Tottenham Oldtimers Slo-Pitch League

Opening Remarks – Dave Storms

·         Call to order

·         Welcomed all attendees

·         (Quorum) All teams represented, 4 of 5 Elected Executives (25 total in attendance)

·         Chris Larkin – Celebration of Life on March 4^th 2023.  Proposed renaming the All-Star Game:

“Chris Larkin Memorial All-Stars Game” Motion made by Kevin Boston, seconded by Hugh Armstrong – Passed unanimously.  

Update on operations:

-          Town Permits submitted and approved.

-          SPN insurance submission sent. 

-          Captains Handbooks to be printed and distributed to all captains in both divisions.

-          Smart Serve cards required.  1 captain per team is approved to complete their Smart Serve and submit their proof of completion & receipts to TOT for reimbursement.

-          C1 pricing for lights is grandfathered in for 2023.

·         Registration update:

-          157 Registered

-          44 for 55+

-          113 35+

-          23 New

-          8 for both divisions

Key Dates – Upcoming 2023 Season

·         Registration close March 18^th, 2023

·         March Meeting – March 22^nd 2023

·         Rookie Night – March 29^th 2023

·         Draft Day – April 1^st 2023 – 2PM start

Treasury Update:

Robert Jordan not in attendance.

Budgetary Item:

·         Sub controller phone has been donated by a league member and we are requesting approval to purchase a monthly (pay as you go) SIM card.

-          Motion to approve by Chuck Cragg, seconded by Hugh Armstrong.  Motion passed 16 – 1

Scheduling Update – David Connolly

-          55+ to play 1 night a week (TBD)

-          No games Monday after a tournament

-          Playoff Schedule to planned and approved early in the year.

Ratings – Geoff Keogh

-          Ratings committee to meet in March to prepare for the close of registration.

-          Using the data driven format with historical information on players.  Weighted formula that takes captains ratings and last 3 yrs of play into consideration.

-          55+ meeting to be scheduled mid -March

-           

Rules of Play

 Father /  Son courtesy for 2023 – includes in-laws and up to 3 family members could play together. 

Motion by Hugh Armstrong, seconded by Gord Tanner.  Passed unanimously.

Future requests for family members playing together will be dealt with on a case by case basis.

P1/P2 discussion about adding the P2 back in.  Further discussion is needed based on final P1 numbers for 2023.  To be reviewed on March 22^nd.

Also revisited the mandatory mask for new P1s.  No changes.

It’s up to captains and the umpire to enforce the correct pitching distance during game play.

Per SPN -  “THE PITCHING ZONE is a zone 24 inches wide located 50 to 65 feet from the original home plate. A Pitcher may choose to pitch from anywhere within this zone. If a pitching rubber is present, it is recommended that the rubber be placed or marked at 65 feet and not 50 feet.”

Update on Constitution and TOT Rules of Play documents – Kevin Boston

Updated us on his process and work to split the original document into 2 files that are easier to navigate and offer a cleaned up experience.  TOT Executive is in process of updating the website with these revised documents.

Capital Planning – Paul Piellusch

Called for volunteers and explained that he’s working with some key people to identify capital planning ideas and initiative for 2023.

Golf Tournament – David Connolly

Woodington has agreed to partner with us again.  Either June 24 or September 23.  Fees have gone up slightly.  $125-$130 per player.   9 attendees voted for June 24, 8 attendees voted for Sept 23, 11 attendees didn’t care which date we went with.

Meeting Adjourned

Dave Fleming motioned, seconded by Paul Piellusch

Motion passed unanimously

Meeting Minutes

DATE

March 22, 2023

TIME

7:15pm

LOCATION

Tottenham Legion

Executive Committee

President

Dave Storms

Treasurer/Secretary

Robert Jordan

Vice President

Geoff Keogh

Vice President

Anthony Mastrangelo

Vice President

David Connolly

Past President

Paul Piellusch

Attendance

Team

Captain #1

Captain #2

Dog Catchers

Randy Hipkin

Rusty Rebels

Hugh Armstrong

Robin Dickson

Hurtin’ Units

James Taylor

Pete Hollmann

Beer Bros

Paul Piellusch

Al Bales

Gruesome Devils

Steve DeLand

Brad Young

Tap Masters

Jason Bowers

Tim Shrank

Draft Kings

Chuck Cragg

Stike Black

Sons of Pitches

Dave Polny

Andy Gee

Master Batters

Dave Fleming

Gord Tanner

Inglorious Batsters

Will Goodin

Craig Escott

Bat Flippers

Kevin Boston

Niel Oliver

Twisters

Matt Saunders

Gamblers

Troy Hope

CALL TO ORDER/OPENING REMARKS

Dave Storms

Welcomes Everyone to coming to meeting.

