SPRING 2019 - Notice of Motion

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Constructing a Notice of Motion

Notice of Motion Structure:

Policy – Section (), Item (), page ()
Current: submit current policy (if no policy exists, skip this and just put Add to read: instead of Proposed:)

Proposed: write the proposed wording

Rationale: all notices must have accompanying rationale including reference to any financial implications where applicable. Changes/additions to the current policy must be italicized.

Example:

Policy - Section III -Eligibility- Item E. Transfer Policy, page 43
Current:
3.b) A signed statement from at least one parent or legal guardian stating that the primary reason for the transfer is for an educational purpose and that the transfer is not being made primarily for an athletic purpose or primarily so that the student can participate in athletics; and

Proposed:
3.b) A signed statement from at least one parent or legal guardian stating that the primary reason for the transfer is for an educational purpose and that the transfer is not being made primarily for an athletic purpose or primarily so that the student can participate in athletics. The educational purpose shall be related to the student accessing Alberta Education credits at the proposed school that are not available at his/her current school.

Rationale:
On occasion, the Executive is asked to consider appeals of the transfer policy where the principal and/or athletic director of the sending school choose not to sign the transfer form because they believe the transfer is for athletically motivated reasons. When the appeal comes forth, the receiving school and the student and/or parents provide rationale for the transfer that extends to things like the student wanting to be with his/her friends or the student wanting to be taught by a certain teacher. The Executive wants clear direction from the Board regarding the definition of educational purpose and how it should be applied to such appeals.

Notices of motion can come from any of the following:
• Member schools (schools should notify their zone secretary if they are submitting something)
• Commissioners




 

Track and Field - Event Changes and Specs with LTAD

Notice of Motion

At Present:

6. TRACK AND FIELD

 Senior High

 a) The International Amateur Athletic Federation (IAAF) rulebook will govern all zone competitions subject to any modifications accepted by the ASAA. b) Each school will be allowed two entries in each event excepting relays where one entry is allowed. c) CISAA representatives at city Zone Championships are the first and second place finishers in all events. Competitors unable to attend the City Zone Championships or provincial competitions must leave a notice of intent with the CISAA competition host to avoid financial responsibility for costs incurred by the Calgary ISAA at further competitions (with exceptions for 3rd place in events designated by ASAA). d) CISAA competitions will be governed by ASAA regulations with the exception of those mentioned above.

Junior High

 POLICY FOR CALGARY INDEPENDENT SCHOOLS ATHLETIC ASSOCIATION a) The International Amateur Athletic Federation (IAAF) rulebook will govern all ISAA competitions subject to any modifications accepted by the senior high parent organization, the ASAA. b) Each school will be allowed two entries in each event excepting relays where one entry is allowed. c) A competitor may enter a maximum of 4 events plus relay. An athlete may enter 3 track events which do not include the relay. d) These shall be race classifications for both boys and girls: Bantam: Under 13 as of September 1 of the school year and in Grade 7. Midget: Under 14 as of September 1 of the school year and in Grade 7 or 8. Juvenile: Under 17 as of September 1 of the school year and in Grade 7, 8 or 9. A competitor may enter only one race classification. e) The following events will be schedule at the CISAA competition:

The following events will be schedule at the CISAA competition:

Boys                                                                              Girls

100 metres                                                                  100 metres

200 metres                                                                  200 metres

400 metres                                                                  400 metres

800 metres                                                                  800 metres

1500 metres                                                                1500 metres

80 metre hurdles (30" or 76 cm)                             80 metre hurdles (30" or 76 cm)

100 metre hurdles (Juvenile boys)

4 x 100 metre relay                                                    4 x 100 metre relay

4 kilo shot put (8 lb. 13 oz.)                                      4 kilo shot put (8 lb. 13 oz.)

1 Kg discus (2 lb. 3 oz.)                                1 Kg discus (2 lb. 3 oz.)

600 gram javelin                                                         600 gram javelin

High Jump                                                                    High Jump

Long Jump                                                                   Long Jump

Triple Jump                                                                  Triple Jump

Open 4 x 400 metres                                                 Open 4 x 400 metres

Open 3000 metres                                                     Open 3000 metres

 

Proposed:

These proposed changes are for junior high specifications only.

Boys & Girls Track Events

 

80 metres (bantam)

100 metres  (midget/juvenile)

 

150 metres (bantam)

300 metres (midget/juvenile)

 

800 metres

1200 metres

2000 metres (open)

 

80 metre hurdles / 100m hurdles juvenile boys

 

4 x 100 metre relay

4x 400 metre relay (open)

 

Shot Put

Discus

Javelin

High Jump

Long Jump 

 

Technical Specifications for Boys & Girls Hurdles & Field Events

 

 

Hurdles

High Jump

Shot Put

Discus

Javelin

Bantam

27” or 30”, 12m to 1st, 7.5m between

Start height: 80 cm., up by 5 cm.

