Procedural Manual
Subscribe to our NewsletterSILVER LEAGUE
PROCEDURAL MANUAL
Revised January 19, 2024
INDEX
Board of Directors Mission Statement….....….…………….. page 3
Registration………………………………………….………… page 3
Registration Refunds…..………………………………....…… page 3
Sponsors……………………………………………………….. page 3
Audit………………………………………………………….…. page 3
Annual Budget…………………………………………………. page 3
Silver League Property Damage ……………………………..page 3
Memorials …………….…………………………………………page 3
Mailing Dates………………….………………………….……. page 3
Schedules……………………………………………………. page 3
Responsibilities……………………………………..………….. page 4
President………………………………………….…… page 4
Vice-President………………………………………… page 4
Secretary………………………………………..…….. page 4
Treasurer……………………………………………… page 4
Division Representatives…………..………………… page 4
Managers…………………………………….……….. page 4
Umpire-In-Chief ……………………………………… page 4
Protests……………………………………….………………… page 5
Hall-of-Fame Selection………………………………...……… page 5
Screening Committee ……………………………….. page 5
Election Committee …………………………………... page 5
Sub Assignment Guidelines/Procedures …………………. page 6
Rule Changes……………………….………………..……….. page 7
5-Inning Games.………………………………………………. page 7
Part-Time Players……………………………………………… page 7
Spirit Award…………………………..………………………... page 8
Banquet……………………………………….………………… page 8
Banquet Agenda …………………………………….... page 8
League Contact List ………………………………….….…… page 9
Sample Forms ……………………………………….……….… page 10
Registration…………… ………..…………………….. page 10
Scorecard …….……………………….……………… page 11
Player Evaluation ………………………….…….…… page 12
Banquet …………………………..…………………… page 13
New Player Interview Questionnaire ……………………….. page 14
Player Ratings………..………………………….…………….. page 15
Draft Process…………………………………………………… page 16
Draft Matrix Tables ……………………………………………. page 18
Task Chart for Scheduling Activities……………….………… page 21
BOARD OF DIRECTORS MISSION STATEMENT
The purpose of the Silver League Board of Directors is to provide the infrastructure required to support all activities of the Silver League in an effective and fiscally responsible manner, with a primary focus on player safety and adherence to the Silver League Constitution and By-Laws.
We will accomplish this mission through open communication, while maintaining the integrity of the League and the Board and treating Silver League members and fellow Board members with respect at all times.
REGISTRATION – Determine the current or projected registration fees for the next season after the current audit and budget is completed. This will include player fees, non-playing manager and assistant, paid subs, and umpires. Registration fees for paid-subs, non-playing managers, and umpires will be 50% of the regular fee. Registration fee for part-time players will be 50% of the normal registration, plus $10 to cover jersey cost.
REGISTRATION REFUNDS - Registration refunds will be made in full prior to uniforms being ordered. Refunds after this time will be made minus the cost of the shirt, and the shirt will be provided to the player.
SPONSORS - Sponsor checks will be collected, recorded, and deposited in coordination with the league Treasurer.
AUDIT - An audit needs to be submitted for approval no later than the November meeting.
ANNUAL BUDGET- Treasurer will present a financial report for audit to the Board by the first meeting in October, or by Oct. 15th, whichever comes later. President will appoint an Audit Committee from the Board or league membership. The Audit Committee will prepare a written report to present to the Board at its November meeting for approval. The Treasurer will submit a proposed budget for Board approval at the November meeting.
SILVER LEAGUE PROPERTY DAMAGE - All Silver League Property damaged by a player will be billed back to that player. A player will be held in poor standing until proper payment is made. This means they are ineligible to play the following year until payment in full is made.
MEMORIALS - A $50 donation will be made in memory of any current player. All efforts should be made to have this done within seven days of the announcement. All efforts should be made to have a Board member present at the calling hours. A $30 donation will be made in memory of the spouse of a current player. Cards should be sent for past players. Donations for past players and other family members of current players should be considered by the Board on an individual basis.
MAILING DATES - All mailing dates should be finalized no later than the November meeting. Once set these dates must be adhered to. Mailing for the banquet, election ballots should be made in July.
SCHEDULES - All divisions should attempt to play 24-game schedules, and use the playoff format laid out in the current rules. Division Reps should submit proposed schedules for Board review and approval at the March Board of Directors meeting.
RESPONSIBILITIES
PRESIDENT – The President is the chief officer and will exercise general executive supervision over the league business and affairs, subject however, to the Board’s control. The President will preside at all League and Board meetings. The President may assign or delegate duties at his discretion. The President forms all committees, with the Board reviewing and approving all recommendations. The President will be the neutral party and only vote in case of a tie.
