2018 Clearance Requirements for Volunteers
In 2015, the Commonwealth of Pennsylvania revised the law on establishing requirements for background checks for volunteers who interact with children.
Who needs clearances?
Under Pennsylvania’s Child Protection Services Law (“CAPS”), any volunteer at least 18 years of age who is seeking an unpaid position as a volunteer responsible for the welfare of a child or having direct contact with children. This applies to all individuals that will be a head coach, assistant coach, umpire and all Board Members.
Which clearances are needed?
All prospective volunteers must obtain the following clearances:
- Report of criminal history from the Pennsylvania State Police (PSP); and
- Child Abuse History Clearance from the Department of Human Services (Child Abuse).
Additionally, a fingerprint based federal criminal history (FBI) submitted through the Pennsylvania State Police or its authorized agent is required if:
- The position the volunteer is applying for is a paid position; and
- The volunteer has lived outside the Commonwealth of Pennsylvania in the last 10 years.
Volunteers who are not required to obtain the FBI Clearance because they are applying for an unpaid position and have been a continuous resident of Pennsylvania for the past 10 years must swear or affirm in writing that they are not disqualified from service based upon a conviction of an offense under §6344.
All volunteers will be required to obtain renewed clearances every 36 months.
Additional Background Checks:
As in the past, WWSO will continue to require that all of its volunteers submit annually to a national criminal background check. All applicants must submit their information by completing the Consent to Perform Background Check. The form is secure and information that is submitted is securely stored and encrypted.
Payment for Background Checks: Volunteers are entitled to receive one (1) CAPS child abuse clearance and one (1) CPSL state criminal background check every five (5) years at no charge. Volunteers are responsible the cost of the CPSL FBI clearance, if required, every five (5) years which is approximately $27.00 at present.
Background Check Updates: Every 5 years, volunteers of WWSO must complete new background checks as required by CPSL. The additional national background check required by WWSO must continue to be completed on a yearly basis.
For further information on the laws see:
http://keepkidssafe.pa.gov/cs/groups/webcontent/documents/document/C_135249.pdf or contact WWSO Director of Risk Management, John Marquis at WWSORiskManagement@gmail.com.
Completion Process for CPSL Require Background Checks:
ALL NEW HEAD COACHES, ASSISTANT COACHES, UMPIRES AND BOARD MEMBERS MUST COMPLETE STEP 1, STEP 2, STEP 3, STEP 4A OR 4B, AND STEP 5.
IF YOU COMPLETED STEPS 1-5 IN 2016 or 2017, YOU ONLY HAVE TO COMPLETE STEP 1 IN 2018.
Step 1. Complete the WWSO Consent to Perform Background Check form (same as prior years):
- Create an Individual Account
- Organization is Warrington Warwick Softball Organization
- May take 10-20 minutes to complete
- You need to enter all of the places you've lived and people you've lived with since 1975
- Receive a response within 14 days
- Warrington Warwick Softball Organization
- After submitting, click Control Number link
- Print/Save the resulting certification form
WWSORiskManagement@gmail.com or mail to WWSO, PO Box 183, Warrington, PA 18976.