Procedural Manual
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SILVER LEAGUE
PROCEDURE MANUAL
Revised Mar 1, 2026
INDEX
Board of Directors Mission Statement….....….…………….. page 3
Registration………………………………………….………… page 3
Registration Refunds…..………………………………....…… page 3
Sponsors……………………………………………………….. page 3
Audit………………………………………………………….…. page 3
Annual Budget…………………………………………………. page 3
Silver League Property Damage ……………………………..page 3
Memorials …………….…………………………………………page 4
Mailing Dates………………….………………………….……. page 4
Schedules……………………………………………………. page 4
Officer Responsibilities……………………………..…………. page 4
President, Treasurer, Secretary……………….…… page 4
Other Responsibilites ………………………………………… page 4
Umpire-In-Chief ………………………………………. page 4
Division Representatives …………………………… page 4
At-Large Representatives …………………………... page 5
Managers…………………………………….……….. page 5
Equipment Manager …………………………………. page 5
Field Coordinator …………………………………….. page 6
Protests……………………………………….………………… page 6
Rule Changes……………………….………………..……….. page 6
5-Inning Games.………………………………………………. page 6
Hall-of-Fame Selection………………………………...……… page 7
Screening Committee ……………………………….. page 7
Election Committee …………………………………... page 7
Sub Assignment Guidelines/Procedures …………………. page 8
Part-Time Players……………………………………………… page 9
Excessive Heat ……………………………………………...… page 9
Spirit Award…………………………..………………………... page 9
Banquet……………………………………….………………… page 9
Banquet Agenda …………………………………….... page 10
League Contact List ………………………………….….…… page 11
Sample Forms ……………………………………….……….… page 12
Registration…………… ………..…………………….. page 12
Scorecard …….……………………….……………… page 13
Player Evaluation ………………………….…….…… page 14
Banquet …………………………..…………………… page 15
New Player Interview Questionnaire ……………………….. page 16
Player Ratings………..………………………….…………….. page 17
Draft Process…………………………………………………… page 18
Draft Matrix Tables ……………………………………………. page 20
Task Chart for Scheduling Activities……………….………… page 23
BOARD OF DIRECTORS MISSION STATEMENT
The purpose of the Silver League Board of Directors is to provide the infrastructure required to support all activities of the Silver League in an effective and fiscally responsible manner, with a primary focus on player safety and adherence to the Silver League Constitution and By-Laws.
We will accomplish this mission through open communication, while maintaining the integrity of the League and the Board, and treating Silver League members and fellow Board members with respect at all times.
REGISTRATION – Determine the current or projected registration fees for the next season after the current audit and budget is completed. This will include player fees, non-playing managers and assistant managers, paid subs, and umpires. Registration fees for paid-subs, non-playing managers, and umpires will be 50% of the regular fee. Registration fee for part-time players will be 50% of the normal registration, plus $10 to cover jersey cost.
To be eligible to play in a younger division, you must also register and play in your age-appropriate division. Adjustments can be made to balance each division to equalize the numbers, including players playing down into a younger division.
(Examples - Blue Division to Gray Division, or White Division to Red Division)
A player who is unable to play in their age-appropriate division must have a legitimate reason and provide a written statement to the Board for review and approval in order to play outside their age-appropriate division.
(Example Reasons - Work issue, Health issue, and any other issue or problem)
Age of a player will be determined by the player’s age as of Dec 31st of the current season.
REGISTRATION REFUNDS - Registration refunds will be made in full prior to uniforms being ordered. Refunds after this time will be made minus the cost of the shirt, and the shirt will be provided to the player. The player must request a refund in writing NLT the end of the current fiscal year, September 30th. No refund will be issued if the player played any part of the season.
SPONSORS - Sponsor checks will be collected, recorded, and deposited in coordination with the league Treasurer.
AUDIT - An audit needs to be submitted for approval no later than the November meeting.
ANNUAL BUDGET- Treasurer will present a financial report for audit to the Board by the first meeting in October, or by Oct. 15th, whichever comes later. President will appoint an Audit Committee from the Board or league membership. The Audit Committee will prepare a written report to present to the Board at its November meeting for approval. The Treasurer will submit a proposed budget for Board approval at the November meeting.
SILVER LEAGUE PROPERTY DAMAGE - All Silver League Property damaged by a player will be billed back to that player. A player will be held in poor standing until proper payment is made. This means they are ineligible to play the following year until payment in full is made.
MEMORIALS - A $50 donation will be made in memory of any current player. All efforts should be made to have this done within seven days of the announcement. All efforts should be made to have a Board member present at the calling hours. A $30 donation will be made in memory of the spouse of a current player. Cards should be sent for past players. Donations for past players and other family members of current players should be considered by the Board on an individual basis.
