2019 Meeting Minutes

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Meeting Agenda

 

Date/Time:     Wednesday August 28th, 2019 – 7:15PM

Location:         Legion Upstairs

 

In Attendance: (bold indicates attendance)

 

Al Bales              Paul Piellusch            Beer Bros.

Chris Pulfer       Dane Eldridge            Dusty Cleats

Keith Beechey        Rod Beare            Dodge City

Randy Hipkin      Larry Turner             Dog Catchers

Chuck Cragg          Steve Black            Draft Kings

Rob Farah               Bob Candy            Grisslies

Gord Tanner      Dave Fleming            Master Batters

Don Booth    Hugh Armstrong            Rusty Rebels

Dennis Short       Lou Conforti             Sliders

Dave Polny              Paul Gyori            Sons of Pitches

Jason Bowers      Tim Schrank            Tap Masters

Scott Peters      Steve DeLand             Gruesome Devils

Peter Hayward    Will Goodin             Inglorious Batsters

Peter Hollmann James Taylor            Hurtin Units

Kevin Clouthier  Kevin Boston            Bat Flippers

Jim Smith            Geoff Keogh             Tottenham Twisters of New Tecumseth

Jeff Dancey            Ed Hopkins             Hot Tub Woody’s

 

 Doug Dwyer, Robert Jordan

Tim Osmond, Dave Connolly, Troy Hope, Brad Young, Alan Lacey, Matt Saunders, Jason Chiovitti, Joe Lovegrove, Dave Storms

 

Invited Guest: Bev Steeves

 

 

Minutes in blue, action items in purple, motions in red.

 

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      2 Teams not represented: Sliders and Hot Tub Woody’s

·      Turn off lights at Keogh – still a problem – responsibility of the home team

 

 

Doug Dwyer

 

 

2.               

Current Financial Status

·      Verbal summary

·      $50,826 in account

·      On track for $6000-$8000 dollars in the bank at year end

·      August Tournament profits down as food and bar prices rose and the Saturday night Light It Up event

·      Light it Up shared some of the profit with dunk tank

·      Pending registrations

·      Around $1500 pending for Umpires and $3000 owed to the town for diamond fees

·      August tournament profits were $3226, down approximately $3000 due to a raise in food and liquor prices, as well as Light It Up taking the profits from the Saturday night after the ball games were over

·      Motion to Accept Financial Report Dave Fleming

·      Seconded Pete Hayward

·      Passed unanimously

Robert Jordan

3.               

·      Old Business

1.     August Tournament Closure

·      Profits also down due to a small Coed division and being unable to secure a 50+ division

·      The team will be looking at ways to draw more teams in from out of town

·      The team is also looking at the success of the Light It Up Event and plan on repeating that success on the Saturday night

·      Tournament ran smoothly, thanks to the help of all of the areas they were responsible for

·      Special mention to Danny Chiasson for his years of taking Monday off work to do the cleanup

·      Question regarding teams that were put together with higher ratings

·      Our strategy was having similar rated teams playing in the same division

Geoff Keogh

4

 

Status Reports

 

·      Light It Up! Paul Piellusch (5 min)

·      Ultramar donated $200

·      Sunday Men’s league $200 donation

·      Light it Up made about $3400 from the Saturday evening of the August tournament

·      $2000 dollars of the revenue was the sponsorship of the diamonds and pavilion

·      A success partially due to ideas from members outside of the TOT

·      Taste of Freedom and Tournament made paper for Light It Up

·      Nov 9 potential poker tournament at community centre with HTKP teaming up with LIU

·      Event going to be planned with The Release

·      $495000 in the bank

·      Any extra will subtract from the $15,000 we are donating

 

 

·      Playoff Format Discussion

·      Two scenarios presented

·      New schedule exhibited based on getting as many people to the diamond on the Sunday

·      In the old format only 8 teams remain on Sunday, affects profitability

·      Numbers are down for people watching the finals

·      Draw for free registration at the finals

·      Possible Captain recognition

·      A rookie event?

·      Possible ideas

·       

 

Doug

2.               

 New Business

Open Floor

·      Reminder that ratings due by next captains meeting or lose captaincy

·      Award ballots due by end of tournament given to Joe Lovegrove

·      Question regarding diamond availability for practices on off week – There are games on Tuesday and Wednesday with possibility of rainouts, so no time to commit to

·      Motion to adjourn Paul Piellusch

·      seconded by Steve Black

·      passed unanimously.

