up to the coordinators to decide what is appropriate for their teams.
- For SCYCA Competitions:
**Cost will be $75 per team.... Vote - 9-Yes, 2-no and 4-Abstain
**Door prices will be...
$6 for adults, $3 kids for 1 session... Vote - 15-Yes and 0-No
$8 for adults, $5 kids for the day... Vote - 13-Yes, 1-no and 1-Abstain
Kids 4 and under are free... Vote - 12-Yes, 2-no and 1-Abstain
- SCYCA members holding a competition will no longer be giving a gift to each member of the competing teams. If you wich to give gifts to teams in your league, please do not do it on the mat. Wait until the competition is over.
- All SCYCA members, hosting a competition, please find out if a medical release form is required by your insurance company for each child competing.
- Need to ammend the constitution concerning reinstatement to good standing after missing 2 meetings in a row.
- Joe Romeo of Bay Shore was appointed SCYCA Treasurer by Gina Salkind, SCYCA Vice President and Toni Genna, SCYCA President.
- LI Cheer is holding youth clinic.
- Competition Dates for 2010:
this is a very tentative schedule
East Islip - 10/16
Commack - 10/17
Lynvet - 10/23
Bay Shore - 10/24
Heartland - 11/6
Lindenhurst - 11/7
Gravity FCC - 11/14
Battle of the Counties - 11/20
NY Cheer Challange - 11/21
Gravity WCC - 1/23
- Our next SCYCA meeting will be held on July 19th. Place and Time to be announced. If you will not be able to attend this meeting please let Colleen know as soon as possible.
- Future SCYCA meeting schedule:
August 2nd, 2010
September 27th, 2010
- Meeting adjourned at 8:00pm
May 24, 2010
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Commack, Deer Park and Brentwood
- Started Meeting at 6:40pm
- Paid SCYCA Dues (to date) - Lynvet, Central Islip, Farmingdale Titans, East Islip, Sachem, Longwood, Commack and Deer Park
- Just a reminder you cannot vote if you have not paid your SCYCA dues
- Went over last months SCYCA Minutes
- Talked about appropriate ages for coaches. Coaches can really be whatever age you want but you need to have an adult (21 or older) with the team at all times.
- Discussed and voted on age restrictions - Vote: 7 Yes, 1 No
The rule is... There is no age restriction but SCYCA members must attend the safety clinic (coaches, coordinators and team moms). It will be up to the coordinators to decide what is appropriate for their teams.
- At Junes's meeting we must vote on how much we are going to charge per girl or per team for competition entry fees. We also must decide how much to charge spectators at the door of SCYCA competitions.
- SCYCA members holding a competition will no longer be giving a gift to each member of the competing teams. Vote: 6 for no gift, 2 for a gift
- Need to come up with a date for the SCYCA safety clinic
- Making one medical release form good for all the SCYCA competitions. A possibility is to have one form for all SCYCA Competitions and each league will need to carry their girls forms to every SCYCA competition.
- Discussed making it manditory for leagues attending SCYCA competitions to attend at least (however many) SCYCA meetings at the April meeting. This way every league that attends a SCYCA competition can make themselves aware of the SCYCA rules and can ask questions if needed. This was discussed but no decision was made. We need to go over the details at June's meeting.
- Competition Dates for 2010:
this is a very tentative schedule
Commack - 10/17
Lynvet - 10/23 (second choice 10/16)
Bay Shore - 10/24
Heartland - 11/6 or 11/7
Battle of the Counties - 11/20
- Need to vote on a treasurer at June's meeting
- Our next SCYCA meeting will be held on June 21st. Place and Time to be announced. If you will not be able to attend this meeting please let Colleen know as soon as possible.
- Future SCYCA meeting schedule:
July 19th, 2010
August 2nd, 2010
August 23rd, 2010
- Meeting adjourned at 8:00pm
April 19th, 2010
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Commack, Lindenhurst, Central Islip and Lucille Mankowich
- Started Meeting at 7:04pm
- Paid SCYCA Dues - Lynvet, Central Islip, Farmingdale Titans, East Islip, Sachem, Longwood
- Went over last months SCYCA Minutes
- Discussed age restrictions again, need to come up with a solution on how we can fix the problem of younger girls being on teams beyond their ability level. Must be voted on at May's SCYCA meeting.
- At May's meeting we must vote on how much we are going to charge per girl or per team for competition entry fees.
- It was decided that at SCYCA competitions we will have a spirit award for each session. It is up to the host of the competition what that award will be.
- Talked about making safety clinics manditory for coaches and coordinators. Looking to hold the safety clinic in August.
