Meeting Minutes
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March 12, 2017
The meeting was called to order at 7:13 p.m.
Present: Chris Barnes, Steve Harris, Michael Young , Tim Wenrich, Matt Roberts, Brent Shickley, Ryan Boyer, Larry Snyder, Bryan Funk, Donnie McEntee, Jason Snyder, Tyler Zoellner, Steve Burns, Kelli Perry
Prior Meeting Minutes: January meeting minutes approved
. motion for approval by Donnie McEntee, 2nd by Bryan Funk
Treasurer’s Report: Accepted as submitted. Motion- Bryan Funk., 2nd by Donnie McEntee
Old Business:
Opening Day is slated for April 22. Ceremony is starting at 12pm. Games to start at approx. 200-230 at the park and 200p behind the school for major and minor.
- There will be a field dedication ceremony on major field starting at approx. 1:15
- Discussion of speakers to the opening day ceremony.
- Will Drake to emcee the ceremony
- .Received RSVP from Dauphin Co. Commissioner Jeff Haste to speak at opening day ceremony.
- Open gym practice is going great, numbers are good for attendance
- Firehouse open practice is going good, numbers are down for attendance
- Sponsors: receiving sponsorships continues
New Business:
DAA Report- Fundraiser for area orginizations in Dauphin at the Stony Creek on 3.17 Background checks are due prior to any coach who has not submitted proper background checks to be allowed on the field.
-League report: April 2 for rules and schedule meeting. Location: Duncannon FH
- River League Fees: increased Major: 60.00/team Minor and Pony 40.00/team and tball is 25.00/team. Payment due April 15
- Discussion and approval of drop third strike rule being implemented during regular season for minor teams
- Field day is 3.18 (rain/snow date TBA)
-Opening Day: April 22nd 12pm start games start at 1pm at the park, 130p for major and 130 and 4pm for minor.
- Picture day is April 11
- Umpires needed for Teener B and C along with Minor division. Discussion of Pony, but not enough of people to cover all.
- much work to be completed on Teener field. Will need to cut back the infield approx. 8-10 feet to accommodate the 75 foot base paths. Need of Turface or Diamondtex in order to fill in the gap in infield. Cost approx. 900.00 approved- Ryan and Bryan
- no new shirts for Teener C team. New shirts will need to be ordered for Teener B
-Practice starts in Mid-April for teener’s
-Field Cleanup/maintenance day is March 18th.
- Discussion and approval of sending a team to the Harrisburg (Cal Ripken field) to play in pre-season tourney April 8-9. $300.00 per team for reg. Donnie/Bryan
Next meeting is scheduled for April 9 at 7pm.
Motion to adjourn: Bryan F/ Donnie.
Meeting ends: 8:33pm
Respectfully submitted,
\s\ Michael Young
Secretary, DBA
Dauphin Baseball Association Meeting Minutes
Feb 12, 2017
The meeting was called to order at 7:15 p.m.
Present: Chris Barnes, Steve Harris, Michael Young , Tim Wenrich, Matt Roberts, Brent Shickley, Ryan Boyer, Larry Snyder, Matt Perry, Bryan Funk, Matt DeSantis, Donnie McEntee, Jason Snyder, Tyler Zoellner, Jay Warholic, Steve Burns, Jeff Smithers
Prior Meeting Minutes: January meeting minutes approved
. motion for approval by Bryan Funk, 2nd by Donnie McEntee
Treasurer’s Report: Accepted as submitted. Motion- Matt DeSantis., 2nd by Donnie McEntee
Old Business:
-Registration is completed with some add on’s late. A few children may still sign up.
-With numbers we have currently, the teams are: 3 Tball, 2 Pony, 3 Minor, and 2 major
Opening Day is slated for April 22. Ceremony is starting at 12pm. Games to start at approx. 1 at the park and 130 behind the school for major and minor.
- Discussion of speakers to the opening day ceremony.
- Will Drake to emcee the ceremony
- .
New Business:
DAA Report- Nothing to report other than the donations to DAA via the untimely passing of Butch Beard. In lieu of flowers he requested donations to the DAA
-Teener coach- Jeff Smithers, Chris Welter put their names in for coaching the 2nd teener team. Congrats to Jeff Smithers for winning the vote.
-Minor: added third team coach: Ryan Boyer
-Tball: Jay Warholic to coach 2nd team. A third is being looked at. Coach for third team is pending.
