Tottenham Oldtimers Slo-Pitch League

Opening Remarks –Paul Piellusch

·         Thanks for everyone joining. We are continuing to plan as if all events could happen

·         C1 Ceremony progress.  Town is leading with support from Al Lacey, Richard Norcross & Mayor Milne.   Paul will ask Doug to prepare and speak on behalf of “Light it Up!”

·          

Key Dates –Paul Piellusch

Only if our season is normal would these apply. We can adjust as needed.

·         Wed. Feb. 24 - Executive Meeting, 7:15, Legion or Zoom

·         Sat. March 6,13,20,27 In Person Registration, Legion

o   Spoke with Julie, at this point, only 10 people allowed inside. Does not make sense for us to host. If they go to 25, we could host a modified registration

·         Wed. March 31 - Executive Meeting, 7:15. Zoom

·         Wed, April 7, Rookie Night, 7:30, Legion

·         Sat. April 10, Draft, I pm, Legion

·         Wed. April 28 - Executive Meeting, 7:15, Legion or Zoom

·         Mon. May 17. Season start *current open date provided by the town is Fri

·         Wed. May 26 - Executive Meeting, 7:15, Legion or Zoom

·         Sat. June 5,or 12 or 19 - Golf Tourney? TBD

·         Wed June 30 - Executive Meeting, 7;15, Legion or Zoom

·         July 2-4 HTKP Tourney

·         Wed. July 27 - Executive Meeting, 7;15, Legion

·         Fri. Aug 6 to Sun Aug. 8, TOT August tournament

·         Wed. Aug. 25 - Executive Meeting, 7:00, Legion

·         Wed, Sept 29 - Executive Meeting, 7:00, Legion

·         Thursday Sept 30^th, Season ends

·         Oct 1-3 Playoff Weekend

·         Sat. Oct. 16, Banquet, Community Centre

·         Wed. Oct. 27 - Executive Meeting, 7;15, Legion

·         Sat. Nov. 20, AGM, 1 pm, Legion

VP Updates

Jens Lepa

o   Jerseys ordered, another 2 weeks lead time

o   Bases and balls distributed.

Robert Jordan

·         Recapped current expenses and process for refunds to players dropping out before or during season.  Prorate refunds based on games played.

Dave Storms

·         Schedule changes after review.

·          

Old Business

Paul:  Looking for understanding on the rule change for “Batters who take a runner beyond first base”

Confirmed that the league passed this motion in 2020 and captains are aware that a batter can advance to any base after a hit and stop at any base and then take a runner. 

Confirmed that Roman and umpire staff are aware of this rule change

New Business Update

Paul

§  COVID Clinics hosted by ball players (Not favored by meeting attendees)

§  Tournaments are allowed, concessions are currently restricted.

§  Keys for C1 Lights distribution, more getting cut

§  C2 bulbs out, need replacement

§  Coventry Walkway lights are out

§  Cut back trees at Keogh on 1^st base side

§  Outfields at Keogh & Coventry need to be cut shorter

Open Floor

Hugh Armstrong shared his current situation and why he will be stepping away from the league after the 1^st week of August.

Hugh has requested that Matt Saunders step in as a co-captain with Don Booth. 

Hugh has also been replaced by Jens Lepa as a player on the Rusty Rebels

Opening Remarks –Paul Piellush

·         Thanks for everyone joining. We are continuing to plan as if all events could happen

·         Roman has agreed to return this year as Head Umpire

·         All forms submitted to the Town, which includes D1 On Tuesday Nights

·         SPN Website has changed which will affect Waivers. Everyone needs to go in and reset Password

·         Town has changed rule on outdoor events with alcohol. We are looking at ideas like wrist bands for tournaments and such..

·         Looking to host a pitching clinic with the ladies league. Working with Marie for early spring and we will need volunteer veteran pitchers to instruct. Please let me know if interested.

Key Dates –Paul Piellush

Only if our season is normal would these apply. We can adjust as needed.

