Tottenham Oldtimers Slo-Pitch League

1.      

Call to Order/Opening Remarks

Head Count for Quorum

·      Meeting opened at 1:02pm

·      Quorum set at 39 attending at opening of meeting

Doug Dwyer

2.      

Treasurer’s Report

·      Tim announced that he is stepping down as Treasurer/Secretary

·      Year-end is October 31

·      Playoff revenue shows on our book.

·      Poker new addition this year

·      Tournament down a bit this year

·      Banquet revenue – made $578 last year which was not recorded at the AGM last year because of the time of reconciliation. This year revenue was $1838

·      Playoff expenses back on our books because normally taken on by JAK but this year we chose to take them on

·      Uniforms more because of price increase

·      Income Surplus this year of… Did not spend money on bats

·      Could repurpose into helmets

·      Biggest expense is diamonds – important to keep on the town to only pay for what we play

·      Chris Pulfer enquired whether SPN looks at players that play on multiple teams, do they pay insurance for all teams? Can they pay once and be covered for all teams they play on? Doug to look into

·       Rob Farah motioned to accept Treasurer’s report, seconded by Chuck Cragg , motion passed unanimously – No abstentions

Tim Osmond

3.      

Comptroller’s Report 

·      Bill Brown unable to attend so Tim Osmond read Bill’s report

·      Tim will review the financial statements.

·      Did review the bank reconciliation details and draft financials

·      League not required to file an annual 1044 because assets are under $200,000 and investment income less than $10,000

·      Hugh Armstrong motioned to go accept Comptrollers Report, seconded by Will Goodin, motion passed Unanimously No abstentions

Tim Osmond

4.      

Year In Review

·      Talk with Lawyer based on $50,000 threshold, obtained letter showing that we are exempt from paying HST and GST as we are a recreational league among other points listed in the handout

·      Gap on the business side of the league

·      Inherited league with 3000 in the bank – today we stand at 27000 in the bank

·      Done through elected executives actions as a group

·      2400 saved in advertising

·      3000 of the 27 is from fundraising for Light It Up

·      This league now runs all year in planning

·      Thanks to Tim Osmond and Jason Jack for last year’s volunteering for Santa Clause Parade

·      League used to have rocky relationship with the Town. We have built this relationship to be mutually respectful

·      Mention of bank fees, ratings committee, SPN, registration, golf committee, Light It Up, Draft Day, scheduling and rain out rescheduling, Stats, Sub Controllers

Doug Dwyer

5.      

Help the Kids Play Review

·      Tim Osmond will be with HTKP

·      Looking for more great support from the League

·      Processed 350 applicants last year

·      Putting out $18000 this year

·      The need has increased year over year

·      Will be a renewed push for the HTKP tournament

·      Thanks to the league and looking for more help if anyone wants to help out

Tim Osmond

6.      

Golf Tournament Review

·      Exceeded expectations – higher registration

·      Increase in numbers caused delay in tee offs – will rectify

·      Made a profit this year

·      Thanks to the committee

Doug Dwyer

7.      

Volunteer Positions and Standing Committee Reports

·       Light it Up – Planning another poker night at Community Centre – details to follow

·      Paul Piellusch will be chairing this year

·      Thanks to committee

Various

8.      

Election of 2019 President

·         Rob Farah Nominated  Doug Dwyer

·         Seconded by Paul Piellusch

·         Accepted Doug Dwyer

Dan Chiasson

9.      

Election of Secretary/Treasurer

·         Tim Osmond Nominated  Rob Jordan   

·         Seconded by Al Lacey

·         Accepted Rob Jordan

1^st Vice President

·         Gord Tanner Nominated   Dave Fleming 

·          Seconded by Dan Chiasson

·          Accepted Dave Fleming

2^nd Vice President

·          Tim Schrank Nominated Pete Hayward

·          Seconded by Jason Bowers

·          Rob Farah Nominated Matt Saunders

·          Seconded by Jason Jack

·          Pete Hayward Accepted the nomination

·          Matt Saunders Accepted the nomination

·          Pete Hayward Elected with majority of vote

3^rd Vice President

·          Paul Piellusch Nominated  Geoff Keogh  

·          Seconded by Scott Peters

·          Will Goodin nominated Matt Saunders

·          Seconded  by Rob Farah

·          Matt Saunders accepted the nomination

·          Geoff Keogh accepted the nomination

·          Geoff Keogh Elected

President Elect

10.