- Meet and greet the coaches on Wednesday at the school and hand out fundraiser
The fundraiser is same as last year with the following:
All players that sell the minimum requirement of $100 in tickets will receive an invitation to the Baseball/Softball pool party at the Dauphin Pool.
Additional ticket incentive levels (see chart below):
If a player sells: 20 tickets – player will receive a $25 Dick’s Sporting Goods gift card
30 tickets - $50 Dick’s Sporting Goods gift card
40 tickets - $75 Dick’s Sporting Goods gift card
50 + tickets - $100 Dick’s Sporting Good gift card
The top seller will receive a $250.00 Gift Card *
2nd place - $150.00 Gift Card *
3rd place - $100.00 Gift Card *
CPRS will hold clinic on Wednesday evening after handing out fundraisers for sports injuries and what to look for in the concussion protocol
-Use of all purpose room is up to April 15 at the school for practices
-The Dauphin/MPT fire dept. has granted use on two Saturday’s a month.. Feb 18, March 11 and 25th to use the truck bay for indoor practices as well.
-Opening Day: April 22nd 12pm start games start at 1pm at the park, 130p for major and 130 and 4pm for minor.
-Field usage agreement was submitted and approved by the school district.
-Teams have been selected/drafted. Will hear from coaches soon for team information
- much work to be completed on Teener field. Will need to cut back the infield approx. 8-10 feet to accommodate the 75 foot base paths. Need of Turface or Diamondtex in order to fill in the gap in infield.
- no new shirts for Teener C team. New shirts will need to be ordered for Teener B
-Practice starts in Mid-April for teener’s
-Field Cleanup/maintenance day is March 18th.
- River League update: 10 major teams, 10 minor, 11-12 pony, and 10-11 Tball.
League Season starts week of April 15th
League Rules meeting April 2nd
-Sponsorships have started coming back! Thank you to all sponsors and the donation to DBA from Youth Sports Photo in honor of Butch Beard.
- in honor of Butch the committee unanimously agreed to spend up to $1000 to honor him
more information will be coming out with plans. Motion: Ryan B/ Donnie McEntee
Next meeting is scheduled for March 12 at 7pm.
Motion to adjourn: Bryan F/ Tyler Zoellner.
Meeting ends: 8:47
Respectfully submitted,
\s\ Michael Young
Secretary, DBA
January Meeting Minutes
Dauphin Baseball Association Meeting Minutes
Jan 8th, 2017
The meeting was called to order at 7:15 p.m.
Present: Chris Barnes, Steve Harris, Michael Young , Tim Wenrich, Matt Roberts, Brent Shickley, Ryan Boyer, Larry Snyder, Matt Perry, Lisa Slover, Bryan Funk, Matt DeSantis, Donnie McEntee, Jason Snyder, Harry Hitz, Tyler Zoellner
December meeting: Due to not having enough for a quorum but needed business completed and bills paid, a motion by Steve Harris and 2nd by Matt Roberts (under Roberts Rules) this meeting went forward with unanimous approval.
Prior Meeting Minutes: November meeting minutes approved
. motion for approval by Matt DeSantis, 2nd by Tim Wenrich
Treasurer’s Report: Accepted as submitted. Motion- Donnie McEntee., 2nd by Tim Wenrich.
Old Business:
-Received K. Hower’s jersey at registration
By Laws approval: this was tabled from meeting in December- unanimous vote after reading of the updates
Confirmation of Matt Roberts as treasurer approved by unanimous vote.
Tractors: one at school shed and one at Kennedy. Baseball is covering the one at the school for complete winterization and half of the cost for the one at Kennedy. The other half will be covered by DAA. Matt/Tim- tractors have not been picked up yet.
Registration this year will be on www.leaguelineup.com/dauphinbaseball
Reg dates: extended to January 31, 2017 to allow parents/players on vacation to register
Tryouts: Jan 21 or 28th. Have to check with district. 11a-2p for tryouts- STILL WAITING TO HEAR BACK FROM SCHOOL
No Basketball this year and Matt S will discuss with school about using the all purpose room for indoor practices. STILL WAITING TO HEAR BACK FROM SCHOOL
New Business:
DAA Report- No new report
Tim/Matt
Division Coordinators:
Tball- Harry Hitz
Pony- Matt Roberts
Minor- Ryan Boyer
Major- Larry Snyder
Coaching Coord: Tim Wenrich
All Star: Matt Perry
Fundraising: Chris Barnes
Concession Stand: Kelli Perry
Equip Coord: Executive Board members
Field Director: Michael Young- Field Maintenance: Full Committee
Umpire Coord: Matt DeSantis
League Rep: Brent Shickley
Treasurer: Matt Roberts and Steve Burns (vote)
Registrar: Steve Harris
Picture Coord: Tim Wenrich
Call Up Coord- Lisa Slover
General Committee Members At-Large: Bryan Funk, Donnie McEntee, Tyler Zoellner, Jason Snyder
Coaches per division
Major: Steve Burns and Will Drake
Minor: Chris Barnes and Jason Snyder
Pony: Matt Roberts and Matt Perry
Tball: Harry Hitz and will need another for a 2nd team
Opening Day: April 22nd 12pm start games start at 1pm. Bryan/Donnie
Medical Insurance has been paid
Field usage agreement was submitted to school district along with payment
Scout Troop 233 has been approved to set up a table at opening day.
