MYFA By Laws
The name of this organization shall be the Mustang Youth Football Association, also referred to as M.Y.F.A. This association shall support, encourage, and advance youth football in the Mustang community, thereby teaching the fundamentals of football, promoting good sportsmanship and teamwork, cultivating community pride, and developing character.
ARTICLE 1: OBJECTIVE for M.Y.F.A.
Section 1: The objective of the Association shall be the following:
a) To build healthy bodies and minds.
b) To develop skill and proficiency in football and related activities.
c) To teach concepts of teamwork, sportsmanship, loyalty, honesty, pride and integrity.
d) To stimulate community interest in youth football.
e) To have fun in a safe environment.
f) To do all of these things with the welfare of the youngsters first and foremost, without adult ambition for personal glory.
g) To retain the best coaches possible for the advancement of the objectives of the M.Y.F.A.
ARTICLE 2: M.Y.F.A. MEMBERSHIP
Section 1: In addition to the following guidelines, any person sincerely interested in active participation to affect the objective of Mustang Youth Football and currently in good standing with M.Y.F.A. may be a member.
a) Any child between the ages of 5 and 11 attending Mustang Public Schools or living in the surrounding area.
b) Any adult living within the Mustang School District or surrounding area that is interested in furthering the objectives of this Association.
Section 2: There shall be the following two classes of members:
a) Player Member: Any youth meeting the requirements of M.Y.F.A., and residing within the boundaries of the association shall be eligible for participation.
b) Regular Member: Any adult who is the parent and/or legal guardian of a player member, or is a resident of the Mustang School District, that is interested in furthering the objectives of this association may become a regular member. All Board members, coaches, team managers, and any other elected or appointed official must be an active regular member in good standing.
Section 3: Suspension or Termination:
a) Membership may be terminated by resignation or by the action of either the M.Y.F.A. Board, by Quorum vote of those present at the duly constituted meeting. The M.Y.F.A. Board shall have the authority to Discipline, Eject, Suspend or Terminate the membership of any member when the conduct of such person is considered detrimental to the best interest of the players and the Association.
1.) A member may also be placed on Probation for a specified period of time in lieu of suspension.
2.) If at the end of that probation period, the member has remained in good standing with the association, their probation will automatically end and they will return to full membership status.
3.) If at any time during that probation period, the member violates the M.Y.F.A. by-laws or acts in a manner considered detrimental to the best interest of the players and/or the Association, the member will be suspended for the remainder of their probation period OR the remainder of the season. Further action may be considered.
b) If membership is possibly being terminated, the member involved must be notified of such meeting, informed of the general nature of the charges and bylaw(s) violated, and given an opportunity to answer such charges. A minimum of forty-eight hours notice shall be given to all concerned parties. If the concerned parties do not attend the meeting, it will still be held. A vote will take place and membership may still be terminated.
c) In the case of a player member, the Board shall give notice to the parent and/or guardian, and the head coach of the team in which he/she is a member. An adult (twenty-one years of age or older) shall appear in the capacity as the advisor with the player before the M.Y.F.A. Board. A minimum of forty-eight hours notice shall be given to all concerned parties. If the concerned parties do not attend the meeting, it will still be held. A vote will take place and membership may still be terminated.
ARTICLE 3: M.Y.F.A. GOVERNMENT
Section 1: The governing body of this association shall be the M.Y.F.A. Board containing an elected President, Vice-President, Secretary, and 2 Representatives.
Section 2: The terms of the President, Vice-President, Secretary, and Representatives will be in effect from January 1 until December 30.
Section 3: The M.Y.F.A. Board shall manage the property and affairs of the organization. The M.Y.F.A. Board shall, upon election or appointment, enter into the performance of their duties described in Article 4 as of January 1st of the new season and shall continue in office for a total term of one year ending December 31. The outgoing officers shall transfer all records, files and materials. Communicate all practices and policies to the newly elected officers to insure a smooth transition of the duties. Personally developed procedures, letters and records are considered property of the Association and shall be transferred in the process.
In case of a vacancy of any office, this vacancy shall be filled by a vote of the voting members of the Mustang Youth Football Association.