MAILING DATES - All mailing dates should be finalized no later than the November meeting. Once set these dates must be adhered to. Mailing for the banquet, election ballots should be made in July.
SCHEDULES - All divisions should attempt to play a 24-game schedule and use the playoff format laid out in the current rules. Division Reps will submit proposed schedules for Board review and approval at the March Board meeting.
Division Reps, after consulting their managers, will decide the following:
1. If they will use a split schedule or a whole season schedule.
2. If they will use a 20-game schedule with a double elimination tournament or a 24-game schedule with a single elimination tournament.
If rainouts make it impossible to play a 24-game schedule, the Division Rep can get approval from the Board to play a double elimination tournament, as long as the tournament is over by the end of August.
OFFICER RESPONSIBILITIES
PRESIDENT – The President has the right to form committees. These committees are temporary and will dissolve when either their task is completed or a new President takes office. Any committee recommendations must be reviewed and approved by the Board. The President must remain a neutral party and vote only in case of a tie.
VICE PRESIDENT -- The VP will be the Statutory Agent for the Articles of Incorporation with the State of Ohio. The VP that takes over in Oct. 2028, the league will file the paperwork with the State of Ohio making them the new Agent. This person will be the agent until they are no longer on the Board. Then the current VP will become the Agent.
TREASURER –The Treasurer will file paperwork and payment with SSUSA for the League’s policy prior to the beginning or the season.
SECRETARY –The Secretary will keep all documents for the League’s policy with SSUSA.
UMPIRE-IN-CHIEF RESPONSIBILITIES -
· Assign umpires as needed to ensure all fields/games are covered.
· Insure there are two (2) umps for all league and tournament championship games.
· Keep an accurate account of games umpired and submit this monthly to the League Treasurer for payment NLT the 10th of the following month.
DIVISION REPRESENTATIVE’S RESPONSIBILITIES -
· Gather all ratings from managers prior to the end of the season
· Convene committee to review and adjust ratings no later than two weeks after season ends. This committee should contain players familiar with the players, and the At-Large Rep.
· Track new players registering in your division and interview them using the questionnaire provided in the Procedure Manual.
· Make telephone calls to previous players that have not registered two weeks prior to deadline
· Recruit managers as needed, and maintain communication with all managers
· Organize players for draft and provide managers with the most accurate information available. (See Procedure Manual for draft process.)
· Hold pre-draft and draft meetings. Use the pre-draft meeting to inform managers of ratings for new players and rating changes for returning players.
· Keep managers informed of all SL rules, activities and dates
· Collect all game scores within 24 hours of completion and pass them on to the Web Administrator.
· Keep current and accurate records of all game dates and scores and provide to web Administrator
· Conduct Spirit Award voting, making sure candidates have not previously won the award, and being prepared to introduce the winner at the banquet.
· Insure all League equipment is properly stored and secured after games.
· Keep in contact with managers from the past season to update them on current issues with the League.
· Arrive at the fields prior to games to help set up equipment.
· Coordinate schedules with the other affected Division Reps.
· AM Reps should be available early to make decisions on possible cancellations due to weather, and notify Web Administrator, managers, and field representative.
· PM Reps must determine if you are going to cancel due to weather NLT 4:30 PM. In the event of a cancellation, notify Web Administrator, managers, the field representative and the individual who opens up.
· Introduce Division winners (manager and sponsor) at the banquet.
· Attend all Board meetings.
AM/PM AT-LARGE REPRESENTATIVE’S RESPONSIBILITIES –
· Fair and equitable assignment of subs based on policy in the Procedure Manual.
· Coordinate with Division Reps if/when a permanent sub is needed
· Assist, if asked, the Division Reps in contacting returning players who have not registered.
· Assume the duties of a Division Rep in their absence.
MANGER’S RESPONSIBILITIES -
· Promote good sportsmanship
· Provide all players with the opportunity to play no matter what their ability
· Provide a line up giving all players fair playing time
· Make sure all players conform to the uniform policy as set by the League
· Provide game scores to the division rep within 24 hours
· Be familiar with all League rules and restrictions
· Encourage all players to check the web site regularly and sign up for notifications
EQUIPMENT MANAGER’S RESPONSIBILITIES –
· Ensure all screens, scoring plates, boards, and clipboards are in operational condition.
· Inform the Board of items needing repair or replacement and an approximate cost.
· Insure there is an adequate supply of score sheets and pens available at all times.
FIELD COORDINATOR’S RESPONSIBILITIES –
· Serve as the main contact with the municipality that we are playing at.