VICE-PRESIDENT – The Vice-President will perform those duties as are conferred upon the Vice-President by the league By-Laws or as may from time to time be assigned by the President or Board. At the request of the President, or in the President’s absence or disability, the Vice-President will perform all the duties of the President, and when so acting has all the power of the President with the authority of the President.
SECRETARY – The Secretary will keep minutes of all the proceedings of the Board and will make proper record of the same. The Secretary will maintain all records and contracts entered by the Board and will perform any other further duties as may from time to time be assigned by the Board.
TREASURER – The Treasurer has general supervision of all finances; the Treasurer will receive and have charge of all money, bills, notes, documents, and similar property belonging to the League. The Treasurer will keep or cause to be kept adequate and correct financial accounts of the League business transactions, accounts of its assets, liabilities, receipts, and expenditures, together with any other accounts as may be required, and hold open for the inspection of the Board. The Treasurer will perform any other duties as from time to time may be assigned by the Board.
DIVISION REPRESENTATIVES’ RESPONSIBILITY
· Gather all ratings from managers prior to the end of the season
· Convene committee to review and adjust ratings no later than two weeks after season ends.
· Track players signing in your division
· Make telephone calls to all players not returning two weeks prior to deadline
· Recruit and maintain communication with managers
· Organize players for draft and provide managers with the most information available.
· Hold pre-draft and draft meeting
· Promote and keep their managers informed of all SL rules, activities and dates
· Collect all game scores within 24 hours of completion
· Keep current and accurate records of all game dates and scores and provide to web Administrator
· Conduct Spirit Award voting and introduce recipient at the banquet
· At Large Representatives are responsible for assigning subs
MANGERS RESPONSIBILITIES -
· To promote good sportsmanship
· To provide all players the opportunity to play no matter what their ability
· To provide a line up giving all players fair playing time
· Make sure all players conform to the uniform policy as set by the league
· Provide game scores to their division rep within 24 hours
· Be familiar and know all league rules and restrictions
· Encourage all players to check the web site regularly and sign up for notifications
UMPIRE-IN-CHIEF RESPONSIBILITIES -
· Assign umpires as needed to insure all fields/games are covered
.
PROTESTS - The Silver League President shall establish a protest committee upon receipt of a written protest and accompanying fee. The protest committee will review all the facts, interview participants including the umpire related to the protest. After the committee has completed their review, they will provide a written recommendation to the Board within seven {7} days of being notified by the President. The Board will review, approve and make a final decision on the protest and notify all parties. The Board will retain the right to amend the committee’s recommendations. If the protest is upheld, the $20 fee will be returned and the game will be played from the point of the protest.
HALL OF FAME SELECTION - Any Silver League member or a family member of a living or deceased member, may nominate no more than three (3) individuals per year for consideration to be elected into the Silver League Hall of Fame. Eligibility requirements for nominated candidates are as follows:
1. Must have been active in the Silver League for a minimum of ten (10) years in one (1) of four (4) categories: Player, Umpire, Sponsor, or League Contributor. This ten-year requirement will be waived for a deceased member.
2. A player should have been in the top 25% of all players in the division(s) they played in for 6 of the 10 years they played.
3. Must be a positive and respected representative of the League, exhibiting good character, integrity, and sportsmanship.
4. Umpire-In-Chief should be consulted for input on nominees submitted as Umpires.
5. Sponsors will be eligible for consideration after ten (10) years. Only one (1) Sponsor should be considered for election per year. The Screening Committee will have the discretion to submit a sponsor’s nomination to the Election Committee based on the total number of nominees.
Candidates will remain eligible for a total of three years once they are nominated. If a nominee fails to be elected, he can be nominated again after sitting out for one (1) year.
Screening Committee - The Vice President will serve as chairman of the Screening Committee and select the committee members. The committee will consist of five (5) members. Committee members can be chosen from Past Presidents, Silver League Hall of Fame members, and past Board of Director members. The committee will review all nominations to ensure each nominee meets all eligibility requirements. The screening committee will submit the names of all qualifying nominees (by category if relevant) to the Election Committee by July 15th.