Section 5: The President shall have the power to appoint such standing and special committees as he/she determines, and delegate such power to them.
Section 6: The M.Y.F.A. Board may adopt such rules and regulations for the management of the association, as it deems proper.
Section 7: Pre-requisites for the M.Y.F.A. Board:
President, Vice President, and Secretary must have been a member of M.Y.F.A. for 2 years. Representative has no prerequisite.
Section 8: Election Process – See Article 14.
ARTICLE 4: DUTIES OF OFFICERS AND MEMBERS of M.Y.F.A.
Section 1: MYFABoard: The Board shall be known as "The Board" or "Board Members". Their responsibility is to conduct this association in strict accordance to the By-laws, policies, principles, rules and regulations of the M.Y.F.A. and the Central Oklahoma Football League C.O.F.L. The Board shall vote on all issues during a Board meeting. The Board will attend all scheduled meetings. The Board is responsible for the safe and effective operation of this association.
a) Any representatives to the C.O.F.L. will be elected by the M.Y.F.A. Board.
b) Each team may have only one person on the M.Y.F.A. Board so that no one team may appear to have an unfair advantage.
Section 2: President: The President shall represent this Association at all meetings of M.Y.F.A. and shall keep this Association informed as to the activities of the M.Y.F.A. The President shall be responsible for coordinating or causing the coordination of all activities where the Association has a responsibility to M.Y.F.A. The President shall preside at the Association meetings and assume full responsibility for the operation of M.Y.F.A. Bylaws. He/she shall be responsible for the conduct of this Association in strict accordance to the Bylaws, policies, principles, rules and regulations of the M.Y.F.A. The President shall supervise the function of the various committees. The President shall vote only to break a tie. The President should attend all scheduled meetings. The President should attend meetings held with the City of Mustang. The President shall arrange a Coaches Clinic as deemed necessary. The President is responsible for the safe and effective operation of this association.
a) Shall appoint a Field Coordinator to act as the operating official at all M.Y.F.A. football home games and events. The Field Coordinator must be approved by a majority vote of the M.Y.F.A. board.
b) Shall hire ticket booth, concession, scoreboard operators, and field maintenance workers.
Section 3: Vice President: The Vice President shall preside in the absence of the President and shall work with other officers and committee members. The Vice President shall carry out such duties and assignments delegated by the President. The Vice President should attend all meetings and vote on all motions. The Vice President should attend all meetings held with the City of Mustang. The Vice President is responsible for the safe and effective operation of this Association.
· The Vice-President shall be the M.Y.F.A. Representative to the Central Oklahoma Football League (COFL) and attend all meetings.
Section 4: Secretary: The Secretary shall maintain a register of all Association members. The Secretary should attend all scheduled meetings, record the minutes of each meeting, and conduct a roll call of the Board. The Secretary shall vote on all motions. The Secretary shall provide the Board Members with a copy of the minutes, of previous meeting, at all scheduled meetings. The Secretary shall maintain a record of all official documents. The Secretary shall perform other duties as prescribed by the Board. The Secretary is responsible for the safe and effective operations of this association.
· The Secretary shall be in charge of the Website and sign-ups
Section 5: Representatives: The Representatives shall attend all board meetings. The Representative shall vote on all motions. The Representatives shall assist the officers in all duties as requested. The Representative is responsible for the safe and effective operation of this association.
Section 6: Head Coaches: The Head Coach shall have control over all activities for their team. He/she is responsible for selecting eligible Assistant Coaches (All Coaches must pass a Federal Background Check performed by the C.O.F.L.) and is responsible for supervising the selected staff. The Head Coach shall be responsible for the timely collection of the team’s rosters, birth certificates and all fees. The Head Coach is responsible for using proper drills and methods to physically condition and develop skills. The Head Coach is responsible for teaching the game of football, knowing and following the proper “Coaching Ethics”, and Rules of M.Y.F.A. and the C.O.F.L. He/she shall be held accountable for any participating ineligible players. The Head Coach shall attend all football coach's clinics required by M.Y.F.A. The Head Coach shall report all complaints and problems to the M.Y.F.A. Board. The Head Coach is responsible for the safe and effective operation of this association.