· Send all division schedules to the proper authorities NLT 2 weeks prior to the start of the season.
· Secure practice dates for both AM and PM divisions.
· Keep a detailed account of field usage, so the League can determine a final payment for field cost.
· Maintain communication with the municipality as needed.
PROTESTS - The Silver League President shall establish a protest committee upon receipt of a written protest and accompanying fee. The protest committee will review all the facts, interview participants including the umpire related to the protest. After the committee has completed their review, they will provide a written recommendation to the Board within seven {7} days of being notified by the President. The Board will review, approve and make a final decision on the protest and notify all parties. The Board will retain the right to amend the committee’s recommendations. If the protest is upheld, the $20 fee will be returned, and the game will be played from the point of the protest.
RULE CHANGES - All proposed rule changes must be submitted to the board no later than October 1st. The Rules Committee will meet, review the submitted changes, and present those found to be acceptable to the board no later than the January board meeting. Each change will be either accepted as is, altered for clarity or purpose, or rejected by a majority vote of the board. Any rules adopted will be presented at the annual general meeting.
The Rules Committee will consist of a chairman appointed by the league president, one AM and one PM representative from the board, one other Board member, and one player in good standing, from each division of the previous season that is not a current Board member. The umpire-in-chief will be a non-voting advisory member of the committee. The committee chairman will only vote in the case of a tie.
5-INNING GAMES – When the planned game schedule is unable to be played due to rainouts or other issues, Division reps should consider combining multiple play dates into 5-inning doubleheader games as an alternative means of playing games that would otherwise be lost.
The following guidelines are designed to ensure consistent play when 5-inning games are scheduled.
1. The fifth inning will be an open (unlimited) inning.
2. Mercy Rules will not apply.
3. Players must play in 2 of the 5 innings.
4. Regular Tie-Breaker rules will apply to innings 6 and beyond, until a winner is decided.
5. A team’s complement of courtesy runners will reset if a team bats around in an open inning.
6. All extra-inning game rules not specifically mentioned here, and normally in effect for innings 8 and beyond, will be in effect for innings 6 and beyond.
HALL OF FAME SELECTION - Any Silver League member or a family member of a living or deceased member may nominate no more than three (3) individuals per year for consideration to be elected to the Silver League Hall of Fame. There are four categories for consideration to be inducted into the SL Hall of Fame: Player, Umpire, Sponsor, or League Contributor. Eligibility requirements for nominated candidates are as follows:
1. Must have been active in the Silver League for a minimum of ten (10) years in one of the four categories or spread out among them. This requirement can be waived for a deceased member.
2. Must be a positive and respected representative of the League, exhibit good character, integrity, and sportsmanship.
3. A candidate nominated as a player should have been in the top 25% of all players in the division(s) they played in for 6 of the 10 years they played.
4. The Umpire-In-Chief should be consulted for input on nominees submitted as Umpires.
5. Sponsors will be eligible for consideration after ten (10) years. Only one (1) Sponsor should be considered for election per year. The Screening Committee will have the discretion to submit a sponsor’s nomination to the Election Committee based on the total number of nominees.
6. League Contributor candidates can include anyone who is widely recognized as having gone above and beyond to promote or otherwise strengthen Silver League Softball through service as a manager, Board member, or other supporting role.
Candidates will remain eligible for a total of three years once they are nominated. If a nominee fails to be elected, he can be nominated again after sitting out for one (1) year.
Screening Committee - The Vice President will serve as chairman of the Screening Committee and select the committee members. The committee will consist of five (5) members. Committee members can be chosen from Past Presidents, Silver League Hall of Fame members, and past Board of Director members. The committee will review all nominations to ensure each nominee meets all eligibility requirements. The screening committee will submit the names of all qualifying nominees (by category if relevant) to the Election Committee by July 15th.
Election Committee - The immediate Past President will serve as chairman of the Election Committee and select the committee members. The committee will consist of a minimum of five (5) and a maximum of nine (9) members. Committee members can be chosen from Past Presidents, Silver League Hall of Fame members, and past Board of Director members. A minimum of three (3) Silver League Hall of fame members should serve on the committee. The members of the Election Committee should be different from the members of the Screening Committee. After reviewing the nominations submitted by the Screening Committee, each committee member will submit a ballot with a maximum of four (4) nominee’s names. A candidate must appear on 60% or more of the ballots in order to be elected into the Hall of Fame. The list of nominees chosen by the Election Committee will be given to the Board of Directors for final approval.
Announcements and introduction of new Hall of Fame members will be made at the annual banquet.
