Meeting Minutes

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Wallace Lawncare & Landscaping

MGSL Board Meeting February 21st, 2018

Location: Chemical Bank Conference Room

Attendees: Trevor Cassiday, Rick Haskell, Mike Williams, Kal Palmer, Steve Mecca, Jake Shook, Jerry Hanson, and James Edwards

        I.            Meeting was called to order at 6:30pm by Steve Mecca:

a.       Review of January meeting minutes.  Minutes approved at 6:35.

      II.            Registration Update:

a.       Spring registration currently at 90 girls, average number for this point.

b.      Coaching volunteer numbers are low, may need more.

c.       Upcoming dates: Coaches meeting 3/19 at civic arena, 6U & 8U clinic/10U evaluation day 3/24 at civic arena, Color night 3/28 at Buffalo Wild Wings.

    III.            Update All Star Tournament for June 8th-10th:

a.       Discussed entry fees for age divisions.

b.      4 game guarantee for each team.

    IV.            Uniform selection:

a.       Jerseys similar to 2017 spring, socks to be lighter, pricing is under budget.

      V.            Sponsorship Update:

a.       Little behind previous years, 6 commitments to date.

b.      Working to get more sponsors committed.

    VI.            Fundraiser update:

a.       Making progress with prizes.

b.      Discussed ideas for more prizes and distribution of winnings.

  VII.            Coaches meeting (Monday March 19th at civic arena)

a.       Going to change format to a hand on approach, teaching drills.

b.      Need capability to show coaches video.

VIII.            Northeast Club Ball Specifics:

a.       MGSL is taking an administrative role only.

b.      Revenue: player registration fee and Buffalo Wild Wings fundraiser.

c.       Expenses: USA Registration, game balls, umpires, and equipment.

d.      Setting up separate account to keep funds separated from MGSL.

    IX.            Direction for Equipment Shed:

a.       Trevor presented detailed cost estimates of options previously discussed.  Consensus was to look into smaller shed to reduce costs.  Trevor will present detailed costs for smaller options.

b.      Mike is working on grant applications.

      X.            Meeting adjourned at 9:00pm.

MGSL Board Meeting January 17th, 2018

Location: Midland County Parks and Recreation Office

Attendees: Brandi Dominowski, Trevor Cassiday, Tina Rhoton, Rick Haskell, Mike Williams, Kal Palmer, Steve Mecca, Jake Shook, and Jesse Stewart

        I.            Meeting was called to order at 6:30pm by Steve Mecca:

a.       Review of December meeting minutes.  Minutes approved at 6:35.

b.      Jake Shook in attendance, interested in joining the board as an at large member.

      II.            Quick hits:

a.       Winter Clinic Update:  Over 45 girls registered and good help from volunteers.

b.      Kids’ day at the Midland Mall Saturday 1/20/18 from 10 top 4.  Steve, Kal, and Tina will work table.

c.       Spring registration is open, 25 girls registered, working on 2 in person registration dates.

d.      Spring uniform budget discussed and set.

e.      Evaluation day and Color Night dates are being established.

    III.            All Star Tournament Planning for June 8th-10th:

a.       Offering 8U, 10U, and 12U divisions.

b.      Will be able to use Optimist Park and Emerson.

c.       Most of board will be available to help in some capacity.

    IV.            Spring League Picnic Planning:

a.       Date for picnic will be Monday, 6/11.

b.      6U and 8U will have games.  10U Championship Game will be held.  13U division to be determined.

c.       Will return to Hot Dog style picnic as held in the past.

      V.            Raffle Prizes and Logistics:

a.       Discussed leads on prizes.

b.      Drawing will be held during Spring Picnic on 6/11.

c.       Tickets will have 2 stubs, one for holder, one for league drawing.  Will have area for ticket holder contact information.  Family will need to obtain contact info upon selling ticket so prize winners can be contacted.

    VI.            Wildcats Program:

a.       Will be a 7 week family style drop in program held June through August.  Low cost registration for individual, price cap for family.

  VII.            Direction for Equipment Shed:

a.       Trevor gathered cost estimates on many options; a lengthy and productive discussion of pros and cans for all options ensued.  It was decided that both repurposing the pavilion and the shipping container were not appealing options and a new build would be most desirable.

b.      Mike will work on grants and donations to fund the project.

c.       Trevor will work on getting more accurate pricing for two of the proposed options to discuss at the next meeting, with a focus on putting together something that would be presented to the City of Midland for approval.

VIII.            Meeting adjourned at 9:00pm.

MGSL Board Meeting December 13th, 2017

Location: Midland County Parks and Recreation Office

Attendees: Rick Haskell, Mike Williams, Kal Palmer, Steve Mecca, Jerry Hanson, and Jesse Stewart

        I.            Meeting was called to order at 6:30pm by Steve Mecca:

      II.            Financial Summary:

a.       Mike review account status, last season was below breakeven mark.

b.      Discussed upcoming expenses.

c.       Discussed separate fundraising needed for field improvements.

    III.            Spring Calendar and Schedule:

a.       Registration period: January 1st through March 15th.

b.      Kids Day at Mall: January 20th.

c.       In person registration: TBD.

d.      Evaluation day: TBD (based on Civic Arena availability).

e.      Buffalo Wild Wings Color Night: Late March target date.

f.        Clean Up Day: Saturday April 14th.

g.       Opening Day: Saturday April 21st.

h.      League Picnic: Saturday June 9th.

i.         Spring Schedule: 7 Weeks, all teams have a game opening day plus below.

                                                               i.      13U – Tuesday group practices, 5 Thursday games.