- Making one medical release form good for all the SCYCA competitions. A possibility is to have one form for all SCYCA Competitions and each league will need to carry their girls forms to every SCYCA competition.
- Discussed making it manditory for leagues attending SCYCA competitions to attend at least (however many) SCYCA meetings. This way every league that attends a SCYCA competition can make themselves aware of the SCYCA rules and can ask questions if needed. This was discussed but no decision was made. We need to go over the details.
- Bay Shore will be holding their competition on October 24th, 2010
- Check the LICCA website.. They are holding a cheer conference on May 21st and May 22nd. The cost is $75 per person.
- Those of you that were at April's meeting know that Joe Romeo from Bay Shore said he would do the treasurers job, unfortunately he can't hold office at this time as he is not an official SCYCA member yet. We will be doing nominations and a vote for treasurer over the next few meetings.
- Our next meeting will be on Monday, May 24th at 7pm. Place to be announced.
- Future SCYCA meeting schedule:
July 19th, 2010
August 2nd, 2010
August 23rd, 2010
- Meeting adjourned at 8:42pm
March 8th, 2010
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Sachem, Commack and Lucille Mankowich
- Started Meeting at 7:04pm
- Discussed age restrictions and how we can fix the problem of younger girls being on teams beyond their ability level.
- Discussed possibly getting one gift for all SCYCA teams and presenting it to each league before competition season starts. Each league would be responsible for purchasing enough gifts for their girls.
- Talked about making safety clinics manditory for coaches and coordinators.
- Making one medical release form good for all the SCYCA competitions.
- Discussed making it manditory for leagues attending SCYCA competitions to attend at least (however many) SCYCA meetings. This way every league that attends a SCYCA competition can make themselves aware of the SCYCA rules and can ask questions if needed.
- Discussed what the registration fee should be per girl for SCYCA competitions.
** Those leagues that held competitions in 2009 please go back and see how much it cost you per girl to run your competition so we can come up with a fair registration fee.
- SCYCA would like to consider giving a sportsmanship award at each SCYCA competition. A suggestion of Friendly's ice cream vouchers was made???
- Bay Shore will be holding their competition on October 24th, 2010
- Check the LICCA website.. They are holding a cheer conference on May 21st and May 22nd. The cost is $75 per person.
- Our next meeting will be on Monday, April 19th at LI Cheer at 7pm.
- Future SCYCA meeting schedule:
May 24th, 2010
July 19th, 2010
August 2nd, 2010
August 23rd, 2010
- Meeting adjourned at 8:45pm
2009 SCYCA Minutes
September 21st, 2009
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Lindenhurst, Central Islip, Deer Park and Commack
- Started Meeting at 8:10pm
- Leagues paid competition dues and handed in registration forms
- Gave out SCYCA ID Badges. If you are a SCYCA member and didn't get your badges please email me, scyca@optimum.net, so I can get them to you.
- Discussed Judges for the different competitions
- Everyone hosting a SCYCA competition must have a copy of the federation rule book just in case it is needed. You also must put a copy of the SCYCA rules on the judges table with an opening letter that explains how we expect age levels to be judged. It is the responsiblity of the hosting coordinators to explain the rules and how the judging should be done to the judges.
- GOOD LUCK TO ALL THE LEAGUES AT COMPETITION!!!
- Meeting adjourned at 9:12pm
August 17th, 2009
These are the voting results on the rule changes.
- I will put the proposed rule changes and then what the new rule will be for the 2009 season:
Proposed - Need to vote on how to reword - If stunting, tumbling or jumping out of bounds it is a 3 point deduction. If just stepping out of bounds it is a 1 point deduction.
New Rule - (voted on 5-yes, 2-no) If stunting, doing a tumbling pass (more than one element connected) or jumping out of bounds it is a 3 point deduction. If just stepping out of bounds it is a 1 point deduction.
Proposed - Need to decide on deductions for sneakers coming untied or falling off during a routine.
New Rule - (voted on 7-yes, 0-no) It is an automatic 1 point deductions for sneakers coming untied, it is then an additional 1 point deduction for every infraction with the sneaker untied. It is an automatic 3 point deduction for a sneaker falling off during a routine, it is then an additional 3 point deduction for every infraction with the sneaker off.
Proposed - Reevaluate the age limitations for Basket Tosses and Suspended Forward Rolls.
New Rule - (voted on 7-yes, 0-no) Basket Tosses - Starting at 11 yrs old you can perform a toe touch basket toss only. 12 yrs and up may perform basket tosses with a pike and more advanced.
New Rule - (voted on 7-yes, 0-no) Suspended Forward Rolls - May be performed at 9 yrs old and up.