SUB-ASSIGNMENT GUIDELINES AND PROCEDURES
JULY 19, 2021
PRIMARY PURPOSE - The purpose of substitute players is to prevent teams from forfeiting games
whenever possible and allow teams to play with a full complement of players.
BASIC PRINCIPLES
1. A team should never gain a competitive advantage using a substitute player.
2. Consistency in sub assignment policy is critical to the League’s integrity.
ASSIGNMENT GUIDELINES
1. Follow current rules regarding when subs can be used.
2. Paid subs should be used whenever possible.
3. Division Reps should provide current player ratings to At-Large Reps.
4. Assign subs based on most critical need (Infielder, Outfielder, Pitcher) whenever possible.
5. Obtain complete list of missing players from team requesting a sub.
6. Assign subs with comparable ratings as missing players.
7. If multiple players are missing, and (1) sub is requested, assign a sub with a rating equal to
the average rating of players missing from the team making a sub request.
Example #1: A team missing (3) players with ratings of 20, 16, and 10 requests (1) sub.
A sub in the ‘15’ range should be assigned. (20 + 16 + 10 = 46; 46 / 3 = 15)
Example #2: A team missing (4) players with ratings of 20, 16, 12, and 8 requests (1) sub.
A sub in the ‘14’ range should be assigned. (20 + 16 + 12 + 8 = 56; 56 / 4 = 14)
8. If multiple players are missing, and (2) subs are requested, assign a sub with a rating
comparable to the highest rated missing player, and assign the second sub with a rating equal
to the average rating of the other missing players.
Example #3: A team missing the same (3) players as in Example #1, requests (2) subs.
A sub comparable to the highest rated missing player (20) and a sub in the ‘13’ range
should be assigned. (16 + 10 = 26; 26 / 2 = 13)
Example #4: A team missing the same (4) players as in Example #2, requests (2) subs.
A sub comparable to the highest rated missing player (20) and a sub in the ‘12’ range
should be assigned. (16 + 12 + 8 = 36; 36 / 3 = 12)
9. The requested team’s record should not be a factor when making sub assignments.
PART-TIME PLAYERS
No player will be allowed to register as a part-time player without the Division Rep’s approval.
A player who is unable to play full-time due to work or other commitments, must call the appropriate Division Rep to determine if any other player has requested to play part-time.
The Division Rep will determine if two part-time players have comparable ratings.
Once a Division Rep determines that two part-time players are a reasonable match, the players must register as part-time players, with the name of the complementary player included on their registration.
If the playing status of either of the paired part-time players changes for any reason, the Division Rep will notify the remaining part-time player that he will be unable to play unless a suitable complementary player is found before the pre-draft meeting.
It is not the Division Rep’s responsibility to find a complementary part-time player.
EXCESSIVE HEAT PLAYING DECISIONS
If the temperature is predicted to be 95 degrees or hotter, with a heat index of 100 degrees or higher, the Division Rep can cancel games in their division, beforehand.
If all participants are at the playing venue, games can be changed to five (5) inning games, or cancelled, after discussion between the Division Rep and the assigned umpires or head umpire.
Player safety should always be the primary decision-making factor.
SPIRIT AWARD - Nominees should be selected by teammates before the end of the playing season. Division Managers should then vote on who deserves this award regardless of their playing ability. A Manager should not vote for his team’s nominee on the first ballot.
Criteria for this award should be:
1) Demonstrates a positive attitude.
2) Encourages his teammates.
3) Respected by players.
4) Enthusiastic and positive role model.
5) Plays hard striving to be a better player.
6) Doesn't complain.
7) Dependable
The Division Rep will be responsible for seeing that the recipient was not a previous winner.
The Division Rep will announce the winner and present the plaque at the banquet.
BANQUET- Cutoff for banquet registration should be two weeks prior to the banquet date. A limit not to exceed $300 should be allotted for door prizes (drawings). Cost of a player should be no less than half the cost of the banquet, with the spouse (guest) paying the full cost.
The following should attend at no charge:
· Sponsors and 1 guest
· A player who brought in a new sponsor
· HOF inductees and 1 guest
· Spirit award winners
· Rep from current municipality where the league plays and 1 guest
BANQUET AGENDA
Call to Order and opening remarks – President
Opening Prayer – President to introduce who will give it
Acknowledgement of Deceased Players
Introduction of Guests – President
Introduce Silver League Board and Wives
Thank outgoing Board members
Introduce Field Contact
Recognize Sponsors
Recognize League Managers
Recognize Silver League Hall of Fame members
Hall-of-Fame Inductees – Nominator of inductee to present award and speak of his qualifications
(Each Inductee should be given a couple minutes to speak.)