Election Committee - The immediate Past President will serve as chairman of the Election Committee and select the committee members. The committee will consist of a minimum of five (5) and a maximum of nine (9) members. Committee members can be chosen from Past Presidents, Silver League Hall of Fame members, and past Board of Director members. A minimum of three (3) Silver League Hall of fame members should serve on the committee. The members of the Election Committee should be different from the members of the Screening Committee. After reviewing the nominations submitted by the Screening Committee, each committee member will submit a ballot with a maximum of four (4) nominee’s names. A candidate must appear on 60% or more of the ballots in order to be elected into the Hall of Fame. The list of nominees chosen by the Election Committee will be given to the Board of Directors for final approval.
Announcements and introduction of new Hall of Fame members will be made at the annual banquet.
SUB-ASSIGNMENT GUIDELINES AND PROCEDURES
JULY 19, 2021
PRIMARY PURPOSE - The purpose of substitute players is to prevent teams from forfeiting games
whenever possible, and allow teams to play with a full complement of players.
BASIC PRINCIPLES
1. A team should never gain a competitive advantage using a substitute player.
2. Consistency in sub assignment policy is critical to the League’s integrity.
ASSIGNMENT GUIDELINES
1. Follow current rules regarding when subs can be used.
2. Paid subs should be used whenever possible.
3. Division Reps should provide current player ratings to At-Large Reps.
4. Assign subs based on most critical need (Infielder, Outfielder, Pitcher) whenever possible.
5. Obtain complete list of missing players from team requesting a sub.
6. Assign subs with comparable ratings as missing players.
7. If multiple players are missing, and (1) sub is requested, assign a sub with a rating equal to
the average rating of players missing from the team making a sub request.
Example #1: A team missing (3) players with ratings of 20, 16, and 10 requests (1) sub.
A sub in the ‘15’ range should be assigned. (20 + 16 + 10 = 46; 46 / 3 = 15)
Example #2: A team missing (4) players with ratings of 20, 16, 12, and 8 requests (1) sub.
A sub in the ‘14’ range should be assigned. (20 + 16 + 12 + 8 = 56; 56 / 4 = 14)
8. If multiple players are missing, and (2) subs are requested, assign a sub with a rating
comparable to the highest rated missing player, and assign the second sub with a rating equal
to the average rating of the other missing players.
Example #3: A team missing the same (3) players as in Example #1, requests (2) subs.
A sub comparable to the highest rated missing player (20) and a sub in the ‘13’ range
should be assigned. (16 + 10 = 26; 26 / 2 = 13)
Example #4: A team missing the same (4) players as in Example #2, requests (2) subs.
A sub comparable to the highest rated missing player (20) and a sub in the ‘12’ range
should be assigned. (16 + 12 + 8 = 36; 36 / 3 = 12)
9. The requesting team’s record should not be a factor when making sub assignments.
RULE CHANGES - All proposed rule changes must be submitted to the Board by October 1st. Rule committee will meet, review and present to the full Board at the January Board meeting to be adopted by the Board. These will then be presented for discussion at the annual general meeting.
5-INNING GAMES – When the planned game schedule is unable to be played due to rainouts or other issues, Division reps should consider combining multiple play dates into 5-inning doubleheader games as an alternative means of playing games that would otherwise be lost.
The following guidelines are designed to insure consistent play when 5-inning games are scheduled.
1. Designated Hitters will be in effect for innings 1 through 4.
2. The fifth inning will be an open (unlimited) inning.
3. Mercy Rules will not apply.
4. Players must play in 2 of the 5 innings.
5. Regular Tie-Beaker rules will apply to innings 6 and beyond, until a winner is decided.
6. A team’s complement of courtesy runners will reset if a team bats around in an open inning.
7. All extra-inning game rules not specifically mentioned here, and normally in effect for innings 8 and beyond, will be in effect for innings 6 and beyond.
PART-TIME PLAYERS
No player will be allowed to register as a part-time player without the Division Rep’s approval.
A player who is unable to play full time due to work or other commitments, must call the appropriate Division Rep to determine if any other player has requested to play part-time.
The Division Rep will determine if two part-time players have comparable ratings.
Once a Division Rep determines that two part-time players are a reasonable match, the players must register as part-time players, with the name of the complementary player included on their registration.
If the playing status of either of the paired part-time players changes for any reason, the Division Rep will notify the remaining part-time player that he will be unable to play unless a suitable complementary player is found before the pre-draft meeting.
It is not the Division Rep’s responsibility to find a complementary part-time player.
SPIRIT AWARD - Nominees should be selected by teammates before the end of the playing season. Division Managers should then vote on who deserves this award regardless of their playing ability. A Manager should not vote for his team’s nominee on the first ballot.
Criteria for this award should be:
1) Demonstrates a positive attitude.
2) Encourages his teammates.
3) Respected by players.
4) Enthusiastic and positive role model.