Proposed - Should teams be allowed to dismount with HARD signs and what should the limitations be if any?
New Rule - (voted on 7-yes, 0-no) You may bump down with a hard sign. We were not sure exactly what limitations to put on this rule so as of right now the rule will just allow bump downs with hard signs, no other types of dismounts will be permitted until further notice.
Coordinators please make your coaches aware of the rule changes.
July 22nd, 2009
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood & Lindenhurst
- Started Meeting at 8:15pm
- Lindenhurst and Bellport paid SCYCA dues
- These are proposed rule changes for the 2009 season: (we will vote on them before the safety clinic in August. If you are not attending the safety clinic you may vote by email up until 8/16 at 9:00pm.)
* Need to vote on how to reword - If stunting, tumbling or jumping out of bounds it is a 3 point deduction. If just stepping out of bounds it is a 1 point deduction.
* Need to decide on deductions for sneakers coming untied or falling off during a routine.
* Reevaluate the age limitations for Basket Tosses and Suspended Forward Rolls.
* Should teams be allowed to dismount with HARD signs and what should the limitations be if any?
- These are things that will be reworded in our SCYCA rules and on our score sheets:
* Fix safety sheet - 1 point for stepping on bow not for a bow falling out.
* The sign rule will now read: Signs may not be any larger than 2ft. X 3ft.
*We will be getting rid of the rule that reads: NO Physical Abuse. This falls under the guidelines of sportsmanship.
- Our Safety Clinic will be held in August. As soon as we have a date and time from Nicole at Gravity we will let everyone know by email.
- In August (at the Safety Clinic) please give Colleen a list of your league with the number of teams and ages so she can have the SCYCA ID Badges done for the September meeting. If you would like to email the info to her that is fine, please send it to SCYCA@optimum.net
- Competition schedule is as follows:
This is a very tentative schedule
SCYCA Competitions:
Lynvet - 10/17
East Islip - 10/18
Farmingdale Titans - 10/24
Bay Shore - 10/25
Lindenhurst - 11/1 (Lindenhurst will follow NSCA rules at their competition, not SCYCA rules)
Non-SCYCA Competitions
Heartland - 11/7
Gravtiy FCC - 11/8
NY Cheer - 11/22
Missael DeJesus and Christine Burgen may be holding a competition on 11/29. This is a tentative competition, when we get more info we will pass it along
- We will post the NSCA Competition schedule as soon as we receive it
- If you are hosting a competition and received a judges list please take Nancy Fragola off, she can only judge at East Islip's Competition.
- If hosting a competition you may also use Lucille, Gina Caputo or any other people from the old judges list. If you do not have the old list please email us and we will get you a copy of it. (remember.... please do not use more than one person from a particular place)
- At the September meeting all leagues will be paying their competition fees, you will be receiving your SCYCA ID Badges and hosting leagues need to have a completed judging list for their competition.
- We have a tentative date for our September meeting: Monday, 9/21 at 8pm at Gravity Cheer. Please email me if you cannot make that evening because of Meet the Teacher or anything else you may have going on. We need to have a September meeting to finalize all competition details.
- Meeting adjourned at 9:35pm
May 16th, 2009
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Longwood, Commack & Central Islip
- Started Meeting at 7:40pm
- Central Islip, Bay Shore and Farmingdale Titans paid SCYCA dues
- Need to get a list of judges for competitions
- Safety Clinic - looking to do it on a Wednesday night in August
- Competition schedule is as follows:
This is a very tentative schedule
SCYCA Competitions:
Lynvet - 10/17
East Islip - 10/18
Farmingdale Titans - 10/24
Bay Shore - 10/25
Deer Park - 11/14
Longwood - ???
Non-SCYCA Comeptitions
Heartland - 11/7
Gravtiy FCC - 11/8
NY Cheer - 11/22
- Our next meeting will be held on Tuesday, June 16th at 7:30pm at Gravity Cheer. Please take note the meeting is on a Tuesday not a Monday.
- Meeting adjourned at 8:20pm
April 20th, 2009
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Deer Park, Commack & Patchogue-Medford
- Started Meeting at 7:34pm
- $50 SCYCA dues have been paid by: Longwood, Commack, Lynvet, East Islip, Deer Park and Bay Shore
- The Competititon dates we have so far are:
Remember this is a very tentative schedule
Lynvet - 10/17/09
East Islip - 10/18/09
Farmingdale Titans - 10/24/09
Bay Shore - 10/25/09
Deer Park - 11/14/09
And non SCYCA Competitions
NY Cheer - 11/22/09
- Talked about competition judges - shouldn't have the same judges at multiple competitions. Would like to look into getting High School or College coaches to judge SCYCA comeptitions.