Spirit Award Winners – President to call on Division Rep to present awards
League Champions and Tournament Champions – President to Introduce Division Reps. To present
Awards by Division (Blue, Gray, Gold, White, & Red)
Presidential remarks on season and his tenure
President to introduce and pass gavel to the new incoming President
New President makes remarks and introduces the new Board
Closing Prayer
50/50 (or other) drawing
Any other raffle
LEAGUE CONTACT LIST
Cincinnati Insurance Company
PO Box 145496, Cincinnati OH, 45250-5496
877-942-2455
Jeff Evans Ins. 330-896-1173 (“Summit Senior Softball”)
Debbie Zimmerman
Key Bank
3700 Massillon Rd, Uniontown,Ohio 44685
Jo Simmons
Dumont Sports
1003 McKinley Ave NW, Canton, OH, 44703
Kevin Paul 330-455-5267
Guys Party Center
500 E Waterloo Rd., Akron, OH, 44319
330-724-6373
Paragraphics
2011 29th St NW, Canton OH, 44709
Scott Bosworth 330-493-1074 website: PARA-INC.COM
Akron Amateur Softball Commission
President: Bernie Factor 330-858-8176
466 S. Firestone Blvd., Akron OH 44301
Canton Parks and Recreation
1400 Sherrick Rd SE, Canton OH, 44707
Recreation Superintendent: Mickey Ryan 330-438-4696 {email} mickey.ryan@cantonohio.gov
Adult Sports Supervisor: Erin Thompson 330-438-4694 {email} erin.thompson@cantonohio.gov
Pitch Safe Screens
PO Box 34
Venice, FL 34284
1-877-299-5332
SILVER LEAGUE BANQUET
DATE: SUNDAY, SEPTEMBER 17, 2023
LOCATION: GUY’S PARTY CENTER
500 E. WATERLOO ROAD
AKRON, OH 44319
4:30 to 5:15 Social Time
5:15 to 6:00 Acknowledgment of new officers and Hall of Fame Inductees
6:00 to 7:30 Dinner
7:30 to 9:30 Social Time
COST: Cost to Players, Managers, and Board Members is $20. Guests are $27.
No charge for sponsors and Hall-of-Fame inductees along with one guest.
Please complete the form below, detach, and return with check as soon as possible to:
Silver League Softball
361 Deer Run Circle
Mogadore, Ohio 44260
__________________________________________________________________________
(Make check payable to Silver League Softball)
Were you a Sponsor? _____ Yes _____ No
Sponsored Team: __________________________________________________________
_______________________________________________ $ ____________
Name of Player/Manager/Board member (please print)
____________________________________________ $ ____________
Names of guest #1 (please print)
____________________________________________ $ ____________
Name of Guest #2 (please print)
Total amount included $ ____________
SILVER LEAGUE NEW PLAYER INTERVIEW QUESTIONNAIRE
1. HOW LONG SINCE YOU LAST PLAYED SOFTBALL?
2. HAVE YOU HAD ANY SURGERIES OR SERIOIUS HEALTH ISSUES SINCE THEN?
3. WHERE DID YOU PLAY?
4. WHAT KIND OF LEAGUE DID YOU PLAY IN? (CHURCH.
5. DID YOU EVER PLAY TOURNAMENT OR TRAVEL BALL?
6. DO YOU KNOW ANYONE WHO PLAYS IN THE SILVER LEAGUE?
7. WHAT POSITION(S) DID YOU PLAY?
8. WHAT KIND OF HITTER WERE YOU? (POWER, LINE DRIVE, ETC)
9. WHERE DID YOU USUALLY BAT IN THE LINEUP?
10. HOW WOULD YOU RATE YOUR ARM STRENGTH?
11. WHAT WAS THE STRONGEST PART OF YOUR GAME? (OFFENSE, DEFENSE, SPEED)
DISCUSSION POINTS
A) NESMITH LAKE
B) BATS (COMPOSITE, BPF 1.21)
C) RULES
§ DOUBLE BAG AT FIRST
§ HOME PLATE MAT
§ SCORING PLATE
§ PITCHING SCREEN
§ 1 AND 1 COUNT
§ COMMITMENT LINE
§ COURTESY RUNNERS
D) BLUE DIVISION RULES
§ 170 FOOT ARC
§ GRASS RULE
§ DEFENSIVE ALIGNMENT (5 PLAYERS ON INFIELD)
PLAYER RATINGS
PROCESS - All player ratings will be submitted to their division representative prior to the end of the playing season. All division reps will give each manager three evaluation forms to evaluate players on his team. The manager and two other players will complete the evaluation no later than two weeks prior to the completion of their season.