Calls for Volunteers

Sub Controller

      •       Will Goodin, Al Bales -Backup

Field Maintenance

      •     Brad Young

Statistician

      •     Dan Chiasson

Web Master

      •     Dan Chiasson

Golf Tournament Chair

      •     Jason Chiovitti, Dave Connolly

Light It Up

      •    Paul Piellusch

11.

Break

12

13.

14.

15.

Financial Forecast for 2019 Season                                                              Treasurer Elect

·      17 teams

·      4250 for sponsorship

·      Poker night bit lower than expected

·      Golf tournament – raised a bit

·      Playoff revenue back to 16 level

·      Slight increases in balls, helmets will be minimal

·      10% increase in bats

·      6% increase in shirts

·      SPN same

·      Tournaments back to 2016 levels

·      Golf budgeted to break even

·      5400 forecasted

·      How is 2800 for bats broken down – Radar – 1 new bat per team – is it possible to increase to 2 new per team? Can be raised and discussed at captain’s meeting

·      Year end awards down – no upgrades this year – to be taken on by teams if they want extra

·      What is resalable products – legacy line item that can come off

·      Will umpiring pricing go up – no indications

·       Rob Farah motioned to accept budget report, seconded by Steve Black , motion passed unanimously – No abstentions

Objectives for 2019 Season                                                                          President Elect

·      Budget is not locked into place until season starts

·      Build succession plan for executive roles

·      For all that want to become more involved, approach executive

·      Leaning more heavily on committees and captains

·      With C1 becoming lit, we will most likely grow, will need a larger volunteer base

Proposed Changes to the Constitution                                                       President Elect

·      Chuck Cragg motioned – Waiting list players to be rated ABC, based on knowledge of the player. Players will be selected from the waiting list based on the assigned rating of the leaving player first, then within each rating the player will be chosen by earliest registration date, where available.

·      Seconded by Jim Rouleau

·      Motion passed

Proposed Changes to the Rules of Play                                                      President Elect

·      Gord Tanner – Proposes helmets are used at the discretion of the players. 2 helmets are provided by team  Article 2 Rule M

·      motion Carried over to captain’s meeting

·      Rob Farah – proposes helmets are required when you are at bat and on the bases – Article 2 Rule M

·      motion  defeated

·      Jim Smith – proposes that once a player passes the commit line, they cannot be tagged, only out as a force out  Article 2 Rule J – reinstate rule J

·      Motion carried over

·      Nick Dougherty - Clarification required from Roman (Umpire in Chief) on where the player’s foot needs to be on a force out at home – on the plate or the wood, or both

·      Roman Dasek to be contacted to clarify

·      K. Boston Article 2 section DEFGM,  Moved to equipment section

·      Motion Carried over

·      Chuck Cragg rank people on the waiting list – When teams lose a certain rank the player of the same rank on the wait list will replace the player, regardless of their place on the wait list – Does this fall under the cons

·      Doug Dwyer motioned to decide if Handling players on the wait list is to be on the constitution or rules of play – seconded by Tito Presenza

·      Motion Rescinded by Doug Dwyer based on:

·      Article 6 Rule 3 – waiting list players – states waiting list based on registration date

·      Kevin Boston motioned – Discuss current rule of teams retaining the right to keeping colours based on last year’s colour.

