Jan 2016 Agenda

January 20, 2016

Regular Board Meeting – January 20st, 2016 6:30 PM – Prairie Lakes

Call to Order & Introduction

Public Comments

Old Business
1. 2016 Season Dates

a. Registration (Who will be at what dates) Feb 13 & 20 @ PLCC b. Evaluation dates March 5 & 12 @ PLCC March 6 & 13 @ ?
c. Draft Date March (9:00 AM Start @ PLCC)
d. Boomers Outing June 4th

e. Vote for Picture day (A) PMI (B) TSS (C) Lifetouch Spots f. League Spirit Wear Yes or No
g. Vacant positions

2. Division Coordinator Reports

Player Agent- Diann Parcelli MAJORS – Joe Roback AAA - Paul Michels
AA - Mark Mensching

A- TomSchowski
STARS - Vanessa Cooper
Umpires- Tom Ramson / Jeff Lakemacher

C. New Business

  1. Website Update
    a. Status update/ Progress

    b. Email / text message lists

  2. Registration @ PLCC

a. Will Have to bring a some laptops

  1. Concession Update a. New Shelfs

    b. Central will be done end of the season

  2. Allstar Tournament Deadline

  1. Finances update

  2. Sponsorships

    1. 2015 Letter to current Sponsors

      Feedback and sponsorships received

    2. Online sponsorship form (should we activate)

    3. Sponsorships received

  3. Marketing
    a. Additional steps/ what has been done

  4. Uniforms/ Equipment
    a. Order Date/ Arrival Date

  5. Getting a indoor facility:

  1. Open Comments

  2. Next Meeting February 18th, 2015, 6:30PM @ Prairie Lakes

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Community Center 

Feb 2016 Minutes

February 2, 2016
  • ●  Call to order, 6:39pm

  • ●  Evaluations:
    ○ 5th7⁄89amto11

○ 5th d8/9th 11:30 to 1:30

  • ●  Draft, 3/19 Saturday 9am

    • ○  Oldest to youngest

    • ○  2 hour windows

    • ○  Possibly at Terrace or PL?

    • ○  Coaches should gather players contact info and have coaches contact players

      that week before spring break commences.

  • ●  Boomers outing

    • ○  Saturday, June 4th

    • ○  Free tickets turn into concessions

    • ○  Possibly online registered

  • ●  Picture Day

    • ○  PMI is booked on 4/23/16 Saturday?

    • ○  Possibly on Saturday 4/16/16 or on thursday 4/21 & 4/28

    • ○  Possibly at Terrace or Prairie Lakes

  • ●  Opening Day, April 30th

    • ○  American Legion

    • ○  VFW

  • ●  New Business

    • ○  Finance: Gina Mensching, see attached

    • ○  Last Registration@ PLCC 2/20/16 Saturday

      • Who will attend: Brian, Gina, Jessica, Mark, Diann.

      • Receipt book

      • DPYB­sign for customers know where their going

    • ○  Concessions Update

      • J&J pretzels

      • Double up and triple up shifts when Krystal, Vincent and Anthony work to avoid Ump/Concessions conflict.

      • Green tshirts requested for concessions workers

    • ○  Allstar

■ Tryouts, Mike Parcelli requesting only 3 coach pick from each team.

  • How many teams are you projecting? 1 team from each division.

  • When do you nominate the 3 kids? by 5/20/16.

  • We need more practice together

  • Possibly do both, pick 3 and open tryouts.

● 7⁄8­A, open tryouts

● AA&AAA­pick3

  • Look at Evaluation results, a parent meeting w/parent’s of the 3 picked,

    emphasis at coaches meeting.

  • Manager Selection:

● no selection, just understand your not a coach.

  • ○  Anyone that wants to move up, board has to considered evals and safety issues

    before approved.

  • ○  Sponsorships, Tom O’conner

    • 11 committed

    • Visit business at wolf & algonquin

    • The bridge, 3D brick paving.

    • Will need final team names to let the sponsors what team they’ll be

      sponsored.

    • Deadline for Sponsorship: March 16th, 2016.

  • ○  Marketing, Mark M.

    • Additional Steps/ What has been done?

    • Clean up Sponsorship on website

  • ○  Equipment: Paul

    • Equipment that needs to be ordered, see attached

    • each manager is responsible for 24 balls per game

    • Spend about $4500.00

    • We are staying with the same company, BSM.

    • Date for sorting out at Terrace School: Wed, Feb 24th at 7­8:30pm

  • ○  Player agent, Diann

■ 164 total registered online

○ Division Coordinator: Paul ■ See attached.