Next meeting is scheduled for February 12 at 7pm.
Motion to adjourn: Matt/ Donnie.
Meeting ends: 9:02pm
Respectfully submitted,
\s\ Michael Young
Secretary, DBA
Dauphin Baseball Association
By-Laws
Article I - Name & Object:
Section 1 - Name:
a. The name of this organization shall be the Dauphin Baseball Association (hereinafter, the DBA)
b. The DBA is a division of the Dauphin Athletic Association
c. The DBA has the right to become affiliated with any league of their choice.
Section 2 - Objective:
a. The objective of this organization is to establish & maintain a program of supervised baseball for children through the development of the following fundamentals: sportsmanship, mental & physical health, character and cultural & scholastic achievements.
Article II - Structure:
Section 1 - Divisions:
a. The DBA shall be composed of divisions as deemed necessary by the Board.
1. T-Ball ages 4-6 on or before April 30
a. 4 year olds must turn age 5 by June 30
2. Pony ages 6-8 on or before April 30
3. Minor ages 8-10 on or before April 30
4. Major ages 10-12 on or before April 30
5. Teener C age 13 on or before April 30
6. Teener B ages 13-15 on or before April 30
7. Teener A ages 13-15 on or before April 30
8. Legion ages 16-19 on or before April 30 (Deleted per Article X – Amendments 5/11/15)
b. The DBA reserves the right to change divisions in accordance with league play.
c. The DBA reserves the right to allow crossover among the stated division age groups where permitted by league rules.
Section 2 - Governing Body:
a. The governing body of the DBA shall be composed of an Executive Board, which is comprised of the President, Vice President, Secretary & Treasurer. The Executive Board will be assisted by a committee of members that have a direct interest in the DBA.
b. Executive Board: The executive board will serve as directors of DBA operations. The Executive Board reserves the right to make decisions on DBA business on all matters falling outside of regularly scheduled meetings and on those issues which the Executive Board feels does not compel the calling of a special meeting of the DBA committee by the President. In order to make a ruling on any matter, two- thirds of the Executive Board must be in agreement on the issue.
1. President: The President shall be elected at least once every two (2) years. The nomination(s) shall be placed on the floor for consideration at the meeting prior to the final meeting of the year. When elected, the President will assume office as of January 1st of the following year. To be eligible for nomination the candidate must have been active in the program for at least two (2) years. The President may only vote on business to break ties on protests and/or penalties when the DBA is in session. The President is allotted a vote in the event that the Executive Board needs to rule on a particular issue. The President will oversee day to day operations of the DBA, call and head meetings for the DBA, make special appointments to conduct business and operate a checks & balance system for spending within the DBA. The President must attend all DAA meetings and represent the DBA’s interests. In the event the President can not attend a DAA meeting, he should appoint a member of the Executive Board to attend the meeting.
2. Vice President: The Vice President shall be elected at least once every two (2) years. The nomination(s) shall be placed on the floor for consideration at the meeting prior to the final meeting of the year. When elected, the Vice President will assume office as of January 1st of the following year. To be eligible for nomination, the candidate must have been active in the program for at least one (1) year. The duties of the Vice President will include overseeing day to day operations of the program in the even the President is absent, appointing committees and operating a checks and balance system for the Treasurer. The Vice President shall hold one (1) vote on all issues.
3. Secretary: The Secretary shall be elected at least once every two (2) years. The nomination(s) shall be placed on the floor for consideration at the meeting prior to the final meeting of the year. When elected, the Secretary shall assume office as of January 1st of the following year. To be eligible for nomination, the candidate must have been active in the program for at least one (1) year. The Secretary will keep minutes for all meetings called to order by the President. One copy of the meeting minutes should be kept on file and one copy must be given to the President of the DBA. The Secretary will keep a binder or disc with a copy of DBA meeting minutes and monthly Treasurer reports as well as League meeting minutes (if disseminated). All correspondence should take place through the DBA Secretary. The Secretary will hold one vote on all issues.