·      Wants a discussion on following the rule

·      Rule will be followed next time colours are chosen for the year

·      Jason Chiovitti motioned to changing the rule of play to playoff and league champions have the right to retain their colour

·      Motion defeated

·      Chris Pulfer motioned that the umpires enforce the SPN rules on pitching distance except where local ground rules negate this

·      Seconded by Al Lacey

·      Motion Passed

·      Possible exception for games at the Community Centre Diamond that has a mound

·      Rob Farah motioned to adjourn

·      Seconded by Tito Presenza

·      Motion Passed unanimously.

·      No Abstentions

1.                                 

Call to Order/Opening Remarks

·      Meeting opened at 7:21pm

Doug Dwyer

2.                                 

Treasurer’s Report

·      No Changes to the budget – with exception to be discussed in the Playoff Tournament Update portion of the meeting

·      Question of $2550 dollars for new bats appears on the budget if no new bats were purchased? Tim explained that it was left there until the end of year numbers are completed. This will be removed and rectified.

·      Motion to accept the Treasurer’s report was postponed until after the Playoff Tournament Update

·      Hugh Armstrong motioned to accept Treasurer’s report, seconded by Steve Black, motion passed unanimously – No abstentions

Tim Osmond

Old Business

3.                                 

Playoff Tournament Update/Distribution of Playoff Profits

·      The current agreement with the JAK Fund and the League states that the first $1000 dollars of revenue from the playoff tournament will go to the JAK Fund and all remaining revenue will be equally divided between the two.

·      Last year the JAK Fund ended up with approximately $1800 in revenue from the tournament and the League with $800

·      This year with no games on Sunday the revenue after expenses was $1084 dollars. Under the agreement $1000 would go to the JAK Fund and the $84 would be split between the Fund and the League

·      It was suggested to the League that a discussion be had regarding donating the League’s share of the $84 be donated to the JAK Fund as profits were down compared to the last 2 years consecutively

·      After further discussions Doug Dwyer presented two options to the members:

·      1) The League would donate their share of the tournament revenue to the JAK Fund in the amount of $1084

·      2) The League would bear the playoff operating expenses, and the JAK Fund would get the first $1000 of revenue plus half of the revenue from the food and beverage sales, to the approximate total of $2100

·      3)A third proposal was presented by Ed Hopkins suggesting that the JAK Fund and any other charity that would enter into this agreement in the future would take on responsibility of running the food and concessions and therefore receive all of the revenue in return. In this case, they would receive the entire $3300

·      Paul Piellusch motioned that the League collectively go with option 2 and at the next available time, discuss option 3 for next year’s playoff tournament, seconded by Jeff Dancey, motion passed unanimously – 1 abstention

New Business Items

Tim Osmond/         Ed Hopkins

4.                                 

General Wellness/Umpiring

·      A concern was raised regarding one of the playoff games going longer than the agreed ‘no new inning after one hour and 5 minutes’, causing the third game of the night to start late

·      A general consensus was reached that having one out of 40 playoff games late was a good result, and captains need to police their own games to ensure fair play

Doug Dwyer

5.                                 

Banquet Update

·      There are still tickets remaining

·      Executive will look at ticket requests to disperse unused tickets

Pete Hayward

6.

 Allocation of Subs For Playoffs

·      This post season there seemed to be a higher number of subs requested than past years.

·      With the compressed schedule it became more difficult to follow the sub rating system for player replacement

·      In the instance presented at the meeting the team had 4 players missing, so 2 spares were required. There seemed to be no process followed regarding the amount of A,B or C players that should be designated as spares

·      Process suggested would be taking the ratings of the first two highest ranked missing players and designate the first sub based on that average, and the second sub be based on the average rand of the second two players ranking.

·      The process was emailed to all captains prior to the playoffs starting

·      Point raised by the former sub controller that in the playoffs the process is followed to the best of the controllers ability, but gets very difficult with the amount of requests during the playoffs

           Jeff Dancey

7.

8.

9.