3Kg

 

750g


400g

Midget

30”, 12m to 1st, 8m between

Start height: 90 cm., up by 5 cm.

3Kg – girls,

4Kg - boys


1Kg


500g – girls, 600g boys

Juvenile

13m to 1st, 8.5m between

Start height: 100 cm., up by 5 cm.

3Kg – girls,

4Kg – boys


1Kg


500g – girls, 600g boys

 

Rationale:

The proposal is to see the junior high events come inline with the Long Term Athlete Development (LTAD) Model that is currently in place in Alberta and across Canada. The proposed adjustments provide an appropriate movement to lead to successful participation in the sport as it leads from junior high to high school. Having been the head of programming for Alberta for 8 years and been on the leadership of programming in Alberta since 1996, I believe it is in the best interest of the athletes to have an appropriate set of specifications. The old specifications are for U18 and older athletes in our province and are no longer congruent with LTAD.

Please refer to this link to learn more about LTAD from Athletics Canada. http://athletics.ca/wp-content/uploads/2015/01/LTAD_EN.pdf

A few points to consider:

-          Triple jump is a very advanced activity and is line with hammer throw and pole vault. Therefore it is an event that is removed.

-          Javelin and other throwing specs are designed with the typical growth and development at an appropriate age. The throwing equipment - at the appropriate specs - will be at the track for our meets when we rent the facility. We will pay for this rental.

 

 

Executive Committee

Amendments to the Bylaws

 

NOM#1

 

Executive Committee

Current:

 

Proposed (based on what SHOULD have been updated 3 years ago):

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a two year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a two year term

  3. Past Presidents - shall retain office for two years following the term of office as president or until the position is taken by his successor. This was removed and replaced with JH Vice President - must be a member-school staff member who will retain office for a two year term

  4. Treasurer - Must be a member-school staff member who shall retain office for a two year term.

  5. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  6. Any three members shall constitute a quorum.

 

Rationale: This was voted on and passed three years ago, but never updated in our Bylaws.










































NOM#2

 

Current (Based on adjustments above)

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a two year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a two year term

  3. JH Vice President - must be a member-school staff member who will retain office for a two year term

  4. Treasurer - Must be a member-school staff member who shall retain office for a two year term.

  5. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  6. Any three members shall constitute a quorum.

 

Proposed

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a two year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a two year term

  3. JH Vice President - must be a member-school staff member who will retain office for a two year term

  4. Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.

  5. Treasurer - Must be a member-school staff member who shall retain office for a two year term.

  6. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  7. Any three members shall constitute a quorum.

 

Rationale:  With a new incoming President, it is incredibly essential for Dean, our outgoing President, to still advise on points to help our league continue in a positive direction.  Without his council, it may take a long time for the incoming President to get their feet under them. I believe this essential for all situations going forward (if the Past-President is willing).

NOM#3

 

Current (Based on adjustments above)

 

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a two year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a two year term

  3. JH Vice President - must be a member-school staff member who will retain office for a two year term

  4. Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.

  5. Treasurer - Must be a member-school staff member who shall retain office for a two year term.

  6. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  7. Any three members shall constitute a quorum.

 

Proposed:

 

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a two year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a two year term

  3. JH Vice President - must be a member-school staff member who will retain office for a two year term

  4. Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.

  5. Treasurer - Must be a member-school staff member who shall retain office for a two year term.

  6. Zone Secretary - Must be a member-school staff member who shall retain office for a two year term.

  7. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  1. Any three members shall constitute a quorum.

 

Rationale:  Every year, our zone gets bigger and bigger.  More and more sports are added to the fold, both locally and provincially. Because of this, I believe our zone needs a dedicated secretary, who will be committed to the following tasks:

  • Taking notes at all zone, committee, and executive meetings

  • Updating the website with announcements, meeting minutes, etc.

  • Organizing Notices of Motion for our Fall and Spring zone meetings

  • Updating Policies and Bylaws as soon as changes are made

  • Being the first contact by the ASAA in terms of meetings, policy changes, announcements, etc.

  • Attending the ASAA APM (November) and AGM (May) every year (or sending someone in their place)

  • Helping transition into the world of Google for our league executive

 

Currently, all of these roles (other than the Google one) are shared amongst the other members of the Executive.  Having one member dedicated to these tasks (and likely more that will come up) will help alleviate many issues (as Lance does most of these, yet his job is supposed to be JUST sport coordinating!!).  We are also the only zone in Alberta without a dedicated Zone Secretary.
























NOM#4



Current (based on the adjustments above):

 

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a two year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a two year term

  3. JH Vice President - must be a member-school staff member who will retain office for a two year term

  4. Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.