All

 

Meeting Agenda

 

Date/Time:     Wednesday July 31st, 2019 – 7:15PM

Location:         Legion Upstairs

 

In Attendance: (bold indicates attendance)

 

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Rod Beare, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Dennis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keogh, Robert Jordan, Tim Osmond, Bob Candy, Dave Connolly, Troy Hope, Brad Young, Alan Lacey, Matt Saunders, Jason Chiovitti, Joe Lovegrove

 

Invited Guest: Bev Steeves

 

 

Minutes in blue, action items in purple, motions in red.

 

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      Waiting List

·      Closed approx. 10 days ago

·      2 teams since then have lost a player and are playing with 11

 

·      Financial Realignment

·      2 Defibrillators that TOT is responsible for has maintenance costs.

·      $320 cost for this maintenance added to budget

·       

·      New Banquet Process 2019

·      Ladies league and TOT working together

·      Bev and Kim (Treasurer) – taking it over

·      Tickets for the teams were given out at the meeting

·      Take money as cash only

·      Do not trade tickets with teams

·      Depending on sponsorship levels, some do not have to buy

·      Envelopes will be collected at the end of August

·      Any unsold tickets to be returned at that time

 

·      Benches And Cleanup

·      Mess left at C3 reported on social media

·      Be diligent with our teams in picking up after ourselves

 

·      Umpire status and Captains roles

·      Questioning umpires openly is not condoned by the TOT

·      There have been 9 complaints in the last month

·      If rules of the game are not followed it can be brought to Roman’s attention off to the side or after the game

 

·      New Rules 2020 (P2 and waiting list)

·      Any rule changes that are needed should be tabled

·      Discussions can happen prior to start of next season (Feb)

·      Rules of play are only voted on by captains and the executive therefore not done at the AGM

Doug Dwyer

 

 

2.               

Current Financial Status

·      Verbal summary

·      $54127 in account

·      Golf was paid for except for the golf balls – was not included

·      Taste of Freedom fee was repaid by Light It Up

·      Forecasting 7-8000 profit for the year

·      Motion to accept Paul Piellush

·      Seconded by Chris Pulfer

·      Passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      Looking to get 2 more 50+ teams as they are in jeopardy of not having a division.

·      Will know by the end of the week if there will be a division. If not the Rusty Rebels can make their own team in the Beer League

·      Looking to have around 14 beer league teams and a Coed division

·      Volunteers can contact Geoff Keogh, Doug Dwyer or Ryan Jack

·      Parking at the pavilion will be saved for the four sponsors, the tournament convener, bar and food manager and handicap spots

·      The four sponsors will bring in $2000 for Light it Up

·      Volunteers from the Light It Up Committee will provide volunteers if needed for the sponsors

Geoff Keogh

4

 

Status Reports

 

 

·      Light It Up! Paul Piellusch (5 min)

·      Planned revenue and stretch revenue explained – used as a target rather than real numbers

·      With all events that have been done LIU is sitting at $44,915

·      Light It Up event at the August tournament on the Saturday night – tell your teams and bring their families

·      Any updates with the town as to when the money is due. Money is committed to go in this year. Town is committing to start on the project in November 2019

·      Appears that we are going to overshoot our goal, so with the extra money (if) our plan was only to Light up C1. If there is an overage, it is suggested we give half of that to HTKP.

 

·      Once the final numbers are in, if there is an overage Doug Dwyer suggested that half of the overage be donated to HTKP. To be revisited.

 

 

 

·      Equipment Update Dave Fleming (2min)

·      Shirts for new players will be next Friday

 

-       HTKP

-       Made 4500 this year compared to 4300 last year

-       YTD 42 applications and

-       Sponsorships bring in the majority but the July tournament is important to make the difference

-       Looking to improve the tournament experience for 2020

Doug

2.               

 New Business

Open Floor 

·      Ratings – Keven Boston suggested that the Captains hand in their ratings at the end of August

·      Discussion

·      Doug suggested that ratings are required to be in Sept 25 or before captains meeting or you forfeit their captaincy

·      Doug motioned that Captains are required to have their ratings passed into the ratings committee by the Sept 25th Board Executive meeting or they will forfeit their captaincy

·      Kevin Boston seconded

·      Motion Passed

·      1 abstention

·      Boston – Keanan Helps going to put an outdoor defibrillator at Keogh

·       Keanan Helps will look into covering the maintenance of our defibrillators. To update at a later meeting

·      Motion to adjourn Rob Farah

·      seconded by AL Bales

·      passed unanimously.