- We would like to set a deadline for when judges for each competion are due. This way we don't all use the same judges competition after competition.
- Everyone agreed that our score and safety sheets are good
- Safety Clinic... Would like to hold it in mid to the end of July at Gravity.
- Discussed number of girls allowed on a team. Federation rules are no less than 5 girls per team and no more than 4 girls per mat strip. Example - If you have 7 strips you may have a team of 28 compete on your mats.
- Our next meeting will be held on May 18th at 7:30pm at Gravity Cheer.
- Meeting adjourned at 8:39pm
March 16th, 2009
In Attendance: Lynvet, Bay Shore, Farmingdale Titans, East Islip, Deer Park, Longwood & Patchogue-Medford
- Started Meeting at 7:45pm
- $50 SCYCA dues are due at the April meeting
- Talked about competition judges - shouldn't have the same judges at multiple competitions
- Everyone should take a look at the SCYCA score sheets - If you think anything needs to be changed please address it at the next meeting.
- Safety Clinic?????
- Longwood paid their SCYCA dues
- East Islip will probably hold their competition on October 25th, 2009
- Our next meeting will be held on April 20th at 7:30pm. Place TBA.
- Meeting adjourned at 8:32pm
2008 SCYCA Minutes
September 16th, 2008
In Attendance: Lynvet, Bay Shore, Commack, Farmingdale Titans, East Islip, Deer Park, Longwood & Lucille
- Started Meeting at 7:45pm
- Collected Competition fees and registration forms for all SCYCA Competitions
- Gave out SCYCA ID Badges
- Gave out a copy of a judges list - for those leagues holding competitions
- Gave out Spirit Books to all SCYCA members
- Deer Park joined SCYCA
- Discussed judging for SCYCA Competitions - ALL teams will be judged according to their age groups ability (6 year old teams will not be judged on the same scale as a 13/14 year old team).
- Ever SCYCA competition will have a judges meeting prior to the start of the competition, this meeting is to make the judges aware of exactly what you expect from them. If the judges give a score below a 4 out of 10 or 2 out of 5 an explaination is needed.
New Business:
- Our next meeting will be held between sessions at Longwoods Competition. (if Longwood should change there date then we can hold the meeting at the next SCYCA competition which will be Lynvet)
- Meeting adjourned at 8:45pm
August 18th, 2008
In Attendance: Lynvet, Bay Shore, Commack, Farmingdale Titans, East Islip & Patchogue-Medford
- It was decided that only leagues that need to for their competition would collect medical forms.
- All October Competition Fee's for SCYCA Competitions are due by September 19th, 2008. You can either bring them to the SCYCA meeting in September or you can mail them to the cooridantors for that competition.
- If your leagues SCYCA Competition fee is not received by September 19th, 2008 there will be a $25 per team late fee (not to exceed $100 total per league).
- It was decided upon by vote that there will not be a cap on age groups or a limit on how young a team member can be. The vote was 2 for having the limitations and 8 for not having the limitations.
- Scyca will be providing ID Badges for it's paid members - Scyca will provide the ID Badge & Badge Holder, it is the responsibility of your league to purchase lanyards.
- You will receive 4 coach and 2 team mom badges for every age group you have competing. You will receive 3 coordinator badges for each league.
- Here is a reminder of all the competition dates we have so far....
SCYCA Competition dates for the 2008 season:
Longwood - October 11th
Lynvet - October 18th
East Islip - October 19th
Bay Shore - October 26th
- NSCA Competition Dates for the 2008 season:
W. Babylon - October 18th Saturday
Bethpage - October 19th Sunday
Copiague - Oct.17, or 24th Friday night
Levittown - October 25, or 26th
North Babylon - November 2nd Sunday
Lindenhurst - November 2nd Sunday
Plainedge - November 9th Sunday
NSCA - November 15th Saturday
-Other 2008 Competitions:
Heartland (formerly empire) - November 1st
Gravity Cheers Fall Classic - November 9th
NY Cheer - November 23rd Sunday
New Business:
- Hand out ID Badges for all SCYCA members
- Need to address leagues that would like to be a part of SCYCA but have not yet paid their dues
- Need to discuss judges and the way they will judge at SCYCA competitions.
- Our next meeting will be held on Tuesday, September 16th at 7:30pm at Gravity Cheer.
- Come October competitions will start and we will meet at an agreed upon time during the Competition.
