Enfield Girls Softball Association

December Minutes 

EGSA

Annual Meeting

Tuesday December 27, 2016 @ Pizza Palace

 

 

1.      Call to Order

 

2.     Board members that need re-elections - Bradley 

 

a.     Gina: would like to coach in addition to being a league director, unless there’s going to be a conflict of interest.

b.     Discussion of scheduling as well as other duties of league directors. Continued discussion of duties of the open positions.

c.     Introduction of Jessica and Rich.

d.     EHS tryouts March 18-23. Those that don’t make the HS teams will be encouraged to come back to EGSA without a late fee.

e.     Openings:

                                          i.    Instructional League Director:

                                         ii.    Rookies:

                                        iii.    Minors:

                                        iv.    Majors:

                                         v.    Juniors:

                                        vi.    Fundraiser:

                                       vii.    Tournament, Safety, and Player Agent:

f.      Matt: Nominated and unanimously voted as Player agent, safety, and tournament director.

g.     Kraig: Director of Majors nominated and unanimously voted.

h.     Ladd: Director of Instructional nominated and unanimously voted.

i.      Gina: Rookie Director nominated and unanimously voted.

j.      Rex Lyver: Minors Director nominated (by Jessica) and unanimously voted in.

k.     Scoreboard, lightbulbs, and painting it? There should be an electrical project underway before opening day.

 

3.     Financials - Full year report – Marquardt

a.     Shelby sent Jay the full year reports.

b.     $7518 in checking

c.     Clinic owes EGSA $2750

d.     There’s approximately $5000 in paypal from clinics which $2750 comes back to EGSA

 

4.     State of the League - Bradley  

a.     Get newer people in, especially those with younger players to keep the future going.

b.     Financially our tax spot is resolved and we have a very good cushion in order to upgrade Whitney.

c.     Would like to have more structure at the top with meetings scheduled out and posted on FB and website.

d.     We had 7 players make travel team for the first time this year.

e.     Continue to meet in season.

f.      Improve our fundraising approach and tactics.

 

5.     New Board Members - Open 

a.     See 2 above

 

6.     Spring Registration - Open Reg - Bradley 

a.     Opening Day April 29, 2017

b.     Last year’s fee was $110 and $65

c.     Registration will open tomorrow

d.     Flyers into the classrooms 2600 to 2700 flyers.

e.     Evals Saturday March 25th

 

7.     Enfield LL girls to EGSA? - Bradley/Celeka - Maybe invite Mark?  

a.     We have a new Fireballs director coming into town.

b.     Some girls play LL baseball due to their dads coaching there.

c.     President and VP of both organizations should sit down and have a conversation. We have separate charters with LL.

 

8.     Next 5 meeting dates are set  - We will have other meetings for events like opening day planning as needed. 

 

9.     Areas of improvement 

 

10.  Adjournment

 

11.  Open Comments

 

a.      Next meeting start with opening day and an opening day committee.

b.      Have safety protocols in place.

c.       Have plans available for practice on websites

d.      Jessica will help with some of the sponsorship and fundraiser. Actually, she volunteered to chair and direct.

 

 

Next meeting: Sunday January 22, 2017 7:00 pm. (Pending Patriots Playoff Schedule!!!)

1/22 Astros Sunday

2/19 Astros Sunday

3/19 Sunday

4/23 Sunday

5/21 Sunday

 

 

In attendance: Bob Duffy, Ladd Gowen, Matt Morcus, Dave Pino, Jason Stebbins, Jonathan Becker, Gina Cekala, Rich Stoddard, Kraig with a K, Jessica Lyver, and Jason Bradley