Section 7: Member Teams: All M.Y.F.A. football teams effective December 1, 2015 shall be named Mustang Broncos. The teams shall be differentiated by the color of their jersey: Black, Red, White, Gray, etc. Any team wishing to have a non-conforming team name must seek and gain approval by the M.Y.F.A. board.
Section 8: Field Coordinator: A Field Coordinator shall be appointed by the M.Y.F.A. Board to oversee all game day facility activities.
ARTICLE 6: MEETINGS
Section 1: The M.Y.F.A. Board shall meet as necessary in an executive session from January through November. Meeting dates shall be scheduled by the President.
a) Special Meetings may be called by the President at any time or if requested by any Board member and approved by 50% of the M.Y.F.A. Board.
b) Attendance at the scheduled meetings is mandatory for all Board Members. Any member who cannot attend a scheduled meeting shall notify the Secretary or a Board Member.
c) Any M.Y.F.A. Board Member who misses two consecutive meetings may be removed by a quorum vote of the remaining Board Members.
d) At all meetings of members, each member may vote in person or by proxy. All proxies shall be in writing and filed by the Secretary. Every proxy shall be revocable and shall automatically cease upon adjournment of the meeting specified by the written proxy.
ARTICLE 7: FINANCIAL AND ADMINISTRATIVE YEAR
Section 1: This Association shall operate both financially and administratively on a yearly basis, beginning January 1st. The financial records shall be closed December 31st. The Association shall operate as a Non-Profit.
Section 2: The fiscal report shall be given at the November M.Y.F.A. Board meeting and may contain estimates for the rest of the operating year.
Section 3: The M.Y.F.A. Board shall have the final decision in all matters pertaining to the finances of M.Y.F.A. and shall place all income in a common Association treasury. Directing the expenditures of such shall give no individual or team an advantage over those in competition with such individual or team. This excludes the finances that are incurred on a day-to-day basis.
Section 4: The president and vice president shall have the authority to authorize expenditures from the club’s funds.
Section 5: The M.Y.F.A. Board shall not permit the solicitation of funds in the name of M.Y.F.A. unless all of the funds so raised are placed in the local treasury.
Section 6: The M.Y.F.A. Board shall not permit the disbursement of Association funds for other than the conduct of football or normal business expenses to keep the Association running smoothly and properly.
Section 7: No M.Y.F.A. Board member or any other type of member of M.Y.F.A. shall receive directly or indirectly any salary or compensation from the Association for services rendered as an Officer, Board member or other type of member.
Section 8: All monies received shall be deposited to the credit of the Association in a designated local banking facility, and all disbursements shall be made by check. The President and Vice President or other officer as determined by the M.Y.F.A. Board shall sign all checks.
Section 9: An audit of all financial records shall be performed prior to the last regular meeting of the Mustang Youth Football board, at the end of each football season. At least $4000 shall be in the account at the end of each Fiscal Year. An audit of the financial records can be requested during any meeting.
Section 10: Specific M.Y.F.A. financial matters shall be detailed below:
a) League Fees are set at $55 per player; $45 each for two siblings; $35 each for three siblings; $25 each for four siblings. The price for a fifth or sixth sibling is free.
b) Each team shall receive a “coaching credit” of $95. The Head Coach shall not pay a league fee and the Assistant Coaches shall pay $45 for their player.
c) MYFA Fee Waiver Scholarships can be awarded based on legitimate need and must be approved by the affirmative vote of three-fifths of the MYFA board members. Up to five scholarships per year and only 1 per team.
d) League Fees must be turned in by the date specified by the MYFA board with the accompanying MYFA Fee form (Generally July 1st). League Fees that are not turned in by the due date are subject to a $100 late fee. League fees that are turned in over one week late will be subject to a $200 late fee and 1 game suspension of the head coach.
ARTICLE 8: EQUIPMENT
Section 1: All equipment owned by M.Y.F.A. shall be stored in a secured location. If any equipment is to be stored in any other location, the Board must approve it.
Section 2: The President and Vice President shall have access to the equipment at all times.