- Meeting adjourned at 8:45pm
Directions to Gravity are as follows:
Gravity Cheer
91-1B Colin Drive
Holbrook, NY 11741
LIE to Nicolls Road South Exit 62
Go South 3 miles on Nicolls Road
Make right at first light onto Colin Drive
Last building on right
Behind Costco off Sunrise & Nicolls
Telephone:
(631) 285-6427
(631) 676-2041
July 22, 2008
In Attendance: Lynvet, Bay Shore, Commack, Sachem & Babylon
- Started meeting at 8:05pm
- NY Cheer will be holding a safety clinic. More information to follow.
- Longwood had to change their competition date it is now on October 11th instead of October 25th.
- Here is a reminder of all the competition dates we have so far....
SCYCA Competition dates for the 2008 season:
Longwood - October 11th
Lynvet - October 18th
East Islip - October 19th
Bay Shore - October 26th
- NSCA Competition Dates for the 2008 season:
W. Babylon - October 18th Saturday
Bethpage - October 19th Sunday
Copiague - Oct.17, or 24th Friday night
Levittown - October 25, or 26th
Lindenhurst - November 2nd Sunday
Plainedge - November 9th Sunday
NSCA - November 15th Saturday
-Other 2008 Competitions:
Heartland (formerly empire) - November 1st
NY Cheer - November 23rd Sunday
New Business:
Most of this stuff was discussed in the last few meetings but never voted or decided upon.
-Discussed getting medical and insurance forms for all girls competing.
- Should a late fee be charged to a league that doesn't abide by a competition fee deadline. This was discussed but an amount was not decided and it was never voted on.
- Should there be a cap on age groups or a limit on how young a team member can be. For example... If you have a 12 year old team, no member on the team can be any younger than 10 years old, this gives you a 2 year age gap to play with.
- Our next meeting will be held on Monday, August 18th at 7:30pm at Gravity Cheer.
Directions to Gravity are as follows:
Gravity Cheer
91-1B Colin Drive
Holbrook, NY 11741
LIE to Nicolls Road South Exit 62
Go South 3 miles on Nicolls Road
Make right at first light onto Colin Drive
Last building on right
Behind Costco off Sunrise & Nicolls
Telephone:
(631) 285-6427
(631) 676-2041
- Here is an advanced schedule of our next few meetings, please write these dates down:
Monday, September 19th at 7:30pm place TBA
Come October competitions will start and we will meet at an agreed upon time during the Competition.
- Meeting adjourned at 9:00pm
June 16, 2008
In Attendance: Lynvet, Longwood, East Islip, Bay Shore, Farmingdale-Titans, Bellport, SYAG, CI PAL & Lucille Mankowich
- Started meeting at 7:45pm
- $50 SCYCA Dues paid for.... Bellport, SYAG, Farmingdale-Titans, Longwood and Lynvet
-We will be holding a Safety Clinic on Thursday, July 10th at Gravity Cheer. 6:30-7pm will be how to run an effective practice and then from 7-9pm will be safety.
- SCYCA Competition dates for the 2008 season:
Lynvet - October 18th
East Islip - October 19th
Longwood - October 25th
Bay Shore - October 26th
- NSCA Competition Dates for the 2008 season:
W. Babylon - October 18th Saturday
Bethpage - October 19th Sunday
Copiague - Oct.17, or 24th Friday night
Levittown - October 25, or 26th
Lindenhurst - November 2nd Sunday
Plainedge - November 9th Sunday
NSCA - November 15th Saturday
-Other 2008 Competitions:
Heartland (formerly empire) - November 1st
NY Cheer - November 23rd Sunday
-Discussed getting medical and insurance forms for all girls competing.
-Looked over the varsity.com competition grid scale and discussed how we may be able to implement a scale like that into our difficulty scoring system.
-Point penalty for going over on time for 2008 will be: 1 point per second with a max of 5 points total, music and overall. You will have a 3 second grace period.
-SCYCA voted John Maddie from the Farmingdale Titans into the office of treasurer.
New Business:
- Should there be a cap on age groups or a limit on how young a team member can be. For example... If you have a 12 year old team, no member on the team can be any younger than 10 years old, this gives you a 2 year age gap to play with.
- Our next meeting will be held on Tuesday, July 22nd at 7:30pm at Gravity Cheer. TAKE NOTE... July's meeting is on a Tuesday not a Monday.
