Article I - Name
Section 1 The name of this organization shall be PANTHER SPORTS CLUB, and is hereby organized to promote the goals and objectives as outlined in Article II.
Article II - Goals and Objectives
The goals and objectives of this organization shall be:
Section 1 The primary objective is the promotion and development of sport activities for girls. This shall be accomplished by:
A. Providing opportunities for girls to participate in supervised sport programs.
B. Organizing sport activities designed to be instructional in nature.
C. Promoting good sportsmanship in all areas of team competition.
Article III - Governance
Section 1 The Panther Sports Club shall be under the direction of the elected Executive Board of Directors.
Section 2 The Executive Board of Directors shall consist of the following officers: President, Vice-President, Treasurer, Secretary, Marketing Director, Purchasing Agent, and Facilities Coordinator.
Section 3 Each Panther Sports Club sanctioned sport shall have a Sport Commissioner appointed by the Exectuive Board. Each Sport commissioner shall serve as a member of the overall Board of Directors and have one vote as defined in Article IX, Section 1)
Section 4 A quorum shall consist of four (4) of the total number of Board Members.
Section 5 With the exception of the President, each Board of Directors member in good standing shall have one (1) vote as defined in Article IX, Section 1. The President shall cast one vote only in the event of a Board of Directors’ vote resulting in a tie.
Article IV - Officers
Section 1 The President shall schedule, create an agenda for, and chair Executive Board meetings. The President shall attend the BAC meetings when the Facilities Coordinator is unable. The President shall plan for the future needs of the Panther Sports Club. The President shall oversee the by-laws and General Rules and suggest or initiate change when necessary.
Section 2 The Vice President shall serve as “President Elect” and assist the President in all areas of responsibility and shall assume duties of the President in the absence of the President. The Vice President shall represent Panther Sports Club in all matters regarding insurance. The Vice President shall be responsible for reviewing and recommending all new athletic program opportunities presented to Panther Sports Club. The Vice President shall provide whatever support necessary to the Commissioners of each sport.
Section 3 The Secretary shall record, keep and dispense minutes of all proceedings of Panther Sports Club meetings. The Secretary shall be responsible for incorporating all changed, deleted, modified or updated Articles and Sections into the official written Panther Sports Club By-Laws, Rules and Ground Rules.
Section 4 The Treasurer shall record and make known to the Executive Board of Directors all financial transactions concerning Panther Sports Club. The Treasurer shall prepare and submit a financial report as part of the monthly meeting of the Executive Board of Directors. The Treasurer shall prepare and submit to the Executive Board of Directors, a summary financial report for each sport with 60 days of the conclusion of each sport’s season. The Treasurer will provide whatever support necessary to the Sports Commitsioner and Sports Treasurer of each sport.
Section 5 The Marketing Director shall be responsible for the content and updating of the Panther Sports Club website(s). The Marketing Director shall provide whatever support necessary to the Registration/Publicity Directors of each sport. The Marketing Director shall be responsible for issuing press releases, advertisements, and public statements regarding, and pertaining to, Panther Sports Club.
Section 6 The Purchasing Agent shall be responsible for all purchases made by Panther Sports Club. The Purchasing Agent shall be responsible for inventory control of all Panthers Sports Club owned equipment. The Purchasing Agent shall provide whatever support necessary to the Equipment Managers of each sport.
Section 7 The Facilities Coordinator shall be responsible for establishing and maintaining a satisfactory working relationship with Bolingbrook Park District and Valley View School District. The Facilities Coordinator shall negotiate the use of park and school facilities for all sports. The Facilities Coordinator shall provide whatever support necessary to the Scheduling Managers of each sport. The Facilities Coordinator shall be responsible for scheduling the times and locations of all meetings of the Panther Sports Club. The Facilities Coordinator shall represent Panther Sports Club on the Bolingbrook Athletic Council (BAC).
Section 8 Sport Commissioners shall be responsible for all aspects of the sport they direct. Sport Commissioners shall attend all meetings of the Executive Board of Directors
Article V - Elections
Section 1 The Executive Board of Directors shall be elected from and by the members of the Panther Sports Club organization as defined in Article XI, Section 1.
Section 2 All Members of the Executive Board of Directors, as defined in Article IV, Sections 1 through 7 shall serve terms consisting of two consecutive years, commencing on October 1 in the year of their election.
Section 3 The President, Secretary, and Purchasing Agent shall be elected in years of uneven numbers, e.g. 2005, 2007, etc.
Section 4 The Vice-President, Treasurer, Marketing Director, and Facilities Coordinator shall be elected in years of even number, e.g. 2006, 2008, etc.
Section 5 Nominations for the positions available can be made from the floor and voted upon at the Coaches' End of Season Softball Meeting in August. Elected officials shall assume their duties at the regular Panther Board meeting in October. Vacated terms shall be filled on an interim basis to complete expired terms by appointment of the governing Board or can be added to the slate of available Board positions, for the August election, for the remainder of the original term.
Section 6 Any Board Member seeking to run for another position on the Board, whose current position has not expired (i.e., Vice-President, which is elected in even number years, running for the position of President which is elected in uneven number years) shall be required to resign their current position prior to the election to allow other interested parties to run for that office.