5) Plays hard striving to be a better player.
6) Doesn't complain.
7) Dependable
The Division Rep will be responsible for seeing that the recipient was not a previous winner.
The Division Rep will announce the winner and present the plaque at the banquet.
BANQUET- Cutoff for banquet registration should be two weeks prior to the banquet date. A limit not to exceed $300 should be allotted for door prizes (drawings). Cost to a player should be no less than half the cost of the banquet, with the spouse (guest) paying the full cost. Sponsors and one (1) guest can attend at no cost.
BANQUET AGENDA
Call to Order and opening remarks – President
Opening Prayer – President to introduce who will give it
Acknowledgement of Deceased Players
Introduction of Guests – President
Introduce Silver League Board and Wives
Thank outgoing Board members
Introduce Field Contact
Recognize Sponsors
Recognize League Managers
Recognize Silver League Hall of Fame members
Hall-of-Fame Inductees – Nominator of inductee to present award and speak of his qualifications
(Each Inductee should be given a couple minutes to speak.)
Spirit Award Winners – President to call on Division Rep to present awards
League Champions and Tournament Champions – President to Introduce Division Reps. To present
Blue ___________
Gold ___________
White __________
Red ___________
Presidential remarks on season and his tenure
President to introduce and pass gavel to the new incoming President
New President makes remarks and introduces the new Board
50/50 (or other) drawing
Closing Prayer
LEAGUE CONTACT LIST
Cincinnati Insurance Company
PO Box 145496, Cincinnati OH, 45250-5496
Account N0.1000310235
877-942-2455
Jeff Evans Ins. 330-896-1173 (“Summit Senior Softball”)
Policy No. 0382603.0383142
Debbie Zimmerman
Key Bank
3983 Medina Rd. Akron OH, 44333
Mike Ford
Elite Sportswear Inc.
11035 Cleveland Ave., Uniontown OH, 44685
Laurie Thewes 330-494-2110
Guys Party Center
500 E Waterloo Rd., Akron, OH, 44319
330-724-6373
Vision Graphics
3545 Copley Rd., Copley OH, 44321
Patty Zucco 330-665-4451 {email} patty@visiongraphics-printing.com
Akron Amateur Softball Commission
President: Bernie Factor 330-858-8176
466 S. Firestone Blvd., Akron OH 44301
Canton Parks and Recreation
1400 Sherrick Rd SE, Canton OH, 44707
Recreation Superintendent: Joe Rodocker 330-438-4696 {email} joe.rodocker@cantonohio.gov
Adult Sports Supervisor: Erin Thompson 330-438-4694 {email} erin.thompson@cantonohio.gov
Dumont Sports
1003 McKinley Ave NW, Canton, OH, 44703
Kevin Dumont 330-455-5267
2024 SILVER LEAGUE REGISTRATION
www.silverleaguesoftball.com
Mail To: SILVER LEAGUE LEAGUE PRESIDENT: Chuck Lancaster (330) 607-0442
469 17th St. NW VICE-PRESIDENT: Kevin Kimmell (330) 858-3572
BARBERTON, OH 44203
Player or Player Manager: $90 – All Divisions
Manager Only / Asst. Mgr. / Paid Sub (Non Refundable): $45 – All Divisions
Part-Time Player: $55 Umpire Only: $45
Registration Fees – These fees do NOT include a $7 convenience fee if you register on-line.
****** ***** **** *** REGISTRATION DEADLINE – FRIDAY, MARCH 1, 2024 *** **** ***** ******
Applications postmarked after this date are subject to a waiting list based on availability; and will be assessed
an additional $20.00 LATE CHARGE (except for new players).
ALL FEES MUST BE SUBMITTED WITH COMPLETED REGISTRATION FORM
NAME: ____________________________________ SPOUSE’S NAME: __________________________________
ADDRESS: ________________________________ HOME PHONE: ____________________________________
________________________________ CELL PHONE: _____________________________________
CITY, ST, ZIP: ______________________________ DATE OF BIRTH: ___________________________________
EMAIL: ___________________________________ REQUESTED SHIRT NUMBER: _______________________
Are you a New Player? YES ______ NO ______ Have you pitched in the Silver League? YES _____ NO______
Do you play Travel Ball? YES ______ NO ______ Will you Manage a Team? YES _____ NO _____
Are you willing to SUB in any Division as needed? NO _____ BLUE _____ GOLD _____ WHITE _____ RED ______
ALL GAMES WILL BE PLAYED AT THE WILLIG FIELD COMPLEX - 2300 30th St. NE, CANTON, OH 44705
Season starts MAY 6th and runs through August.