4. Treasurer: The Treasurer shall be elected at least once every two (2) years. The nomination shall be placed on the floor for consideration at the meeting prior to the final meeting of the year. When elected, the Treasurer shall assume office as of January 1st of the following year. To be eligible for nomination the candidate must have been active in the program for at least one (1) year. The Treasurer will keep record of the income and expenses of the DBA. An up to date report must be available to the President and Secretary at monthly meetings or whenever the President sees necessary. The Treasure will maintain accounts of the DBA. The Treasurer will oversee the fundraising and concession committee members and will hold one (1) vote on all issues.
The Treasurer shall enter all funds into the bank account set forth by DBA, weekly, by Friday end of business during regular and fall ball season.
c. Committee Members: The following positions will comprise the DBA Committee and will hold one (1) vote each on all DBA business.
1. Division Coordinator: The division coordinators will be voted on by the DBA during the January meeting (or later meeting(s); until such time as volunteers have been secured). The Division Coordinator may hold other offices within the DBA but will only have one vote. Division Coordinators will be selected annually. The Division Coordinator will be responsible for the placement/recruitment of coaches in a given division and submitting the coach’s names for approval by the DBA. The Division Coordinator will act as the voice of the division coaches during meetings of the DBA. The Division Coordinator will report the number of players & uniform sizes as well as the status of equipment to the Equipment Director. The Division Coordinator will be responsible for the collection & disbursement to the Equipment Coordinator of all equipment at season’s end. The Division Coordinator will be responsible for the collection of all fundraising materials from their respective division’s coaches and the disbursement of said materials to the Fundraising Coordinator. The Division Coordinator will be responsible for the scheduling of fields for teams in their division. A master list of scheduled times should be submitted to the Field Director upon completion. The Division Coordinator will also be responsible for maintaining a list of call up players from their division, in conjunction with the division’s respective head coaches assessment of said player’s qualification, to play in a higher age bracket division game when there is a need by a higher age bracket division team (see Player Call Up List under Article VI – Players). This position will have one vote on matters inside the course of regularly conducted business of the DBA.
2. Concession Coordinator: The position of Concession Coordinator will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). Duties will include supervision of all concession operations, stocking and ordering all concession related materials, evaluation of pricing and control of monies received. The Concession Coordinator will keep and submit records to the Treasurer of all funds spent and received as well as weekly reports of stock. This position will have one vote on matters inside the course of regularly conducted business of the DBA.
A full report will be required and submitted of all activities mentioned above in July’s meeting from the spring season and again in November for the fall ball season
3. Fundraising Coordinator: The position of Fundraising Coordinator will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). The Fundraising Coordinator will be responsible for exploring fundraising options and presenting them to the DBA for approval. He/She will act as the spokesperson between the DBA and fundraising provider. Other duties will include the collection and review of funds received from the Division Coordinators and the delivery of said funds to the Treasurer, overseeing the disbursement of fundraising materials and record keeping of proceeds. This position will have one vote on matters inside the course of regularly conducted business of the DBA.
4. Coaching Director: The Coaching Director may hold another position within the DBA but will only have one vote. The Coaching Director will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). The Coaching Director will be responsible for exploring clinic and scrimmage information and the distribution of this material to the DBA coaches. This Coordinator or a designated representative should attend all league meetings and keep the DBA coaches apprised of any rule changes or league format changes. The Coaching Director will be responsible for collecting all required background checks on prospective coaches prior to the start of the regular season. A copy of the background check will be submitted to the DBA Secretary and the DAA Secretary. Further, the Coaching Director will Chair the Coaching Oversight Committee (duties of this committee attached as Addendum B). This position will have one vote on matters inside the course of regularly conducted business of the DBA.
5. All Star Coordinator: The All Star Coordinator may hold another position within the DBA but will only have one vote. The All Star Coordinator will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). The All Star Coordinator will be responsible for exploring All Star tournament dates, registration fees and meeting dates & times and will distribute this information to the DBA committee and prospective All Star coach. This position will have one vote on matters inside the course of regularly conducted business of the DBA.