Attendance checks for quorum.

Approval for February Minutes

***Motion to accept by Kevin Boston, seconded by Dave Fleming, Voted Unanimously to approve***

Key Dates -Review of upcoming dates (Rookie Night is March 29, 2023, Draft Day is April 1, 2023)

CAPTAIN’S APPLICATIONS FOR 35+ & 55+ DIVISION

Dave Storms

Bat Flippers to appoint Neil Oliver

***Motion to accept by Hugh Armstrong, Seconded by Will Goodin, Voted Unanimously

55+ Division Captain Applications, total of 4 applications

1.       Wayne Caldwell to choose from team roster.

2.       Chris Ross and Rick Cudnik

3.       Art Sagert and Jim MacDonald

4.       Mark Banks and Rob Farah (Rob to become a non-playing captain)

***Motion to accept by Hugh Armstrong, seconded by Craig Escott, voted unanimously to approve***

Treasurer Report/Registration

Robert Jordan

Financial report given to Captains and Executives in separate document.

Added $4,000.00 for new bats.

CRIC wants League to donate $1,500.00 for new BBQ.

Registration Update (156 on 35+, 9 on Waitlist, 50 for 55+ with 3 in waiting)

Issue with CIBC, looking to move to RBC.

Sponsor Update. All sponsorships are filled for Team Jersey’s

***Motion to accept by Kevin Boston, Seconded by Chuck Cragg, voted unanimously to approve***

Schedules

Dave Connolly

35+ League approximately 16 weeks

24 games (Play each team twice)

May to 1^st week of September

50/50 split between 1 game or 2 game a week.

Buffer option to not play after tournaments on Monday

55+ to play Keogh park on Wednesday, 700 and 815 (1 game a week)

***Motion to accept by Dave Fleming , Seconded by Al Bale , voted unanimously to approve***

Ratings Update

Dave Storms

Geoff Keogh

Thank you, Ratings Committee (Geoff Keogh, James Taylor, Hugh Armstrong, Kevin Boston, Al Bales, David Connolly)

Geoff walked through the process, rookie count, pitchers getting bumped down to overall versatility.

Only 1 player was moved up, 1 player down.

***Motion to accept ratings by Gord Tanner, Seconded by Chuck Cragg***

55+ Division has opted for no ratings in it’s inaugural season.  Too many new / returning players, not enough data.  Will use the ratings process going forward.

55+ substitute players will be managed by Rob Farah.   All players 55+ and older who are on the league spare list will be contacted and asked if they would be interested in joining the 55+ spare list.

Rules of Play Proposals for 2023

Dave Storms

There are enough P1s for each team.  Not enough players registered as “P2” to continue.

SPN has implemented a 1-1 count to start all at-bats for 2023.

Argument that this will increase the number of walks and take at-bats away from players. 

Argument that this is preferred to speed up games.

No motion to accept this new rule.

TOT will NOT be using this new format for our league.  There is an amendment to the “Rules of Play” that will identify all at-bats starting with 0 Balls & 0 Strikes.

Jersey & Equipment Update

Anthony Mastrangelo

Jersey color selection process continues.   Vendor offers virtually unlimited selections.   Captains are asked to provide Anthony with what they want.  

Teams must retain 50% of their original colour choice in their jersey design.

(17) Bats to be purchased are the 2023 Easton FireFlex 27oz.  $199.00 each

(17) Pitchers Masks

Balls & Bases purchased through Home Hardware.

TOT already owns 3 new sets of bases.

All to be distributed at “Bat Day”, Saturday April 22^nd

Draft Order

Dave Storms

Pick the draft order for 2023 Draft Day.

Based on seniority.