Age groupings are subject to change based on registration numbers.
NOTE: PLAYERS MUST REGISTER IN THEIR AGE-APPROPRIATEDIVISION TO BE ELIGIBLE TO PLAY IN A YOUNGER DIVISION. PLAYERS 70 AND OVER DO NOT HAVE TO REGISTER FOR THE BLUE DIVISION TO BE ELIGIBLE TO PLAY IN THE GOLD AND WHITE DIVISIONS.
One shirt is included with registration in each division. Additional Shirts: $16
Hats are available for an additional $12. Returning players can wear league-approved hats from previous years.
New players will be given a new hat.
Provide shirt information for the division(s) in which you will play. (Use QTY & COST columns for additional shirts & hats only.)
|
DIVISION |
AGES |
SCHEDULE/SHIRT/HAT/REQUEST |
QTY |
SIZE |
COST |
REG. FEE |
HAT |
LINE AMT. |
|
RED |
43-58 |
Tue Double Headers @ 7:00 PM |
|
|
|
|
|
|
|
WHITE |
59+ |
Mon Double Headers @ 7:00 PM |
|
|
|
|
|
|
|
GOLD |
60+ |
Mon & Wed @ 11:00 AM |
|
|
|
|
|
|
|
BLUE |
70+ |
Mon & Wed @ 9:30 AM |
|
|
|
|
|
|
TOTAL AMOUNT DUE: $ __________
Please list any potential Team Sponsors: ________________________________________________________________
Explain any conflict that prevents you from playing in your primary division, and provide reason(s) for consideration:
_________________________________________________________________________________________________
By signing below, or registering online, and paying all applicable fees, I become a voting member of the general membership for the 2024 season.
I agree to adhere to all rules, By-Laws, and Board decisions. I also deem myself physically able to participate in game and practice activities involving the Silver League. I fully assume all liability and will hereby indemnify, and agree to hold harmless, any representative of
the league for any related situations or incidents that may appear to involve liabilities, obligations, losses, lawsuits, claims, damages, expenses, disbursements (including legal fees), or any other costs arising from my involvement with the league.
Do you approve using an AED on you in an emergency? YES ______ NO ______
_________________________________________________________ ______________________________
SIGNATURE DATE
DATE FEE PAID: ______/______/_________ CHECK # ___________ $ ___________ CASH _______________
SILVER LEAGUE BANQUET
DATE: SUNDAY, SEPTEMBER 17, 2023
LOCATION: GUY’S PARTY CENTER
500 E. WATERLOO ROAD
AKRON, OH 44319
4:30 to 5:15 Social Time
5:15 to 6:00 Acknowledgment of new officers and Hall of Fame Inductees
6:00 to 7:30 Dinner
7:30 to 9:30 Social Time
COST: Cost to Players, Managers, and Board Members is $20. Guests are $27.
No charge for sponsors and Hall-of-Fame inductees along with one guest.
Please complete the form below, detach, and return with check as soon as possible to:
Silver League Softball
361 Deer Run Circle
Mogadore, Ohio 44260
__________________________________________________________________________
(Make check payable to Silver League Softball)
Were you a Sponsor? _____ Yes _____ No
Sponsored Team:__________________________________________________________
_______________________________________________ $ ____________
Name of Player/Manager/Board member (please print)
____________________________________________ $ ____________
Names of guest #1 (please print)
____________________________________________ $ ____________
Name of Guest #2 (please print)