All

 

Meeting Agenda

 

Date/Time:     Wednesday June 26th, 2019 – 7:15PM

Location:         Legion Upstairs

 

In Attendance: (bold indicates attendance)

 

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Rod Beare, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Dennis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keogh, Robert Jordan, Tim Osmond, Bob Candy, Dave Connolly, Troy Hope, Brad Young, Alan Lacey, Matt Saunders, Jason Chiovitti

 

 

Minutes in blue, action items in purple, motions in red.

 

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      Roger Burton, Tim Osmond representing Hot Tub Woody’s

·      3 phone calls from the town, lights left on at Keogh Park. The lights do turn off at 12:00am, but rather turn off manually

·      Still good with replacing players from waiting list but getting thin

·      Pulling subs from previous games should only be done when there is a “surprise” absence. A captain should not go to a game knowing that they need a sub.

·      Reviewed the 3 strike rule for players that do not notify their captains of their absences

Doug Dwyer

 

 

2.               

Current Financial Status

·      Verbal summary

·      470000 in account

·      Borrowed money for Golf Tournament all paid back

·      Injured player donating their early season exit return  to HTKP

·      Overall budget is on target or better

 

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      Parking situation for tournament – new parking lot being constructed

·      Alan Lacey has brokered a deal to lease the parking lot for $3000 a year and should be ready for HTKP tourney

 

Geoff Keogh

2.               

Status Reports

 

·      Help The Kids Play – Tim Shrank Tim Osmond(5 min)

·      Will have 20 teams this year

·      All captains have responded

·      HTKP will take care of bar volunteers

·      All Star team will wear Light It Up shirts purchased at full cost

·      Volunteer schedule will be posted early

·      Captains responsibility to uphold volunteer schedule

 

·      Light It Up! Paul Piellusch (5 min)

·      Party Magic sponsoring, supplying chairs for poker night

·      Roman Empire has offered Light It Up to sponsor his annual party at the Loretto Inn that raises money for pancreatic cancer

·      Arrangements made for Community Week booth

·      Poker tournament July 6, looking for more participants.

·      Captains should be promoting poker tournament to ensure it is filled

·      Taste of Freedom event tickets still available

·      Tickets available at Foodland Florist counter or Taste of Freedom restaurant

 

·      Golf Tournament Committee Dave Connolly (2 min)

·       

·      Equipment Update Dave Fleming (2min)

·       

 

Doug

Meeting Agenda

 

Date/Time:     Wednesday May 29th, 2019 – 7:15PM

Location:         Legion Upstairs

 

In Attendance: (bold indicates attendance)

 

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Rod Beare, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Dennis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keogh, Robert Jordan, Tim Osmond, Bob Candy, Dave Connolly, Troy Hope, Brad Young, Alan Lacey, Matt Saunders, Jason Chiovitti

 

 

Minutes in blue, action items in purple, motions in red.

 

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:15pm

·      All teams represented

·      10 of 17 waivers turned in

·      Waiver to state that a player choses to play on his own accord

·      Field status and wet field policy – Every captain has a copy

·      Any standing water by the town standards means we do not play – Oldtimers have the right to make their own decisions

·      Doug will email on any given night to remind captains that they may be ok to play and the two playing captains will decide

·      There has been a note put out by the town to all leagues stating that garbage is being left at the diamonds – does not necessarily mean it is this league, but we need to be cognizant

·      League helmets – Not mandatory, but have to bring the team helmets to every game

·      Waiting list players – 2 players have dropped out thus far and 2 have come off the waiting list

·      Pitcher distance 50’ – 65’- Appears that all pitchers are following this rule

·      If anyone feels that the pitcher is not within the limits than call it immediately

·      To this point, the 65’ mark has not been identified

·      Game length (3 game nights vs 2 game nights) – Game length is 75 minutes

·      Captains should make it clear to the umpires that it is a 2 or 3 game night so they can gauge based on that

·      Need to stipulate that on a 3 game night there should not be a new inning after 1 hour and 5

·      Open inning declaration – open inning can be declared in mid inning of the visitors at bat or at the end of the visitors at bat, even if it has not been declared at the start of the inning

 

 

Doug Dwyer

 

 

2.               