Categories to be used by all divisions:
POWER - A player who hits home runs and has power to drive the ball off the fence and drive the ball through the gaps.
HITTING – A player’s overall hitting ability. Hits for a high average and has ability to hit to all fields.
FIELDING - A player that can make all the plays defensively. Know situations throughout the game.
THROWING - A player with a strong arm, accuracy, and throws to the right base.
RUNNING - A player's ability to run the bases with speed and knowledge of the game situation.
OVERALL - Total of all the above.
COMMENTS - Should include information on a player, whether he was a good teammate, dependable, injured, missed games for reasons outside the League.
Completed Player Evaluation Forms should be returned to the Division Rep. by August 1st
Division Reps. will take the Evaluation Forms from each manager and consolidate them onto one form.
PLAYER RATINGS REVIEW - Within two weeks of receiving the ratings the division rep will convene a committee of no less than five (non-managers) from their division to review and adjust the ratings. These will then become final and used the following season. A copy of these ratings should be forwarded to the Vice-President for backup purposes.
DRAFT PROCESS
DIVISION DRAFTS – All divisions will draft in the same manner, using the Draft Matrix Table found in the Silver League Procedural Manual.
- Division Reps. should obtain and share as much information as possible on new or unrated players. The last group (equal to the number of teams in that division) in the draft will be entered into a pool.
- A Playing Manager must take himself with his first pick in the round in which he is slotted by his player rating.
- Managers should be advised to make sure Travel players are equally divided among all teams.
- Division Reps. should schedule a pre-draft meeting for at least one week prior to the draft.
PRE-DRAFT MEETING
- Division Reps. will schedule a Pre-Draft meeting after the close of registration.
- During this meeting, the Division Reps. and Managers will have the opportunity to review and adjust player ratings if the majority of Managers agree to do so. Any additional information that could affect a player’s rating, such as off-season injuries, surgeries or changes to health status, should be discussed.
- Division Reps. prior to this meeting should contact "new players" to evaluate their playing ability, positions played, past teams they played for and leagues they played in. Have player self-rate himself based on our five categories. Attempt to verify the information provided by the player. If player(s) are moving from one division to another, Reps. should contact other Division Reps. for player ratings.
- Playing Ratings should be adjusted based on a player moving from one division to another. These players should be slotted into the draft, based on position and player rating.
- Division Reps. should schedule the Umpire-In-Chief and/or an umpire to attend this meeting to review, discuss and answer questions on the Silver League Rules.
- Managers should receive a copy of the Sub Assignment Guidelines for review. Discuss schedule if Division will play a full season or split halves, round robins to equalize schedule, and to ensure each team plays every other team an equal number of times.
- Teams should also draw for team number, which will determine draft order. Once this is completed, Managers cannot trade that team number with another Manager.
- The Division Rep should schedule the draft meeting and finalize the draft order based on the number of teams x's 2. Players will be separated into three categories: Infield, Outfield, and Pitcher. In the first three (3) rounds, players will be slotted into a round based on their player rating from highest to lowest. If in any of these rounds you have multiple players with the same rating that overlaps into two rounds, the Managers will decide the round in which these players will be slotted. Once this has been decided, it cannot be changed. The Division Rep. will break any ties. Round four (4) will be the 12 lowest rated players, regardless of position. Round 5 will be used to select pitchers. The remaining rounds will be used to select from the remaining player pool.
- Playing Managers will be slotted into the draft order based on their player rating. A Manager MUST select himself with his first pick in the round where he appears.
DRAFT DAY
- At each Division draft, a member of the Silver League Board will be invited by the Division Rep. to attend the Draft Meeting.
- Prior to the Draft, the Division Rep. should review the draft process including round selections and matrix order that changes by each round.
- A Manager MUST select himself with his first pick in the round where he appears.
- In rounds 1-3, each Manager will select one infielder and one outfielder. Round 4 will be the 12 lowest rated players. The remaining rounds will fill out a manager’s team. If the last round does not have enough players based on the number of teams x 2 the following will apply.
In a division with 4 teams, you need 8 players to have an equal round. If you have 4 players, 4 numbers will be put into a hat, and each Manager will pick a number and draft the remaining 4 players by the number that was drawn. If you have 6 players the first four players will be the same, the remaining two players will have their name along with two blanks put into a hat and Managers will draw again.
Example of a draft with 6 teams: Each round will have two selections (1-A 6 picks; 1-B 6 picks; 2-A 6 picks; 2-B 6 picks, etc.)