Total amount included $ ____________
SILVER LEAGUE NEW PLAYER INTERVIEW QUESTIONNAIRE
1. HOW LONG SINCE YOU LAST PLAYED SOFTBALL?
2. HAVE YOU HAD ANY SURGERIES OR SERIOIUS HEALTH ISSUES SINCE THEN?
3. WHERE DID YOU PLAY?
4. WHAT KIND OF LEAGUE DID YOU PLAY IN? (CHURCH.
5. DID YOU EVER PLAY TOURNAMENT OR TRAVEL BALL?
6. DO YOU KNOW ANYONE WHO PLAYS IN THE SILVER LEAGUE?
7. WHAT POSITION(S) DID YOU PLAY?
8. WHAT KIND OF HITTER WERE YOU? (POWER, LINE DRIVE, ETC)
9. WHERE DID YOU USUALLY BAT IN THE LINEUP?
10. HOW WOULD YOU RATE YOUR ARM STRENGTH?
11. WHAT WAS THE STRONGEST PART OF YOUR GAME? (OFFENSE, DEFENSE, SPEED)
DISCUSSION POINTS
A) NESMITH LAKE
B) BATS (COMPOSITE, BPF 1.21)
C) RULES
§ DOUBLE BAG AT FIRST
§ HOME PLATE MAT
§ SCORING PLATE
§ PITCHING SCREEN
§ 1 AND 1 COUNT
§ COMMITMENT LINE
§ COURTESY RUNNERS
D) BLUE DIVISION RULES
§ 170 FOOT ARC
§ GRASS RULE
§ DEFENSIVE ALIGNMENT (5 PLAYERS ON INFIELD)
PLAYER RATINGS
PROCESS - All player ratings will be submitted to their division representative prior to the end of the playing season. All division reps will give each manager three evaluation forms to evaluate players on his team. The manager and two other players will complete the evaluation no later than two weeks prior to the completion of their season.
Categories to be used by all divisions:
POWER - A player who hits home runs and has power to drive the ball off the fence and drive the ball through the gaps.
HITTING – A player’s overall hitting ability. Hits for a high average and has ability to hit to all fields.
FIELDING - A player that can make all the plays defensively. Knows situations throughout the game.
THROWING - A player with a strong arm, accuracy, and throws to the right base.
RUNNING - A player's ability to run the bases with speed and knowledge of the game situation.
OVERALL - Total of all the above.
COMMENTS - Should include information on a player, was he a good teammate, dependable, injured, missed games for reasons outside the League.
Completed Player Evaluation Forms should be returned to the Division Rep. by August 1st
Division Reps. will take the Evaluation Forms from each manager and consolidate them onto one form.
DIVISION REVIEW - Within two weeks of receiving the ratings the division rep will convene a committee of no less than five (non-managers) from their division to review and adjust the ratings. These will then become final and used the following season
DRAFT PROCESS
DIVISION DRAFTS – All divisions will draft in the same manner, using the Draft Matrix Table found in the Silver League Procedural Manual.
- Division Reps. should obtain and share as much information as possible on new, or unrated players. The last group (equal to the number of teams in that division) in the draft will be entered into a pool.
- A Playing Manager must take himself with his first pick in the round in which he is slotted by his player rating.
- Managers should be advised to make sure Travel players are equally divided among all teams.
- Division Reps. should schedule a pre-draft meeting at least one week prior to the draft.
PRE-DRAFT MEETING
- Division Reps. will schedule a Pre-Draft meeting after the close of registration.
- During this meeting, the Division Reps. and Managers will have the opportunity to review and adjust player ratings if the majority of Managers agree to do so. Any additional information that could affect a player’s rating, such as off-season injuries, surgeries or changes to health status, should be discussed.
- Division Reps. prior to this meeting should contact "new players" to evaluate their playing ability, positions played, past teams they played for and leagues they played in. Have player self-rate himself based on our five categories. Attempt to verify the information provided by the player. If player(s) are moving from one division to another, Reps. should contact other Division Reps. for player ratings.
- Playing Ratings should be adjusted based on a player moving from one division to another. These players should be slotted into the draft, based on position and player rating.
- Division Reps. should schedule the Umpire-In-Chief and/or an umpire to attend this meeting to review, discuss and answer questions on the Silver League Rules.
- Managers should receive a copy of the Sub Assignment Guidelines for review. Discuss schedule if Division will play a full season or split halves, round robins to equalize schedule, and to insure each team plays every other team an equal number of times.
- Teams should also draw for team number, which will determine draft order. Once this is completed, Managers cannot trade that team number with another Manager.
- The Division Rep should schedule the draft meeting and finalize the draft order based on the number of teams x's 2. Players will be separated into three categories: Infield, Outfield, and Pitcher. In the first three (3) rounds, players will be slotted into a round based on their player rating from highest to lowest. If in any of these rounds you have multiple players with the same rating that overlaps into two rounds, the Managers will decide the round in which these players will be slotted. Once this has been decided, it cannot be changed. The Division Rep. will break any ties. Round four (4) will be the 12 lowest rated players, regardless of position. Round 5 will be used to select pitchers. The remaining rounds will be used to select from the remaining player pool.
- Playing Managers will be slotted into the draft order based on their player rating. A Manager MUST select himself with his first pick in the round where he appears.
DRAFT DAY
- At each Division draft, a member of the Silver League Board will be invited by the Division Rep. to attend the Draft Meeting.
- Prior to the Draft, the Division Rep. should review the draft process including round selections and matrix order that changes by each round.
- A Manager MUST select himself with his first pick in the round where he appears.