Post Season Awards

·      Most improved for the 2018 season discussed

·      From the long list of nominees, a short list of players that received 5 votes or more were discussed with the group until the winner was decided

 Town Review

·      Meeting with Town on Oct 2

·      Town considering moving the start of the season to after the May long weekend

·      Further discussion to follow after decision is made

·      Damaged fence on C2 was not repaired all season, to be discussed with town

·      Playoff tournament weekend booked for the 2019 season

Blind Draft Selection

·      Suggestion raised to continue Blind Draft in the current format, except adding a category to the back of each player’s card identifying them as either an “Infielder” or “Outfielder”. This would give captains an option to even out their rosters

·      To be discussed at a later meeting

6.                                 

Open Floor

·      Recommended that the Executive put out an email out to the captains before the year end meeting with discussion points for the meeting

·      Grisslies raised $280 for the Light It Up campaign

·      Addendum to the AGM reviewed with the group

·      Paul Piellusch motioned to adjourn meeting, seconded by Dane Eldridge, motion passed unanimously

1.                                 

Call to Order/Opening Remarks

·      Meeting opened at 7:15pm

·      Doug reported that the playoff tournament was accidently booked for the weekend of September 7-9 instead of the planned September 14-17 weekend.

·      Two options were presented to the group as possible solutions:

·      Option 1: Play Seven days from Sunday Sept 9 to Saturday Sept 16.

·      Option 2: Condense the schedule to 6 days. Each team will play the four round robin games during the week. The elimination games, quarters, semis and finals to be played on Saturday

·      As another group booked Coventry 2 diamond for Sunday Sept 16, using Coventry 1 and 3 on the 16^th was discussed. Along with the possibility of having a “beer garden” at one of the diamonds

·      After discussing the above options the following motion was presented

·      Hugh Armstrong motioned to leave the decision to the Executive to decide on the playoff format, seconded by Jeff Dancey, motion passed unanimously – No abstentions

·      Executive to discuss and notify Captains of modified schedule

Doug Dwyer

2.                                 

Treasurer’s Report

·      Tim noted that the HST was accidently omitted from the shirt cost

·      This year there is approximately an extra $1000 in costs to run the year end tournament

·      Projected revenue for the end of October will be $28000

·      $15000 of that revenue is earmarked for the Light It Up campaign. Leaving approximately $13000 in trust

·      Paul Piellusch motioned to accept Treasurer’s report, seconded by Don Booth, motion passed unanimously – No abstentions

Tim Osmond

Old Business

3.                                 

Light It Up

·      Muskoka trip still available from the golf tournament to be raffled off at the banquet

·      Letter to be drafted for fundraising targeting developers and private business

            Alan Lacey /Paul Piellusch

4.                                 

Tournament Status

·      Amount made per player was up from last year, even though numbers were down

·      Planning for August 2019 tournament will begin in January, instead of waiting until after the HTKP tourney

·      Geoff Keogh will be convener for the 2019 tournament

·      Question from the floor regarding moving the date of the tournament. Can be discussed.

New Business Items

Doug Dwyer

5.                                 

General Wellness/Umpiring

·      All rain out make up games have been utilized this season. Any further rain outs will result in a tie for the teams affected.

·      Kevin Boston able to donate $280 to the Hospital for Sick Kids as a result of his hat sales

·      Concern was expressed with the umpires calling a game in the sixth inning on a two game night. On two game nights both teams have time to play 7 innings.

·      Doug advised the captains that in those cases the umpires are to be reminded that the full seven innings is played.

·      Possibility of 5 run capped innings for next season was brought up and decided to be raised at a later date as an AGM topic

Doug Dwyer

6.                                 

Banquet Update

·      Banquet ticket packages were handed out to captains

·      Sponsor tickets to be handed out by Tim Osmond

·      It was asked that teams do not contact each other to acquire extra tickets – tickets not used by teams will be distributed by the Executive

Pete Hayward

7.                                 

Open Floor

·      Discussion opened regarding the awards process in regards to having captains only voting on the Most Improved for the League and the Diamond Award, as seemingly many players do not know who to vote for

·      Decided to keep the current process

·      Paul Piellusch motioned to adjourn meeting, seconded by Kevin Boston, motion passed unanimously

1.                                 