Directions to Gravity are as follows:
Gravity Cheer
91-1B Colin Drive
Holbrook, NY 11741
LIE to Nicolls Road South Exit 62
Go South 3 miles on Nicolls Road
Make right at first light onto Colin Drive
Last building on right
Behind Costco off Sunrise & Nicolls
Telephone:
(631) 285-6427
(631) 676-2041
- Here is an advanced schedule of our next few meetings, please write these dates down:
Monday, August 18th at 7:30pm place TBA
Monday, September 19th at 7:30pm place TBA
- Meeting adjourned at 9:22pm
March 31, 2008
In Attendance: Lynvet, Commack, Longwood, East Islip, Bay Shore, Farmingdale-Titans & Lucille Mankowich
- Started meeting at 7:45pm
- $50 SCYCA Dues are due at the next meeting
- Competition dates for the 2008 season- Longwood is looking at having theirs on Sat., 10/25 & Heartland Cheer Training Center (formerly Empire) will be holding their competition on Sat., 11/1. If your league is having a competition this season please try and have a date by the next meeting.
- We would like to have a Safety Clinic in July, possibly on the 17th.
- High School Safety Clinics are on Tuesday, 9/16 & Wednesday, 9/17.
- The High School Coaches Association is offering a National Safety Certification Course on May 17th. The cost is $75 and you need to RSVP to gailverne@att.net.
- LICCA will be holding separate Nassau & Suffolk competitions this season leading up to a Long Island Championship.
New Business:
- Discussed Judges for competitions - Your league should get 3 judges from different places and there should never be a conflict of interest involving any of the teams competing.
- Discussed having a meeting with all coordinators and judges before each competition. This will give everyone a chance to get to know a little bit about the judges.
- Discussed using a skills grid to help judges with scoring. For an example visit www.varsity.com and click on NCA Skills Grid. We would need to adjust this scale to fit Youth Rec. Leagues.
- Also at varsity.com check out NCA Game Day - This is a division at a competition that is geared towards newer or less skilled teams. The teams would have a shorter less complicated routine. We will discuss different options for this division and vote on it at our next meeting.
- Discussed assessing a late fee to those leagues that don't pay their competition fees by the date that they are due. We will vote on this at the next meeting.
- We need to vote on a new Treasurer at the May meeting.
- Our next meeting will be held on Monday, May 19th at 7:30pm at Long Island Cheer. There will be no meeting in April.
Here are directions to LI Cheer for those that need them.
From West - From the Long Island Expressway 495 take exit 57 South. At the 2nd light on the service road is Veterans Memorial 454. Turn right and travel 5 miles to Foreign Trade Zone (one light passed Mac Arthur Airport entrance/ Johnson Avenue). Enter into Foreign Trade Zone heading north. Make right onto Trade Zone Court, and we're on the right hand side.
From East - On Sunrise Hwy take Exit 50A North on Johnson Ave and follow Johnson Ave towards the Airport. Make a right onto Veterans Memorial 454 make left at next light Foreign Trade Zone. Enter into Foreign Trade Zone heading north. Make right onto Trade Zone Court, and we're on the right hand side.
- Here is an advanced schedule of our next few meetings, please write these dates down:
Monday, May 19th at 7:30pm at LI Cheer
Monday, June 16th at 7:30pm place TBA
Monday, August 18th at 7:30pm place TBA
Monday, September 19th at 7:30pm place TBA
- Meeting adjourned at 8:48pm
2007 SCYCA Minutes
October 15, 2007
In Attendance: Lynvet, Commack, Longwood, East Islip, Bay Shore, Patchogue-Medford and Sachem
- Started meeting at 7:48pm
- Handed out all leagues ID Badges
- Went over competition schedule for the season
- Finished up all competition paper work
- Our next meeting, time and place, will be announced after the competition season is over. Good Luck to all Leagues!!!!
- Meeting adjourned at 8:32pm
September 17, 2007
In Attendance: Lynvet, Commack, Pat/Med, Longwood, Bay Shore, East Islip, Sachem and Lucille Mankowich (LICCA)
- Meeting started at 7:48pm
- It was decided that SCYCA would purchase the covers for the ID Badges and each league would be responsible for purchasing their own lanyards. SCYCA will provide each league hosting a competition with ID badges and lanyards for their judges. ID Badges for SCYCA members will be handed out at Octobers meeting.
- Voted on if we would allow hosting leagues to add extra mats to accommodate larger teams at their competitions. The rule will remain 4 girls per strip of cheerleading mat. The vote was 6 in favor of adding extra mats and 1 against adding extra mats. It will be up to the hosting league if they would like to add mats or not.
- We discussed that NSCA will be using a different score sheet this season.
- Went over Nation Federation Rules for High School from their meeting.
***All bracers must squat with their knees, not bend at the waist. ***
- Next meeting will be Monday, October 15th at 7:30pm at Gravity Cheer.
- Meeting adjourned at 8:42pm
August 13, 2007
In Attendance: Lynvet, Commack, Longwood, East Islip, Bay Shore and Lucille Mankowich, LICCA.