Section 7 The Executive Board of Directors shall appoint Sport Commissioners. Each Sport Commissioner shall be reviewed at the first Board meeting following the completion of that sport’s season and, at the Board’s discretion, re-appointed for the next season. The Executive Board of Directors shall appoint Sport Commissioners when a vacancy occurs.
Article VI - Committees
Section 1 The President may recommend to the Board, standing committees and may name the chairperson of each such committee.
Section 2 The President may create ad hoc committees as necessary and may appoint members and chairpersons of each.
Section 3 Sport Commissioners shall create administrative committees including the positions of Registration/Publicity, Scheduling, Way and Means, Equipment, Rules/Director of Officials. Sport Commissioners shall recommend committee members to the Executive Board of Directors for approval. Sport Commissioners shall submit lists of coaches to the Executive Board of Directors for approval.
Article VII - Amendments
Section 1 Panther Sports Club By-Laws may be amended by an affirmative vote of four or more members of the Board of Directors. Proposed changes to Panther Sports Club By-Laws may be submitted by any Board of Directors member and must be submitted in writing. Proposed changes to Panther Sports Club By-Laws must be submitted to all Board of Directors members at least 10 days prior to a vote.
Article VIII - Meetings
Section 1 The Board of Directors shall meet in official session one time each month at the direction of the President.
Article IX - Parliamentary Procedure
Section 1 Robert's Rule of Order, revised, shall be the authority on all questions of procedure not in conflict with these by-laws.
Article X - Enactment
Section 1 These by-laws and any amendments thereof shall take effect upon their ratification by 2/3 vote of the Board Members.
Article XI - Membership
Section 1 A member of the Panther Sports Club is defined as an adult, over 18, who has a fully registered child in our program, or is a recognized volunteer in our program. The individual must be in good standing with Panther Sports Club (no probation or suspension from Panther Sports Club).
Article XII - Removal From Office
Section 1 Removal from office of a Board Member will be based on either non-performance of duties or actions, which are deemed as detrimental to Panther Sports Club. The removal from office of a Board Member will require a 2/3 vote of the remaining Board Members.
Article XIII - Financial
Section 1 Panther Sports Club will have a yearly financial review done by an outside accounting firm.
Section 2 Panther Sports Club will complete a yearly tax return as required by law for non-for-profit organizations.
Section 3 All expenditures must have Board approval.
Section 4 All non budgeted purchases over $200 must be preapproved by the Board.
Article XIV - Dissolution
Section 1 Panther Sports Club shall use its funds only to accomplish the objectives and purposes specified in these by-laws and no part of said funds shall be distributed to members of the Panther Sports Club. In the event of dissolution of the Panther Sports Club, whether voluntary or involuntary, or through operation of law, none of the property, assets, or proceeds of the Panther Sports Club shall be distributed to any member of the Panther Sports Club. In the event of dissolution, after payment of the debts of the Panther Sports Club, all remaining property and assets shall be transferred to the Bolingbrook Athletic Council (B.A.C.) or in its absence, to the Bolingbrook Park District.
Article XV – Hearing And Appeal Procedures
Panther Sports Club strongly recognizes its obligation and commitments to providing and maintaining a safe, healthy, and fun enviornment for all. To this end, Panther Sports Club has adopted a Code of Conduct and various rules and regulations. However, to the extent that any person’s conduct violates the same, or is otherwise detrimental to a safe, healthy and fun environment, it must be understood that any manager, coach, parent, spectator, official, participant or any other person may be removed, suspended, probationed, or banned by Panther Sports Club.
The Bolingbrook Athletic Council (B.A.C.) encompasses volunteer youth organizations. It serves as an advisory board in matters of youth sports. Council meetings are generally held the first Tuesday of the month from 8:00 pm to 10:00 pm. The B.A.C. is independent of and not part of the Bolingbrook Park District.
The following procedures are intended to provide a fair and timely opportunity for individuals to respond to any request for formal disciplinary action and to appeal any adverse ruling.
A. The Panther Sports Club Board of Directors shall have the authority to suspend, banish, discharge, or otherwise discipline any manager, coach, parent, spectator, participant, or any other person whose conduct is or has been considered to be detrimental to the best interests of Panther Sports Club or who has violated any portion of Panther Sports Club’s adopted Code of Conduct, rules, regulations or by‑laws.
B. The IndividualSports Commissioner and/or the Panther Sports Club President shall, upon evidence of misconduct of any person, notify the person of such alleged misconduct and a hearing will be timely held before an executive session of the Board of Directors for consideration of appropriate action. When a player is involved the coach/manager may appear in the capacity of an advisor to the player, and when the player is a minor, the player’s parents or guardian shall be advised of and invited to attend such meeting.