6. Equipment Director: The Equipment Director may hold another position within the DBA but will only have one vote. The Equipment Director will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). They will be directly responsible for the purchase and disbursement of any equipment approved by the DBA. Duties will include purchasing of uniforms and baseball equipment. The Equipment Director will be responsible for the marking of all DBA equipment and setting up purchase order accounts with all new or existing suppliers. Any equipment purchased by the Equipment Director in excess of $50.00 requires pre-approval by the DBA Committee or Board of Directors. This position will have one vote on matters inside the course of regularly conducted business of the DBA.
7. Field Director: The Field Director may hold another position within the DBA but will only have one vote. The Field Director will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). He/She will be responsible for the maintenance of any field being used by the DBA. Duties include setting up of trash and portable facility accounts, ordering of field maintenance equipment with pre-approval required by the DBA Committee or Board of Directors for purchases in excess of $50.00 and the setting up of work crews for all projects that require them for completion. The Field Director will maintain a master list of field availability. This position will have one vote on matters inside the course of regularly conducted business of the DBA.
8. Registration Coordinator: The Registration Coordinator will be approved by annually DBA during the January meeting. He/she will be responsible for the registration of all players. They will submit reports to the Division Coordinators after each registration. This position will have one vote on matters inside the course of regularly conducted business of the DBA.
9. Umpire Coordinator: The Umpire Coordinator will be approved annually by the DBA during the January meeting (or later meetings(s); until such time as volunteers have been secured). He/She will be responsible for the scheduling and conduct of all umpires at the Minor Division level of play and any incident he/she is called upon to provide an umpire, such as Pony Division playoffs, championship games, makeup games, etc… This position will have one vote on matters inside the course of regularly conducted business of the DBA.
10. Picture Coordinator: The Picture Coordinator will be approved annually by the DBA during the January meeting. He/she will be responsible for securing team photo dates & times and providing this information, along with picture order forms which will be supplied by the photographer; to each respective head coach. It should be noted that the Picture Coordinator should work with the Equipment Coordinator to determine when uniforms will be received prior to scheduling team picture day. This position will have one vote on matters inside the course of regularly
conducted business of the DBA.
11. Call Up CoordinatorThe position of Call Up Coordinator will be approved by the DBA annually during the January meeting (or later meeting(s); until such time as volunteers have been secured). The Call Up Coordinator will be responsible for all call ups to other divisions. The division coordinator will work with the Call Up coordinator in order for the list to be adjusted once the coaches and division coordinators turns in the list for the year for the Call Up coordinator to maintain the list and will be contacted .
12. General Committee Member(s): This position will be utilized for those responsibilities that do not occur on an annual basis; such as Program Coordinator, Opening Day Ceremony Coordinator, etc…The determination of the need for a duty being assigned to this position shall be made by the President with normal voting parameters on the candidate being held. This position will have one vote on all matters inside the course of regularly conducted business of the DBA.
Article III – Meetings & Quorums:
Section 1 – Meetings:
Meetings shall be held a minimum of once a month for the calendar yearduring the months of January through April, with said meeting dates, time and place being set by the President, to assure that requirements to operate the committee during the scheduled regular season including fall ball play have been met. Meetings during subsequent months shall be set by the President to address any standard issues of business for the operation of the committee and to be in compliance with these By-Laws, such as nominations for Executive Board positions, reports by coordinators/committee members and the final meeting of the year.
Section 2 – Special Meetings:
Special meetings of the DBA may be called at anytime by the President or at the request of a majority of the DBA. The members affected by the call for a special meeting shall be told the purpose of for and be notified 48 hours in advance of the meeting.
Section 3 – Quorum:
The majority of the DBA Executive Board & committee members present shall constitute a quorum for the conducting of business at DBA meetings, providing that the President or Vice President is in attendance to call the meeting to order.
Section 4 – Attendance:
Attendance at meetings by the governing body of the DBA is mandatory. Any governing body member that misses two meetings shall lose voting privileges and face removal from their respective office/position and its duties barring unforeseen circumstances which caused the absence or without prior notice.
Article IV – Voting:
Section 1 – Nomination & Voting of Executive Board and Committee Members:
a. A nominating committee of three members shall be appointed by the President during the month of June. They will prepare a slate of potential candidates for nomination to the Executive Board during the August meeting. Additional nominations by any governing body member will be accepted from the floor during the August meeting as well.
b. Nominations for the Executive Board will be voted on during the August meeting by the current Executive Board & committee members with voting privileges. In January of the following year, the newly elected Executive Board shall assume operational duties. A nominee receiving a majority vote shall secure the position.
c. Nominations for committee member positions shall be submitted at the January meeting. The previous year’s Executive Board and committee members, as well as the new Executive Board members shall vote on committee member nominations with the new President acting as a tiebreaker in the voting process. A nominee receiving a majority vote shall secure the position.