Call to Order/Opening Remarks

Housekeeping Items:

·      Meeting opened at 7:15pm

·      All teams represented with Tim Osmond representing Dodge City

·      Don Booth motioned to accept the Minutes from the May 30^th Executive Board Meeting, seconded by Rob Farah, motion passed unanimously

Doug Dwyer

2.                                 

Treasurer’s Report

·      Nothing new to report other than being up approximately $250 from the golf tournament

·      Dennis Short ordered an extra shirt at the beginning of the season and has not received a bill

·      Tim Osmond will look into shirt bill

·      Hugh Armstrong motioned to accept Treasurer’s report, seconded by Dane Eldridge, motion passed unanimously – No abstentions

Tim Osmond

3.                                 

Old Business

4.                                 

Light It Up

·      For the Canada Day celebrations at the Tottenham conservation area Light It Up will be selling snacks and refreshments in order to raise money

·      Volunteers are covered but could always use more, to volunteer contact Al Lacey or Paul Piellusch

            Alan Lacey

5.                                 

Help The Kids Play Tournament Update

·      14 teams will be fielded

·      Waiting for some last minute commitments by players

·      Remaining gaps will be filled with alumni and players on the waiting list

·      All Star Game will be on Saturday at 1:00pm

New Business Items

Tim Osmond

6.                                 

Tournament/Banquet Status

·      Committee has a meeting set for week of July 3^rd

·      Will have a full schedule set after the meeting

·      Banquet – Doug Dwyer and Tim Osmond working with the Ladies League for planning

·      Tickets will remain at $35

·      Costs for renting the venue has increased so looking at charging $10 at the door for anyone that would like to come after the dinner

·      Will be cutting some small items to help make up costs

·      Scott Peters asked about policing people coming in and out of the venue after dinner

·      Looking into a bracelet program

·      Banquet tickets will be handed out to team captains earlier this year in hopes of getting the final numbers in earlier

Pete Hayward

7.                                 

General Wellness/Waiting List/Umpiring

·      This year we have lost 5 players – all of which have been replaced by players on the waiting list

·      Waiting list currently sitting at 11 players, with the possibility of adding more

·      Shirt orders for the 5 players that have been added will be going in by June 30^th -  there will be no more shirt orders for the remainder of the year

·      Question was fielded regarding getting shirts with team logo and number only for any possible replacement players

·      There is a cost to the shirts that may not be used

·      There have been a couple of complaints regarding umpires talking too much during the games

·      Has been addressed with the Head Umpire

Doug Dwyer

8.                                 

Open Floor

·      No Open Floor issues raised

·      Rob Farah motioned to adjourn meeting, seconded by Kevin Clouthier, motion passed unanimously

1.                                 

Call to Order/Opening Remarks

Housekeeping Items:

·      Meeting opened at 7:15pm

·      All teams represented by a Captain

·      Discussion on all Captains review the ‘Captain’s Basic Responsibilities’ prior to first team meeting

·      Review of season’s events and importance of volunteering

Doug Dwyer

2.                                 

Treasurer’s Report

·      Sponsorship revenue up $150 from last year

·      Currently a waiting list of 3 sponsors

·      Dave Polny opened a discussion of possibly having two sponsors for one team. Discussion moved towards using the ‘Light It Up’ initiative as an avenue of support

·      Rob Farah motioned to accept Treasurer’s report, seconded by Hugh Armstrong, motion passed unanimously – No abstentions

Tim Osmond

3.                                 