2023 Draft order:

1.       Master Batters

2.       Gruesome Devils

3.       Bat Flippers

4.       Dog Catchers

5.       Rusty Rebels

6.       Gamblers

7.       Draft Kings

8.       Tap Masters

9.       Hurtin’ Units

10.   Beer Bros.

11.   Twisters

12.   Sons of Pitches

13.   Inglourious Batsters

Open Floor

Motion to adjourn from Paul Piellusch, Seconded by Gord Tanner

Meeting Minutes

DATE

April 26th, 2023

TIME

7:15pm

LOCATION

Tottenham Legion

Executive Committee

President

Dave Storms

Treasurer/Secretary

Robert Jordan

Vice President

Geoff Keogh

Vice President

Anthony Mastrangelo

Vice President

David Connolly

Past President

Paul Piellusch

Attendance

Team

Captain #1

Captain #2

Dog Catchers

Randy Hipkin

Rusty Rebels

Hugh Armstrong

Robin Dickson

Hurtin’ Units

James Taylor

Pete Hollmann

Beer Bros

Paul Piellusch

Al Bales

Gruesome Devils

Steve DeLand

Brad Young

Tap Masters

Jason Bowers

Tim Shrank

Draft Kings

Chuck Cragg

Stike Black

Sons of Pitches

Dave Polny

Andy Gee

Master Batters

Dave Fleming

Gord Tanner

Inglorious Batsters

Will Goodin

Craig Escott

Bat Flippers

Kevin Boston

Niel Oliver

Twisters

Matt Saunders

Gamblers

Troy Hope

CALL TO ORDER/OPENING REMARKS

Dave Storms

Welcomes Everyone to coming to meeting.

Attendance checks for quorum.

Approval for March Minutes

***Motion to accept by Gord Tanner, seconded by Hugh Armstrong, Voted Unanimously to approve***

Key Dates -Review of upcoming dates – Opening Day – May 15^th.

OPERATIONS UPDATE

Dave Storms

1.       Website Updates - Such as Document uploads, History of the League updates  have been slower than anticipated with some technical issues on the site provider side.

2.       Sub Lists are completed for 35+ and the sub controller team is ready to go.  Rob Farah has volunteered to run sub control for 55+ &will be provided a list of 55+ players for their sub list

3.       SPN Waivers are almost all complete.  Some stragglers but ahead of precious years.

Treasurer Report/Registration

Robert Jordan

April Snapshot

Reviewed what’s in the bank

No outstanding cheques

Broke down all the equipment expenses

Detailed report coming in May 2023

Waiting on 2 registrations

Waiting on 1 sponsorship

Town invoices have been received

RBC update – Can open an account, just have cheques need to clear from CIBC account

Small service fee associated

***Motion to accept by Will Goodin, Seconded by Hugh Armstrong, voted unanimously to approve***

Waitlist update

7 names on waitlist

**Hugh Asked if we would still be using best suited player off the waitilist**

Answer is YES.  Players will be replaced by the best suited player available, not first come first served.

Schedules

Dave Connolly

35+ Schedule

Will Goodin built schedule

Forward to EE for review, then to captains

1 -13 numbered schedule

Fair as possible

Even 7 – 815 splits

***Motion to accept by Chuck Cragg, Seconded by Gord Tanner , voted unanimously to approve***

55+ Schedule

Questions about – Why can’t we make the 55+ 35+ schedules more harmonious to reduce overlap with x-over players?

Because of the randomness of the 35+ schedule design, there’s no way to make those accommodations.

55+ schedule sent to captains for review.  **No Vote Required at meeting**

Jersey & Equipment Update

Anthony Mastrangelo

Provided Examples

Jerseys sent to print on Friday April 28^th

Will be ready in time for season opener

Presented to the 2 layer / wicking material

Better jersey, same price

Vendor is pretty flexible going forward for changes

Presented some examples of hoodie and ¼ zip

Capital Planning

Paul Piellusch

1.       Still collecting volunteers

2.       Working on ideas

3.       Will plan some meetings

4.       Will provide a more detailed update in May

Open Floor

Andy Gee – Asked about forfeits when games get rescheduled?

Why are we offering the opportunity to reschedule vs just forfeit?

Constitution states, must have 6 players.

Captains make the decision about re-scheduling vs forfeit.  This is a courtesy to ALL players, avoid forfeits as early as possible.

Work with the EE & sub controller to

Troy – Asked about sub controller phone number – to be provided before May 15^th.

Art Sagert Asked how we handle non-communication from players, missing games and no-show.

We explained and discussed the “3 Strike” policy.  2 warning & then on the 3^rd incident, player will be asked to leave the league.

Chuck – Asked about fields for practice – We have no permits, no insurance, at your own risk, do not identify as TOT.

Dave Storms – Brief update on Mark Kolsen litigation – lawyer may try contacting current  / former players

***Motion to adjourn***

1^st Paul Piellusch

2^nd Gord Tanner

Unanimous

Meeting Minutes

DATE

May 31, 2023

TIME

7:15pm

LOCATION

Tottenham Legion

Executive Committee

President

Dave Storms

Treasurer/Secretary

Robert Jordan

Vice President

Geoff Keogh

Vice President

Anthony Mastrangelo

Vice President

David Connolly

Past President

Paul Piellusch

Attendance

Team

Captain #1

Captain #2

Dog Catchers

Randy Hipkin

Larry Turner

Rusty Rebels

**KEITH BEECHEY**

Hurtin’ Units

James Taylor

Pete Hollmann

Beer Bros

Paul Piellusch

Al Bales

Gruesome Devils

Steve DeLand

Brad Young

Tap Masters

Tim Shrank

Draft Kings

Chuck Cragg

Sons of Pitches

Andy Gee

Master Batters

Dave Fleming

Gord Tanner

Inglourious Batsters

Craig Escott

Bat Flippers

Kevin Boston

Twisters

Matt Saunders

Gamblers

Troy Hope

CALL TO ORDER/OPENING REMARKS

Dave Storms

Welcomes Everyone to coming to meeting.

