WEST ISLIP YOUTH BASKETBALL LEAGUE

West Islip Youth Basketball, Inc. is a charitable, non-profit, 501 ( c )( 3 ) exempt organization; administered by a board and run by volunteers. Our organizational mission is to provide a wonderful basketball related experience. Out Fiscal year begins on September 1^st until August 31^st of the following year. We wholeheartedly value and treasure our officer(s), members, vendors, and sponsors; hence we committed to excellence in our financial responsibilities.

We all lose something from time to time, when it comes to a lost check issued by our organization, we will act responsibly. Hence, we will re-issue the check in full following a timeline:

1.       Receive notification that explicitly claims a check issued by our organization was not received by the affected claimant--individual, business, or external organizations.

2.       A waiting period of 90 days until “Stale Date” is bank standard, but in case of an individual claimant we will act within 5 business days. If the claimant is a business or external organization, the wait will be 10 business days. Proving the check is irrevocably missing Is difficult to ascertain, therefore it will be temporarily ignored until “Stale Date”.

3.       An investigation will commence with banking records in order to provide a “Status Report” on claimed lost check.

4.       A replacement will be submitted for processing either online or hand-written, thus the re-issuance is considered legally delivered via banking system, when mailed, or in person handling.

5.       If the original check is found after the replacement check has been authorized, please promptly return it to West Islip Youth Basketball, located at 102 Raleigh Lane, West Islip, NY 11795.

6.       If both checks are eventually found to be cashed by the claimant, serious consideration will be given in regard to legal action and lifetime expulsion in doing business with our organization.

If you have a lost check claim, please fill out the form below, sign and submit the form and documents to: johnyankee23@aol.com or mail it to:

West Islip Youth Basketball, Inc.
102 Raleigh Lane
West Islip, NY 11795 

All information is kept confidential within the Executive Board. If you have questions, please contact the Executive Board.

LOST CHECK CLAIM FORM

Name: _________________________________, ______________________________________

Address: _____________________________________________________________________________

City, State, Zip Code: ________________________________________, __________, _______________

Primary Phone Number: _________________________

Secondary Phone Number: _______________________

Primary Email Address: __________________________________________________________________

Secondary Email Address: ________________________________________________________________

Amount of Lost Check:  $_______________

I hereby apply for a lost check replacement from West Islip Youth Basketball, Inc. for the name listed above, a claimant who provided goods and services during the current basketball season. I understand that any falsified information on this application will render any replacement check invalid, and the funds returned to the West Islip Youth Basketball, Inc.

I further understand that applying for a re-issuance of the lost check and related fee does not automatically result in receiving a replacement check. The Board must accept, make a decision, and approve the replacement check.

I certify that the information included in the lost check policy form is correct and true to the best of my knowledge.

Signature: ___________________________________ Date: _________________________

Please include:

1.       Check information

a.       Issued Date

b.       Pay to Order of

c.       Amount

d.       Reason

2.       Bank Information (If applicable)

a.       Bank Name

b.       Routing Number

c.       Account Number

d.       Account Type

                                                               i.      Checking

                                                             ii.      Savings

Operating expense considerations:

1.       Stop Payment Fee

2.       Financial Risk (Duplicity in Cashing)