-Discussed the possibility of entertaining the fact of having up to 28 girls on a 42x42 mat (7 strips). That is 4 girls per strip of cheerleading mat. This matter will be voted on during the September meeting.
-The updated Score Sheet and Safety Sheet that SCYCA will be using this season are now on our website.
-The rules have also been updated.
-Each leagues ID Badges will printed up by the September meeting. It is the responsibility of each league to decide how you would like your Coordinators, Coaches and Team Moms to display their ID badges. You will also be responsible for purchasing whatever you need to display the ID Badges.
-NSCA will hold their competition on November 10th at Nassau Community College. For a complete schedule of competitions, SCYCA and NSCA, please visit our web site.
-Our next meeting will be held on Monday, September 17th at 7:30pm at Gravity Cheer.
-meeting was adjourned at 8:37pm
July 9, 2007
In Attendance: Lynvet, East Islip, Sachem, Commack, Bay Shore, Patchogue-Medford
-Re-opened the discussion on when teams should start practicing for competition
-Each league will be responsible for the cost of their ID Badges
-We urge all Coaches, Team Moms and Coordinators to attend the Safety Clinic at New York Cheer on either August 6th or September 10th
-Voted on:
-Agreed unanimously that 13/14 can do Double Downs
-Agreed unanimously that 12 and over can do suspended forward roles
-Agreed unanimously that you can do a legal pin drop with closed
hands or a double take with a felt sign
-1 No all others Yes to No dismounting with a hard sign in hand
-1 No all others Yes for All American make-up for the 13/14's only
-No Glitter or Tatoos for any age
-New Business:
-There must be appropriate mats in the warm-up rooms
-Each team will receive at least 5 minutes to warm-up
-Tumbling warm-up will be held before the start of the session on the
big mat for all teams
-Our next meeting will be held on August 13, 2007 at 7:30pm at Gravity Cheer (please note this is the second Monday of the month, not the third)
June 18, 2007
In Attendance: Commack, Longwood, Bellport, East Islip, Lynvet and Lucille Mankowich
-2007 Competitions-
Lynvet-Oct. 20th
East Islip-Oct. 21st
Longwood-Oct. 27th
Bayshore-Oct. 28th
Empire-Nov. 3rd
Commack-Nov. 10th
NY Cheer-Nov. 18th
-We will be making ID Badges for all SCYCA leagues. They will have SCYCA, the year, the age division, coordinator, team mom or coach and your league on them.
-We will be grandfathering in the 24 girls on the mat rule. This means that only the teams with more than 24 girls on them in the 07 season will be allowed to continue on after 2007 with that many girls. (example - E.I has a 9 yr. old team with 29 girls in 07... then in 08 only there 10 yr. old team can have the same 29 girls on it. You cannot take a team of 17 in 07 and expand them to a team of 26 in 08)
-We will be attending a Stunting Safety Clinic at NY Cheer... We highly recommend that all Coordinators, Coaches and Team Moms attend. You can pick either August 6th from 5-8pm or September 10th from 5-8pm. This will be a hands on clinic, you will need to wear sneakers, sweats and put your hair up!
-We discussed the possiblity of adding a tumbling clinic for coordinators and/or coaches to learn how to safely spot tumbling
-We would like to hold a first aid clinic.
-At the next meeting we will be voting on... Allowing double downs, suspended forward rolls, straight leg drop dismounts with a sign in the flyers hand and the kind of make-up the girls can and cannot wear.
-At the next meeting we will be discussing...
---How long each hosting competition will be allowing in the warm-up room, min of 5 minutes - max of ???
---mats in the warm-up room
---If we want to use badges for the judges
-Our next meeting will be held on July 9th at 7:30 at Gravity Cheer (take note this is not the third Monday of the month and the time is a half hour later)
-meeting adjourned at 8:35pm
May 21, 2007
In Attendance: Bellport, Bay Shore, Lynvet, East Islip, Commack, Longwood, Patchogue-Medford
-We will be getting ID badges. Each SCYCA members league will get 4 Coaches and 2 Team Moms per age division, and 3 Coordinators for the league.
-SCYCA Members that host competitions will charge an entry fee of $6 per girl
-Starting in the 2008 season we will be phasing in a birthdate cut-off and how many girls per age level are permitted on the competition floor. We will be using December 1st as a cut off birthdate and 24 girls per team. This will only effect the 5/6 age division in 2008 as we start the phase in.
-All girls can cheer through 9th grade, provided they don't turn 16 during the season.
-Many leagues are trying to plan competitions for this season. As of right now we have:
Lynvet - October 20th
And these league are still getting dates:
Longwood
East Islip
Bayshore
Sachem
Commack
Non SCYCA Competitions:
Empire - November 4th
NY Cheer - November 18th
-Our next meeting will be on Monday, June 18, 2007 at 7:00pm at Gravity Cheer.