Section 2 – Voting on Matters of Business:
a. A majority vote by the governing body in attendance is needed for an issue to pass.
b. The Executive Board reserves the right to grant voting privileges to active coaches during the season on matters directly involving league play.
Section 3 – Vacancies:
If any vacancy occurs in the Executive Board by death, resignation or otherwise, it may be filled by a majority vote of the DBA committee at any regular meeting or special meeting called for that purpose.
Article V – Finances:
Section 1 – Fiscal Year:
The fiscal year shall be from January 1 to December 31.
Section 2 – Funds:
Funds for the operation of the DBA shall be collected through player registration, fund raising or donations. Application for applicable grants can be applied for if so determined by the current governing body.
Section 3 – Player Registration:
a. The DBA shall determine registration costs during the January meeting.
b. No player will be turned away due to a parent/guardian’s inability to pay registration costs. Any incident where a registrant faces this hardship will be presented to the governing body and the Executive Board will approve a plan of action to insure the registrant’s participation in the program.
c. Player registration costs should be kept as low as possible and be commensurate with surrounding communities registration costs.
Section 4 – Umpire Fees:
a. The DBA will establish the annual fees of umpires and the method of payment.
b. Records shall be kept in the multipurpose building of all fees paid to umpires per game.
c. Each umpire must sign for the fees received.
d. 50/50 or passing of the hat for donation will be performed by a player or representative of the home team to help offset these costs. The amount collected per game should be noted in the book.
Section 5 – Purchasing of Equipment:
a. All purchase requests should be submitted to the DBA for approval.
b. The Executive Board reserves the right to approve the purchase of equipment/upgrades without the consultation of the committee if the cost of said equipment/upgrade is no greater than $300.00.
c. Any individual submitting receipts for reimbursement must have had approval for purchase by the DBA or risk not being reimbursed.
d. The equipment director will make all purchases of equipment related to baseball.
Section 6 – Concession Income/Expense:
a. The DBA will establish pricing of all concessions.
b. The DBA must approve any vendors that may be used.
c. A system of collection of all income from concessions must be approved by the DBA before the start of each season.
d. Beginning funds for opening concessions will be as follows; Opening day, no more than $300.00 will be in the money box. All other days no more than $150.00
e. Each evening the concession stand coordinator and the Treasurer will be responsible to count the beginning amount and ending amount and must agree to that amount.
Section 7 – Fundraising Income:
a. The DBA will determine the need for fundraising annually before the start of the season.
b. Any fundraising programs must be presented to the DBA for approval.
c. Individual teams/divisions will not be permitted to hold fundraising events unless first approved by the DBA.
Section 8 – Team Sponsorship:
a. In order to help defer costs of an individual team’s expenses, sponsors should be sought.
b. The DBA must approve all sponsors.
c. The sponsor’s name must appear on the uniform in some fashion unless requested not to be by the sponsor.
Article VI – Players:
Section 1 – Participation Requirements:
All players will have met the predetermined registration requirements, birth date/age requirements and league requirements in order to participate in the DBA program.
Section 2 – Conduct:
All players participating in DBA sponsored practices, games, tournaments and events will do so in an appropriate manner. Any incidents of misconduct on the part of a player should be brought to the attention of the player’s head coach if the head coach is not aware of the incident. If the incident occurs during a game, the head coach shall take the appropriate action in compliance with league rules. In either circumstance, the head coach should make the governing body aware of the misconduct and his/her proposed plan of action to address the issue (if league rules are not applicable to the incident) for approval by the governing body.
Section 3 – Player Call Up List:
To address potential player shortages for a given game at a higher division level, player call up lists will be generated at each division. This list shall be comprised of those players within a given division that the coaches’ feel could safely play at the higher divisions’ level of play. A player’s inclusion on this list should only been done so after consultation with the respective player’s parents/guardians. Available players will be on a rotating list so that one player shall not be called up for every game. Documentation of the players’ name, dates played and times called shall be maintained by the respective division coordinator and work in conjunction with the Call Up Coordinator. This list shall be made available to the Executive board at any time it is requested. It is expected, if the player can do so safely and competitively, that the players on this call up list will be the senior players within their respective division. All call up’s of players must be done through the respective division coordinatorCall Up Coordinator. Due to where the player is coming from unless there are immediate, unforeseen circumstances which would prevent the call being placed to the Call Up Coordinator or the division coordinator or the Call Up Coordinator or division coordinator is not available via phone, e-mail, text or other means of communication. This does not pertain to playoffs. A head coach can select one player to fill in for their team during the course of playoffs until completion of the regular season.
