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2018 AGM Minutes

 

 

 

Board Attendees: Vince Burton, Tracey Bennett-Parsons, Tracy Murphy, Stephanie Metcalfe, Stephanie Walsh, Dave Tilley, Tony Goobie, Robb Mercer, Lynette Dalton, Jodi Dawe, Jamie Nicholson

 

 

 

Absent: Jennifer Brown, Stephanie Spencer, Andy Lewis

 

 

 

  1. Call Meeting to Order

 

 

 

Meeting was called to order at 6:37 pm. Vince welcomed everyone to the annual AGM and spoke on how the meeting will unfold. Vince thanked everyone for a great year and for the support that he received from the board over the year.

 

 

 

  1. Adoption of Minutes – Motion to accept the minutes from the 2017 AGM was put to the floor asking if there were any errors or omissions. Terry Dunne 1st to accept the motion and 2nd by Stephen Joy. Minutes were adopted and approved.

 

 

 

  1. Introduction of Special Guests ……………………………………………… (Vince Burton)

 



 

Vince welcomed Gerry Kelly – HNL Minor Council Life Member

 

Dec LaCour – HNL Minor Council Life Member

 

Gonzo Bennett – HNL Minor Director Eastern Area

 

 

 

  1. Brief Summary of the past season 2017/2018 ……………………………… (Vince Burton)

 

 

 

  • Minutes will be posted on the website following the annual AGM.

  • Female was brought back to association based from pooled league

  • We had a very successful year ends and provincials 6 Provincial Banners

  • Very successful IHL

  • Well represented in the DJHL both rep and pooled

  • Association will continue with the IHL unless board discontinues

  • IHL won 1 banner and it will be hung in the new arena

  • PeeWee AAA won Bronze at Atlantics

  • PeeWee B won Silver in DJHL

  • Bantam B won Bronze in DJHL

  • Hosted Atom All Star Ice Breaker Tournament for Atom A & B Teams

  • Hosted Annual Robert French Tournament

  • Hosted Novice Jamboree

  • Hosted Bantam Mega Provincial 16 team Tournament. Vince advised that there were many compliments from all those in attendance and thanked everyone who assisted with the tournament organizing

  • Vince gave and overview of our programs.

  • Atomic will still be sponsoring

  • Tim Horton’s will still sponsor

  • PeeWee 95 players are in the All-Star program, 2 Development teams

  • Bantam

  • Midget 45 players participating this program ends 1st week of April

  • Start times of our programs depends on the DJHL and AAA programs

  • Female program the U9 will be split as an IP and Novice

  • U12 – U15 and also U20 will have Renegade Provincial teams

  • Our TD position has been extended for another 2 years and Dave Tilley accepted the terms

 

 

 

 

 

 

 

 

 

 

 

  1. Award Presentation and Recognition:

 

 

 

Special Presentation of the Geoff Carter Memorial Award which was Awarded to Tracey Bennett Parsons for her dedication to the association over the years.

 

 

 

Vince thanked all the Board members once again and also thanked the coordinators for all their hard work over the season.

 

 

 

 

 

  1. Financial Overview

 

 

 

a) Vince Burton Presented On Behalf of Registrar…………. (Tracey Bennett-Parsons)

 

 

 

  • Vince presented the registration report for the 2017/2018 season.

  • Forms are online for anyone who wants to assist with our programs

  • We will be offering Blind Hockey, Steve Joy’s son Brandon is involved due to a disability and we are supporting the program by offering a time slot to help Steve get the program up and running. We set up registration etc. and we are still going to go forward with this program. This program will be registered with HNL for Insurance purposes.

  • Online registration was a great success

  • Vince opened the floor for any questions regarding the programs

 

 

 

  1. Would like to see better times for the U9 Females they were always 8 am on the weekends.

 

Vince: there were many issues with the females because they were already competing with other activities. It’s hard to balance out these time slots. We are trying to bring balance to our programs we offer.

 

 

 

 

 

b) Financial Summary: Vince Presented on behalf of Board

 

 

 

  • The audited financial statements were presented for 2017/2018 season. Vince asked if there were any questions arising from the financials. There was a discussion surrounding the bank balance that was in CBR’s Bank Account. The discussions were more of the fact that we have money in the account and what was the plan for it. There was a discussion held regarding the GIC which is locked in to reinvest some of the funds whereby the money will gain interest over the duration of the 30 months.

 

 

 

 

 

c) Review of AGM in Gander

 

 

 

  • What’s going on with DJHL?

 

HNL AAA will be allowed to register with their association if the association wants to allow them to fill a spot on their teams. They don’t think that there will be an issue and HNL will be looking at the grading reports closely. It’s up to the associations executive to allow or deny a player from AAA to play. They need to take in to account that they could be displacing another player from playing a higher level of hockey. Could make the difference of someone making the association A or B team.

 

 

 

 

 

 

 

 

 

  • High School Hockey

 

HNL – School sport NL have been talking and they are wanting to take checking out of High School Hockey. They have asked that it be tabled at Minor meetings in Gander to be voted on to keep it or take it out. Also, they are looking at reducing the numbers and will not be carrying 40 players. School Sport wants it taken out totally. At the meetings it did pass but it was taken back because the voters didn’t feel that it should be their decision to stop checking in this program. It will be brought back to the School Sports group and revisited. It will be reviewed in September at the AGM in Gander.

 

 

 

  • The Female Program

 

They will now have their own council to represent the females.