Current Financial Status

·      Verbal summary

·      Quarterly financial review – partial report provided to captains

·      41,858.58 in account currently

·      Golf deposit – 4600 of 9792 has been returned thus far

·      21150 will come out for the light it up fund that has been raised

·      Profit goal is between 7-8000 in profit and should be realized

·      League committed 15000 to Light it Up and donations and fundraising will add to that time. The Light It Up committee is tracking all monies raised by fundraising

·      Motion to accept Chuck Cragg

·      seconded by Larry Turner

·      passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      Preliminary meetings held with meeting to take place with volunteers to take place next week

Geoff Keogh

2.               

Status Reports

 

·      Help The Kids Play – Jeff Dancey (5 min)

·      Status meeting next week

·      Need to get interest going with teams

·      List of players interested should go to Tim Schrank

 

·      Light It Up! Paul Piellusch (5 min)

·      Two new sponsors interested

·      Still finalizing

·      2 weeks in wine reserving left

·      July 15th taste of Freedom event, tickets available soon

·      Shirts still available to sell will be available at events

·      Conservative estimates show we will hit the goal

·      If there is a surplus there needs to be a discussion on partnering with the town for improvements

·      Golf Tournament Committee Jason Chiovitti (2 min)

·      116 registered

·      28 spaces available

·      Still looking for hole sponsorships

·      Looks to be running with the same numbers as last year

 

·      Equipment Update Dave Fleming (2min)

·      New bases have “CRIC” on them, placed in bins

 

Doug

3.               

 New Business

Open Floor  *After Opening

·      Sons of Pitches brought up pitch heights were questioned at one of their games, and the umpire told the player to shut his mouth and quit whining.

·      To be addressed by Doug with the umpires

·      Hot Tub Woodies brought up the point that captains have to chase players to pay, when it clearly states that we need to pay before we play

·      As volunteers, captains should not have to chase players

·      There is a standing rule but it is not strictly adhered to, as some need help financially

·      Executive will enforce the rule and exceptions can be made through the treasurer to make payments

·      Rusty Rebels – need clarification that when a team has a sub they need to bat last. There are cases in which the subs are batting in the middle of the order

·      Already clarified in Article 6 or Rules of Play

·      Motion to adjourn Jeff Dancey

·      seconded by Paul Piellusch

·      passed unanimously.

All

 

Meeting Agenda

 

Date/Time:     Wednesday April 24th, 2019 – 7:15PM

Location:         Legion Upstairs

 

In Attendance: (bold indicates attendance)

 

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Rod Beare, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Dennis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keogh, Robert Jordan, Tim Osmond, Bob Candy, Dave Connolly, Troy Hope, Brad Young

 

 

Minutes in blue, action items in purple, motions in red.

 

1.               

Call to Order/Opening Remarks

·      Meeting began at 7:18pm

·      All teams represented

·      Balls and new bat for 2019 distributed to Captains

·      Talk about hat order as per Kevin Boston

·      This Saturday April 27th is Coventry Cleanup, volunteers are welcome

·      Doug received call from town, the upper parking lot can no longer be used as per landowner

·      Tournament parking becomes a problem, a committee possibly to be formed to investigate options

·      %10 user fee increase from town came out March 14th (after registration was already opened). Ball Leagues got together to push the fee increase till next year. Tournaments will still have increased rates.

·      For following years, increases will be announced in October of said year. 10% increase next year (2020)

·      Will increase in fees mean diamonds will be taken care of better? No guarantees, but we have given a list of concerns

 

o    

Doug Dwyer

 

 

2.               

Current Financial Status

·      Verbal summary

·      49,489 in account

·      22 outstanding registrations, being told to be paid by May 6. If not paid by then they will not be allowed to pay

·      Saved 1000 on bats

·      750 under budget on uniforms

·      Paying for golf tournament which will be reimbursed

·      Diamond fees – town normally gives us a game by game breakdown for cost, but this year they gave us a lump sum for requested diamond times, which we are being overcharged for.

·      Doug and Robert Jordan to look at times and be sure we are charged properly

·      Suggested that executive provide captains a list of players that have not played

·      Motion to accept by Don Booth

·      seconded by  Hugh Armstrong

·      passed unanimously

Robert Jordan

3.               

·      Old Business

1.     Ball Tournament Updates

·      List of volunteers from the registration has been formed.

·      Beer League, 50+ and Co-Ed division will make up the tournament format

·      First meeting to occur in early June

 

Geoff Keogh

2.               