Old Business Items

I     •    Retaining Team Colours as brought up by Kevin Boston       in the prior meeting was discussed and decided against

ii Strike Mat Revisions

·      Doug had talked to many of the pitchers from last year and the majority voted to have the “V” cutout version of the mat

·      Chris Pulfer asked if we can decide on the material or does SPN mandate? We can use the material that we decide on

·      Rob Farah motioned to go back to using wood for the strike mat, seconded by Kevin Clouthier, motion passed with a majority

iv Review of Helmet Rules

·      Reviewed rules that need to be reviewed at first team meeting

·      If a player refuses to wear a helmet it will result in an ejection

·      Discussion on play with 9 players if the 10^th player is ejected – following SPN rules for ejection the game would end as we have no provisions within our constitution

·      Addendum to the rules of play that an ejection cannot result in a forfeiture of the game discussed

·      Jeff Dancey moved to defer the above motion

·      Rob Farah asked if the league will supply a bag to carry helmets – No, captains will be responsible to transport them as they see fit

·      Doug Dwyer reviewed the helmet falling off while running rules. Falls of first time – player issued a warning. Falls off second time (same player) – automatic out called. Falls off third time (same player) – ejection from the game

·      Question as to whether ear flaps on the helmet are required – no, as long as helmet does not fall off

iv

·      First aid kits were mentioned as many are missing or depleted. New teams added last season did not receive one. League can purchase from SPN

Doug Dwyer

4.                                 

New AGM Procedures

·      League currently follows two documents – Constitution and Rules of Play

·      With proposed addendum AGM would go from a 6 hour meeting to 2.5 hours

·      Proposes that rule changes will be recorded, to be motioned and voted on at the next executive meeting

·      At the Executive meetings players are welcome for their opinions but only the executive and captains may vote

·      Paul Piellusch motioned to accept addendum to the constitution, seconded by Jeff Dancey, motion passed unanimously – no abstentions

Doug Dwyer

5.                                 

Golf Tournament Update

·      123 registered to date

·      Actively looking for sponsorship

·      Dave requested that if captains were supplied a list of players on their team that have to pay, that the captains remind players

Dave Connolly

6.                                 

Capital Planning Committee

·      A monthly report will be published

·      Planning with town going well

·      Light It Up fundraisers (poker tournaments, skills camp) have a target of raising $2500

·      Plan is to play under lights a Coventry 1 by 2020

·      The Town emphasized that this must move through council

·      The one-year timeline is favourable and fits in with the Town timeline

·      Paul mentioned that generally if you come to the table with a third of the cost it is favourable

·      The Town committed to getting an estimate, check viability of existing electrical service

·      Looking for instructors for Skills Camp

·      Skills Camp needs 20-25 people minimum to be viable

·      Looking to get people from TOT, Men’s League and the Ladies League

·      The Poker Tournament will be run by a professional tournament company

Paul Piellusch      Alan Lacey

7.                                 

Implication of rule changes

·      Possible reconsideration of tag rule at home plate

·      To be discussed at the next meeting

·      Helmet rule discussed in further detail to point out that if a player comes to the plate without a helmet he will be asked to put on a helmet. If he refuses he will be ejected from the game, with possible implications of a team not being able to finish the game, based on how many players the team has available to play

·      Iterated that a player’s helmet must remain on their head until that play is over, and the helmet must remain on if the player attempts to run to second base or beyond

·      If a player’s helmet comes off while running, then a warning can be issued. If this reoccurs it is up to the discretion of the umpire to issue a warning or have a player ejected

Doug Dwyer

8.                                 

Capital Planning Committee Report

·      Lighting Coventry 1 (C1) is the main objective

·      The TOT league to donate $15,000, while approaching the CRIC committee for $15,000 and fundraise for additional monies

·      With the $15,000 going to the project, the league will still have $4-5000 in the account to run the league

·      The lighting of C1 is on the 2019 town budget

·      Paul Piellusch, Rob Farah and Jason Bowers volunteered to be on the Capital Planning Committee

Doug Dwyer, Al Lacey, Tim Osmond

9.                                 

Review of 2018 Events

Golf Tournament                                                                             Dave Connolly

·      June 9^th 1:00pm shotgun start at Caledon Woods

·      Closer than the Nottawasaga

·      Early bird pricing of $95 if registered by April 22^nd.

·      BBQ dinner included

·      Invitation out to the Ladies Slo pitch League

10.                              

