HOW TO SCHEDULE

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How to schedule practices


Head coaches: Please provide scheduler with 1 designee that can book practice time for your team in the event you are unable. Only the head coach or his/her designee will be allowed to book gym space. Gym space is allotted to ETYB by the Edison Board of Ed through the Edison Recreation Department. The amount of practices allowable per week, is contingent on the availability of gyms.


For the 2018-19 season and for seeable future, gym space has been limited due to the closure of Stelton Community Center. With the closure, Edison Recreation is now using schools that have been used by ETYB in the past.


 Reading the schedule grid:


1.         The names of available schools are printed across the top.  Each school has 1 full-court (2 half-courts) available, except for Woodrow Wilson Middle School & John Marshall, which has 3 full courts ( WWMS = 6 half-courts).

-          n/a means not available for practice or games.

-          o means 1 practice slot is available

-          o - o means 2 practice slots are available

-          assigned practice slots are designated by team numbers

    examples: 12 - 52 means team #12 and team #52 are booked.

                    24 - o   means team #24 is booked, and 1 slot is still available

-          assigned game slots are prefixed by a division code (eg. B 12-16)

-          assigned playoff slots are prefixed by a double letter division code (eg. AA 1 – 4)

-          * indicates a make-up game

-          (  )  indicates a cancelled game.


 2.         Booking practices:

Only the head coach or his/her designee can book practice. Before the season starts, 2 practices are allowed per week.  Once the season has begun, only 1 practice is allowed per week. If after you’ve had your 1st practice, you see space available on the schedule, you can call for a 2nd practice.

 

a.    Log on to the ETYB website (www.etyb.org) Follow the link to the Practice/Game Schedule page. This will pop-up an Excel spreadsheet for the current schedule.

b.    Pick a slot, then email scheduler @ scheduler.etyb@gmail.com .

c.    Please know your team #, the school, date and time slot desired.

d.   Middle schools (JAMS, HHMS & WWMS – TJMS for Clinic):

i.          available Monday thru Saturday (Not TJMS)

ii.         3 sessions: 6:30-7:40, 7:40-8:50, 8:50-10:00 [JAMS: Thursday night only 7:00-8:00, 8:00-9:00, 9:00-10:00]

      e.   Elementary Schools (Lincoln, John Marshall, James Monroe, Woodbrook & Menlo Park):

      1. Lincoln available Wed. & Fri.

      2. John Marshall available Tues. & Thurs.

      3. James Monroe available Tues., Thurs, & Fri.

      4. Woodbrook available Mon. – Thurs.

      5. Menlo Park available ???

  vi.  3 sessions: 6:30-7:30, 7:30-8:30, 8:30-9:30

 

3.         Practice or game cancellations:

If schools close early for whatever reason (snow, school function, etc.):

      a.   The change will be posted on website, indicated in parenthesis, eg (B 12 – 15).

b.    We will attempt, to the best of our ability, to contact you.


 4.        Team designations:

 

Division

Code

Team #'s

Senior Boys

A

1-12

Major Boys

B

21 – 29

Major Girls

C

36 – 39

Minor Boys

D

41 – 54

Minor Girls

E

61 – 66

Rookie Boys

F

71 – 80

Rookie Girls

G

81 – 84

Travel Teams

T

101-106

 

 

 

 

5.         Changing a game:

Once the game schedule is set, there will be NO changes except for school closures/cancellations.

The coordinator for each division will have the full schedule for the entire season.

The website will only show the schedule 1 month at a time.

If, for some reason, you need to change the scheduling of your game:

a)    Advise your opposing coach that you have a conflict.

b)    Check the schedule for another game slot within your division.

c)    Call the coaches for that game, and ask if they would be willing to trade game slots with you.

d)    All 4 coaches must agree to the switch before I will make it.

e)    Call the scheduler and it will update the website with the switch

f)    Keep division coordinator informed of the game schedule change.