Status Reports

 

·      Help The Kids Play - Tim Osmond (5 min)

o   July 5-7

o   Parking will be discussed

o   As teams have first games and practices remind team about tournament and promote

 

·      Light It Up! Paul Piellusch (5 min)

o   Sold 25 shirts at drafts – will be sold at all events

o   June 6 Trivia night with Legion, split the proceeds

o   Wine Label to continue, $12 a bottle case for $132

o   May 1st Taste of Freedom event to be announced on July 14th 1-4 pm

o   Baseball pool has 50 teams, proceeds go to Light it Up

o   July 6 Poker tournament, booking on website soon

o   May have 2nd one in the fall TBD

o   Cost for Taste of Freedom is $35 a head

·      Golf Tournament Committee Jason Chiovitti / David Connolly (2 min)

o   Registration at half (not all paid)

o   Dave will take registration in person

o   Looking for hole sponsors and prize donations

o   Push with players at team meetings and games

o   May 16th the price goes up and early bird is over

 

·      Equipment Update Doug Dwyer (2min)

o   Bat and balls distributed

o   Bathroom keys and any equipment concerns should be forwarded to Dave

o   Pete Hayward will be stenciling CRIC on the bases as a major sponsor

 

Doug

3.               

 New Business

Open Floor 

·      Do we know which sponsor is for which team?

·      All team sponsors were read aloud

·      Waivers to be handed in when complete

·      Motion to adjourn Jeff Dancey

·      seconded by Chuck Cragg

·      passed unanimously.

All

 

 

Meeting Agenda

 

 

 

Date/Time:     Wednesday March 27th, 2018 – 7:15PM

 

Location:         Legion Upstairs

 

 

 

In Attendance: (bold indicates attendance)

 

 

 

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Dennis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keogh, Robert Jordan, Tim Osmond, Bob Candy, Dave Connolly, Darryl Hager, Rod Beare, Chris Farah, Matt Saunders

 

 

 

Guests:

 

 

 

Minutes in blue, action items in purple, motions in red.

 

 

 

1.                   

Call to Order/Opening Remarks

·         Meeting began at 7:15pm

·         April 27th Coventry Cleanup, details will be put in team packages

·         Sample waiver release introduced to protect against liability, to be included in team package. Have to use the term “waiver” when introducing to team members before they sign

Question: about if someone refuses to sign. If there is pushback we can address. We have to do the best to have them sign, if they still refuse then note on the waiver sheet. If someone does not feel safe then captains will deal with it

 

·         Lottery for the order of the upcoming draft on April 6 was performed. Teams to pick in the following order:

 

1)      Tottenham Twisters of New Tecumseth

2)      Dodge City

3)      Beer Bros.

4)      Inglorious Batsters

5)      Bat Flippers

6)      Rusty Rebels

7)      Hot Tub Woody’s

8)      Dog Catchers

9)      Master Batters

10)  Tap Masters

11)  Sliders

12)  Grisslies

13)  Sons of Pitches

14)  Gruesome Devils

15)  Draft Kings

16)  Dusty Cleats

17)  Hurtin’ Units

 

 

 

 

Doug Dwyer

 

 

2.                   

Current Financial Status

·         Verbal summary

·         39176 in account

·         55 outstanding player’s fees

·         Forecasting saving under $1000 in bat fees

·         Waiting on official word of reducing the 10% raising of diamond fees

·         Overspent on website by $80 – because we can extend the contract to 5 years instead of one

·         Motion to accept by Rob Farah , seconded by Dennis Short , passed unanimously

Robert Jordan

3.                   

·         Old Business (carry-over from AGM)

1.      Proposal from Kevin Boston: Recommend that Article 2, Sections D,E,F,G & M are moved to the equipment section of the Constitution.

·         From rules of play removed mandatory helmet rule

·         Separated the Constitution and Rules of Play on the TOT Website

·         Discussion on a committee for any issues with Rules of Play and Constitution

·         Paul Piellusch motioned to accept, Hugh Armstrong seconded, passed

 

Doug Dwyer

2.                   