·         Wed. Feb. 24 - Executive Meeting, 7:15, Legion or Zoom

·         Sat. March 6,13,20,27 In Person Registration, Legion

o   Spoke with Julie, at this point, only 10 people allowed inside. Does not make sense for us to host. If they go to 25, we could host a modified registration

·         Wed. March 31 - Executive Meeting, 7:15. Zoom

·         Wed, April 7, Rookie Night, 7:30, Legion

·         Sat. April 10, Draft, I pm, Legion

·         Wed. April 28 - Executive Meeting, 7:15, Legion or Zoom

·         Mon. May 17. Season start *current open date provided by the town is Fri

·         Wed. May 26 - Executive Meeting, 7:15, Legion or Zoom

·         Sat. June 5,or 12 or 19 - Golf Tourney? TBD

·         Wed June 30 - Executive Meeting, 7;15, Legion or Zoom

·         July 2-4 HTKP Tourney

·         Wed. July 28 - Executive Meeting, 7;15, Legion

·         Fri. Aug 6 to Sun Aug. 8, TOT August tournament

·         Wed. Aug. 25 - Executive Meeting, 7:15, Legion

·         Thurs. Sept. 2, Season end (16 weeks)

·         Mon Sept. 13 Playoffs start

·         Fri. Sept 17 to Sun. Sept. 19, Playoff weekend

·         Wed, Sept 29 - Executive Meeting, 7;15, Legion

·         Sat. Oct. 16, Banquet, Community Centre

·         Wed. Oct. 27 - Executive Meeting, 7;15, Legion

·         Sat. Nov. 20, AGM, 1 pm, Legion

Financial Update –Robert Jordan

TOTTENHAM OLDTIMERS

2020 Financial Report

Finance Break Down

Controller Reports –Robert Jordan

Tim is not here today. I will read his letter

Comptrollers Report to TOT

Feb 17th 2021,

Disclosure:

While I am not a CPA, I maintain an intimate knowledge of the Budgets, P&L’s and Balance sheets for my Companies.  I have no Personal or Business dealing with anyone on the Executive.

Review:

                I have reviewed the statements and Bank reconciliation (up to Jan 7 2021) with Robert and have no ‘Personal’ or ‘Audit’ concerns with the presented statements. The Majority of transactions for 2020 consist of season deposits, refunds and donations on behalf of the League or players.

HST:

                An opinion has been received previously from Feehely, regarding TOT’s status with regards to the $50,000.00 threshold.  Provided TOT is maintaining a bank account (at the end of the season) at a defensible defined amount to cover start-up costs and distributing any excess funds within a defined period to a Capital project or Charity, I believe this position is defensible. I am not a lawyer, so this is a personal opinion and not a statement of Legal standing.

Best regards,

Tim Osmond

Vote to Accept Financial Report and Controllers Report

Motioned by: Kevin Boston

Second by: Jens Lepa

All in Favor: Unanimous to Approve

Registration Update –Robert Jordan

•             Currently have 101 in Pending Status (Waiting to Pay Status)

•             6 in Process (Applications started but not finished

•             14 Paid from last year that still need to register

•             Total of 121 people.

Compared to years past on this date

•             2017       94

•             2018       136

•             2019       114

•             2020       105

Numbers show we are in line with years past.

We are not collecting any money at this time. We have had a couple e-transfers come through but I do not accept them. If I send them back, the person gets a $5.00 charge, but if I let them expire, no charge is added on their banks end.

Sons of Pitches Update

Paul advised League he will be leaving Tottenham and with a heavy heart will not be returning to the Oldtimers. Andy Gee will be taking over as Co-Captain for the Sons of Pitches.

Paul will be greatly missed and was an integral part of the league. We wish him and his wife the best and we will miss you greatly Paul. You are not only a great ballplayer, you are a stand-up guy with class. From all of us in the league, you will be missed and will also have a home with us. Please come visit us from time to time. Thank you!!!

Dave advised that Andy Gee will be taking over as Co-Captain.