- In rounds 1-3, each Manager will select one infielder and one outfielder. Round 4 will be the 12 lowest rated players. The remaining rounds will fill out a Managers team. If the last round does not have enough players based on the number of teams x 2 the following will apply.
In a division with 4 teams, you need 8 players to have an equal round. If you have 4 players, 4 numbers will be put into a hat and each Manager will pick a number and draft the remaining 4 players by the number that was drawn. If you have 6 players the first four players will be the same, the remaining two players will have their name along with two blanks put into a hat and Managers will draw again.
Example of a draft with 6 teams: Each round will have two selections (1-A 6 picks; 1-B 6 picks; 2-A 6 picks; 2-B 6 picks, etc.)
-Round 1 by Rating
Infield Outfield
Smith 23 Jefferson 24
Jones 22 Wilson 23 MGR
Carter 22 Jackson 22
Johnson 21 MGR Franklin 22
Williams 21 Monroe 21
White 20 Kennedy 21
Team # 1 will draft first and select an infielder or outfielder with his 1-A pick. His 1-B pick must be the opposite of his first pick. This will continue until all 6 Managers have made two picks (one infielder and one outfielder).
- Rounds 2 and 3 by Rating (Matrix will change) - Same process will apply where each Manager will pick one infielder and one outfielder per round until all Managers have selected two players.
After the first three rounds each team will have three of the highest rated infielders and three of the highest rated outfielders.
- Round 4 (Matrix will change) - The 12 lowest rated players regardless of position will be drafted.
- Round 5 (Matrix will change) – Each Manager will select a pitcher and one other player by rating.
This will insure that each Manager has drafted an experienced legitimate pitcher.
- Rounds 6+ (Matrix changes each round) – In these rounds, Managers can select any remaining player to fill out his team. After every 12 players have been selected, the pick sequence will change based on the matrix for the new round. This will continue until all players have been selected.
- After each round, read back to all Managers each team’s selections in that round.
- Managers should be encouraged to draft at least two (2) experienced pitchers.
- At the conclusion of the draft, the Division Rep. should forward each team’s selections on to the Web Administrator so they can be posted on the website.
DRAFT MATRIX TABLES
4 Team Division
Team #
Round 1 2 3 4
1-A 1 2 3 4
1-B 8 7 6 5
2-A 4 3 2 1
2-B 5 6 7 8
3-A 2 4 1 3
3-B 7 5 8 6
4-A 3 1 4 2
4-B 6 8 5 7
5-A 1 2 3 4
5-B 8 7 6 5
6-A 4 3 2 1
6-B 5 6 7 8
7-A 2 4 1 3
7-B 7 5 8 6
8-A 3 1 4 2
8-B 6 8 5 7
5 Team Division
Team #
Round 1 2 3 4 5
1-A 1 2 3 4 5
1-B 10 9 8 7 6
2-A 5 3 4 2 1
2-B 6 8 7 9 10
3-A 4 5 2 1 3
3-B 7 6 9 10 8
4-A 2 1 5 3 4
4-B 9 10 6 8 7
5-A 3 4 1 5 2
5-B 8 7 10 6 9
6-A 1 2 3 4 5
6-B 10 9 8 7 6
7-A 5 3 4 2 1
7-B 6 8 7 9 10
8-A 4 5 2 1 3
8-B 7 6 9 10 8
6 Team Division
Team #
Round 1 2 3 4 5 6
1-A 1 2 3 4 5 6
1-B 12 11 10 9 8 7
2-A 6 5 4 3 2 1
2-B 7 8 9 10 11 12
3-A 5 6 1 2 3 4
3-B 8 7 12 11 10 9
4-A 2 1 6 5 4 3
4-B 11 12 7 8 9 10
5-A 3 4 5 6 1 2
5-B 10 9 8 7 12 11
6-A 4 3 2 1 6 5
6-B 9 10 11 12 7 8
7-A 1 2 3 4 5 6
7-B 12 11 10 9 8 7
8-A 6 5 4 3 2 1
8-B 7 8 9 10 11 12
7 Team Division
Team #
Round 1 2 3 4 5 6 7
1-A 1 2 3 4 5 6 7
1-B 14 13 12 11 10 9 8
2-A 7 6 5 3 4 2 1
2-B 8 9 10 12 11 13 14
3-A 5 7 1 2 3 4 6
3-B 10 8 14 13 12 11 9
4-A 3 4 7 1 6 5 2
4-B 12 11 8 14 9 10 13
5-A 6 1 2 5 7 3 4
5-B 9 14 13 10 8 12 11
6-A 4 5 6 7 2 1 3
6-B 11 10 9 8 13 14 12
7-A 2 3 4 6 1 7 5
7-B 13 12 11 9 14 8 10
8-A 1 2 3 4 5 6 7
8-B 14 13 12 11 10 9 8
8 Team Division
Team #
Round 1 2 3 4 5 6 7 8
1-A 1 2 3 4 5 6 7 8
1-B 16 15 14 13 12 11 10 9
2-A 8 7 6 5 4 3 2 1
2-B 9 10 11 12 13 15 11 16
3-A 6 5 4 3 2 1 8 7
3-B 11 12 13 14 15 16 9 10
4-A 3 4 5 6 7 8 1 2
4-B 14 13 12 11 10 9 16 15
5-A 7 8 1 2 3 4 5 6