○ Coaches Clinics: TBA, after Draft. ● Meeting ends 8:32 pm 

Sept. 2015 Agenda

September 16, 2016

Des Plaines Youth Baseball P.O. Box 2774
Des Plaines, IL 60017

Regular Board Meeting – September 16th, 2015

6:30 PM – Prairie Lakes

  1. Call to Order & Introduction

  2. Public Comments

  3. Old Business

    1. Off season concession projects (Seminole, Central) 2. End of season concessions clean up completion? 3. Position Nominations

    Voting:
    President­ Brian Cabral
    Vice President­ Mike Parcelli Secretary­ Jessica Torres
    Treasurer­ Gina Mensching
    Majors­ Joe Roback
    AAA­ Paul Michels
    AA­ Dina Lundgren, Mark Mensching A­ Tom Sochowski
    Stars­ Vanessa Cooper

    Non­ Voting:
    Player Agent­ Diann Parcelli

 

Umpires­ John Temple, Tom Ramsden Field Maintenance­ None
Equipment­ None
Sponsorship­ None

Scheduling­ None
Concessions­ Jessica Torres “FUN”raising/Awards/Pictures­ None

D. New Business
1. 2015­2016 Board elections

  1. Open Comments / Issues not on the agenda

  2. Next Meeting October 21 2015, 6:30PM @ Prairie Lakes Community Center. 

November 2015 minutes

November 18, 2015

Des Plaines Youth Baseball P.O. Box 2774
Des Plaines, IL 60017

Regular Board Meeting ­ November 18th, 2015 6:30 PM – Prairie Lakes

1. Call to Order & Introductions:
a. TSS Photography­ Celeste

  1. Parents pay in advance

  2. Efficient pace on picture day

  3. Picture orders delivered to families homes

  4. No cash payments

  5. Complimentary jpacks poster.

  6. Coaches Plaque w/team photo (2 per team only)

  1. Public Comments: a. n/a

  2. Old Business:

    1. 2016 Season dates:

      1. January 4th ­ April 30th for online registration

      2. Saturday, Feb 6th, Sat. 13th & Sat. 20th, 2016 @ PLC Registration

    2. Opening Day,Saturday, April 30th, 2016

    3. Picture Day­ Saturday, April 23rd, 2016

  3. Division Coordinator Reports:

    1. Division Coordinators should reach out to managers from 2014 season.

    2. Player Agent: Diann parcelli

    3. Majors: Joe Roback

    4. AAA: Paul Michaels

    5. AA: Mark Mesching

    6. A: Tom Schowski

    7. STARS: Vanessa Cooper

    8. Umpires: Tim Ramson

5. New Business:
a. 2016 Season Dates­ Updated

i. Clinic Dates: TBT
1. Brian will talk to Josh Cantras at DPPD

a. Plan out a Saturday for Playball and at Players U.

  1. Evaluation Dates:

    1. 7/8 & 9/10’s on Saturday, February 5th & 12th, 2016 12:30pm ­4pm at PLC

    2. 11/12’s & 12/14’s on Sunday, February 6th & 13th, 2016 at 12:30pm ­ 4pm at PLC.

    3. No other venue has been book/confirmed.

  2. Draft ­ Sunday, March 20th, 2016 (time TBD)

  3. Boomers Family Outing: Saturday, June 4th, 2016

  4. New All star Coordinator: Pat O’Brien (Signing of tournaments)

  5. Winter Wonderland, December 5th & 6th, 2016 11am­3pm at Senior

    Frisbie Center.

  6. Mark Mesching will bring flyers and Candy canes

  1. Website update with new dates of events: Brian to update emails of board members and volunteers.

  2. Concession Updates:

    1. Clean out West park completely

    2. Look into handle at main door at West park concessions

    3. Throw out microwave at Chippewa

  3. Field Maintenance Update:

    1. Bases at West park (park district) Changing to alternate style

    2. Blackhawk to be closed by DPP and ump/equipment box to be cleaned by DPYB.

  4. Finances Update:

i. 2015 Budget Presented by Gina Mensching (Board Treasurer)

  1. Sam’s club info needs to be updated to Jessica Torres (concessions coordinator)

  2. Fifth Third Bank: Jessica Torres needs to be added to account (concessions coordinator)

f. Sponsorships:

  1. 2016 Letter to current Sponsors

  2. included Renewal Sheet for Current Sponsors

1. Mark Mensching will get in touch with Tim O’Connor

g. Marketing:
i. Additional steps/what has been done?

1. Brian to talk to Josh Cantras (DPPD) regarding info on DPPD Board meetings to set up account.

  1. Uniforms/Equipment

  2. Needs

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i. n/a
j. Spiritwear: Jessica Torres to get a presenter for February, 2016 board meeting.

  1. Next meeting: Wednesday, December 16th, 2015 at 6:30pm at Prairie lakes Community Center

  2. Executive Board Session 

Chico's
American Legion DP Post 36
Gerber Collision And Glass
American WildBurger
Feldco Windows
Twisted Tree Yoga Studio
Corporate Coach
Belmont-Kolmar Towing
Wally's Car Star
MACKDANIEL INSURANCE COMPANY
Michael G Durbin Orthodontist
TD Construction Service
River Trails Orthodontics
Signarama
Dr. Fijal
Collision Damage Experts
MAURO SEWER CONSTRUCTION
IAMAW Local 1487
Oakton Community College
Brad Stephens for Mayor
Why Not Complete Home Improvement
Vision Care Specialists
J B MetalWorks
Optimist Club of Des Plaines
Marty Moylan
Barnaby's Pizza
The Bridge Community Church
Ching Hua's
Kumon
PRiSMS
Oakton 2
Home Comfort Heating & Cooling
Bishop Plumbing
3D Brick Paving