C. The Sport’s Commissioner shall have the power to temporarily suspend, discharge, or discipline any manager, coach, parent, spectator, participant, or any other person temporarily for conduct listed, but not limited to that listed in Section F below
D. In the review of such matters the Board will initially review any submitted signed, written statements from witnesses, the person(s) making the allegations, and the person who the accusations were made against. These people will be informed of the date and time of the hearing, and be invited to attend the board hearing to speak to the issue. Such a hearing may be held at the next regular scheduled board meeting following the incident or at a special meeting to be covened by the Board, whichever will sufficiently expedite the process. No person will be permitted to speak to the issue unless a signed, written statement is received by the Board President no later than 48 hours before the hearing, unless otherwise agreed to by the Board President. Unsigned statements will be disregarded and the person will not be permitted to speak at the hearing.
E. The Board of Directors will review the matter, maintaining its impartiality and will vote to determine the appropriate disciplinary action. In these matters the Board will meet as a Committee of the Whole, and no individual board member will act alone in passing judgment. If a board member feels he/she cannot be impartial in judging an incident, he/she may decide or may be asked by his/her other board members, to remove him/herself from a vote in such proceedings. Any disciplinary action will require 2/3 vote of the remaining board members in attendance.
F. Actions considered warranting disciplinary action, BUT ARE NOT LIMITED TO:
· Use of obscene or foul language
· Physical violence or threat of same
· Verbal abuse, harassment or other offensive behavior
· Flagrant fouls
· Unsportmanlike conduct
· Repeated rule violations
· Inciting poor behavior
· Damage to equipment, supplies or facilities
· Code of Conduct/Ethics violations
· Not adhering to By-laws
Disciplinary action may include, BUT IS NOT LIMITED TO:
1. Probation – a warning letter will be written to the offender notifying him/her of the
infraction and what steps should be taken to avoid a repeat violation.
2. Suspension – a letter will be written to the offender notifying him/her of a suspension
from games and/or activities for a specified period of time.
3. Banishment – a letter will be written to the offender notifying him/her that he/she will be
prohibited from participating in any and all Panther Sports Club activities. Banishment
will minimally be for the remainder of the season, but may extend to subsequent
seasons under extraordinary circumstances.
G. Notwithstanding Panther Sports Club’s option to use progressive discipline, the Board is not required to do so and may in its sole discretion, forego lessor forms of discipline at any time and proceed with the most severe form of discipline.
H. Appeal process to the Bolingbrook Athletic Council
1. The decision to suspend or banish can not be appealed ONLY THE METHOD OF ARRIVING AT THE DECISION CAN BE APPEALED.
2. The B.A.C. President will set up a hearing panel consisting of all B.A.C. Representatives and Executive Board.
3. Any person suspended or banished may appeal Panther Sports Club’s decision to the Bolingbrook Athletic Council (B.A.C.), in writing. Written notice for appeal must be forwarded to the B.A.C. within 14 days upon receipt of written notice of suspension or banishment. The B.A.C. will not consider appeals forwarded beyond said time requirements.
4. In review of such matters, the panel will initially review any submitted signed, written statements from witness, the person(s) making the allegations and the person who the accusations were made against. These people will be informed of the date and time of a hearing, and be invited to attend the panel hearing to speak to the issue. Such a meeting may be held at the next council meeting following the incident or at a special meeting convened by the council President. No person will be permitted to speak to the issue unless a signed, written statement is received by the B.A.C. no later than 48 hours before the hearing, unless otherwise agreed to by the B.A.C. Unsigned statements will be disregarded and the person will not be permitted to speak at the hearing.
5. The panel will review the matter, maintaining its impartiality and will vote to determine the method of arriving at the suspension or banishment. No individual panel member will act alone in passing judgment. If a panel member feels he/she cannot be impartial in judging an incident, he/she may decide, or may be asked by his/her other panel members, to remove him/herself from a vote in such proceedings. Any action from the panel will require a 2/3 vote of the panel members.
6. THE DECISION OF THE B.A.C. PANEL IS FINAL.
Article XVI – Fund Raising and Sponsorship Reporting
Panther Sports Club continues to recognize the need to provide our sports at a reasonable cost. This grows increasingly difficult with the price of apparel, gear and support equipment constantly on the rise. In order to off-set these costs, the individual sports and teams may generate funds through fundraising. The following protocol shall be followed:
Fund raising must be approved by the Board in advance of the event. The presentation to the board shall include the naming of a custodian for the event that also must be Board approved. The custodian is the person that will be responsible to collect the funds and at the conclusion of the event, turn those funds over to the treasurer, vice president or president of Panthers within seven days. A fund raising proposal sheet shall be used to capture the event from proposal to completion as well as the use of the funds to be raised. Failure to comply with this protocol could result in a disciplinary hearing.
Sponsorship funds must be approved by the board prior to acceptance by Panthers. Acceptance is defined as the transfer of the check to the treasurer for deposit. All sponsorship funds are required to be submitted in the form of a check or money order made payable to Panther Sports Club. Transactions not meeting this criteria will be returned to the sponsor by the custodian. The Board shall review the source of the funds at a regular meeting. The custodian shall present the Sponsorship Funds Report to the Board. The review will encompass and note the integrity and community affiliation of the source. Sources deemed to not be in good standing or of less than favorable status in the eyes of the Board shall be courteously rejected.