-Round 1 by Rating
Infield Outfield
Smith 23 Jefferson 24
Jones 22 Wilson 23 MGR
Carter 22 Jackson 22
Johnson 21 MGR Franklin 22
Williams 21 Monroe 21
White 20 Kennedy 21
Team # 1 will draft first and select an infielder or outfielder with his 1-A pick. His 1-B pick must be the opposite of his first pick. This will continue until all 6 Managers have made two picks (one infielder and one outfielder).
- Rounds 2 and 3 by Rating (Matrix will change) - Same process will apply where each Manager will pick one infielder and one outfielder per round until all Managers have selected two players.
After the first three rounds each team will have three of the highest rated infielders and three of the highest rated outfielders.
- Round 4 (Matrix will change) - The 12 lowest rated players regardless of position will be drafted.
- Round 5 (Matrix will change) – Each Manager will select a pitcher and one other player by rating.
This will ensure that each Manager has drafted an experienced legitimate pitcher.
- Rounds 6+ (Matrix changes each round) – In these rounds, Managers can select any remaining player to fill out his team. After every 12 players have been selected, the pick sequence will change based on the matrix for the new round. This will continue until all players have been selected.
- After each round, read back to all Managers each team’s selections in that round.
- Managers should be encouraged to draft at least two (2) experienced pitchers.
- At the conclusion of the draft, the Division Rep. should forward each team’s selections on to the Web Administrator so they can be posted on the website.
DRAFT MATRIX TABLES
4 Team Division
Team #
Round 1 2 3 4
1-A 1 2 3 4
1-B 8 7 6 5
2-A 4 3 2 1
2-B 5 6 7 8
3-A 2 4 1 3
3-B 7 5 8 6
4-A 3 1 4 2
4-B 6 8 5 7
5-A 1 2 3 4
5-B 8 7 6 5
6-A 4 3 2 1
6-B 5 6 7 8
7-A 2 4 1 3
7-B 7 5 8 6
8-A 3 1 4 2
8-B 6 8 5 7
5 Team Division
Team #
Round 1 2 3 4 5
1-A 1 2 3 4 5
1-B 10 9 8 7 6
2-A 5 3 4 2 1
2-B 6 8 7 9 10
3-A 4 5 2 1 3
3-B 7 6 9 10 8
4-A 2 1 5 3 4
4-B 9 10 6 8 7
5-A 3 4 1 5 2
5-B 8 7 10 6 9
6-A 1 2 3 4 5
6-B 10 9 8 7 6
7-A 5 3 4 2 1
7-B 6 8 7 9 10
8-A 4 5 2 1 3
8-B 7 6 9 10 8
6 Team Division
Team #
Round 1 2 3 4 5 6
1-A 1 2 3 4 5 6
1-B 12 11 10 9 8 7
2-A 6 5 4 3 2 1
2-B 7 8 9 10 11 12
3-A 5 6 1 2 3 4
3-B 8 7 12 11 10 9
4-A 2 1 6 5 4 3
4-B 11 12 7 8 9 10
5-A 3 4 5 6 1 2
5-B 10 9 8 7 12 11
6-A 4 3 2 1 6 5
6-B 9 10 11 12 7 8
7-A 1 2 3 4 5 6
7-B 12 11 10 9 8 7
8-A 6 5 4 3 2 1
8-B 7 8 9 10 11 12
7 Team Division
Team #
Round 1 2 3 4 5 6 7
1-A 1 2 3 4 5 6 7
1-B 14 13 12 11 10 9 8
2-A 7 6 5 3 4 2 1
2-B 8 9 10 12 11 13 14
3-A 5 7 1 2 3 4 6
3-B 10 8 14 13 12 11 9
4-A 3 4 7 1 6 5 2
4-B 12 11 8 14 9 10 13
5-A 6 1 2 5 7 3 4
5-B 9 14 13 10 8 12 11
6-A 4 5 6 7 2 1 3
6-B 11 10 9 8 13 14 12
7-A 2 3 4 6 1 7 5
7-B 13 12 11 9 14 8 10
8-A 1 2 3 4 5 6 7
8-B 14 13 12 11 10 9 8
8 Team Division
Team #
Round 1 2 3 4 5 6 7 8
1-A 1 2 3 4 5 6 7 8
1-B 16 15 14 13 12 11 10 9
2-A 8 7 6 5 4 3 2 1
2-B 9 10 11 12 13 15 11 16
3-A 6 5 4 3 2 1 8 7
3-B 11 12 13 14 15 16 9 10
4-A 3 4 5 6 7 8 1 2
4-B 14 13 12 11 10 9 16 15
5-A 7 8 1 2 3 4 5 6
5-B 10 9 16 15 14 13 12 11
6-A 2 1 8 7 6 5 4 3
6-B 15 16 9 10 11 12 13 14
7-A 5 6 2 1 8 7 3 4
7-B 12 11 15 16 9 10 14 13
8-A 4 3 7 8 1 2 6 5
8-B 13 14 10 9 16 15 11 12
TASK CHART FOR SCHEDULING
October
1. Deadline for Rule changes and By-law changes (Oct.1) .
2. Select Treasurer, Secretary, Field Representative, Web Administrator, Banquet Chairman, Umpire in Chief, Sponsor Representative and Equipment Manager.