Status Reports

·         Ball Tournaments (August & Playoff)

o   Meeting to be taking place in the next week or two

o   Tournament booked August 9-12th

·         Help The Kids Play - Tim Osmond (5 min)

o   26 applications so far this year

o   Nothing else new to report

o   Date of tournament July 5-7

 

·         Light It Up! Paul Piellusch (5 min)

o   $1610 pledged during registration

o   Sponsor page up on site – featuring sponsors

o   Taste of Freedom event Sunday July 14 35$ per person

o   T shirts will be on sale for draft day $20

o   Saturday night of HTKP tourney will be poker tournament

o   August tourney possible karaoke and corn roast

o   Selling cotton candy during community week

o   Wine Label sales online cutoff June 15th

o   Doug and Paul met with town and tendering in May, August September completion

·         Ratings Committee Keogh (2 min)

o   Final ratings included in Captain’s package

o   Ratings committee working on a revised process for rating players. To report out at a later meeting

·         Golf Tournament Committee Jason Chiovitti / David Connolly (2 min)

o   20% filled already

o   Sat June 15th Caledon Woods

o   $100 early bird registration till may 15 – $115 after the 15th

o   Can register online with one name and fill names in later

o   Contact the committee if not registering online

o   No delay this time, taken care ahead of time

·         Equipment Update David Fleming (2min)

o   Equipment ordered

o   Bats here and going to decide when bat day will be

o   1 new bat per team, all the same

o   Any extra used balls, bring to bat day to supplement some missing some

o   Bases – new sets ordered to accompany some new ones from last year. Will have before first pitch

·         Registration Update Keogh (2 min)

o   Registration at 210 players. Same number as 2018

o   Keeping the waiting list open if there are late registrations they will be added

 

Geoff Keogh

3.                   

 New Business

Open Floor 

·         Sponsorship – 13 of 17 teams sponsored. Let Rob and Pete know if you would like to sponsor

·         Farah – Grisslies - $10 for a strikeout for light it up instead of buying a jug. Consider for all teams

·         Waiting List – review AGM minutes regarding rating waiting list

·         Paul Gyori – Process should be decided for reducing teams if the need arises

·         Light it Up is able to market through connections made. Can leverage from all Captains if they have connections in mind that can contribute to raising funds

 

·         Motion to adjourn Rob Farah, seconded by Jeff Dancey, passed unanimously.

All

 

 

 

 

 

 

 

 

Date/Time:     Wednesday February 27th, 2018 – 7:15PM

 

Location:         Legion Upstairs

 

 

 

In Attendance: (bold indicates attendance)

 

 

 

Al Bales, Paul Piellusch, Chris Pulfer, Keith Beechey, Jerry Muirhead, Randy Hipkin, Larry Turner, Chuck Cragg, Steve Black, Dane Eldridge, Rob Farah, Doug Dwyer, Steve DeLand, Jeff Dancey, Ed Hopkins, James Taylor, Dave Fleming, Gord Tanner, Don Booth, Hugh Armstrong, Denis Short, Lou Conforti, Dave Polny, Paul Gyori, Jason Bowers, Tim Schrank, Scott Peters, Peter Hayward, Will Goodin, Peter Hollmann, Kevin Clouthier, Kevin Boston, Jim Smith, Geoff Keough, Robert Jordan, Tim Osmond, Bob Candy

 

 

 

Guests: Daryl Hagar, Matt Saunders, Dave Storms, Dave Connolly

 

 

 

Minutes in blue, action items in purple, motions in red.

 

 

 

1.                   

Call to Order/Opening Remarks

·         Meeting began at 7:15pm

·         Keith Beechey is representing Tottenham Twisters

·         Opening remarks from Doug

·         Financial matters for the league will now be dealt with during executive meetings instead of AGM

·         Doug outlined importance of financial decisions that need to be made over the next few years (e.g., to ensure that fees stay as low as possible we need to continue to be fiscally responsible)

·         Review of Key Dates for 2019:

o   Town Budget passes, including decision on lights and user fees. February 11th. We will hit our target for getting lights at C1

o   Executive Meetings, Legion Last Wednesday of the month Feb-Sep

o   In Person Registration, Legion March 3rd, 17th, 24th from 1-3pm.

o   Rookie Night, Legion April 4th, 7pm

o   Draft Day, Legion April 6th, 1pm

o   Opening Day, Keogh Park May 6th, 7pm

o   Golf Tournament June 15th

o   HTKP Tournament, Coventry July 5th, 6th, 7th

o   August Tournament (Sponsor Pending), Coventry August 9th, 10th, 11th

o   Playoffs, Keogh & Coventry September 9th-15th

o   Banquet, Tottenham Community Center October 19th, 6pm

o   Annual General Meeting, Legion November 16th, 1pm

Doug Dwyer

 

 

2.                   