  5. Treasurer - Must be a member-school staff member who shall retain office for a two year term.

  6. Zone Secretary - Must be a member-school staff member who shall retain office for a two year term.

  7. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  8. Any three members shall constitute a quorum.

 

Proposed:

E. Executive Committee

The executive Committee shall mean the Executive of the CISAA and shall consist of the following:

  1. President - must be a member-school staff member who will retain office for a three year term.

  2. SH Vice President - must be a member-school staff member who will retain office for a three year term

  3. JH Vice President - must be a member-school staff member who will retain office for a three year term

  4. Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.

  5. Treasurer - Must be a member-school staff member who shall retain office for a three year term.

  6. Zone Secretary - Must be a member-school staff member who shall retain office for a three year term.

  7. Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term.  An honorarium for services shall be established by the Executive prior to the Fall meeting

  8. Any three members shall constitute a quorum.

 

Rationale:  It often takes at least a year for a new member of the Executive to discover the best way to fulfill their role.  It only makes sense for each Executive member to then have at least 2 more years in their role, so we have a bit of consistency.   



"Failure to show"

  1. Intention to Participate at the ASAA Provincial Championships - “Failure to Show”

Add to read:

“Team Sport: “teams failing to show”. Any team that confirms attendance at Provincials as a Zone/regional representative and then either pulls out or “fails to show” is required to pay the host the entry and banquet fees applicable to all participating teams. If the late withdrawal results in significant work being required to find a replacement team, the offending school will be penalized upto $500.00. The Executive will have the sole discretion to impose the penalty based on the rationale provided by the school for the late withdrawal.”

Rationale:

Due to the planning and cost involved in attending a Provincial Championship, it is only logical that the CISAA follows ASAA policy when filling the Calgary Zone Berth for a Provincial Championship. If, following the completion of the CISAA league playoff, a team who has indicated their intent to attend the Provincial Championships, forfeits their berth, the above fees should be paid to the CISAA.  In turn, if another CISAA team takes their place, the CISAA will give those fees to the replacement team.

2.  Amendment to League Playoff timeline

 

Current:

 

I. DATES FOR CHAMPIONSHIP COMPETITIONS

 

Basketball:

 

Senior High: To be held two weeks preceding the Provincials

* There will be at least one day between the Semi-finals and the final game in CISAA playoffs.

 

Add to Read:

 

*Semi-finals will not start until the Final Round of Rankings have been published on the ASAA Website. *

 

Rationale:

Eliminating a CISAA team prior to the Final Round of rankings can potentially affect “Wildcard” Allocations.  Wildcard allocations are based solely on Final Round of Rankings and Zone placement.

ORDER of Business

 

Notice of Motion – For Spring Meeting May 1, 2019

 

 

 

By-Laws – Section L, Item: Meetings: The order of Business at General Meetings shall be: (Bullet 3), Page 5

 

 

 

Current:

 

The order of Business at General Meetings shall be:

 

a. Call to Order

 

b. Adoption of Agenda

 

c. Reading of Minutes

 

d. Business Arising out of Minutes

 

e. Reading of Communications

 

f. Financial Report

 

g. Notices of Motion

 

h. Reports of Committee

 

i. Unfinished Business

 

j. New Business

 

k. Election of Officers

 

l. Other Business

 

m. Adjournment

 

The rules contained in Roberts Rules of Order, shall govern the proceedings at general meetings unless the rules contradict the by laws and policies of the CISAA or statutes of Alberta.

 

 

 

 

 

Proposed:

 

 

 

The order of Business at General Meetings shall be:

 

a. Call to Order

 

b. Adoption of Agenda

 

c. Reading of Minutes

 

d. Business Arising out of Minutes

 

e. Reading of Communications

 

f. Financial Report

 

g. Notices of Motion

 

h. Reports of Committee

 

i. Unfinished Business

 

j. New Business

 

k. Adoption of Calendar (Fall Meeting Only)

 

l. Election of Officers

 

m. Other Business

 

n. Adjournment

 

The rules contained in Roberts Rules of Order, shall govern the proceedings at general meetings unless the rules contradict the by laws and policies of the CISAA or statutes of Alberta.

 

 

 

Rationale:

 

I am proposing that we include a deliberate time to approve the upcoming Athletic Calendar of Events in our Fall Meeting.  This would be an agenda item that would require our membership to examine the upcoming seasons of play, allow for conversation and discussion regarding set dates (ie Season of play, Tier Declarations,  Play-offs, Meets, Meetings, etc.) and call for approval by the membership of recommended dates.  (Example of Calendar of Events to be provided at meeting).  This will allow our Association to be more certain of when events will fall in the calendar year and thus allow us to be more proactive in setting aside gym time while scheduling concurrent events in our various schools.