Section 4 – Player Draft:
Player drafting shall be accomplished as per the approved draft guidelines attached hereto as Addendum A
Article VII – Coaches:
Section 1 – Candidates:
Head Coach candidates can be obtained by self nomination, a nomination from the floor, or nomination by the respective Division Coordinator.
Section 2 – Qualifications:
The candidate must submit a background check (submitted every two years) and should have prior baseball knowledge and demonstrate the ability to work with children in a constructive role.
Section 3 – Approval:
a. The DBA must approve all coaching candidates. All coaches; whether head coach or assistant coach, must submit a background check (submitted every two years) with costs being the responsibility of the candidate.
b. The DBA has the right to interview any coaching candidate to determine their capacity to perform this role even if there are no other candidates for the position. With respect to head coach candidates, in those instances where there are multiple candidates for one vacancy, the following factors will be considered with no weight being placed to their order:
1. Baseball knowledge
2. Ability to work with children
3. Administration skills
4. Ability to interact with people, follow rules, set a positive example and conduct themselves accordingly
5. Prior participation in DBA or League functions
6. Prior coaching experience
7. Prior issues with rules of conduct
c. Head coach and assistant coach candidates will be selected based on a majority vote rule.
d. Head coaches in good standing at the close of the season will have the option of returning to the head coach position of the same team for the following season.
Section 4 – Duties:
a. Notify players & parents of practices & games.
b. Assist with scheduled field maintenance and solicit the help of his player’s/ parents for same.
c. Disseminate all required information/material related to league schedules, rules, fundraisers, team pictures, etc…
d. Attendance at all scheduled meetings is encouraged. Meetings from February to August are mandatory for all head coaches or specified team representative. Any team without representation at two meetings faces removal of the head coach and assistant coaches from their respective position and its duties for the current and future seasons barring unforeseen circumstances which caused the absence or without prior notice.
e. Secure assistant coaches and their requisite background check (submitted every two years) for submission to the DBA and the approval process.
f. Uphold all rules and regulations in these By-Laws and those as imposed by the League.
g. Conduct themselves accordingly; both on the field and off the field.
h. Report any incidents of rule violation, misconduct or league disciplinary action on the part of themselves, an assistant coach or player to the DBA as well as any potential violations of the DAA Parent Code of Conduct (attached as Addendum C).
i. Moderate any parent/guardian issues or player disciplinary issues with approval of the DBA governing body and in compliance with these By-Laws and League rules.
j. Return all team equipment to the Division Coordinator or designated storage area at the end of regular season play or the conclusion of all star tournament play.
Article VIII– League Participation:
Section 1 – League:
a. League affiliation may be changed in the best interests of the players given that a two-thirds vote of all DBA governing body members is secured.
b. The DBA and its members shall abide by all rules set forth by the affiliated league.
Article IX - Parliamentary Authority:
Section 1 – Resolution of matters of business:
The DBA wishes to be governed by sound judgment and common sense. Recognizing that these two virtues do not always prevail, for procedures not covered by the By-Laws or Standing Rules of the DBA, the current edition of Robert’s Rules of Order shall be consulted for guidance and determination on the issue at hand. In matters such as this where action is taken outside of the By-Laws; final authority & approval must be sought from the DAA.
Article X – Amendments:
Section 1.
These By-Laws may be amended, altered or repealed by the affirmative vote of the majority of the members present and entitled to vote at any meeting, provided that notice of such action and the proposals for changes to any of the By-Laws are published seven (7) days prior to the meeting at which the proposed amendments are to be considered for adoption.
These By-Laws were revised at a meeting of the Governing Body held:
Attest:
____________________________ ___________________________
President Vice President
Addendum A
REGULAR DRAFTING OF PLAYERS
- Players are placed on teams by a system using draft picks.
- All players moving up into the next division, new players, and players whose teams from the previous year that have been dropped, are placed in the draft.
- Prior to Draft Day there shall be a meeting of all the coaches to explain Draft Day rules and the number and type of picks available to each team. There will be one head coach only representing each team.