March 19, 2007
In Attendance: Commack, East Islip, Lynvet, Patchogue/Medford, Lucille Mankowich and Fran Tatte from Copaige.
-It was decided that the registration will be $50 per league, due at the April meeting. If you do not register by June 1, 2007 the fee will go up to $100 per league.
-We will be getting ID badges. Each SCYCA members league will get 4 Coaches and 2 Team Moms per age division, and 3 Coordinators for the league.
-At the next meeting we will ratify the SCYCA constitution.
-We voted to eliminate the Youth Rec and Elite divisions from competition.
-We agreed on a score sheet that will make judging more fair to all teams competing.
-We fixed the safety sheet.
-At Aprils meeting we need to discuss how much SCYCA members hosting a competition will charge per girl for the teams competing.
-Safety Clinic-we need a date that will be good for everyone to attend. We were looking to have it sometime in August.
-The next SCYCA meeting will be held on April 16th at 7pm at L.I. Cheer.
-We nominated a board to be voted on at the next meeting.
President - Toni Genna
Vice-President - Gina Salkind
Treasurer -Melissa Katcher
Secretary - Mary Wandle
(Toni, Gina and Melissa excepted their nominations, Mary didn't except or decline hers yet, she was unable to attend the meeting)
February 26, 2007
There were only 5 people at the February meeting.
Lucille, Toni & Colleen from Lynvet, Gina from Commack and Mary from Sachem.
Here are the things we discussed:
- The next meeting will be on Monday, March 19th at 7pm at L.I.Cheer
- Having dues for SCYCA - $50 registration fee, must be paid at the next meeting - registration is good from April to April
- Fixing mistakes from last year to make the Association better
- New score sheets - make a point system that will be fair to all teams no matter what their age and ability level is
- New safety sheets
- We would like to vote at the next meeting weither or not we should keep the youth rec and elite divisions for the 2007 season
- Age appropriate make-up only
- NO stage make-up (example: no glitter, bright lipstick, eyeshadow, etc...)
2006 SCYCA Minutes
July 17, 2006
www.leaguelineup.com/scyca
Meetings to be held monthly---3rd Monday of the month. Next meeting
To order federation rules--New York State High School Federation Guidelines --NFHS.com, click on spirit.
Present: Joanne-NSCA, Lucille-LICCA, Maureen-East Islip, Christine-Empire Cheer, Toni & Colleen-Lynvets, Pat- Longwood, Commack, Mary- Sachem, Patchogue-Medford
Judges: looking for a clean routine over difficulty.
Rule Clarification: NO FULLS for 8 and under
Rules that were agreed upon at the meeting:
-If hair should fall out no deduction-HOWEVER, If stepped on there is a deduction as it is a safety violation.
-13/14 year old division-If in ninth grade for the entire school year-OK to cheer.
-Safety Violations include-Stepping on Props, Signs, Poms and/or Hair. Deductions will be taken for each offense.
-NO make up is to be worn, No fake nails, No nail polish, No tattoo
-No Jewelry-No Band-Aids covering earrings, belly rings.
-No Belly baring uniforms.
-Bad Sportsmanship will not be tolerated. Bring to the immediate attention of the Host of the competition and then they will inform that town coordinator.
-No Physical abuse will be tolerated under any circumstances
Lets remember that these are children and we should all be cheering for each other.
July 6, 2006
Present: Lynvets, East Islip, ESM, Bay Shore, Sachem, Commack, Longwood, LICCA- Lucille
Purpose: To set a standard for youth/recreational cheerleading.
Dispute over youth/recreational organizations competing against elite teams, being teams that are professionally coached or choreographed.
To come up with a solution to make it fair for all and to set a standard for judging.
Rules that were agreed upon at the meeting:
-Routine- 2:30 recommended time.
-Music- To total 1:30 but no longer. Could be broken up into 30sec and/or 45sec segments.
-Maximum number of girls on the mat to be 24.
-NO fulls under and including 8 years of age.
-NOT allowed to cheer for 2 teams on the same day.
-Dance to include---Stunt/Tumble/Jump/Dance-Motions.
-9 and up MAY twist down
-NO Double Downs allowed in ANY division
-3 Judges and 1 safety Judge at competitions
-Signs 2 feet by 3 feet
-3 point penalty for group off of mat
-1 point penalty for individual off mat
-Basket Toss- 10 years of age and over allowed
-5/6 and 7 to ALL receive a participation ribbon or medal, whichever town hosting the competition chooses.