5-B 10 9 16 15 14 13 12 11
6-A 2 1 8 7 6 5 4 3
6-B 15 16 9 10 11 12 13 14
7-A 5 6 2 1 8 7 3 4
7-B 12 11 15 16 9 10 14 13
8-A 4 3 7 8 1 2 6 5
8-B 13 14 10 9 16 15 11 12
TASK CHART FOR SCHEDULING
October
1. Deadline for Rule changes to be received (Oct.1)
2. Select (Treasurer, Secretary, Day and Night Field Representatives, Banquet Committee, Umpire in Chief, Sponsor Representative and Web Administrator.
3. Assign one (and only one) individual to work with uniform and equipment vendor
4. Review next year's registration form
5. Discuss next year's budget as submitted by Treasurer
6. Reserve Banquet facility for next year’s banquet
7. Review Procedural Manual
8. Schedule Approve Review
9. Finalize all player ratings
November
1. Finalize and review prior fiscal year’s budget
2. Propose budget for upcoming fiscal year
3. Finalize next year's registration form
4. Mail letters to sponsors for upcoming season
5. Reserve site for General Meeting
6. Complete and submit audit for Board review and approval
December
1. Compose letter from President to be emailed, posted on web site, and/or mailed.
2. Create Rules committee
3. Create Registration Form
4. Vote on By-Law changes
5. Decide on any marketing to be used
6. Start discussion on next year’s rule changes
January
1. Complete mailing
2. Finalize rule changes to be presented at the General Meeting
3. Prepare agenda for the General Meeting
4. Verify sponsors and recruit new sponsors as needed
5. Order any safety equipment that might be needed for upcoming season
6. Vote on rule changes
February
1. Discuss rule changes at General Meeting
2. Vote on any By-Law changes at Annual meeting.
3. Contact veteran players that have not yet registered.
4. Order hats for the year
5. Make sure all inquiries regarding response to advertising have been managed
6. End registration
March
1. Record special requests by applicants or sponsors
2. Decide on number of teams in each division
3. Recruit managers
4. Division Reps to submit proposed schedules for Board review and approval.
5. Schedule pre-draft and draft dates, times, and locations
6. Prepare uniform order (shirt sizes and numbers) after drafts have been completed.
7. Order scorebooks.
April
1. Order uniforms - shirts and hats if not previously ordered (April 1st)
2. Schedule managers meetings
3. Schedule umpire meeting
4. Print rule books
5. Finalize Division schedules
May
1. Begin season
June
1. Advertise and recruit candidates for Board positions
2. Prepare handouts for ballots, and banquet
3. Nominate Vice-President candidates
4. Hall of Fame committee meetings
5. Hall of Fame nominations due by June 15th
6. Take team pictures
7. Vice-President to establish screening committee for Hall-of-Fame selections
July
1. Get nominations for Division representatives
2. Conduct Spirit Award nominations
3. Compile player ratings (Each manger and two (2) players for each team)
4. HOF Selection Committee submits list of nominees to Election Committee by July 15th.
August
1. Order shirts for League Champions and Tournament Champions. Person in charge of ordering uniforms should do this as they have the required information.
2. Order plaques for sponsors, League Champions, Hall of Fame inductees, and President
3. Vice-President should order plaque and get $50 gift certificate for outgoing President.
4. Finalize and schedule printing of Player Directory
5. Finalize Banquet committee
6. Elect Vice-President and Division Representatives
7. Division Reps. should establish a five (5) person committee to review/adjust player ratings
September
1. Make sure Championship shirts and plaques are completed one week prior to the banquet
2. Make sure all sponsors have received their plaques and a directory
3. Make an alphabetized list of those attending the banquet to be used at check in
4. Gather suggested rule changes
5. Finalize evaluation dates
6. Assemble rules committee