- The Division Coordinator at each level shall present a representation of the draft for each division to the Board based on the number of players in the draft, the ages of the players and the existing state of affairs. The board shall approve the draft.
- Order of pick shall be order of previous year’s finish. The team with the worst record shall have the first pick; the team with the second worst record shall have the second pick, etc.
- The team with the worst record shall have the first pick in every round of the draft.
- In the case of a tie finish between teams the first tie breaker shall be head-to-head record.
- If the teams are still tied for a position, a coin toss shall decide who gets first pick in the first round. The loser shall get first pick in the second round and they shall alternate until the completion of the draft.
- Siblings of players already on a team must be placed on said team. The round in which this player is to be drafted shall be predetermined at the Manager’s meeting with a majority agreement among all the Managers of the division that are in attendance.
- This rule shall include players who live in the same household on a full time basis.
- The draft shall be set up so that all teams have, as equal as possible, the same number of players of each age. To accomplish this, the following age based draft guideline will apply:
- Prior to the draft, the division coordinator and registrar, will determine the number of players eligible in the draft by age. The division coordinator and registrar will determine the age distribution between the teams. All players will be eligible every round, until the predetermined number of players of a certain age are drafted by a particular team. Once a team has the predetermined amount of older players rostered, that team is no longer eligible to draft that age group. (For example, if it was determined that each major team will have (5) 11 year olds on their team, once a team drafted (5) they will be no longer eligible to draft in the 11-year old age group). It will be the division coordinator and registrar’s responsibility to make sure all coaches are aware of the number players and ages that must be rostered.
- Players may be moved from one team to another to accomplish this balance.
- A head coach’s son/daughter will automatically be placed on said coach’s team.
- Teams with fewer returning players shall receive extra draft picks to even out the number of players on each team. These draft picks will occur at the end of the draft.
- If more than one sibling is in the draft, and one sibling is picked, there must be room on that team for the other sibling or the pick will not be allowed. If the pick is valid, then the pick for the other sibling must be frozen.
- If a sibling is the only pick left in a certain age group and the other sibling is not yet picked the sibling in the age group with other available picks must be frozen.
- Players or their parents shall not be allowed to choose what team the player will play for. No special arrangements should be made for: friends to be on the same team, cousins to be on the same team, parents of players who wish to coach together, etc.
- Any special requests to place a player on a certain team, not specifically covered by this handbook, and must be approved by majority vote of the Board.
- To achieve balance it may become necessary for the Board to predetermine any extra picks a new team may receive in a certain age group.
- A Manager may not switch to the new team if he already has a child on an existing team in the same division.
- Managers shall receive a paper listing of all players in the draft for that division. The following information will also be included on the paper.
- Players league age.
- The team that the player played for in the prior year.
- Results of picks on Draft Day are final. There shall be no trading of players between teams after Draft Day.
- The League President, Vice-President, Division Coordinator, and Secretary shall oversee and record all picks on Draft day to make sure all of the above rules have been followed.
- Players may only be moved from one team to another by the Board in special circumstances. (Moving a player from one team to another can be unsettling to that player and the teams involved and should be avoided if at all possible).
Expansion Draft:
1. Existing teams are permitted to freeze 3 players from their prior year’s team. The remaining players will be incorporated back into the draft.
a. The coach’s son, regardless of his age, must be one of these players, if applicable.
b. A new coach of an existing team will have the option of keeping 3 players from the existing team or dismantling the team. If the coach chooses to dismantle, the players are put back into the draft and he will be eligible to draft with the expansion team.
2. The expansion team will then have the opportunity to chose (3) players from the draft to equal the existing team.
a. The coach’s son, regardless of age must be included with these 3 players.
b. These picks must be the older players in the division, unless RULE A above applies.
c. If an existing team dismantles, it WILL NOT be considered an expansion team, the dismantled team will have second pick in the expansion draft and will pick in the regular draft according to the prior’s years standings.
d. If all teams in a particular division decide to dismantle, a complete redraft will occur and picks will be determined by selecting numbers.
3. Once the teams are even, the REGULAR DRAFT GUIDELINES will apply.
a. The expansion team shall have first pick in the regular draft.
Subtraction of a team:
1. The remaining players from the team that was disbanded will go back into draft and the regular draft guidelines apply from that point on.
2. The following shall be the basis for subtraction of a team.
a. Team without a returning head coach
b. Team with the least amount of returning players from the previous year.
c. last team in/first team out.
d. if all choices above are exhausted, coin flip to determine the team that stays shall be completed by one of the Board members in attendance of the draft.