Open Floor

      •    HTKP to be headed by Tim Osmond after a period of shadowing Jeff Dancey

11.                              

Ratings Committee Report                                                                Geoff Keogh

-       Draft Kings suggest to move John Karr to the 12^th round

-       Paul Piellusch raised concern over playing with sons when the captain is not playing that year

-       Should family rule be amended? Captains are allowed to retain captaincy if out for injury as per the constitution

-       Doug Dwyer motioned to adjourn, Geoff Keogh seconded, motion passed unanimously

1.                                           

Call to Order/Opening Remarks

Housekeeping Items:

·         Meeting opened at 7:15pm

·         All teams represented by a Captain with the exception of the Draft Kings

·         Doug indicated that there is a high expectation of responsibilities for captains to participate and communicate on behalf of their teams and their league.  This is in accordance with the captains handbook first published by Steve Ross. 

Doug Dwyer

2.                                           

Treasurer’s Report

·         Sponsorship Revenue increased to $4650 compared to $4250.  This combined with no longer giving away free banquet tickets creates a positive $1500.00 saving and revenue for the league. 

·         As of the day of the meeting 21 registration payments had been received

·         14 sponsors were confirmed, 2 pending with 1 new sponsor for the 2018 season

·         Paul Piellusch motioned to accept Treasurer’s report, seconded by Rob Farah, motion passed

Tim Osmond

3.                                           

Old Business Items (carryover from AGM)

i

·         Trophy case at the Legion has been emptied, anyone with League trophies can have them placed in the case

ii

·         Retaining Team Colours

·         Discussion on how to decide how teams choose a colour

·         Kevin Boston motioned that teams have a right to retain their colours from last season or choose from the pool of colours that teams did not want to retain, seconded by Rob Farah, motion defeated

·         David Connolly motioned that team colours be selected by Captain seniority in the league, seconded by James Taylor, motion defeated

iii

·         Request to provide Father and Son-in-Law as well as father and son.

·         Randy Hipken requested that as Father and sons are able to play together, those that do not have a son, are able to play with their son-in-law

·         An official vote was not conducted, and the request was accepted

iv

·         Make decision on dimension of strike mat

·         3 options were presented, one option was to keep the same mat used in 2017, one mat that maintained the size of last year’s mat with the plate cut out to remove the plate from the strike zone, and the last option which kept the same dimensions of the mat from last year but the front 8 inches are removed, removing the front 8 inches of the strike zone

·         Paul Piellusch motioned to change the strike mat to the option that cuts the plate out of the mat, keeping the existing length and width of the mat, seconded by Gord Tanner, motion accepted

·         Dave Polny suggested to have a committee of last year’s pitchers be made to make recommendations to the size and shape of the strike mat. To be discussed at open floor

·         Kevin Clouthier motioned to make the strike mat out of wood as opposed to the existing rubber material, provisional on SPN and insurance approval, seconded by Gord Tanner, motion accepted 

iv

·         Make decision on May Tournament

·         Doug Dwyer presented case for having a May tournament that could allow the league the opportunity to play the targeted 26 games, allow teams to get to know and bond with their new teammates.

·         There would be a 4 game schedule for every team, including 2 games on Saturday and 2 on Sunday

·         There is no cost for the players in the tournament as the games are considered regular season games

·         Concerns were raised regarding the safety of the players, playing a tournament in the early season, as some believe that more injuries occur early in the season

·         Concern also raised that there is a certain percentage of players that cannot play on weekends and that may affect how that team is able to be represented in the tournament

·         Pete Hayward motioned to make to play a May tournament to be composed of 4 regular season games for each team, seconded by Rob Farah, motion defeated 

v

·         List of proposed captain and sequence of submission

Doug Dwyer

4.                                           

New AGM Procedures

·         Constitution Addendum handed out to captains, and to be emailed.