Section 3: All equipment shall be inventoried at the beginning and ending of each year and properly numbered for accountability.
ARTICLE 9: RIGHTS AND RESPONSIBILITIES OF BOARD MEMBERS
Section 1: All Board Members shall abide by the following rules and responsibilities. Violation of these rules shall be cause for suspension or termination according to Article 2, Section 3.
Section 2: All Board Members have the following rights guaranteed under parliamentary law:
a) To be treated fairly and equitably.
b) To receive notice of meetings, attend meetings, make and second motions when needed. Vote on motions.
c) Nominate people for office. Be nominated for office. Elect people for office.
d) Know the meaning of the questions or subjects being debated.
e) To speak on or debate an issue in turn.
f) Object when rules are being violated.
g) Appeal the decision of the chair.
h) Have access to minutes of all meetings.
i) Receive a Financial report once a month.
j) Get a copy of the M.Y.F.A. bylaws.
k) Not have to suffer personal abuse and attack from any other member(s).
l) Any other rights guaranteed under parliamentary law.
Section 3: All Board Members have the following responsibilities and obligations as well.
a) Attend meetings, be on time, and stay until the end of the meeting.
b) Be ready to talk knowledgeable and intelligently on a topic.
c) Be open-minded and attentive.
d) Treat everyone with courtesy and respect. No negative yelling at or belittling of other Board Members.
e) Follow the rules of debate and obey the rules of the association.
f) Attack the issues, not people. Respect the rights of others.
g) Abide by the final decision of the quorum vote.
h) Bring in or recommend new members.
i) Participate in committees as requested or needed. Respect the chair's opinion and rulings of the committee.
j) Promote the association's growth and influence. Enhance the Association's reputation.
ARTICLE 10: COACHING ETHICS GUIDELINE AND RESPONSIBILITIES
Section 1: All Members & Coaches associated with M.Y.F.A. will abide by the following guidelines and responsibilities. Violations of these rules shall be cause for suspension or termination according to Article 2, Section 3.
a) Do not act aggressive towards nor criticize the opposing team, its coaches or fans, by word of mouth or by gesture. This includes game officials, field personnel, and your own team/parents.
b) Refrain from using abusive and profane language before anyone connected with the game, M.Y.F.A., or the C.O.F.L.
c) Never touch a player, coach, or parent in an aggressive manner.
d) Do not allow an ineligible player to participate in practices or games until M.Y.F.A. has approved the player for play. Any coach who knowingly plays an ineligible player shall be automatically suspended by M.Y.F.A. and may not assume coaching or any other duties with any team without the approval of the M.Y.F.A. Board.
e) Do not permit an injured player to reenter the game if further play would jeopardize his/her health.
f) Coaches shall not terminate game play, without reasonable cause, at any time unless the game officials terminate the game.
g) Use appropriate methods and drills for developing good physical conditioning and skills. Ensure that all players under your control will wear safe equipment, certified to the rule which regulates them and their use.
h) Emphasize that good athletes are good students both physically and mentally. M.Y.F.A. recommends a “no pass/no play” policy for individual players.
i) Strive to make every activity serve as a training ground for life, and as a basis for good mental and physical health.
j) Be on alert for any signs that would indicate possible health hazards. Also, insure alertness in the members of your coaching staff.
k) Explain clearly and thoroughly any additional or more stringent rules. Enforce these rules equally with all your players, no exceptions.
l) Make it clear to players that they are expected to attend all practices, meetings and games.
m) Explain and discuss with the players your rationale and philosophy, playing rules and any other additional rules you institute.
n) Enforce all rules and regulations of M.Y.F.A. and the C.O.F.L. They are only as effective as the coaches' attitude towards them. If there is a problem or question, immediately seek the assistance of the Field Coordinator or Board.
o) No coach may join another team's coaching staff until released by the team he originally committed. M.Y.F.A.'s Board will arbitrate disputes in this matter.
p) Do not intimidate the players or their parents, do not call them names that are degrading, and do not yell or scream at them in a negative manner. Yelling in a positive manner,a coaching manner is acceptable.
q) Have fun and encourage your players to have fun as well.
r) Teach the players to lose and to win with good sportsmanship.
s) Invoke fair and respectful discipline.