                                                             ii.      10U – 9 Tuesday and Thursday games, plus championship tournament.

                                                            iii.      8U – 8 Wednesday (primary) and Monday games, league picnic day game.

                                                           iv.      6U – 7 Monday games, league picnic day game (League practice instead of game for Memorial Day).

    IV.            Proposal to Modify 13U Season:

a.       Club ball runs mid-April to May 20th, consists of 7 to 8 double headers and consumes much of the league player pool.

b.      Proposal:

                                                               i.      Maintain the spring league for interested girls, running opening day to May 24th.

                                                             ii.      Incorporate Club Ball players with spring league players to form an early summer league that runs 5 weeks, starting early May and ending prior to July 4th.

      V.            Spring Player Fees:

a.       Spring fundraiser will be raffle tickets sold with player fees ($30 for individual, $45 for family).

b.      Spring 2017 Player fees: 6U & 8U is $50, 10U & 13U is $70.

    VI.            Equipment plans:

a.       Need softballs (all sizes), bats, tees, 2 sets of bases, umpire equipment, and a pitching machine.

  VII.            Equipment Shed Update:

a.       League needs to submit formal plan to city for approval.

b.      Discussed modifying pavilion to be equipment shed and concession stand.

VIII.            8U Rules Changes:

a.       Discussed league rule changes that would more closely match the 8U all-star format.  One option would be for girls to play up in the 10U division.

    IX.            Winter Training Update:

a.       Currently 25 to 30 girls enrolled in winter clinic.

b.      Pitching camp will take place at Jefferson Middle School on Thursday nights.

      X.            Meeting Adjourned at 8:40

MGSL Board Meeting November 1st, 2017

Location: Midland County Parks and Recreation Office

Attendees: Trevor Cassiday, Rick Haskell, Mike Williams, Kal Palmer, Steve Mecca, Tina Rhoton, Brandi Dominowski, Dave Hoeh, and Jesse Stewart

        I.            Meeting was called to order at 6:30pm by Steve Mecca:

a.       Steve gave an overview of the board mission to provide a place for girl’s ages 5 to 15 to play organized recreational softball.

      II.            Election of 2018 Board Members:

a.       President:  Steve Mecca (Incumbent, Nominated by Mike Williams, and Seconded by Kal Palmer) was the only volunteer.  A verbal vote was unanimous; Steve Mecca was announced President for the 2018-2019 seasons at 6:41pm.

b.      Vice President:  Tina Rhoton (Incumbent, declined nomination), Rick Haskell (Nominated by Tina Rhoton, and Seconded by Brandi Dominowski) was the only volunteer.  A verbal vote was unanimous; Rick Haskell was announced Vice President for the 2018-2019 seasons at 6:43pm.

c.       Treasurer:  Mike Williams (Incumbent, Nominated by Tina Rhoton, and Seconded by Brandi Dominowski) was the only volunteer.  A verbal vote was unanimous; Mike Williams was announced Treasurer for the 2018-2019 seasons at 6:45pm.

d.      Secretary: Kal Palmer continuing second year of term started in 2017.

e.      At Large Members, all approved by unanimous verbal vote:

                                                               i.      Tina Rhoton, 6:47pm

                                                             ii.      Brandi Dominowski, 6:48pm

                                                            iii.      David Hoeh, 6:49pm

                                                           iv.      Trevor Cassiday, 6:50pm

                                                             v.      Incumbent Member: James Edwards

    III.            Role and Task Assignment:

a.       Equipment Manager: Rick Haskell

b.      Facilities Manager: Trevor Cassiday

c.       Registration Director: Mike Williams

d.      Uniform Coordinator: Brandi Dominowski

e.      Coaching Secretary: Steve Mecca

f.        All Stars Director: Rick Haskell

g.       Fundraising Coordinator: Brandi Dominowski

h.      Event Coordinator: Brandi Dominowski, Tina Rhoton

i.         Web Mater: Tina Rhoton, Steve Mecca

j.        Sponsor Relations: Mike Williams

k.       Player Development: James Edwards

l.         Umpire Manager: Tina Rhoton

m.    Tournament Director: Tina Rhoton, Rick Haskell

n.      13U Division Manager: Steve Mecca

o.      10U Division Manager: Tina Rhoton

p.      8U Division Manager: Brandi Dominowski

q.      6U Division Manager: Kal Palmer

    IV.            2018 Fundraising Goals and Ideas:

a.       Fundraising in 2017 had only 42 participants and needs to be revamped to hit the goal of $5,000 to $6,000.

b.      The possibility of doing a family buy-out of fund raisers or raffle tickets was discussed.

c.       Will keep doing Color Night at Buffalo Wild Wings.

d.      Looking into opportunities to partner with Burger King, Five Below, and Jimmy Johns to work with their established fundraisers.

e.      Looking at options for a Haunted Trail, Pancake Breakfast, and a Poker or Euchre Night.

      V.            Discussion of 2018 Season:

a.       MGSL is adding the Wildcats program.

b.      Discussed ways to make the league available to club ball players interested in the 13U division.

    VI.            Winter Training at Midland Civic Arena:

a.       Will run Monday evenings January 8th Through March 12th.  Cost will be $60 for the 10 winter sessions, targeting 40 to 50 participants.

  VII.            Equipment needs for 2018:

a.       A new pitching machine will be purchased.

VIII.            Equipment Shed at Optimist Park:

a.       The city would like us to move out of the current storage building due to accessibility issues with the utilities housed in the storage room.  The option of a shipping container was discussed, including the city requirements, size, budget, and timing.  Further information will be gathered and a decision will be made in the near future.

    IX.            Meeting was adjourned at 8:35pm.

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