 

The female program is an equal program to the Minor program

 

2000 females are in the program to date and are still growing. They will have an equal voice.

 

 

 

  • Novice will be ½ ice program for full season

 

  1. There will be no full ice events sanctioned by HNL, as a result the Novice Selects will not run in the same format as prior years

 

 

 

  • North East has been awarded the 2018 AAA Bantam Atlantics Male

 

 

 

  • Mount Pearl has been awarded the 2018 AAA Midget Female Atlantics

 



 

  • A concussion Awareness and campaign is underway in the province

 



 

  • Review of the HNL Provincial Tournament format is under review by HNL

 

 

 

d) Registration Fees:

 

 

 

We are maintaining our number for these programs, please note these numbers include the provincial fees

 

 

 

REGISTRATION FEES 2018/2019

 

Initiation (2012, 2013, 2014) and Female U9

$375

Novice (2010, 2011)

$375

Atom (2008, 2009)    Includes $30 for Year-End IHL Tournament

$510

Peewee (2006, 2007)  Includes $30 for Year-End IHL Tournament

$535

Bantam (2004, 2005)  Includes $30 for Year-End IHL Tournament

$535

Midget (2001, 2002, 2003)  Includes $30 for Year-End IHL Tournament

$635

Female U12 (2007, 2008, 2009)

$450

Female U15 (2004, 2005, 2006)

$450

Female U20 (1999, 2000, 2001, 2002, 2003)

$505

All Star Tryouts and HL Fee for Atom A & B $510.00 Plus $80.00 (tryout fee)

$590

All Star Tryouts and HL Fee for Peewee B/Bantam B $535.00 plus $70.00 (tryout fee)

$605

All Star Registration Fee for Atom includes Prov. Fee & Art Tilley Tournament

$445

All Star Registration Fee (Peewee / Bantam) Includes Prov. Fee & RFM Tournament

$420

 

 

 

 

 

e) Technical Director Report …………………………………… (Dave Tilley)

 

 

 

  • Dave Tilley presented his technical report

 

 

 

Highlights:

 

 

 

  • IP Program to be 1/3 ice as mandated by HNL

  • Novice Program ½ ice for full season

  • Smaller teams for Novice and IP to accommodate the reduced size

  • Program leads will be re-introduced again this coming season

  • Continued technical support and instruction for players and coaches

  • More focus on our Junior Coaches this season

  • ½ ice boards are ordered and will be used in our novice program

  • Pre season Sweat Camps for Atom , PeeWee, Bantam, F/U12,U15

  • Intro to IP and Novice Mini Camp

  • All – Star Selections

  • 28 Technical Sessions

  • Novice Selects Program 2/3 ice program and won gold

  • Offered two Power Skating Sessions

 

 

 

c) Presidents Review of the Year ……………………….…………………….. (Vince Burton)

 

 

 

  • Purchase of all new house league jersey’s except Midget.

  • New jersey sets for PeeWee B and Midget Provincial Teams

  • Purchase of New Office Computer

  • Purchase of 2 sets of Goalie Gear for Novice Program

  • Purchased Coach and Jr Coaches Jackets

 

 

 

d. Elections ………………………………………………………………..…. (Gonzo Bennett)

 

 

 

  • Gonzo Bennett headed the election process and thanked Vince for doing a great job during his term as president. There are 4 positions available.

 

 

 

Registrar 2 year term – Call for nominations

 

Tina Patey was nominated and successfully named to the position as registrar

 

 

 

Treasurer 2 year term – Call for nominations

 

Kim Sutton was nominated but declined respectfully

 

Tracy Murphy was nominated and accepted the position for another 2 year term

 

 

 

All Star Representative – Call for nominations

 

Jamie Nicholson resigned this position because he was moving out of province the term was opened up for 1 year then it will then be opened for a 2 year term the following year’s AGM.

 

Scott Sears was nominated and accepted the position

 

 

 

President 2 year term - Call for nominations

 

Tracey Holwell

 

Patrick Carroll

 

Steve Eason

 

 

 

Votes were cast and Pat Carroll was successful with the private vote. 66% of the votes were for Patrick Carroll. There were 127 voters and 125 voted.

 

 

 

During the voting process there were questions raised regarding the process of voting and who can actually vote. Gonzo assisted with the process and clarity was given to the voters that you must have a child registered in hockey in order to vote. A parent has to be present in order to cast a vote. 1 parent per child. During this process Vince called everyone up name by name to cast their vote. We had to have a vote regarding the process and majority ruled in favor.

 

 

 

Novice Coordinator – call for nominations

 

Stephanie Walsh was nominated and accepted

 

 

 

Initiation Program - call for nominations

 

Lynette Dalton was nominated but declined

 

David Carroll was nominated and accepted the position

 

 

 

Atom Coordinator – call for nominations

 

Katie Baird was nominated and accepted the position

 

 

 

PeeWee Coordinator – call for nominations

 

Jason Rideout was nominated but declined

 

Position still vacant

 

 

 

Bantam Coordinator – call for nominations

 

Jason Rideout was nominated and accepted the position

 

 

 

Midget Coordinator – call for nominations

 

Stephanie Metcalfe was nominated and accepted the position

 

 

 

Gonzo concluded and thanked people for attending and said that it was a great turnout The elections were closed.

 

 

 

The New Executive Board were welcomed. Pat Carroll gave a speech and thanked everyone for their support.

 

 

 

Meeting was adjourned 9:52