Attendance checks for quorum.

Approval for March Minutes

***Motion to accept by Hugh Armstrong, seconded by Kevin Boston, Voted Unanimously to approve***

Key Dates – June 28^th Executive Meeting, July 7-9 HTKP Tournament, July 26^th Executive Meeting, Aug 11 – 13 TOT Tournament

Plante Family Donating a Trophy in honor of Laurier. 

-          Suggestions for how it can be used:

1.       P1 Award

2.       Most Sportmanslike (1 out of the 13 voted on by teams)

3.       All-Star Award

4.       Play-off MVP

OPERATIONS UPDATE

Dave Storms

Waitlist Update – Tap Masters, Gruesome Devils each received new players

Currently have 6 players on waitlist

Smart Serv – Asked for count of Captains who currently have it.  Suggested that we survey the  league membership to see how many members currently have their Smar Serv.

Treasury Update

Robert Jordan

Robert Presented the Treasury Report – Reviewed the last month’s worth of expenses, cheques, outstanding invoices and player payments to be received.  1 sponsorship remained at-large.  Arrangements have been made.

***SEE TREASURY REPORT**

Update on sub phone expense - $16.95 per month

Update on transition to RBC from CIBC. 

***Motion to approve by Craig Escott, seconded by Pete Hollmann, Voted Unanimously to approve***

Stats Update

David Connolly

David asked captains to ensure they are sending pictures of score sheets to him directly.  

Also reminded captains that it’s important to add up scores, batting and totals on each sheet.

We are also helping the 55+ division with their stats this year.

55+ Update

Dave Storms

55+ captains have asked to extend their game times by 15 minutes.  Was discussed and eventually left at the current and approved game time of 1hr15 mins max.

Constitution and Rules of Play  Documents

Looking for volunteers to help update these documents in time for the AGM.

Kevin Boston / Gord Tanner volunteered.

Capital Planning

Paul Piellusch

Committee has been selected.  Brandy Cremascoli, Brad Young, Al Lacey, Susan Iaccouci

Looking at Coventry Park improvements like Dugouts, bleachers…

Potential Partnership with CRIC

Event Ideas – Taste of Freedom BBQ, Poker Night

Golf Tournament Update

David Connolly

Confirmed Sept 23^rd.

Needs a $2500.00 deposit

***Motion to approve the $2500.00 deposit by Gord Tanner, seconded by Hugh Armstrong, Voted Unanimously to approve***

$130.00 per player, includes a breakfast, round of golf, cart and a wrap-up banquet at the legion.

Andy Gee asked if this will be TOT only or will outside players be invited?

David acknowledged that it’s open to anyone who wants to play, including the ladies league, wives, friends, etc…

Andy commented that Club Pros should not be eligible to win prizes.

David shared that these club pros also donate prizes to the tournament which are a great way to raise funds for TOT.

TOT Tournament

Anthony Mastrangelo

TOT Tournament Volunteers needed – Beechey, Saunders. Connolly, Andy Gee all volunteered to assist with the tournament operation

HTKP Update

Tim Schrank

Discussed upcoming tournament, teams, June 23^rd is cutoff.  Open to TOT teams & past / future players.  Will keep teams as fair as possible.  Poster and marketing coming to website & Social Media.

OPEN FLOOR

ALL

Kevin Boston – Russell Mabee will be cutting his hair to raise money for charity.  Has asked if it could be done at a tournament

Randy Hipkin – Asked who is included in the Legion Beer Keg contest.

Storms – Answered that it’s not our contest and as far as we are concerned all TOT teams are included, 35+ & 55+.

Matt Saunders – brought up the timing of Wednesday night games and the conflict he specifically has with his pitcher, Scott Barton. 

Kevin Boston suggested we build a “Hall of Fame” page on the website for all our past and future retired legends. Possibly introduce a “Name Roll” at the AGM to thank retiring or deceased players.

***Motion to adjourn  by Geoff Keogh, seconded by David Connolly, Voted Unanimously to approve***