Andy stated he will pay his $1.00 he owes LOL

VP Updates

·         Geoff Keogh

o   We need to get as close to 210 for 17 Teams

o   New Rules for Tournaments

§  Deeper dive into town, fenced areas, etc… we just need to look into that.

o   Nothing completed with ratings committee this year as still a lot of unknowns

·         Jens Lepa

o   Can’t do too much until we know how many teams regarding equipment.

o   C1 will need extra set of bases

·         Dave Storms

o   Free Beer contest

§  68 players registered to get free beer..lol

o   Face to Face registration is needed. We are looking on how we can accommodate this. Could be simple phone calls or someone walk them through it.

o   Legion is not feasible at this time. Captains, please reach out to your friends to teammates if they need help

o   Email send regarding players not returning. We received 7 confirmations from people not returning this year.

o   Leverage the Men’s league for new 35’s

·         Kevin Boston asked about COVID restrictions with SPN

o   Paul –Same as last year. Can play in cohorts. No more than 50 people

·         Dave Storms reviews Roman’s league rules

·         Dave Talks about spares and future planning and things to consider for COVID rules (More discussion to follow)

HTKP Update

·         Tim unable to join for update

·         Ed Advised that meeting next Tuesday to review supporting players and discuss tournament

Old Business

Paul:  The following items were raised at the 2019 AGM, and discussed at the Feb 2020 Executive Board Mtg, our last mtg before COVID. We do not have good records of what the decision was for each point, so we are raising them again.

1.       The playoff format currently states that the higher placed team is the home team for all round robin games. As a teams plus/minus is used as a tie breaker, the home team does not have the opportunity to add to their total if they don’t bat in the final inning ·

a.       Darrel Hagar motioned that discussion is required for a proposal that during the playoff round robin games the higher placed team has a choice to be the home or away team for each game at the Executive Committee meeting in February.

b.       Seconded by Bob Candy

c.       Motion carried unanimously

Vote on item #1

Total Votes: 20-2 in favor

Motion Carried

2.       Discussion on intentional walks in the playoffs. In a recreational league people pay to play, and deserve to swing a bat. How is it determined that a walk is intentional?

a.       Bob Candy motioned to have a further discussion on intentional walks at the Executive Committee meeting

b.       Seconded by Dave Connolly

c.       Motion carried

Discussed item #2

Item is closed. No discussion

Item is no longer valid

3.       Last year we eliminated the P2 from each team, would like to reinstitute. Question from the floor regarding using the P2 or asking for a P1 as a spare if they are missing

a.       Tito Presenza motioned to have a further discussion on bringing back the P2 in order to secure each team has a person that can pitch

b.       Seconded by Jason Chiovitti

c.       Motion Passed

Discussion on item #3

Passed if able to draft 17x P2’s, more work to be completed on this

*Note: If we go with Cohorts, we need to discuss further.

4.       Proposed change to Article 2 subsection (g), allowing a player to take a courtesy runner from the base on which they reach, even after they have taken a courtesy runner in that game.

a.       Dave Fleming motioned that a discussion on the proposal that any player can take a courtesy runner at the end of the play regardless of what base they end up on, even if they have taken a runner previously in the game.

b.       Seconded by Doug Dwyer

c.       Motion carried

Discussion on item #4

Passed previously

New Business

·         Paul

o   Town Hall Meeting for Players

§  Mid-March to answer questions for general membership

o   C1 kickoff

§  Photo Op, possible Night game

o   35^th Anniversary and C1 Kickoff Committee

§  Looking for volunteers  

Open Floor

·         Rob Farah

o   Who will be captain this year?

§  Paul, not to be discussed today. We will discuss this at a later date as a group.

o   Kevin Boston, maybe each team should come up with ideas on how to tackle this

§  Paul, we will discuss further

o   Jeff Dancey, its impossible to figure this out in advance of the season starting

§  Geoff Keogh, agreed

o   Paul, that’s what we are not discussing this at this time. We need to have more discussion on this to bring back to this group

·         Dave Storms

o   To discuss the Town Hall. We will solicit all players from 2019/2020 seasons to answer questions and try to get more registrations

Adjournment

Motion to Adjourn: Rob Farah

Second: Keith Beachy