1. Constructive criticism only, not degrading criticism.
2. Do not dispute officials' calls beyond the acceptable questions.
3. Remember Team play, not Individual play.
4. Always keep a positive attitude around the players.
5. Teach respect to the players by respecting authority yourself.
t) Strive for maximum participation of all players.
u) Promote the association's growth and influence and enhance the Association's reputation.
ARTICLE 11: PARENT ETHICS GUIDELINE AND RESPONSIBILITIES
Section 1: All Members & Parents associated with M.Y.F.A. will abide by the following guidelines and responsibilities. Violations of these rules shall be cause for suspension or termination according to Article 2, Section 3.
a) Do not criticize the opposing team, its coaches or fans, by word of mouth or by gesture. This includes game officials and field personnel.
b) Do not criticize your own team, its coaches or fans, by word of mouth or by gesture.
c) Refrain from using abusive and profane language before anyone connected with the game.
d) Do not attempt to enter the playing field or sidelines during or after a game. The field is for players and coaches only. Remain behind fences and marked field areas at all times.
e) No use ofalcohol or tobacco is allowed on designated M.Y.F.A. property.
f) Players are expected to attend all practices, meetings and games.
g) Emphasize that good athletes are good students both physically and mentally. M.Y.F.A. recommends a “no pass/no play” policy for individual players.
h) Obey all rules and regulations of M.Y.F.A. and the C.O.F.L. If there is a problem or question, immediately seek the assistance of the Field Coordinator or M.Y.F.A. Board.
i) Always approach the coach in a respectful manner. All coaches are volunteers, not paid professionals. Waiting 24 hours with any problem is a good rule. Never approach the coaches in front of the children.
j) Acknowledge that football is a unique sport requiring specialized skill sets and the C.O.F.L. is a competitive (full contact) football league; playing time cannot be equal or guaranteed. Coaches will however strive for maximum participation of all players.
ARTICLE 12: DISSOLUTION
Section 1: If at any time it becomes necessary or advisable to dissolve this association, all funds and assets shall be donated to a specified non-profit organization. Dissolution would require a unanimous vote of all Board members.
ARTICLE 13: AMENDMENTS
Section 1: These Bylaws may be amended by a majority vote of the Board. All proposals must be submitted in writing to the President or Vice President. Proposed amendments must be on the next meeting’s agenda. Either the author of the proposed bylaw, President or Vice President may request that the amendment be presented at one meeting and not voted on until the next meeting. Either the President or Vice President may request that the amendment be presented and voted on immediately if circumstances warrant. All amendments go into effect immediately unless the amendment specifies a future date and time.
ARTICLE 14: ELECTIONS
Section 1: Nominations
a) A person may nominate himself or herself or any other eligible M.Y.F.A member.
b) Nominations will be accepted for a period of two weeks.
c) This will start three weeks prior to the election and will end one week prior to the election.
d) Nominations will be received only by email to the official email account of the Association.
e) The nomination email shall include: Full Name, Phone Number, Address, and Miscellaneous information.
f) Each team may only have one person on the board per year.
Section 2: Elections and Voting
a) Every team has one membership vote in electing the M.Y.F.A. Officials. Existing Officers also have one vote each in elections. Officers do not have to be affiliated with a team, but must have working knowledge of the Mustang Youth Football program.
b) The elections will be held the third week in November.
c) In the event a board member resigns prior to the end of the term, the Board may appoint an individual to fill the position for the remainder of the term.
d) In the event the President resigns prior to the end of the term, the Vice President will assume the position of President for the remainder of the term.
e) In the event the Vice President does not accept the President's position the Board will appoint the new President.
f) The Secretary will maintain the voter log, all ballots cast, and a copy of the results report for a period of two years.
Revision 1.3 approved and effective Jul 27, 2016.
PRESIDENT - Louis Krivanek
VICE PRESIDENT - Travis Helling
SECRETARY – Chris Keene
REPRESENTATIVE - Jason Doran
REPRESENTATIVE - JR Conrad
REPRESENTATIVE - Stephen Perkins