Current Financial Status

·         Financial statements were handed out and briefly reviewed

·         Going forward, financial reports will be high level only (i.e., on target, not on target)

·         Motion to accept by Jason Bowers, seconded by Don Booth, passed unanimously

Robert Jordan

3.                   

·         Old Business (carry-over from AGM)

1.      Vote on whether we will do Father / Son this year and Father / Son – In – Law as was done last year. (2 min)

·         Rob Farah motioned to accept Father / Son, seconded by Gord Tanner, passed by majority, 1 opposed, 1 abstention

·         Some discussion about Father / Son-In-Law (spouse of relation) and concern over some teams having large blocks of “related” people on the same team. Right now there are only 2 families/teams where this applies.

·         Gord Tanner motioned to accept Father / son-In-Law (spouse of relation) , seconded by Chuck Cragg, passed by majority, 5 opposed, 1 abstention

2.      Proposal from Gord Tanner: Proposes that helmets are used at the discretion of players and that two (2) helmets will continue to be decided by each team. (5 min)

·         Discussion (repeated points were cut off) followed by a vote. Vote followed our Executive Committee format of 1 vote per team and executive member, excluding the sitting president. The same process will be followed for 2.C,

·         Keith Beechey motioned to accept, Bob Candy seconded, passed by majority, 3 opposed, 1 abstention

3.      Proposal from Jim Smith: Proposes that once an offensive player passes the commit line, they cannot be tagged; and must only be forced out at home plate. (5 min)

·         Paul Piellusch, seconded by Chuck Cragg, not passed.

4.      Proposal From Kevin Boston: Recommend that Article 2, Sections D,E,F,G & M are moved to the equipment section of the Constitution. (5 min)

·         Deferred to next meeting

Doug

4.                   

Status Reports

·         Ball Tournaments (August & Playoff) Geoff Keogh (2 min)

o   Meeting next week, more details to report at next executive

·         Help The Kids Play - Tim Osmond (5 min)

o   52 applications last year (largest ever)

o   348 total applications

o   18 applications this year

o   Age limit is 16 (guideline only)

o   Hockey, soccer, swimming are most popular

o   There will be more of a presence earlier in the season to get more people involved

·         Light It Up! Paul Piellusch (5 min)

o   Final planning meeting on March 4th, after that it will be auctioning items

o   Paul walked through handouts (budget)

o   Need to raise 16k this year

o   Euchre tournament donated $300

o   John Genova pledged $10 per paving job this year

o   Rob Farah raised awareness at Tottenhug

o   $750 has been raised from promotion on web site

o   F&P are also trying to raise money

o   Raptors and Blue Jays have been approached (hoping to get items to raffle off)

o   Oldtimers Fantasy league proposed

o   Taste of Freedom has been approached

o   Paul presented a Light it Up logo (new branding)

o   T-shirts will be made with the logo ($20)

o   Opportunities for August tournament (sponsors, karaoke)

o   2 poker nights and a hockey pool planned

o   Rubber bracelets created but only expect to break even

o   Community week booth will be set up

o   Raffles are expected

o   Timeline to deliver money to town - Fall of 2019

·         Ratings Committee Keogh (2 min)

o   One meeting complete

o   1 team didn’t submit ratings, 2 teams didn’t submit final recommended player rating

o   60 players have been recommended by captains to either be moved up or down

o   Next meeting on March 6

o   There will be a proposal made by the ratings committee to alter the way the ratings are calculated (e.g., weighting some categories higher or lower than 10 points)

·         Golf Tournament Committee Jason Chiovitti / David Connolly (2 min)

o   Review of last year’s tournament (winners, donated prizes, challenges with start time)

o   Fees will go up slightly but early bird fee will be the same

o   Looking for hole sponsors, prizes, volunteers

·         Equipment Update David Fleming (2min)

o   Same price for jerseys, balls, and bases

o   Looking at buying one bat per team

·         Registration Update Keogh (2 min)

o   124 players registered so far

o   Overall, slightly ahead of last year

o   Less rookies compared to last year so far

Doug

5.                   

 New Business

Open Floor 

·         Doug asked the executive members to start creating a transition plan for a new president

·         Motion to adjourn Rob Farah, seconded by Paul Piellusch, passed unanimously.

All