·         Captains to review, to be discussed at the next meeting 

Doug Dwyer

5.                                           

Selection of team colours and draft order

·         Team colour selection was determined by a blind draft, results in order of colour selection

·         Dog Catchers

·         Gruesome Devils

·         Draft Kings

·         Hot Tub Woodies

·         Dusty Cleats

·         Inglorious Batsters

·         Grisslies

·         Rusty Rebels

·         Sons of Pitches

·         Dodge City

·         Beer Bros

·         Hurtin Units

·         Bat Flippers

·         Tottenham Twisters of New Tecumseth

·         Sliders

·         Master Batters

·         Tap Masters

·         Draft order to be in the reverse of the team colour selection order

Doug Dwyer

6.                                           

Town Status / Update

·         Parks and Recreation budget up %18

·         Policy changed to maintaining grass length at 2 ½ - 3 inches’ long

·         Existing leagues are grandfathered in to keeping their diamond time

Doug Dwyer

7.                                           

Implication of rule changes

·         Possible reconsideration of tag rule at home plate

·         To be discussed at the next meeting

·         Helmet rule discussed in further detail to point out that if a player comes to the plate without a helmet he will be asked to put on a helmet. If he refuses he will be ejected from the game, with possible implications of a team not being able to finish the game, based on how many players the team has available to play

·         Iterated that a player’s helmet must remain on their head until that play is over, and the helmet must remain on if the player attempts to run to second base or beyond

·         If a player’s helmet comes off while running, then a warning can be issued. If this reoccurs it is up to the discretion of the umpire to issue a warning or have a player ejected

Doug Dwyer

8.                                           

Capital Planning Committee Report

·         Lighting Coventry 1 (C1) is the main objective

·         The TOT league to donate $15,000, while approaching the CRIC committee for $15,000 and fundraise for additional monies

·         With the $15,000 going to the project, the league will still have $4-5000 in the account to run the league

·         The lighting of C1 is on the 2019 town budget

·         Paul Piellusch, Rob Farah and Jason Bowers volunteered to be on the Capital Planning Committee

Doug Dwyer, Al Lacey, Tim Osmond

9.                                           

Review of 2018 Events

Golf Tournament - Dave Connolly

·         June 9^th 1:00pm shotgun start at Caledon Woods

·         Closer than the Nottawasaga

·         Early bird pricing of $95 if registered by April 22^nd.

·         BBQ dinner included

·         Invitation out to the Ladies Slo pitch League

Help the Kids Play, August Tournament, Playoff Tournament and Banquet – Pete Hayward

·         Committee has met once so far with second meeting scheduled for March

10.                                       

Ratings Committee Report

·         Doug Dwyer, Hugh Armstrong, Paul Gyori, Darrell Hager, Chris Pulfer and Scott Peters thanked for leading Geoff through the first meeting of the ratings committee.

·         After the captain’s rating were recorded the committee had to look at each ranking and move players up or down to accommodate having 17 players in each rank, in keeping with the 17 team target

·         We have then removed the players that we know are not returning this season, and when registration is complete we can fill the gaps

Geoff Keogh

11.                                       

Update on P1 Registration

·          Dave Connolly mentioned that there was positive feedback from last year’s pitcher clinic and asked if it would happen again this year

·         Doug Dwyer to look into running clinic again

·         Update on P1 to come later

Derryl Gaudet

Rookie Night

·          Pete and Geoff have met regarding rookie night

·         Jason Bowers to supply pizza for the evening

Pete Hayward, Geoff Keogh

12.                                       

Open Floor

·         Dave Polny motioned to create a committee to be made up of last year’s pitchers to make recommendations to the captains and executive, regarding the dimensions of the mat, seconded by Rob Farah, motion passed

·         Dave Connolly enquired if the TOT League can assist Tottenham Minor Baseball increase its registration.

Doug Dwyer indicated that we have sync’d up our registration dates to coincide with all other Tottenham leagues and we’ll be advertising for other leagues when we reach our full compliment of 204 players + a waiting list of 10 players.   

·         Doug Dwyer motioned to adjourn, seconded by Pete Hayward, motion passed

All