3. Assign one (and only one) individual to work with uniform vendor
4. Review next year's registration form
5. Discuss next year's budget as submitted by Treasurer
6. Reserve banquet facility for next year’s banquet
7. Appoint Rules Committee Chairman, and assign members per Procedure Manual to be ready to vote at Dec. Board meeting.
8. Appoint By-law committee chairman.
9. Appoint Audit committee chairman and assign members to be completed before Nov. Board meeting.
10. Review Procedure Manual
11. Finalize all player ratings
November
1. Review prior fiscal year’s budget. Discuss and finalize budget for upcoming fiscal year.
2. Propose budget for upcoming fiscal year
3. Discuss and/or finalize next year's registration form
4. Reserve a site for the General Meeting
5. Complete and submit audit for Board review and approval
6. Appoint Procedure Manual chairman and committee, for approval at Jan. Board meeting.
7. Start discussion on rule changes, if ready.
8. Finalize vendors for uniforms and equipment.
December
1. Compose letter from President to be emailed, posted on web site, and/or mailed.
2. Mail letters to sponsors for upcoming season. Add a deadline date.
3. Finalize next year’s registration form and open registration window.
4. Conduct Board vote on By-Law changes (2/3 majority needed for approval).
5. Decide on any marketing to be used.
6. Finish discussion and vote on next year’s rule changes.
7. Start contacting managers for next season.
January
1. Finalize rule changes to be presented at the General Meeting.
2. Prepare agenda for the General Meeting.
3. Verify sponsors and recruit new sponsors as needed.
4. Order any equipment that might be needed for the upcoming season.
5. Vote on rule changes if not done at the Dec. Board meeting.
6. Discuss Procedure Manual changes and vote on them.
7. Identify managers for the upcoming season.
8. Insure there is adequate umpire staffing for the upcoming season.
9. Reapply for Articles of Incorporation with the State of Ohio in 2031.
10. Confirm schedule for registration reminders (e-mail Feb. 1; text message Feb. 15).
11. Confirm schedule for email with General Meeting and By-Law change info to be voted on (Feb.1)
February
1. Discuss rule changes at the General Meeting
2. Vote on any By-Law changes at the General meeting.
3. Contact veteran players that have not yet registered.
4. Order hats for the year
5. Make sure all inquiries regarding response to advertising have been managed
6. End registration
March
1. Record special requests by applicants or sponsors
2. Decide on number of teams in each division
3. Recruit managers
4. Division Reps to submit proposed schedules for Board review and approval.
5. Schedule pre-draft and draft dates, times, and locations
6. Prepare uniform order (shirt sizes and numbers) after drafts have been completed.
7. Order scorebooks.
April
1. Order uniforms - shirts and hats if not previously ordered (April 1st)
2. Schedule managers meetings
3. Schedule umpire meeting
4. Print rule books
5. Finalize Division schedules
May
1. Start Season
June
1. Advertise and recruit candidates for Board positions
2. Prepare handouts for ballots, and banquet
3. Nominate Vice-President candidates
4. Hall of Fame committee meetings
5. Hall of Fame nominations due by June 15th
6. Take team pictures
7. Vice-President to establish screening committee for Hall-of-Fame selections
July
1. Gather nominations for Division Representatives
2. Conduct Spirit Award nominations
3. Compile player ratings (Each manager and two (2) players for each team)
4. HOF Selection Committee submits list of nominees to Election Committee by July 15th.
August
1. Order shirts for League Champions and Tournament Champions. Person in charge of ordering uniforms should do this as they have the required information.
2. Order plaques for sponsors, League Champions, Hall of Fame inductees, and President
3. Vice-President should order plaque and get $50 gift certificate for outgoing President.
4. Finalize and schedule printing of Player Directory
5. Finalize Banquet committee
6. Elect Vice-President and Division Representatives
7. Division Reps. should establish a five (5) person committee to review/adjust player ratings
September
1. Make sure Championship shirts and plaques are completed one week prior to the banquet
2. Make sure all sponsors have received their plaques and a directory
3. Make an alphabetized list of those attending the banquet to be used at check in
4. Gather suggested rule changes
5. Finalize evaluation dates
6. Assemble rules committee
